{ "name": "02 \u00b7 AI Email Triage \u2192 Draft, Alert or Archive", "nodes": [ { "parameters": { "content": "## 02 \u00b7 AI email triage\n**Gmail trigger \u2192 GPT analysis \u2192 route by category**\n\n`urgent` pings Telegram \u00b7 `needs_reply` creates a Gmail draft \u00b7\n`fyi` and `noise` are logged only. Everything lands in one sheet.\n\nThe model never sends mail \u2014 it only drafts. A human presses send.", "height": 280, "width": 520, "color": 7 }, "id": "00000002-0000-4000-8000-000000000000", "name": "Overview", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ -260, -220 ] }, { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "simple": false, "filters": { "labelIds": [ "INBOX" ], "readStatus": "unread" }, "options": {} }, "id": "00000002-0000-4000-8000-000000000001", "name": "Gmail Trigger", "type": "n8n-nodes-base.gmailTrigger", "typeVersion": 1.2, "position": [ -240, 140 ], "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "mode": "runOnceForEachItem", "jsCode": "// Gmail returns a lot of metadata; keep only what the model needs and cap the\n// body so a 40-page thread cannot blow up the token bill.\nconst item = $json;\n\nreturn {\n json: {\n message_id: item.id ?? '',\n thread_id: item.threadId ?? '',\n from: item.From ?? item.from ?? '',\n subject: item.Subject ?? item.subject ?? '(no subject)',\n body: String(item.text ?? item.snippet ?? '').slice(0, 6000),\n received_at: item.date ?? new Date().toISOString(),\n },\n};" }, "id": "00000002-0000-4000-8000-000000000002", "name": "Extract Email Fields", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ -20, 140 ] }, { "parameters": { "method": "POST", "url": "https://api.openai.com/v1/chat/completions", "authentication": "genericCredentialType", "genericAuthType": "httpHeaderAuth", "sendBody": true, "specifyBody": "json", "jsonBody": "={\n \"model\": \"gpt-4o-mini\",\n \"temperature\": 0,\n \"response_format\": { \"type\": \"json_object\" },\n \"messages\": [\n {\n \"role\": \"system\",\n \"content\": \"You triage a freelancer's inbox. Reply with JSON only, using exactly these keys: category (urgent|needs_reply|fyi|noise), topic (max 60 characters), summary (max 240 characters, English), sentiment (positive|neutral|negative), suggested_reply (a complete draft reply in the sender's language, empty string when category is fyi or noise), confidence (0-1). category=urgent means money, a production outage or a hard deadline within 24 hours. Newsletters, receipts and automated notifications are noise.\"\n },\n {\n \"role\": \"user\",\n \"content\": {{ JSON.stringify(`From: ${$json.from}\\nSubject: ${$json.subject}\\n\\n${$json.body}`) }}\n }\n ]\n}", "options": { "timeout": 60000 } }, "id": "00000002-0000-4000-8000-000000000003", "name": "Analyse Email", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 200, 140 ], "credentials": { "httpHeaderAuth": { "name": "" } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000 }, { "parameters": { "jsCode": "const email = $('Extract Email Fields').first().json;\nconst raw = $json.choices?.[0]?.message?.content ?? '{}';\n\nlet parsed;\ntry {\n parsed = JSON.parse(raw);\n} catch (error) {\n // Unparseable output is routed to needs_reply so a human always sees it.\n parsed = { category: 'needs_reply', topic: 'unclassified', summary: String(raw).slice(0, 240) };\n}\n\nconst allowed = ['urgent', 'needs_reply', 'fyi', 'noise'];\nconst category = String(parsed.category ?? '').toLowerCase();\n\nreturn [\n {\n json: {\n ...email,\n category: allowed.includes(category) ? category : 'needs_reply',\n topic: parsed.topic ?? '',\n summary: parsed.summary ?? '',\n sentiment: parsed.sentiment ?? 'neutral',\n suggested_reply: parsed.suggested_reply ?? '',\n confidence: Number(parsed.confidence ?? 0),\n triaged_at: new Date().toISOString(),\n },\n },\n];" }, "id": "00000002-0000-4000-8000-000000000004", "name": "Parse Analysis", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 420, 140 ] }, { "parameters": { "rules": { "values": [ { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "loose", "version": 2 }, "conditions": [ { "id": "r1", "leftValue": "={{ $json.category }}", "rightValue": "urgent", "operator": { "type": "string", "operation": "equals" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "urgent" }, { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "loose", "version": 2 }, "conditions": [ { "id": "r2", "leftValue": "={{ $json.category }}", "rightValue": "needs_reply", "operator": { "type": "string", "operation": "equals" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "needs_reply" } ] }, "options": { "fallbackOutput": "extra", "renameFallbackOutput": "low_priority" } }, "id": "00000002-0000-4000-8000-000000000005", "name": "Route by Category", "type": "n8n-nodes-base.switch", "typeVersion": 3.2, "position": [ 640, 140 ] }, { "parameters": { "chatId": "REPLACE_WITH_TELEGRAM_CHAT_ID", "text": "=\ud83d\udea8 Urgent email\n\nFrom: {{ $json.from }}\nSubject: {{ $json.subject }}\nTopic: {{ $json.topic }}\n\n{{ $json.summary }}", "additionalFields": { "parse_mode": "HTML" } }, "id": "00000002-0000-4000-8000-000000000006", "name": "Alert on Telegram", "type": "n8n-nodes-base.telegram", "typeVersion": 1.2, "position": [ 900, -40 ], "credentials": { "telegramApi": { "name": "" } }, "onError": "continueRegularOutput" }, { "parameters": { "resource": "draft", "subject": "=Re: {{ $json.subject }}", "emailType": "text", "message": "={{ $json.suggested_reply }}", "options": { "sendTo": "={{ $json.from }}", "threadId": "={{ $json.thread_id }}" } }, "id": "00000002-0000-4000-8000-000000000007", "name": "Create Gmail Draft", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 900, 140 ], "credentials": { "gmailOAuth2": { "name": "" } }, "onError": "continueRegularOutput" }, { "parameters": {}, "id": "00000002-0000-4000-8000-000000000008", "name": "Low Priority", "type": "n8n-nodes-base.noOp", "typeVersion": 1, "position": [ 900, 320 ] }, { "parameters": { "operation": "append", "documentId": { "__rl": true, "value": "REPLACE_WITH_GOOGLE_SHEET_ID", "mode": "id" }, "sheetName": { "__rl": true, "value": "Inbox Triage", "mode": "name" }, "columns": { "mappingMode": "defineBelow", "value": { "Triaged At": "={{ $json.triaged_at }}", "From": "={{ $json.from }}", "Subject": "={{ $json.subject }}", "Category": "={{ $json.category }}", "Topic": "={{ $json.topic }}", "Sentiment": "={{ $json.sentiment }}", "Summary": "={{ $json.summary }}", "Confidence": "={{ $json.confidence }}", "Message ID": "={{ $json.message_id }}" }, "matchingColumns": [], "schema": [] }, "options": {} }, "id": "00000002-0000-4000-8000-000000000009", "name": "Log Triage Result", "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [ 1160, 140 ], "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "retryOnFail": true, "maxTries": 3, "waitBetweenTries": 2000 } ], "connections": { "Gmail Trigger": { "main": [ [ { "node": "Extract Email Fields", "type": "main", "index": 0 } ] ] }, "Extract Email Fields": { "main": [ [ { "node": "Analyse Email", "type": "main", "index": 0 } ] ] }, "Analyse Email": { "main": [ [ { "node": "Parse Analysis", "type": "main", "index": 0 } ] ] }, "Parse Analysis": { "main": [ [ { "node": "Route by Category", "type": "main", "index": 0 } ] ] }, "Route by Category": { "main": [ [ { "node": "Alert on Telegram", "type": "main", "index": 0 } ], [ { "node": "Create Gmail Draft", "type": "main", "index": 0 } ], [ { "node": "Low Priority", "type": "main", "index": 0 } ] ] }, "Alert on Telegram": { "main": [ [ { "node": "Log Triage Result", "type": "main", "index": 0 } ] ] }, "Create Gmail Draft": { "main": [ [ { "node": "Log Triage Result", "type": "main", "index": 0 } ] ] }, "Low Priority": { "main": [ [ { "node": "Log Triage Result", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1", "saveManualExecutions": true }, "tags": [] }