{ "nodes": [ { "id": "8d91665e-aaff-4142-bcb9-3d379a87618d", "name": "Telegram Trigger", "type": "n8n-nodes-base.telegramTrigger", "position": [ 760, 240 ], "parameters": { "updates": [ "message" ], "additionalFields": {} }, "credentials": { "telegramApi": { "name": "" } }, "typeVersion": 1.2 }, { "id": "dde5b325-66a3-414e-996b-09135814d7dd", "name": "Create Employee AI Agent tool", "type": "@n8n/n8n-nodes-langchain.toolWorkflow", "position": [ 420, 840 ], "parameters": { "workflowId": { "__rl": true, "mode": "list", "value": "uOrbNX2DcYJ0iAyv", "cachedResultName": "employee database management" }, "description": "Create Employee AI Agent tool\nCall this tool if user requested to create new employee", "workflowInputs": { "value": { "query": "={{ $json.message.text }}", "action": "=create" }, "schema": [ { "id": "query", "type": "string", "display": true, "removed": false, "required": false, "displayName": "query", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "action", "type": "string", "display": true, "removed": false, "required": false, "displayName": "action", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "query" ], "attemptToConvertTypes": false, "convertFieldsToString": false } }, "typeVersion": 2.2 }, { "id": "b7165659-3e7a-4bde-91ad-2143224477d5", "name": "Get departments data from airtable tool", "type": "n8n-nodes-base.airtableTool", "position": [ 900, 840 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblB0xec7TL36pDgC", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblB0xec7TL36pDgC", "cachedResultName": "Departments" }, "options": { "fields": [ "Department Name", "Department Description" ] }, "operation": "search", "descriptionType": "manual", "filterByFormula": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Filter_By_Formula', ``, 'string') }}", "toolDescription": "Get departments data from airtable tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "c19de0c1-cf62-4515-93fd-3313b81d9626", "name": "Get job titles data from airtable tool", "type": "n8n-nodes-base.airtableTool", "position": [ 1060, 840 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblnyWkG6BTpxjMzo", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblnyWkG6BTpxjMzo", "cachedResultName": "Job Titles" }, "options": { "fields": [ "Job Title", "Job Description" ] }, "operation": "search", "descriptionType": "manual", "filterByFormula": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Filter_By_Formula', ``, 'string') }}", "toolDescription": "Get job titles data from airtable tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "bc37498b-5b89-4140-9a26-ec1f55fa298d", "name": "Get employees data from airtable tool", "type": "n8n-nodes-base.airtableTool", "position": [ 1220, 840 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblGIVbpACRwWzzlp", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblGIVbpACRwWzzlp", "cachedResultName": "Employees" }, "options": { "fields": [ "Full Name", "Email", "Phone Number", "Job Title (from Job Titles)", "Reports To (from Employees)", "Department Name (from Department)", "Employee Status" ] }, "operation": "search", "descriptionType": "manual", "filterByFormula": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Filter_By_Formula', ``, 'string') }}", "toolDescription": "Get employees data from airtable tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "821c13e2-a1c5-421a-9d57-f28960b561ae", "name": "OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 400, 480 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {} }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.2 }, { "id": "c5a26dac-f55b-4a61-9236-133d9f67f07b", "name": "Simple Memory", "type": "@n8n/n8n-nodes-langchain.memoryBufferWindow", "position": [ 440, 620 ], "parameters": { "sessionKey": "={{ $json.message.chat.id }}", "sessionIdType": "customKey" }, "typeVersion": 1.3 }, { "id": "b849b536-788d-40c1-84e8-2e5d6c45a3b8", "name": "Send Message to User", "type": "n8n-nodes-base.telegram", "position": [ 1060, 500 ], "parameters": { "text": "={{ $json.output }}", "chatId": "={{ $('Telegram Trigger').item.json.message.chat.id }}", "additionalFields": { "appendAttribution": false } }, "credentials": { "telegramApi": { "name": "" } }, "typeVersion": 1.2 }, { "id": "3782507d-3270-470d-993d-6b3bd2959b2a", "name": "Create Department Tool", "type": "n8n-nodes-base.airtableTool", "position": [ 580, 840 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblB0xec7TL36pDgC", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblB0xec7TL36pDgC", "cachedResultName": "Departments" }, "columns": { "value": { "Department Name": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Department_Name', ``, 'string') }}", "Department Description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Department_Description', ``, 'string') }}" }, "schema": [ { "id": "Department Name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Department Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Description", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Department Description", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Head", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Department Head", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Titles", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Job Titles", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employees", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employees", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Department Name" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": { "typecast": true }, "operation": "create", "descriptionType": "manual", "toolDescription": "Create department tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "f4aa10b4-8c66-45b2-80da-740f1045aaed", "name": "Create Job Title Tool", "type": "n8n-nodes-base.airtableTool", "position": [ 740, 840 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblnyWkG6BTpxjMzo", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblnyWkG6BTpxjMzo", "cachedResultName": "Job Titles" }, "columns": { "value": { "Job Title": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Job_Title', ``, 'string') }}", "Job Description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Job_Description', ``, 'string') }}" }, "schema": [ { "id": "Job Title", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Description", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Job Description", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department associated with the job title", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Department associated with the job title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employees", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employees", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Job Title" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": { "typecast": true }, "operation": "create", "descriptionType": "manual", "toolDescription": "Create job title tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "a87618cd-10ec-4e43-ad71-12cd3ee13c76", "name": "Delete employee tool", "type": "n8n-nodes-base.airtableTool", "position": [ 1400, 840 ], "parameters": { "id": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Record_ID', ``, 'string') }}", "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblGIVbpACRwWzzlp", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblGIVbpACRwWzzlp", "cachedResultName": "Employees" }, "operation": "deleteRecord", "descriptionType": "manual", "toolDescription": "Delete employee tool" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "a687d442-126f-43dd-9519-f213d21b8428", "name": "Employee Management AI Agent", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 660, 500 ], "parameters": { "text": "=User Request:\n{{ $json.message.text }}", "options": { "systemMessage": "=You are employee database management specialist\n\nCall the right tools based on the request:\n\n//\nUser wants to create new employee:\ncall Create Employee AI Agent tool\n//\n\n//\nUser wants to delete:\nPass the employee id to Delete employee tool\nrun Delete employee tool\n//\n\n//\nUser wants to create department data:\ncall \"Create department tool\"\n//\n\n//\nUser wants to create job title data:\ncall \"Create Job Title tool\"\n//\n\n//\nUser wants get department data:\ncall Get departments data from airtable tool\n//\n\n//\nUser wants get employee data:\ncall Get employees data from airtable tool\n//\n\nImportant notes:\nOnly call 1 tool max, choose the most suitable tool\nFor getting data, no need to output the airtable id, example for getting department data => show only name and description (without id)" }, "promptType": "define" }, "typeVersion": 1.9 }, { "id": "cfc30862-5069-4550-85b4-357edc875eae", "name": "Get departments data from airtable", "type": "n8n-nodes-base.airtableTool", "position": [ 680, 1400 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "limit": 1, "table": { "__rl": true, "mode": "list", "value": "tblB0xec7TL36pDgC", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblB0xec7TL36pDgC", "cachedResultName": "Departments" }, "options": {}, "operation": "search", "returnAll": false, "descriptionType": "manual", "filterByFormula": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Filter_By_Formula', ``, 'string') }}", "toolDescription": "Get departments data from airtable" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "47509e6e-8694-45ec-b29e-4006bec17bfc", "name": "Get job titles data from airtable", "type": "n8n-nodes-base.airtableTool", "position": [ 840, 1400 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "limit": 1, "table": { "__rl": true, "mode": "list", "value": "tblnyWkG6BTpxjMzo", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblnyWkG6BTpxjMzo", "cachedResultName": "Job Titles" }, "options": {}, "operation": "search", "returnAll": false, "descriptionType": "manual", "filterByFormula": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Filter_By_Formula', ``, 'string') }}", "toolDescription": "Get job titles data from airtable" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "efdf756b-7a03-424d-a6c3-26f08b88b660", "name": "Create Employee AI Agent", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 740, 1040 ], "parameters": { "text": "=User message:\n{{ $json.query }}", "options": { "systemMessage": "=```\nYou are an airtable database management agent\n\nthe exact column name on airtable is:\nDepartment name\nJob title\n\ndont use any other name combination like underscore\n\nfirst check if {Department name} and {job title} exist\n\nif department name and job title doesnt exist:\ncreate new department and job title then output the airtable id\nif end\n\nif department name and job title exist:\noutput the department and job title existing airtable id\nif end\n\nCall the create employee tools and pass the job_title_id and department_id\n\nOutput in json format:\n{\n \"department_id\":\"recxxxxxxx\",\n \"job_title_id\":\"recxxxxxxx\",\n \"new_employee_id\": \"recxxxxxxx\"\n}\n\n\n```\n" }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 1.9 }, { "id": "9b79d409-5064-4bd3-bf70-1b60fc4ff391", "name": "When Executed by Another Workflow", "type": "n8n-nodes-base.executeWorkflowTrigger", "position": [ 500, 1040 ], "parameters": { "inputSource": "jsonExample", "jsonExample": "{\n \"query\":\"test\",\n \"action\":\"create\"\n}" }, "typeVersion": 1.1 }, { "id": "38d2ffff-daf4-49dd-8378-a7e138d723e9", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 1480, 1400 ], "parameters": { "jsonSchemaExample": "{\n \"department_id\":\"recxxxxxxx\",\n \"job_title_id\":\"recxxxxxxx\",\n \"new_employee_id\": \"recxxxxxxx\"\n}" }, "typeVersion": 1.2 }, { "id": "781120f2-eb69-4f85-9b90-1dbfe74af02f", "name": "Create Department", "type": "n8n-nodes-base.airtableTool", "position": [ 1000, 1400 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblB0xec7TL36pDgC", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblB0xec7TL36pDgC", "cachedResultName": "Departments" }, "columns": { "value": { "Department Name": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Department_Name', ``, 'string') }}", "Department Description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Department_Description', ``, 'string') }}" }, "schema": [ { "id": "Department Name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Department Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Description", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Department Description", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Head", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Department Head", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Titles", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Job Titles", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employees", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employees", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": { "typecast": true }, "operation": "create", "descriptionType": "manual", "toolDescription": "Create department" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "fd13d5bd-1553-440c-bf8d-0811d18a73bb", "name": "Create Job Title", "type": "n8n-nodes-base.airtableTool", "position": [ 1160, 1400 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblnyWkG6BTpxjMzo", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblnyWkG6BTpxjMzo", "cachedResultName": "Job Titles" }, "columns": { "value": { "Job Title": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Job_Title', ``, 'string') }}", "Job Description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Job_Description', ``, 'string') }}" }, "schema": [ { "id": "Job Title", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Description", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Job Description", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department associated with the job title", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Department associated with the job title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employees", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employees", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": { "typecast": true }, "operation": "create", "descriptionType": "manual", "toolDescription": "Create job title" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "4c241fba-7e3f-4582-ba96-79e8bc773fde", "name": "Create employee", "type": "n8n-nodes-base.airtableTool", "position": [ 1320, 1400 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblGIVbpACRwWzzlp", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblGIVbpACRwWzzlp", "cachedResultName": "Employees" }, "columns": { "value": { "Email": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Email', ``, 'string') }}", "Full Name": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Full_Name', ``, 'string') }}", "Phone Number": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Phone_Number', ``, 'string') }}", "job_title_id": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('job_title_id', ``, 'string') }}", "department_id": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('department_id', ``, 'string') }}", "Employee Status": "Active" }, "schema": [ { "id": "Full Name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Full Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone Number", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Phone Number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Type", "type": "options", "display": true, "options": [ { "name": "Employee", "value": "Employee" }, { "name": "Manager", "value": "Manager" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Employee Type", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reports To", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Reports To", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title (from Job Titles)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Job Title (from Job Titles)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reports To (from Employees)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Reports To (from Employees)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Department", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Name (from Department)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Department Name (from Department)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Type Text", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employee Type Text", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Status", "type": "options", "display": true, "options": [ { "name": "Active", "value": "Active" }, { "name": "On Leave", "value": "On Leave" }, { "name": "Inactive", "value": "Inactive" } ], "removed": false, "readOnly": false, "required": false, "displayName": "Employee Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "job_title_id", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "job_title_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "department_id", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "department_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Head of Department", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Head of Department", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": { "typecast": true }, "operation": "create", "descriptionType": "manual", "toolDescription": "Create employee" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "44c1ef1d-0847-4eb6-85ff-4a478f80bfab", "name": "Update Employee Data", "type": "n8n-nodes-base.airtable", "position": [ 1120, 1040 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appgVjZcaRP8BsKf0", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0", "cachedResultName": "HR Database" }, "table": { "__rl": true, "mode": "list", "value": "tblGIVbpACRwWzzlp", "cachedResultUrl": "https://airtable.com/appgVjZcaRP8BsKf0/tblGIVbpACRwWzzlp", "cachedResultName": "Employees" }, "columns": { "value": { "id": "={{ $json.output.new_employee_id }}", "Job Title": "=[\"{{ $json.output.job_title_id }}\"]", "Department": "=[\"{{ $json.output.department_id }}\"]" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "Full Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Full Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone Number", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone Number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "array", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Type", "type": "options", "display": true, "options": [ { "name": "Employee", "value": "Employee" }, { "name": "Manager", "value": "Manager" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Employee Type", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reports To", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Reports To", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title (from Job Titles)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Job Title (from Job Titles)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reports To (from Employees)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Reports To (from Employees)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department", "type": "array", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Department", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Department Name (from Department)", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Department Name (from Department)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Type Text", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Employee Type Text", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Employee Status", "type": "options", "display": true, "options": [ { "name": "Active", "value": "Active" }, { "name": "On Leave", "value": "On Leave" }, { "name": "Inactive", "value": "Inactive" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Employee Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "job_title_id", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "job_title_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "department_id", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "department_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Head of Department", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Head of Department", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "163bfe25-0024-414e-9bb5-23a5d2ce4cbe", "name": "OpenAI Chat Model1", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 520, 1400 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {} }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.2 }, { "id": "70c33091-adb5-4bf2-bae3-67830d91b68f", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 160, -120 ], "parameters": { "color": 5, "width": 460, "height": 460, "content": "## \ud83e\udd16 AI-Powered Employee Database Management via Telegram using OpenAI and Airtable\n\n**What This Template Does:**\n- Provides an HR assistant chatbot interface through Telegram\n- Uses GPT-4 to interpret natural language requests (e.g., \u201cShow me all employees\u201d or \u201cCreate employee Sarah\u2026\u201d)\n- Performs Airtable operations to manage Employees, Departments, and Job Titles\n- Supports dynamic record creation and linking (e.g., if department doesn't exist, it will be created)\n- Maintains conversation memory per Telegram chat for smooth back-and-forth interaction\n- Splits logic into a main router workflow and a sub-workflow for employee creation" }, "typeVersion": 1 }, { "id": "ea7867df-2d10-4ad5-a4ec-b98905374e44", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ 1000, -120 ], "parameters": { "color": 5, "width": 500, "height": 460, "content": "## \ud83d\udccb WORKFLOW PROCESS OVERVIEW \nStep 1: \ud83d\udcac Telegram Trigger receives natural language command from HR user \nStep 2: \ud83e\udde0 AI Agent (OpenA) interprets intent (view, create, delete, etc.) \nStep 3: \ud83d\udd00 Router decides workflow path based on user intent \nStep 4: \ud83d\udcc4 Get Employees fetches employee records from Airtable (if viewing) \nStep 5: \ud83d\udee0\ufe0f Create Employee Tool triggers sub-workflow for new employee creation \nStep 6: \ud83c\udfe2 Create/Find Department checks Airtable for department or creates it \nStep 7: \ud83d\udc54 Create/Find Job Title checks Airtable for job title or creates it \nStep 8: \ud83d\udcbe Create Employee saves employee record in Airtable with linked fields \nStep 9: \ud83d\uddd1\ufe0f Delete Employee removes employee record by ID (if requested) \nStep 10: \ud83d\udd01 Return Response sends formatted reply back to Telegram user\n" }, "typeVersion": 1 }, { "id": "7c257782-6d13-4c7b-b594-af8a4b721e40", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 680, -120 ], "parameters": { "color": 4, "width": 280, "height": 320, "content": "## SETUP REQUIRED \n**Author:** [Billy Christi](https://n8n.io/creators/billy/)\n\nAirtable Base Structure: \n[Copy this Airtable Base](https://airtable.com/appgVjZcaRP8BsKf0/shrQAqQ2JUW50EEyW)\n\nRequired Credentials: \n\u2022 Airtable API Key \n\u2022 OpenAI API Key\n\u2022 Telegram Bot Token\n" }, "typeVersion": 1 }, { "id": "dd0eb916-f358-4b15-b7e2-1afabfd7754f", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 1540, -120 ], "parameters": { "color": 4, "width": 380, "height": 760, "content": "# \ud83d\udc4b Hi, I\u2019m Billy\n![My Photo](https://i.ibb.co/Gvn63Bzc/Billy-Christi-AI-Automation.jpg)\nI help businesses build **n8n workflows** & **AI automation projects**. \nNeed help with n8n or AI Automation projects? \nContact me and let\u2019s build your automation together.\n\n\ud83d\udce9 **Email:** billychartanto@gmail.com \n\ud83e\udd1d **n8n Creator:** [n8n.io/creators/billy](https://n8n.io/creators/billy/)\n\ud83c\udf10 **My n8n Projects:** [billychristi.com/n8n](https://www.billychristi.com/n8n) \n\n\n\n---\n\ud83d\udca1 Feel free to get in touch if you\u2019d like help on your next automation project or if you have any feedback or thoughts to share.\n" }, "typeVersion": 1 } ], "connections": { "Simple Memory": { "ai_memory": [ [ { "node": "Employee Management AI Agent", "type": "ai_memory", "index": 0 } ] ] }, "Create employee": { "ai_tool": [ [ { "node": "Create Employee AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Create Job Title": { "ai_tool": [ [ { "node": "Create Employee AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Telegram Trigger": { "main": [ [ { "node": "Employee Management AI Agent", "type": "main", "index": 0 } ] ] }, "Create Department": { "ai_tool": [ [ { "node": "Create Employee AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "Employee Management AI Agent", "type": "ai_languageModel", "index": 0 } ] ] }, "OpenAI Chat Model1": { "ai_languageModel": [ [ { "node": "Create Employee AI Agent", "type": "ai_languageModel", "index": 0 } ] ] }, "Delete employee tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Create Job Title Tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Create Department Tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Create Employee AI Agent": { "main": [ [ { "node": "Update Employee Data", "type": "main", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "Create Employee AI Agent", "type": "ai_outputParser", "index": 0 } ] ] }, "Employee Management AI Agent": { "main": [ [ { "node": "Send Message to User", "type": "main", "index": 0 } ] ] }, "Create Employee AI Agent tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Get job titles data from airtable": { "ai_tool": [ [ { "node": "Create Employee AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "When Executed by Another Workflow": { "main": [ [ { "node": "Create Employee AI Agent", "type": "main", "index": 0 } ] ] }, "Get departments data from airtable": { "ai_tool": [ [ { "node": "Create Employee AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Get employees data from airtable tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Get job titles data from airtable tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Get departments data from airtable tool": { "ai_tool": [ [ { "node": "Employee Management AI Agent", "type": "ai_tool", "index": 0 } ] ] } } }