{ "id": "ZXu9x8swL0SiSX6C", "name": "AI-Powered Outreach & Follow-Up Automation (GPT-4o + Gmail + Google Sheets)", "tags": [], "nodes": [ { "id": "0d069126-2ec1-43ac-8122-8d444f20c43b", "name": "When clicking \u2018Execute workflow\u2019", "type": "n8n-nodes-base.manualTrigger", "position": [ -1232, 304 ], "parameters": {}, "typeVersion": 1 }, { "id": "461208fc-76f3-4882-a743-ca623b2ca29b", "name": "Configure GPT-4o Model", "type": "@n8n/n8n-nodes-langchain.lmChatAzureOpenAi", "position": [ -16, 832 ], "parameters": { "model": "gpt-4o", "options": {} }, "credentials": { "azureOpenAiApi": { "name": "" } }, "typeVersion": 1 }, { "id": "a7137b17-4d59-4ce1-857c-03e15e590f70", "name": "Retrieve Lead Records from Google Sheets", "type": "n8n-nodes-base.googleSheets", "position": [ -944, 304 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 46113423, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=46113423", "cachedResultName": "outreach automation" }, "documentId": { "__rl": true, "mode": "list", "value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk", "cachedResultName": "sample_leads_50" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4 }, { "id": "35a5d947-361f-40a9-9d57-efe5a2d462db", "name": "Validate Lead Data Payload", "type": "n8n-nodes-base.if", "position": [ -688, 304 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "e2adb005-2b3c-4d1e-8445-442df1fe925a", "operator": { "type": "string", "operation": "notEmpty", "singleValue": true }, "leftValue": "=/^[^\\s@]+@[^\\s@]+\\.[^\\s@]+$/.test({{ $json.Email }})", "rightValue": "" } ] } }, "typeVersion": 2.2 }, { "id": "f7aaf899-8eec-4178-bc3e-88985592be72", "name": "Filter for Booked Leads", "type": "n8n-nodes-base.if", "position": [ -400, 304 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "b7913fcd-b70c-47fd-a926-d09a0086b40e", "operator": { "name": "filter.operator.equals", "type": "string", "operation": "equals" }, "leftValue": "={{ $json[\"Booking Status\"] }}", "rightValue": "BOOKED" } ] } }, "typeVersion": 2.2 }, { "id": "35b45b6e-c542-49f7-aead-01c561647444", "name": "Generate Personalized Outreach Email (AI)", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 0, 320 ], "parameters": { "text": "=Generate a personalized outreach email in HTML format for this lead:\n\nCompany Name: {{ $json[\"Company Name\"] }}\nContact Person: {{ $json[\"Contact Person\"] }}\nJob Title: {{ $json[\"Job Title\"] }}\nIndustry: {{ $json[\"Industry\"] }}\nLocation: {{ $json[\"Location\"] }}\nLead Source: {{ $json[\"Lead Source\"] }}\nBooking Status: {{ $json[\"Booking Status\"] }}\n\nThe goal is to re-engage them and encourage a meeting booking.\nMention their company or industry naturally, and make it sound warm and specific.\nKeep it clean and mobile-friendly HTML (no styles or colors).\n", "options": { "systemMessage": "=You are an AI sales assistant that writes short, friendly, and professional B2B outreach emails in HTML format. \nEach email should be under 150 words and formatted using

, , and
tags. \nAlways output both the Subject and the Email Body separately. \nDo not include or tags. \nThe tone should be polite, conversational, and slightly persuasive. \nEnd with a clear call to action (like booking a meeting) and sign off as \u201cSaurabh Garg, Sales Team.\u201d\nReturn your answer in JSON format with two keys:\n{\n \"subject\": \"...\",\n \"body_html\": \"...\"\n}\n" }, "promptType": "define" }, "typeVersion": 2.1 }, { "id": "eb74688d-5d4b-4a8f-ba88-03111715fb52", "name": "Parse AI Email Output (JavaScript)", "type": "n8n-nodes-base.code", "position": [ 448, 320 ], "parameters": { "jsCode": "// Loop through AI results and clean up JSON output\nreturn items.map(item => {\n let raw = item.json.output || '';\n \n // Remove code block markers like ```json or ```\n raw = raw.replace(/```json|```/g, '').trim();\n\n // Parse JSON safely\n let parsed;\n try {\n parsed = JSON.parse(raw);\n } catch (e) {\n parsed = { subject: \"No Subject\", body_html: \"Error parsing AI output.\" };\n }\n\n return { json: parsed };\n});\n" }, "typeVersion": 2 }, { "id": "5e6c825b-1739-411b-b7b5-291937596a9f", "name": "Send Initial Outreach Email via Gmail", "type": "n8n-nodes-base.gmail", "position": [ 768, 320 ], "parameters": { "sendTo": "={{ $('Retrieve Lead Records from Google Sheets').item.json.Email }}", "message": "={{ $json.body_html }}", "options": {}, "subject": "={{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "540211f0-f006-4845-8fed-02d41d9fc634", "name": "Wait Before Thread Check (24 hr)", "type": "n8n-nodes-base.wait", "position": [ 1040, 320 ], "parameters": { "amount": 24 }, "typeVersion": 1 }, { "id": "537915a6-88d4-4353-b5f7-d0c2424119ce", "name": "Fetch Sent Email Thread from Gmail", "type": "n8n-nodes-base.gmail", "position": [ 1312, 320 ], "parameters": { "options": {}, "resource": "thread", "threadId": "={{ $('Send Initial Outreach Email via Gmail').item.json.threadId }}", "operation": "get" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "80bbd250-f9ab-46de-9ad6-b3ab8e7f3233", "name": "Check for Client Reply (If Condition)", "type": "n8n-nodes-base.if", "position": [ 1568, 320 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "4a6d1310-29be-4559-8bea-afe8fe0f0f30", "operator": { "type": "string", "operation": "contains" }, "leftValue": "={{$json[\"messages\"][1][\"snippet\"]}}", "rightValue": "Yes" } ] } }, "typeVersion": 2.2 }, { "id": "5366521f-fc42-4907-9e1e-29994458578c", "name": "Extract Reply Details (JavaScript)", "type": "n8n-nodes-base.code", "position": [ 1920, 48 ], "parameters": { "jsCode": "// Loop through all email threads where reply = true\nreturn items.map(item => {\n const data = item.json;\n\n // Extract the reply message (second email in thread)\n const reply = data.messages?.[1];\n const original = data.messages?.[0];\n\n // Clean the reply text (remove quoted text from Gmail)\n let clientMessage = reply?.snippet || \"\";\n clientMessage = clientMessage.split(\"On Wed\")[0].trim(); // basic cleanup example\n\n // Prepare clean structured output\n return {\n json: {\n Email: reply?.From?.match(/<(.+?)>/)?.[1] || reply?.From || \"\",\n ContactPerson: reply?.From?.split(\"<\")[0].trim() || \"\",\n ThreadID: reply?.threadId || data.id || \"\",\n Subject: reply?.Subject || original?.Subject || \"\",\n ClientMessage: clientMessage,\n BookingStatus: \"BOOKED\",\n LastUpdated: new Date().toISOString()\n }\n };\n});\n" }, "typeVersion": 2 }, { "id": "dfc24134-8604-47d3-8932-41df52d14620", "name": "Update Lead Record \u2013 Booked (Google Sheets)", "type": "n8n-nodes-base.googleSheets", "position": [ 2224, 48 ], "parameters": { "columns": { "value": { "Email": "={{ $json.Email }}", "ThreadID": "={{ $json.ThreadID }}", "LastUpdated": "={{ $json.LastUpdated }}", "ClientMessage": "={{ $json.ClientMessage }}", "Booking Status": "={{ $json.BookingStatus }}" }, "schema": [ { "id": "Company Name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Company Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Contact Person", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Contact Person", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Industry", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Industry", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Location", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Location", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Lead Source", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Lead Source", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Booking Status", "type": "string", "display": true, "required": false, "displayName": "Booking Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ClientMessage", "type": "string", "display": true, "required": false, "displayName": "ClientMessage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "LastUpdated", "type": "string", "display": true, "required": false, "displayName": "LastUpdated", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ThreadID", "type": "string", "display": true, "required": false, "displayName": "ThreadID", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "list", "value": 46113423, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=46113423", "cachedResultName": "outreach automation" }, "documentId": { "__rl": true, "mode": "list", "value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk", "cachedResultName": "sample_leads_50" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.6 }, { "id": "bf3a2ee4-1bbc-445e-8c3f-2119dd16e95d", "name": "Wait Before Second Thread Check (24 hr)", "type": "n8n-nodes-base.wait", "position": [ 2224, 544 ], "parameters": { "unit": "seconds", "amount": 24 }, "typeVersion": 1 }, { "id": "6ac3e8ce-2dac-4953-97d2-3221e3d5be82", "name": "Send Second Follow-Up Email via Gmail", "type": "n8n-nodes-base.gmail", "position": [ 1888, 544 ], "parameters": { "sendTo": "={{ $json.messages[0].To }}", "message": "=

Hi {{ $json[\"Contact Person\"] || \"there\" }},

\n\n

I wanted to quickly follow up on my previous email. \nI understand things can get busy, so just checking if you had a chance to review my message.

\n\n

I\u2019d love to schedule a short chat to explore how we could support {{ $('Retrieve Lead Records from Google Sheets').item.json['Contact Person'] }} in your upcoming initiatives.

\n\n

If now\u2019s not a good time, no worries \u2014 just let me know when it might be better for you.

\n\n

Best regards,
\nSaurabh Garg
\nSales Team

\n", "options": {}, "subject": "Still open to a quick chat." }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "7b8c0b58-0aba-4b63-b690-6efee3c35d52", "name": "Fetch Follow-Up Thread from Gmail", "type": "n8n-nodes-base.gmail", "position": [ 2512, 544 ], "parameters": { "options": {}, "resource": "thread", "threadId": "={{ $json.threadId }}", "operation": "get" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "9b0df250-edcd-4963-a14d-7c332ca2ba78", "name": "Check for Second Reply (If Condition)", "type": "n8n-nodes-base.if", "position": [ 2784, 544 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "4a6d1310-29be-4559-8bea-afe8fe0f0f30", "operator": { "type": "string", "operation": "contains" }, "leftValue": "={{$json[\"messages\"][1][\"snippet\"]}}", "rightValue": "Yes" } ] } }, "typeVersion": 2.2 }, { "id": "54350e4a-92e1-445e-aa9a-05ca7b2bc015", "name": "Update Lead Status to Declined (Set Node)", "type": "n8n-nodes-base.set", "position": [ 3200, 800 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "eddf188b-c756-4cd3-b5ac-3bdbce3a3049", "name": "Booking Status", "type": "string", "value": "Declined" }, { "id": "df707470-60d7-4024-a998-8b7ba3c93283", "name": "Email", "type": "string", "value": "={{ $json.messages[0].To }}" } ] } }, "typeVersion": 3.4 }, { "id": "cb100856-ab8b-42d8-a899-8273a21d2498", "name": "Update Lead Record \u2013 Declined (Google Sheets)", "type": "n8n-nodes-base.googleSheets", "position": [ 3424, 800 ], "parameters": { "columns": { "value": { "Email": "={{ $json.Email }}", "Booking Status": "={{ $json[\"Booking Status\"] }}" }, "schema": [ { "id": "Company Name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Company Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Contact Person", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Contact Person", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Industry", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Industry", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Location", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Location", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Lead Source", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Lead Source", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Booking Status", "type": "string", "display": true, "required": false, "displayName": "Booking Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ClientMessage", "type": "string", "display": true, "removed": true, "required": false, "displayName": "ClientMessage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "LastUpdated", "type": "string", "display": true, "removed": true, "required": false, "displayName": "LastUpdated", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ThreadID", "type": "string", "display": true, "removed": true, "required": false, "displayName": "ThreadID", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "list", "value": 46113423, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=46113423", "cachedResultName": "outreach automation" }, "documentId": { "__rl": true, "mode": "list", "value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk", "cachedResultName": "sample_leads_50" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.6 }, { "id": "392fd316-f1e0-4de5-aea6-5fb872b1c767", "name": "Update Lead Record \u2013 Replied (Google Sheets)", "type": "n8n-nodes-base.googleSheets", "position": [ 3440, 240 ], "parameters": { "columns": { "value": { "Email": "={{ $json.Email }}", "ThreadID": "={{ $json.ThreadID }}", "LastUpdated": "={{ $json.LastUpdated }}", "ClientMessage": "={{ $json.ClientMessage }}", "Booking Status": "={{ $json.BookingStatus }}" }, "schema": [ { "id": "Company Name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Company Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Contact Person", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Contact Person", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Title", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Job Title", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Industry", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Industry", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Location", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Location", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Lead Source", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Lead Source", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Booking Status", "type": "string", "display": true, "required": false, "displayName": "Booking Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ClientMessage", "type": "string", "display": true, "required": false, "displayName": "ClientMessage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "LastUpdated", "type": "string", "display": true, "required": false, "displayName": "LastUpdated", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "ThreadID", "type": "string", "display": true, "required": false, "displayName": "ThreadID", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "list", "value": 46113423, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit#gid=46113423", "cachedResultName": "outreach automation" }, "documentId": { "__rl": true, "mode": "list", "value": "17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/17rcNd_ZpUQLm0uWEVbD-NY6GyFUkrD4BglvawlyBygM/edit?usp=drivesdk", "cachedResultName": "sample_leads_50" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.6 }, { "id": "6da18860-30f8-476a-84fc-b10084fc6f4e", "name": "Extract Second Reply Details (JavaScript)", "type": "n8n-nodes-base.code", "position": [ 3168, 240 ], "parameters": { "jsCode": "// Loop through all email threads where reply = true\nreturn items.map(item => {\n const data = item.json;\n\n // Extract the reply message (second email in thread)\n const reply = data.messages?.[1];\n const original = data.messages?.[0];\n\n // Clean the reply text (remove quoted text from Gmail)\n let clientMessage = reply?.snippet || \"\";\n clientMessage = clientMessage.split(\"On Wed\")[0].trim(); // basic cleanup example\n\n // Prepare clean structured output\n return {\n json: {\n Email: reply?.From?.match(/<(.+?)>/)?.[1] || reply?.From || \"\",\n ContactPerson: reply?.From?.split(\"<\")[0].trim() || \"\",\n ThreadID: reply?.threadId || data.id || \"\",\n Subject: reply?.Subject || original?.Subject || \"\",\n ClientMessage: clientMessage,\n BookingStatus: \"BOOKED\",\n LastUpdated: new Date().toISOString()\n }\n };\n});\n" }, "typeVersion": 2 }, { "id": "3672ff59-f78b-42c3-b5d4-c311bd12bc09", "name": "Log Invalid Leads to Google Sheets", "type": "n8n-nodes-base.googleSheets", "position": [ -352, 784 ], "parameters": { "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" }, "documentId": { "__rl": true, "mode": "url", "value": "" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.6 }, { "id": "fa1d3fb9-4316-473c-a98d-d86688288bc1", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -2176, -592 ], "parameters": { "width": 976, "height": 544, "content": "## \ud83e\udd16 AI-Powered Outreach & Follow-Up Automation (GPT-4o + Gmail + Google Sheets)\nAutomates personalized outreach, follow-ups, and lead status management directly from Google Sheets using GPT-4o and Gmail.\n\n### \ud83d\udd39 Core Workflow Summary\n1\ufe0f\u20e3 Fetches leads from Google Sheets \n2\ufe0f\u20e3 Validates lead data and filters \u201cBOOKED\u201d prospects \n3\ufe0f\u20e3 Generates personalized outreach emails using GPT-4o \n4\ufe0f\u20e3 Sends emails via Gmail and monitors for replies \n5\ufe0f\u20e3 If no reply \u2192 Sends automated follow-up \n6\ufe0f\u20e3 Updates lead booking status automatically in Google Sheets\n\n### \ud83d\udd39 Tools & Integrations\n- Google Sheets \u2192 Lead database \n- Azure OpenAI (GPT-4o) \u2192 Email personalization \n- Gmail \u2192 Message delivery + reply tracking \n- JavaScript \u2192 Data cleanup and formatting \n- Wait nodes \u2192 Timing for recheck and follow-ups \n\n### \ud83d\udd39 Use Case\nIdeal for sales teams handling cold/warm leads who need to automate email outreach, monitor engagement, and maintain clean CRM updates \u2014 all without manual effort.\n" }, "typeVersion": 1 }, { "id": "396639c9-7361-4452-9d84-3d979e7823fb", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -1008, 0 ], "parameters": { "color": 7, "height": 512, "content": "## \ud83e\uddfe Retrieve Lead Records from Google Sheets \nPulls all lead data from the specified Google Sheet (\u201csample_leads_50\u201d). \nIncludes fields like company name, contact person, job title, industry, and booking status. \nActs as the entry point for the outreach campaign.\n" }, "typeVersion": 1 }, { "id": "7c0917c7-bbb8-493c-b795-7d0cbef9de56", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -752, 48 ], "parameters": { "color": 7, "height": 448, "content": "## \ud83e\udde9 Validate Lead Data Payload \nEnsures that each record has a valid email address format using regex. \nIf valid \u2192 proceeds to filtering. \nIf invalid \u2192 logs details to the \u201cInvalid Leads\u201d sheet.\n" }, "typeVersion": 1 }, { "id": "e4fd669c-4099-4fb2-ac1a-f8b50a0d957c", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -464, 64 ], "parameters": { "color": 7, "height": 432, "content": "## \ud83c\udfaf Filter for Booked Leads \nSeparates leads based on the \u201cBooking Status\u201d column. \nOnly unbooked or open leads proceed to email generation. \nPrevents re-contacting leads already converted or declined.\n" }, "typeVersion": 1 }, { "id": "91004249-8604-423c-9173-1510532b4c32", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ -80, 576 ], "parameters": { "color": 7, "height": 416, "content": "## \u2699\ufe0f Configure GPT-4o Model \nLinks Azure OpenAI GPT-4o model for personalized email generation. \nEnsures each message is contextually relevant, professional, and concise.\n" }, "typeVersion": 1 }, { "id": "36b8dd72-9f4a-4f7a-b42f-16b917b7a7f7", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ -32, -16 ], "parameters": { "color": 7, "width": 288, "height": 528, "content": "## \u2709\ufe0f Generate Personalized Outreach Email (AI) \nGPT-4o creates customized outreach messages for each lead using name, industry, and lead source context. \nOutput includes:\n- \u201csubject\u201d \u2192 catchy and relevant \n- \u201cbody_html\u201d \u2192 mobile-friendly HTML with

and tags \nEnds with a polite CTA signed as \u201cSaurabh Garg, Sales Team.\u201d\n" }, "typeVersion": 1 }, { "id": "48df91f8-b98d-47ca-9ae1-7b18883531ea", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 384, 64 ], "parameters": { "color": 7, "height": 432, "content": "## \ud83e\udde0 Parse AI Email Output (JavaScript) \nCleans GPT-4o output by removing code blocks and parsing JSON safely. \nEnsures valid `subject` and `body_html` fields before email dispatch.\n" }, "typeVersion": 1 }, { "id": "ea0c948b-46f5-4439-811f-b109d9f13b3a", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 704, 64 ], "parameters": { "color": 7, "height": 464, "content": "## \ud83d\udce4 Send Initial Outreach Email via Gmail \nDelivers the AI-generated email to the lead\u2019s email address. \nUses Gmail OAuth for secure delivery. \nStores Gmail thread IDs for tracking replies.\n" }, "typeVersion": 1 }, { "id": "0d840272-78c6-4676-9e22-e80ed0c51c85", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ 976, 96 ], "parameters": { "color": 7, "height": 432, "content": "## \u23f1\ufe0f Wait Before Thread Check \nIntroduces a controlled delay (e.g., 24 hours) before checking if the lead has replied. \nEnsures enough time for recipients to respond naturally.\n" }, "typeVersion": 1 }, { "id": "d4508106-1715-400b-a4c4-1ae422647747", "name": "Sticky Note9", "type": "n8n-nodes-base.stickyNote", "position": [ 1232, 144 ], "parameters": { "color": 7, "width": 512, "height": 400, "content": "## \ud83e\udde9 Check for Client Reply \nFetches Gmail thread data to see if a response was received. \nIf the message contains any positive snippet or \u201cYes\u201d, marks lead as \u201cBOOKED.\u201d \nIf not, moves to follow-up sequence.\n" }, "typeVersion": 1 }, { "id": "d4b7826a-4119-4638-989d-7ced0c23cfb9", "name": "Sticky Note10", "type": "n8n-nodes-base.stickyNote", "position": [ 1856, -224 ], "parameters": { "color": 7, "height": 464, "content": "## \ud83d\udcec Extract Reply Details (JavaScript) \nParses client reply text and extracts useful data (email, message, thread ID). \nSanitizes Gmail snippets by removing quoted text. \nStores results for CRM update.\n" }, "typeVersion": 1 }, { "id": "cfb1aeb6-0030-45a8-aba9-8473abcbb64b", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [ 2160, -256 ], "parameters": { "color": 7, "height": 496, "content": "## \u2705 Update Lead Record \u2013 Booked (Google Sheets) \nUpdates the lead record in the main sheet with \u201cBOOKED\u201d status, reply message, and timestamp. \nMaintains real-time CRM hygiene.\n" }, "typeVersion": 1 }, { "id": "89803f2c-06ef-4ff5-aaab-37a21b4e3069", "name": "Sticky Note12", "type": "n8n-nodes-base.stickyNote", "position": [ 1824, 272 ], "parameters": { "color": 7, "height": 480, "content": "## \ud83d\udd01 Send Second Follow-Up Email via Gmail \nIf no reply after the first email, sends a polite follow-up after 24 hours. \nTone remains professional and friendly, encouraging response without pressure.\n" }, "typeVersion": 1 }, { "id": "ef74ec33-bd55-4f50-baa8-7b8ee5b28953", "name": "Sticky Note13", "type": "n8n-nodes-base.stickyNote", "position": [ 2160, 304 ], "parameters": { "color": 7, "width": 208, "height": 432, "content": "## \u23f1\ufe0f Wait Before Thread Check \nIntroduces a controlled delay (e.g., 24 hours) before checking if the lead has replied. \nEnsures enough time for recipients to respond naturally.\n" }, "typeVersion": 1 }, { "id": "1fc0aee3-436a-4048-a8c7-1961a47ffec4", "name": "Sticky Note14", "type": "n8n-nodes-base.stickyNote", "position": [ 2432, 336 ], "parameters": { "color": 7, "height": 416, "content": "## \ud83d\udce8 Fetch Follow-Up Thread from Gmail \nRetrieves the Gmail thread of the follow-up message to check if a new reply arrived.\n" }, "typeVersion": 1 }, { "id": "67182b47-ddba-47d2-be7c-ea3ad548d7a1", "name": "Sticky Note15", "type": "n8n-nodes-base.stickyNote", "position": [ 2720, 320 ], "parameters": { "color": 7, "height": 432, "content": "## \ud83d\udd0d Check for Second Reply \nInspects the follow-up thread for responses. \nBranches into \u201cReply Found\u201d (update as BOOKED) or \u201cNo Reply\u201d (mark as Declined).\n" }, "typeVersion": 1 }, { "id": "833511eb-4e42-484c-ad8a-8bf59814b5a2", "name": "Sticky Note16", "type": "n8n-nodes-base.stickyNote", "position": [ 3088, 608 ], "parameters": { "color": 7, "width": 560, "height": 384, "content": "## \u274c Update Lead Record \u2013 Declined (Google Sheets) \nIf no response after follow-up, updates status to \u201cDeclined.\u201d \nPrevents repeated outreach and keeps CRM clean.\n" }, "typeVersion": 1 }, { "id": "99ffdfe2-e395-4004-acf7-3dfc51d5cfe6", "name": "Sticky Note17", "type": "n8n-nodes-base.stickyNote", "position": [ 3104, 0 ], "parameters": { "color": 7, "height": 432, "content": "## \ud83e\uddfe Extract Second Reply Details (JavaScript) \nHandles cases where the client replied to the follow-up instead of the first message. \nParses, cleans, and prepares structured JSON data for CRM update.\n" }, "typeVersion": 1 }, { "id": "6570873f-5445-49cb-951d-9aa2014df10c", "name": "Sticky Note18", "type": "n8n-nodes-base.stickyNote", "position": [ 3376, -32 ], "parameters": { "color": 7, "height": 496, "content": "## \u2705 Update Lead Record \u2013 Booked (Google Sheets) \nUpdates the lead record in the main sheet with \u201cBOOKED\u201d status, reply message, and timestamp. \nMaintains real-time CRM hygiene.\n" }, "typeVersion": 1 }, { "id": "22fed90c-0601-421b-9079-3ca3652b1f9a", "name": "Sticky Note19", "type": "n8n-nodes-base.stickyNote", "position": [ -416, 560 ], "parameters": { "color": 7, "height": 464, "content": "## \u26a0\ufe0f Log Invalid Leads to Google Sheets \nStores invalid or incomplete entries (missing emails, broken data) in a separate sheet. \nUseful for data quality improvement.\n" }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "cc9e6722-fa25-48dc-b8cc-9060afd4be2e", "connections": { "Configure GPT-4o Model": { "ai_languageModel": [ [ { "node": "Generate Personalized Outreach Email (AI)", "type": "ai_languageModel", "index": 0 } ] ] }, "Filter for Booked Leads": { "main": [ [], [ { "node": "Generate Personalized Outreach Email (AI)", "type": "main", "index": 0 } ] ] }, "Validate Lead Data Payload": { "main": [ [ { "node": "Filter for Booked Leads", "type": "main", "index": 0 } ], [ { "node": "Log Invalid Leads to Google Sheets", "type": "main", "index": 0 } ] ] }, "Wait Before Thread Check (24 hr)": { "main": [ [ { "node": "Fetch Sent Email Thread from Gmail", "type": "main", "index": 0 } ] ] }, "Fetch Follow-Up Thread from Gmail": { "main": [ [ { "node": "Check for Second Reply (If Condition)", "type": "main", "index": 0 } ] ] }, "Extract Reply Details (JavaScript)": { "main": [ [ { "node": "Update Lead Record \u2013 Booked (Google Sheets)", "type": "main", "index": 0 } 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