{ "name": "AtHearth Gmail Inbox Automation", "nodes": [ { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "filters": { "includeSpamTrash": false }, "options": {} }, "id": "gmail-trigger", "name": "Gmail Trigger", "type": "n8n-nodes-base.gmailTrigger", "typeVersion": 1, "position": [ 240, 300 ], "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "modelId": { "__rl": true, "value": "gpt-4o-mini", "mode": "list", "cachedResultName": "gpt-4o-mini" }, "messages": { "values": [ { "content": "=You are an email analyzer for AtHearth, a rental property service for foreigners in Japan.\n\n## IMPORTANT RULES\n\n### 1. User Seriousness Check\n- Users with 3+ favorites = serious\n- Users with detailed questions = serious\n- Users with vague/short messages = low priority\n\n### 2. Spy Risk Detection (Red Flags)\n- RC not completed but requesting viewing = suspicious (-20 points)\n- RC not completed but many favorites (6+) = suspicious (-15 points)\n- Unusually detailed questions about security/keys = suspicious (-10 points)\n- Suspicious email domains (guerrillamail, tempmail, 10minutemail) = suspicious (-20 points)\n- Single + under 25 years old = higher risk (-20 points)\n- Overseas access + claims to have residence card = contradiction (-25 points)\n\n### 3. Positive Indicators\n- RC completed = trustworthy (+20 points)\n- Family (multiple occupants) = trustworthy (+15 points)\n- Specific moving reason (job transfer, marriage, childbirth) = trustworthy (+15 points)\n- Has submitted residence card = trustworthy (+30 points)\n\n### 4. Response Guidelines\n- NEVER promise viewings before eligibility check\n- NEVER propose specific properties (users should search themselves)\n- NEVER demand documents immediately (understand situation first)\n- If NG_STUDENT_VISA: Check if starting work in April\n- If NG_INCOME: Check if partner can be the contractor\n- Always offer a call option: https://cal.com/athearth/30min\n\n### 5. Risk Score Thresholds\n- 70+: Low risk - proceed with document check\n- 50-69: Medium - additional questions needed\n- 30-49: High risk - request multiple documents\n- <30: Spy suspect - do not proceed until documents submitted\n\n---\n\n## EMAIL TO ANALYZE\n\nFrom: {{ $json.from }}\nSubject: {{ $json.subject }}\nDate: {{ $json.date }}\n\nBody:\n{{ $json.text || $json.snippet }}\n\n---\n\nAnalyze and respond in JSON format:\n{\n \"category\": \"inquiry | viewing_request | document_submission | question | complaint | other\",\n \"priority\": \"high | medium | low\",\n \"summary\": \"1-2 sentence summary in Japanese\",\n \"spy_risk_assessment\": {\n \"estimated_score\": 0-100,\n \"risk_level\": \"low | medium | high | spy_suspect\",\n \"red_flags\": [\"list of detected red flags\"],\n \"positive_indicators\": [\"list of positive signs\"]\n },\n \"user_category_guess\": \"OK_EMPLOYED | OK_STUDENT | NG_STUDENT_VISA | NG_INCOME | NG_FREELANCE | UNKNOWN\",\n \"residence_card_needed\": true/false,\n \"suggested_reply\": \"Draft reply in the same language as the original email\",\n \"next_actions\": [\"list of actions for support team\"],\n \"questions_to_ask\": [\"clarifying questions if needed\"]\n}" } ] }, "options": { "responseFormat": "json_object" } }, "id": "ai-analysis", "name": "AI Email Analysis", "type": "@n8n/n8n-nodes-langchain.openAi", "typeVersion": 1.8, "position": [ 480, 300 ], "credentials": { "openAiApi": { "name": "" } } }, { "parameters": { "jsCode": "const gmail = $('Gmail Trigger').item.json;\nlet aiContent = $('AI Email Analysis').item.json.message.content;\n\n// Remove code block markers (```json ... ```)\naiContent = aiContent.replace(/```json\\n?/g, '').replace(/```\\n?/g, '').trim();\n\nlet aiResult;\ntry {\n aiResult = JSON.parse(aiContent);\n} catch (e) {\n aiResult = {\n category: 'unknown',\n priority: 'medium',\n summary: 'AI\u5206\u6790\u7d50\u679c\u306e\u30d1\u30fc\u30b9\u306b\u5931\u6557: ' + e.message,\n spy_risk_assessment: { risk_level: 'unknown', estimated_score: 50 },\n suggested_reply: ''\n };\n}\n\nconst riskEmoji = aiResult.spy_risk_assessment.risk_level === 'low' ? '\ud83d\udfe2' : \n aiResult.spy_risk_assessment.risk_level === 'medium' ? '\ud83d\udfe1' : \n aiResult.spy_risk_assessment.risk_level === 'high' ? '\ud83d\udfe0' : '\ud83d\udd34';\n\nconst priorityEmoji = aiResult.priority === 'high' ? '\ud83d\udd25' : \n aiResult.priority === 'medium' ? '\ud83d\udccc' : '\ud83d\udcdd';\n\nconst message = `\ud83d\udce7 *New Email Analysis*\n\n*From:* ${gmail.From || gmail.from || 'Unknown'}\n*Subject:* ${gmail.Subject || gmail.subject || 'No Subject'}\n\n---\n\n${priorityEmoji} *Priority:* ${aiResult.priority}\n${riskEmoji} *Spy Risk:* ${aiResult.spy_risk_assessment.risk_level} (${aiResult.spy_risk_assessment.estimated_score}/100)\n*Category:* ${aiResult.category}\n\n*Summary:*\n${aiResult.summary}\n\n---\n\n*Suggested Reply:*\n${aiResult.suggested_reply ? aiResult.suggested_reply.substring(0, 500) : 'N/A'}${aiResult.suggested_reply && aiResult.suggested_reply.length > 500 ? '...' : ''}`;\n\nreturn { slackMessage: message };" }, "id": "format-message", "name": "Format Slack Message", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 720, 300 ] }, { "parameters": { "method": "POST", "url": "REPLACE_WITH_SLACK_WEBHOOK_URL", "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ text: $json.slackMessage }) }}", "options": {} }, "id": "slack-notification", "name": "Send to Slack", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 960, 300 ] }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict" }, "conditions": [ { "id": "condition-success", "leftValue": "={{ $json.statusCode }}", "rightValue": 200, "operator": { "type": "number", "operation": "equals" } } ], "combinator": "and" }, "options": {} }, "id": "check-response", "name": "Check Response", "type": "n8n-nodes-base.if", "typeVersion": 2, "position": [ 1200, 300 ] }, { "parameters": { "content": "## AtHearth Gmail Inbox Automation\n\n**Purpose**: Automatically process incoming emails to support@athearth.com\n\n### Flow:\n1. Gmail Trigger monitors inbox every minute\n2. AI analyzes email content and categorizes\n3. Code node formats the message\n4. Results sent to Slack with rich formatting\n\n### Setup Required:\n1. Add Gmail OAuth2 credentials (support@athearth.com)\n2. Add OpenAI API credentials\n3. Replace REPLACE_WITH_SLACK_WEBHOOK_URL in 'Send to Slack' node\n\n### \u26a0\ufe0f IMPORTANT:\nDO NOT share Slack Webhook URLs publicly!\n\n### Gist URL for updates:\nhttps://gist.githubusercontent.com/athearthapp/6366619f81741ab1b1666ef4eb9ba3c5/raw/gmail-inbox-automation.json", "height": 380, "width": 340 }, "id": "sticky-note", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ -60, 180 ] } ], "connections": { "Gmail Trigger": { "main": [ [ { "node": "AI Email Analysis", "type": "main", "index": 0 } ] ] }, "AI Email Analysis": { "main": [ [ { "node": "Format Slack Message", "type": "main", "index": 0 } ] ] }, "Format Slack Message": { "main": [ [ { "node": "Send to Slack", "type": "main", "index": 0 } ] ] }, "Send to Slack": { "main": [ [ { "node": "Check Response", "type": "main", "index": 0 } ] ] } }, "settings": { "executionOrder": "v1" }, "staticData": null, "tags": [ { "name": "AtHearth" }, { "name": "Email" }, { "name": "Automation" } ] }