{ "id": "bUnFjkLevdnP1zo7", "meta": { "templateCredsSetupCompleted": true }, "name": "Finance Monthly Report with AI Insight", "tags": [], "nodes": [ { "id": "c9b7416f-8164-4869-8c8a-3ae49f868334", "name": "1. Get Finance Transactions (Google Sheets)", "type": "n8n-nodes-base.googleSheets", "position": [ 380, 140 ], "parameters": { "range": "FinanceSummary!A:E", "options": {}, "sheetId": "" }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "description": "Reads monthly finance transaction data from the specified Google Sheet.", "typeVersion": 2 }, { "id": "6b2dbe34-e3f0-4ca3-b5ca-3a6c3e027ad2", "name": "2. Filter Previous Month Transactions", "type": "n8n-nodes-base.function", "position": [ 600, 140 ], "parameters": { "functionCode": "// Filter transactions for the previous month\nconst rows = items.map(item => item.json);\n\nconst now = new Date();\nconst lastMonthStart = new Date(now.getFullYear(), now.getMonth() - 1, 1); // First day of previous month\nconst lastMonthEnd = new Date(now.getFullYear(), now.getMonth(), 0); // Last day of previous month\n\nconst filtered = rows.filter(row => {\n // Ensure 'Date' column exists and is a valid date format\n if (!row.Date) return false;\n const date = new Date(row.Date); \n return date >= lastMonthStart && date <= lastMonthEnd;\n});\n\nreturn filtered.map(row => ({ json: row }));" }, "description": "Filters the raw data to only include transactions from the previous full month.", "typeVersion": 1 }, { "id": "869519eb-0879-4f0d-8a21-4035b69df097", "name": "3. Generate AI Financial Insights", "type": "n8n-nodes-base.openAi", "position": [ 820, 140 ], "parameters": { "model": "gpt-4", "prompt": "You are a finance assistant. Analyze the following transaction data. Calculate the total income and total expense for the period. Then, provide 3 concise bullet-point financial insights based on the data. Structure your output clearly:\n\nTotal Income: [Amount]\nTotal Expense: [Amount]\nKey Insights:\n- [Insight 1]\n- [Insight 2]\n- [Insight 3]\n\nTransactions:\n{{JSON.stringify($json, null, 2)}}", "options": {}, "requestOptions": {} }, "credentials": { "openAiApi": { "name": "" } }, "description": "Uses OpenAI (GPT-4) to generate a summary of income, expenses, and key financial insights.", "typeVersion": 1 }, { "id": "d8d4588b-9761-4bef-a427-ff3282c1b12e", "name": "4. Send Monthly Finance Report Email", "type": "n8n-nodes-base.gmail", "position": [ 1040, 140 ], "parameters": { "subject": "Monthly Finance Summary and AI Insights", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "name": "" } }, "description": "Composes and sends the monthly finance report email, including transaction details and AI insights.", "typeVersion": 1 }, { "id": "f7d8accf-7532-4289-b564-4d2e566ff83b", "name": "Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 160, 140 ], "parameters": { "rule": { "interval": [ { "field": "months" } ] } }, "typeVersion": 1.2 }, { "id": "9931672d-4382-490b-8ed8-68f84aba39c2", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 60, 80 ], "parameters": { "color": 3, "width": 1220, "height": 240, "content": "## Flow\n" }, "typeVersion": 1 }, { "id": "31db7ae7-de61-4b2e-b38b-89d33bf0ee5c", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 1300, 80 ], "parameters": { "color": 4, "width": 680, "height": 1680, "content": "# Workflow Documentation: Finance Monthly Report with AI Insight\n\n## Problem\n\nMany businesses struggle with manual, time-consuming financial reporting processes. This often leads to:\n* Delayed access to critical financial insights.\n* Lack of proactive decision-making due to retrospective data analysis.\n* Inaccurate or inconsistent reports due to human error in data compilation.\n* Underutilization of financial data for strategic planning.\n\n## Solution\n\nThis n8n workflow automates the monthly financial reporting process by:\n1. **Extracting Data:** Automatically pulls transaction data from Google Sheets.\n2. **Filtering & Processing:** Filters the data to focus on the previous month's transactions.\n3. **AI-Powered Insights:** Utilizes OpenAI (GPT-4) to analyze filtered data and generate a summary of income, expenses, along with key financial insights.\n4. **Automated Delivery:** Compiles the raw data (previous month's transactions) and the AI-generated insights into a well-formatted email and sends it to the designated recipients.\n\nThis ensures timely, accurate, and insightful financial reporting with minimal manual effort.\n\n## For Who\n\nThis workflow is ideal for:\n* **Small to Medium-sized Businesses (SMBs):** Who need regular financial oversight but lack dedicated finance teams or extensive ERP systems.\n* **Startup Founders:** Needing quick and reliable financial summaries to monitor burn rate and performance.\n* **Finance Managers/Accountants:** Looking to automate routine reporting tasks to focus on more strategic analysis.\n* **E-commerce Businesses:** To quickly understand monthly revenue and expenditure trends.\n\n## Scope\n\n* **Input Data Source:** Google Sheets (specifically configured for finance transaction data with 'Date', 'Category', 'Description', 'Amount', 'Type' columns).\n* **AI Model:** OpenAI's GPT-4 (requires an OpenAI API Key).\n* **Output Medium:** Email (via Gmail integration).\n* **Frequency:** Designed to run monthly (configurable via Cron trigger).\n* **Output Content:** Previous month's transaction table, total income, total expense, and 3 AI-generated financial insights.\n\n## How to Set Up\n\n1. **Import Workflow:** Import this JSON into your n8n instance.\n2. **Configure Google Sheets Node:**\n * Connect your Google Sheets account credential.\n * Update `sheetId` to your specific Google Sheet ID.\n * Ensure your sheet contains relevant columns (e.g., Date, Category, Description, Amount, Type) in the 'FinanceSummary' tab or adjust the `range` if your sheet name/range differs.\n3. **Configure OpenAI Node:**\n * Connect your OpenAI API Key credential.\n * (Optional) Adjust the prompt for different insights or output formats.\n4. **Configure Gmail Node:**\n * Connect your Gmail account credential.\n * Update `fromEmail` and `toEmail` with your desired sender and recipient addresses.\n5. **Add Cron Trigger Node:**\n * Add a `Cron` node as the first step.\n * Configure it to run on the desired schedule (e.g., 'every month', 'on the 1st day of the month').\n6. **Activate Workflow:** Save and activate the workflow.\n\n**Important Notes:**\n* Ensure your Google Sheet data format is consistent for accurate filtering and AI analysis.\n* Monitor your OpenAI token usage to manage costs.\n* Consider adding error handling (e.g., sending an alert email if the workflow fails)." }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "fbd3aed3-1704-40c9-a85c-55cfec0e33bc", "connections": { "Schedule Trigger": { "main": [ [ { "node": "1. Get Finance Transactions (Google Sheets)", "type": "main", "index": 0 } ] ] }, "3. Generate AI Financial Insights": { "main": [ [ { "node": "4. Send Monthly Finance Report Email", "type": "main", "index": 0 } ] ] }, "2. Filter Previous Month Transactions": { "main": [ [ { "node": "3. Generate AI Financial Insights", "type": "main", "index": 0 } ] ] }, "1. Get Finance Transactions (Google Sheets)": { "main": [ [ { "node": "2. Filter Previous Month Transactions", "type": "main", "index": 0 } ] ] } } }