{
  "id": "RyxP4Crl73QMcSq6",
  "name": "Send automated onboarding emails to Notion leads via Gmail",
  "tags": [],
  "nodes": [
    {
      "id": "09b9b37a-213c-4eb9-ab90-489d4e116bfb",
      "name": "Run Daily",
      "type": "n8n-nodes-base.scheduleTrigger",
      "position": [
        -1808,
        -176
      ],
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "hours",
              "hoursInterval": 24
            }
          ]
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "0b3a9e50-ea04-4917-b31c-6afea67b1eac",
      "name": "Manual Trigger",
      "type": "n8n-nodes-base.manualTrigger",
      "position": [
        -1808,
        -352
      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "8c177e20-1b16-4db4-b5fb-f201c89ed0b9",
      "name": "\ud83d\udcdd CONFIGURATION",
      "type": "n8n-nodes-base.set",
      "notes": "\ud83d\udc47 EDIT EMAILS HERE",
      "position": [
        -1552,
        -272
      ],
      "parameters": {
        "values": {
          "string": [
            {
              "name": "PRODUCT_NAME",
              "value": "My SaaS Product"
            },
            {
              "name": "MANAGER_NAME",
              "value": "Alex"
            },
            {
              "name": "TELEGRAM_CHAT_ID",
              "value": "-1+1234567890"
            },
            {
              "name": "EMAIL_WELCOME_SUBJ",
              "value": "\ud83d\ude80 Welcome! Let's get started"
            },
            {
              "name": "EMAIL_WELCOME_BODY",
              "value": "Hi!<br><br>Thanks for joining. Reply to this email to get help."
            },
            {
              "name": "EMAIL_DAY1_SUBJ",
              "value": "\ud83d\udca1 Pro Tip: How to get more value"
            },
            {
              "name": "EMAIL_DAY1_BODY",
              "value": "Did you know that configuring your profile increases success by 35%?"
            },
            {
              "name": "EMAIL_DAY3_SUBJ",
              "value": "\ud83d\udc4b Checking in..."
            },
            {
              "name": "EMAIL_DAY3_BODY",
              "value": "It's been 3 days. Do you need any help setting things up?"
            },
            {
              "name": "EMAIL_DAY7_SUBJ",
              "value": "Personal assistance for you"
            },
            {
              "name": "EMAIL_DAY7_BODY",
              "value": "I noticed you haven't fully activated your account. Reply 'YES' and I'll help."
            },
            {
              "name": "EMAIL_PAYMENT_SUBJ",
              "value": "\u26a0\ufe0f Your trial is expiring"
            },
            {
              "name": "EMAIL_PAYMENT_BODY",
              "value": "Your trial ends in 3 days. Upgrade now to keep access."
            }
          ]
        },
        "options": {}
      },
      "notesInFlow": true,
      "typeVersion": 2
    },
    {
      "id": "ed4799ac-1c78-4c15-bae0-6d0bb28bd753",
      "name": "1. Get New Users",
      "type": "n8n-nodes-base.notion",
      "notes": "Step 0: Welcome",
      "position": [
        -1152,
        -768
      ],
      "parameters": {
        "filters": {
          "conditions": [
            {
              "key": "Pipeline Stage|status",
              "condition": "equals",
              "statusValue": "New"
            },
            {
              "key": "Onboarding: Welcome|checkbox",
              "condition": "equals"
            }
          ]
        },
        "options": {},
        "resource": "databasePage",
        "matchType": "allFilters",
        "operation": "getAll",
        "databaseId": {
          "__rl": true,
          "mode": "list",
          "value": ""
        },
        "filterType": "manual"
      },
      "typeVersion": 2.2
    },
    {
      "id": "117af622-a85a-4501-b073-2894c609af03",
      "name": "\ud83d\udce7 Send Welcome",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -928,
        -768
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.Email.email }}",
        "message": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_WELCOME_BODY }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_WELCOME_SUBJ }}"
      },
      "typeVersion": 2.1
    },
    {
      "id": "38c749d0-3a54-47a0-b1b7-cbe1286bf7a8",
      "name": "\u2705 Mark Welcome",
      "type": "n8n-nodes-base.notion",
      "notes": "\u26a0\ufe0f Select DB",
      "position": [
        -704,
        -768
      ],
      "parameters": {
        "pageId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "resource": "databasePage",
        "operation": "update",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Onboarding: Welcome|checkbox",
              "checkboxValue": true
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "eebc0ff3-558a-4545-b009-4b4962508379",
      "name": "2. Get Day 1 Users",
      "type": "n8n-nodes-base.notion",
      "notes": "Step 1: Tips",
      "position": [
        -1152,
        -512
      ],
      "parameters": {
        "filters": {
          "conditions": [
            {
              "key": "Onboarding: Tip #1|checkbox",
              "condition": "equals"
            },
            {
              "key": "Registration Date|date",
              "date": "={{ new Date(Date.now() - 1 * 24 * 60 * 60 * 1000).toISOString().slice(0, 10) }}",
              "condition": "before"
            }
          ]
        },
        "options": {},
        "resource": "databasePage",
        "matchType": "allFilters",
        "operation": "getAll",
        "databaseId": {
          "__rl": true,
          "mode": "list",
          "value": ""
        },
        "filterType": "manual"
      },
      "typeVersion": 2.2
    },
    {
      "id": "351f5254-704f-4677-b870-700f4d4a5134",
      "name": "\ud83d\udce7 Send Tip #1",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -928,
        -512
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.Email.email }}",
        "message": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY1_BODY }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY1_SUBJ }}"
      },
      "typeVersion": 2.1
    },
    {
      "id": "d79fb447-59ed-4784-9e4f-dc876720b271",
      "name": "\u2705 Mark Tip #1",
      "type": "n8n-nodes-base.notion",
      "notes": "\u26a0\ufe0f Select DB",
      "position": [
        -704,
        -512
      ],
      "parameters": {
        "pageId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "resource": "databasePage",
        "operation": "update",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Onboarding: Tip #1|checkbox",
              "checkboxValue": true
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "966007fd-60e6-437f-996f-04c113c98b90",
      "name": "3. Get Day 3 Users",
      "type": "n8n-nodes-base.notion",
      "notes": "Step 2: Check-in",
      "position": [
        -1136,
        -224
      ],
      "parameters": {
        "filters": {
          "conditions": [
            {
              "key": "Onboarding: Follow-up|checkbox",
              "condition": "equals"
            },
            {
              "key": "Registration Date|date",
              "date": "={{ new Date(Date.now() - 3 * 24 * 60 * 60 * 1000).toISOString().slice(0, 10) }}",
              "condition": "before"
            }
          ]
        },
        "options": {},
        "resource": "databasePage",
        "matchType": "allFilters",
        "operation": "getAll",
        "databaseId": {
          "__rl": true,
          "mode": "list",
          "value": ""
        },
        "filterType": "manual"
      },
      "typeVersion": 2.2
    },
    {
      "id": "e968eb2d-6dd5-44f6-9688-2c7e5d3f0054",
      "name": "\ud83d\udce7 Send Follow-up",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -912,
        -224
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.Email.email }}",
        "message": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY3_BODY }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY3_SUBJ }}"
      },
      "typeVersion": 2.1
    },
    {
      "id": "cd7a391c-5674-4e6c-9fd0-f13544fb81ab",
      "name": "\u2705 Mark Follow-up",
      "type": "n8n-nodes-base.notion",
      "notes": "\u26a0\ufe0f Select DB",
      "position": [
        -688,
        -224
      ],
      "parameters": {
        "pageId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "resource": "databasePage",
        "operation": "update",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Onboarding: Follow-up|checkbox",
              "checkboxValue": true
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "f83d14c5-18c1-40df-9745-d92028cd1e40",
      "name": "4. Get Day 7 Users",
      "type": "n8n-nodes-base.notion",
      "notes": "Step 3: Personal",
      "position": [
        -1136,
        64
      ],
      "parameters": {
        "filters": {
          "conditions": [
            {
              "key": "Onboarding: Personal|checkbox",
              "condition": "equals"
            },
            {
              "key": "Registration Date|date",
              "date": "={{ new Date(Date.now() - 7 * 24 * 60 * 60 * 1000).toISOString().slice(0, 10) }}",
              "condition": "before"
            }
          ]
        },
        "options": {},
        "resource": "databasePage",
        "matchType": "allFilters",
        "operation": "getAll",
        "databaseId": {
          "__rl": true,
          "mode": "list",
          "value": ""
        },
        "filterType": "manual"
      },
      "typeVersion": 2.2
    },
    {
      "id": "a9a0a80b-2955-4e0e-9184-23dd79c354cc",
      "name": "\ud83d\udce7 Send Manager Email",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -912,
        64
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.Email.email }}",
        "message": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY7_BODY }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_DAY7_SUBJ }}"
      },
      "typeVersion": 2.1
    },
    {
      "id": "0195b8df-0d83-45eb-b6eb-613b9733c3c2",
      "name": "\u2705 Mark Personal",
      "type": "n8n-nodes-base.notion",
      "notes": "\u26a0\ufe0f Select DB",
      "position": [
        -688,
        64
      ],
      "parameters": {
        "pageId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "resource": "databasePage",
        "operation": "update",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Onboarding: Personal|checkbox",
              "checkboxValue": true
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "c64c6dd2-d53b-48f1-8f05-2cd2a6271160",
      "name": "\ud83d\udce2 Notify Team",
      "type": "n8n-nodes-base.telegram",
      "position": [
        -480,
        64
      ],
      "parameters": {
        "text": "=\ud83d\udd25 <b>Hot Lead Alert! (Day 7)</b>\n\n\ud83c\udfe2 <b>{{ $json[\"properties\"][\"Company Name\"][\"title\"][0][\"plain_text\"] }}</b>\n\n\u26a1\ufe0f <b>Status:</b> User registered 7 days ago and still hasn't converted.\n\nAssigned to: {{ $('\ud83d\udcdd CONFIGURATION').first().json.MANAGER_NAME }}",
        "chatId": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.TELEGRAM_CHAT_ID }}",
        "additionalFields": {
          "parse_mode": "HTML",
          "appendAttribution": false
        }
      },
      "typeVersion": 1.2
    },
    {
      "id": "4098cada-111d-44c1-b315-63a6d68ed1df",
      "name": "5. Get Expiring Users",
      "type": "n8n-nodes-base.notion",
      "notes": "Step 4: Payment",
      "position": [
        -1152,
        352
      ],
      "parameters": {
        "filters": {
          "conditions": [
            {
              "key": "Subscription Status|status",
              "condition": "equals",
              "statusValue": "Trial"
            },
            {
              "key": "System: Payment Alert|checkbox",
              "condition": "equals"
            },
            {
              "key": "Expiry Date|date",
              "date": "={{ new Date(Date.now() + 3 * 24 * 60 * 60 * 1000).toISOString().slice(0, 10) }}",
              "condition": "before"
            }
          ]
        },
        "options": {},
        "resource": "databasePage",
        "matchType": "allFilters",
        "operation": "getAll",
        "databaseId": {
          "__rl": true,
          "mode": "list",
          "value": ""
        },
        "filterType": "manual"
      },
      "typeVersion": 2.2
    },
    {
      "id": "e84a7d03-8f32-40d8-8f5a-e507a68d5257",
      "name": "\ud83d\udce7 Send Payment Alert",
      "type": "n8n-nodes-base.gmail",
      "position": [
        -928,
        352
      ],
      "parameters": {
        "sendTo": "={{ $json.properties.Email.email }}",
        "message": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_PAYMENT_BODY }}",
        "options": {
          "appendAttribution": false
        },
        "subject": "={{ $('\ud83d\udcdd CONFIGURATION').first().json.EMAIL_PAYMENT_SUBJ }}"
      },
      "typeVersion": 2.1
    },
    {
      "id": "720c1af0-95fd-4158-a923-5f1e8539303d",
      "name": "\u2705 Update Status",
      "type": "n8n-nodes-base.notion",
      "notes": "\u26a0\ufe0f Select DB",
      "position": [
        -704,
        352
      ],
      "parameters": {
        "pageId": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $json.id }}"
        },
        "options": {},
        "resource": "databasePage",
        "operation": "update",
        "propertiesUi": {
          "propertyValues": [
            {
              "key": "Subscription Status|status",
              "statusValue": "Expiring"
            },
            {
              "key": "System: Payment Alert|checkbox",
              "checkboxValue": true
            }
          ]
        }
      },
      "typeVersion": 2.2
    },
    {
      "id": "26653e3f-9f04-4f1a-bd0e-3790406e6d2a",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1632,
        -432
      ],
      "parameters": {
        "color": 7,
        "width": 280,
        "height": 372,
        "content": "## \ud83d\udcdd CONFIGURATION\nSet all your email subjects and body texts here.\n\nAlso set your **Telegram Chat ID** for internal notifications."
      },
      "typeVersion": 1
    },
    {
      "id": "221be588-79d8-4f31-b6e9-1c8c7a62679e",
      "name": "Sticky Note 1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1216,
        -864
      ],
      "parameters": {
        "color": 7,
        "width": 796,
        "height": 252,
        "content": "## Stage 1: Welcome (Day 0)\nIdentifies new signups and immediately sends the welcome email."
      },
      "typeVersion": 1
    },
    {
      "id": "df43d5c5-7bfb-4edc-bd45-1c237d5ae087",
      "name": "Sticky Note1",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -2288,
        -560
      ],
      "parameters": {
        "width": 352,
        "height": 704,
        "content": "# \ud83d\ude80 SaaS Onboarding Drip\nThis workflow automates a 5-step email sequence for new users stored in Notion. It handles welcome emails, pro-tips, check-ins, and trial expiration alerts automatically.\n\n## How it works\n1. **Checks Database:** Runs daily to find users matching specific criteria (e.g., \"Registered 3 days ago\").\n2. **Sends Emails:** Uses Gmail to send the relevant email for that stage.\n3. **Updates CRM:** Marks the stage as \"Completed\" in Notion to prevent duplicate sends.\n4. **Alerts Team:** Sends a Telegram notification if a lead is unresponsive after 7 days.\n\n## Setup steps\n1. **Configure Nodes:** Open the `\ud83d\udcdd CONFIGURATION` node to set your email subjects, body text, and Telegram Chat ID.\n2. **Connect Accounts:** Add your credentials for Notion, Gmail, and Telegram.\n3. **Map Database:** In the Notion nodes, select your specific database and ensure property names match."
      },
      "typeVersion": 1
    },
    {
      "id": "3f94f18c-559e-4b57-bd5e-d3ea72dab1c1",
      "name": "Sticky Note2",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1216,
        -592
      ],
      "parameters": {
        "color": 7,
        "width": 800,
        "height": 240,
        "content": "## Stage 2: Pro Tip (Day 1)\nSends a value-add tip 24 hours after registration to increase feature adoption."
      },
      "typeVersion": 1
    },
    {
      "id": "321df32d-f09d-42b2-84d6-bee7c3e81fd6",
      "name": "Sticky Note3",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1216,
        -336
      ],
      "parameters": {
        "color": 7,
        "width": 800,
        "height": 272,
        "content": "## Stage 3: Soft Check-in (Day 3)\nAutomatically asks users if they need help setting up their account."
      },
      "typeVersion": 1
    },
    {
      "id": "e029f2ce-4902-4971-ba07-fc029009d436",
      "name": "Sticky Note5",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1216,
        -48
      ],
      "parameters": {
        "color": 7,
        "width": 928,
        "height": 272,
        "content": "## Stage 4: Sales Push (Day 7)\nSends a \"personal\" email from a manager and alerts the team via Telegram about unconverted leads."
      },
      "typeVersion": 1
    },
    {
      "id": "dce3d563-1cc0-4d60-a086-37efcd1ef333",
      "name": "Sticky Note6",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -1216,
        240
      ],
      "parameters": {
        "color": 7,
        "width": 784,
        "height": 272,
        "content": "## Stage 5: Trial Expiry\nDetects users whose trial ends in 3 days and sends an upgrade reminder."
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "a75ad100-f8b8-45d4-b185-c10e2151e6a1",
  "connections": {
    "Run Daily": {
      "main": [
        [
          {
            "node": "\ud83d\udcdd CONFIGURATION",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Manual Trigger": {
      "main": [
        [
          {
            "node": "\ud83d\udcdd CONFIGURATION",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "1. Get New Users": {
      "main": [
        [
          {
            "node": "\ud83d\udce7 Send Welcome",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udce7 Send Tip #1": {
      "main": [
        [
          {
            "node": "\u2705 Mark Tip #1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\u2705 Mark Personal": {
      "main": [
        [
          {
            "node": "\ud83d\udce2 Notify Team",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udce7 Send Welcome": {
      "main": [
        [
          {
            "node": "\u2705 Mark Welcome",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "2. Get Day 1 Users": {
      "main": [
        [
          {
            "node": "\ud83d\udce7 Send Tip #1",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "3. Get Day 3 Users": {
      "main": [
        [
          {
            "node": "\ud83d\udce7 Send Follow-up",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "4. Get Day 7 Users": {
      "main": [
        [
          {
            "node": "\ud83d\udce7 Send Manager Email",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udcdd CONFIGURATION": {
      "main": [
        [
          {
            "node": "1. Get New Users",
            "type": "main",
            "index": 0
          },
          {
            "node": "2. Get Day 1 Users",
            "type": "main",
            "index": 0
          },
          {
            "node": "3. Get Day 3 Users",
            "type": "main",
            "index": 0
          },
          {
            "node": "4. Get Day 7 Users",
            "type": "main",
            "index": 0
          },
          {
            "node": "5. Get Expiring Users",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udce7 Send Follow-up": {
      "main": [
        [
          {
            "node": "\u2705 Mark Follow-up",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "5. Get Expiring Users": {
      "main": [
        [
          {
            "node": "\ud83d\udce7 Send Payment Alert",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udce7 Send Manager Email": {
      "main": [
        [
          {
            "node": "\u2705 Mark Personal",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "\ud83d\udce7 Send Payment Alert": {
      "main": [
        [
          {
            "node": "\u2705 Update Status",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}