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Follow-Up Email 1 ", "type": "n8n-nodes-base.gmail", "position": [ 1020, -660 ], "parameters": { "sendTo": "={{ $json['User Email'] }}", "message": "Testing-6", "options": { "appendAttribution": false }, "subject": "Testing-6", "emailType": "text", "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "c2ed8d92-11c0-49df-87c2-191917a18a9b", "name": "Send Follow-Up Email 2", "type": "n8n-nodes-base.gmail", "position": [ 1020, -460 ], "parameters": { "sendTo": "={{ $json['User Email'] }}", "message": "Testing-7", "options": { "appendAttribution": false }, "subject": "Testing-7", "emailType": "text", "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 2.1 }, { "id": "715c5558-6bdb-4b8b-afc1-ae62bbf175f0", "name": "Update Sheet with Follow-Up Status", "type": "n8n-nodes-base.googleSheets", "position": [ 1240, -460 ], "parameters": { "columns": { "value": { "Reply": "={{ $('Route by Follow-Up Stage').item.json.Reply }}", "Follow-up": "={{ $('Route by Follow-Up Stage').item.json['Follow-up'] + 1}}", "Send Mail": "=yes (Follow-up = {{ $('Route by Follow-Up Stage').item.json['Follow-up'] }}) ", "User Name": "={{ $('Route by Follow-Up Stage').item.json['User Name'] }}", "Inquiry ID": "={{ $('Route by Follow-Up Stage').item.json['Inquiry ID'] }}", "User Email": "={{ $('Route by Follow-Up Stage').item.json['User Email'] }}", "Follow-up Type": "Email", "Submission Date": "={{ new Date($now).toISOString().split('T')[0] }}", "Next Follow-up Date": "={{ new Date(Date.now() + 3 * 24 * 60 * 60 * 1000).toISOString().split('T')[0] }}" }, "schema": [ { "id": "User Name", "type": "string", "display": true, "removed": false, "required": false, "displayName": "User Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "User Email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "User Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Inquiry ID", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Inquiry ID", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reply", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Reply", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Follow-up", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Follow-up", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Send Mail", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Send Mail", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Follow-up Type", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Follow-up Type", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Communication Mode", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Communication Mode", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Status", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Comment", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Comment", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Requirement Doc", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Requirement Doc", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Workflow Diagram", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Workflow Diagram", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Test Cases", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Test Cases", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Call Schedule", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Call Schedule", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Submission Date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Submission Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Next Follow-up Date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Next Follow-up Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "autoMapInputData", "matchingColumns": [ "User Name" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": 686562196, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit#gid=686562196", "cachedResultName": "Sheet3" }, "documentId": { "__rl": true, "mode": "list", "value": "1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit?usp=drivesdk", "cachedResultName": "PageRankChecker" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 4.6 }, { "id": "009b187a-a8b6-4748-bc9a-2e7dcd69f233", "name": "Check Email Responses", "type": "n8n-nodes-base.emailReadImap", "position": [ -80, -200 ], "parameters": { "options": { "customEmailConfig": "[\"UNSEEN\", [\"SUBJECT\", \"Testing\"]]" } }, "credentials": { "imap": { "name": "" } }, "typeVersion": 2 }, { "id": "91e87156-bd84-4df5-ad9e-11089af50c02", "name": "Update Sheet with Response ", "type": "n8n-nodes-base.googleSheets", "position": [ 140, -200 ], "parameters": { "columns": { "value": { "reply": "=yes", "user email": "={{ $json.from }}" }, "schema": [ { "id": "user name", "type": "string", "display": true, "removed": true, "required": false, "displayName": "user name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "user email", "type": "string", "display": true, "removed": false, "required": false, "displayName": "user email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "reply", "type": "string", "display": true, "required": false, "displayName": "reply", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "followup", "type": "string", "display": true, "removed": true, "required": false, "displayName": "followup", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Send mail", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Send mail", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "user email" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": 686562196, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit#gid=686562196", "cachedResultName": "Sheet3" }, "documentId": { "__rl": true, "mode": "list", "value": "1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1eO0pcfO3SFEofhUXjRy8Ps_XqfNpVnu5W8fwVSAy4Ds/edit?usp=drivesdk", "cachedResultName": "PageRankChecker" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 4.6 }, { "id": "a599605e-e3a6-412c-a221-cc73d87d7d74", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -100, -960 ], "parameters": { "color": 4, "width": 920, "height": 240, "content": "## Node Details\n- **Daily Trigger - 9 AM**: Triggers the workflow daily at 9 AM using a Cron schedule.\n- **Read Contact Data from Google Sheet**: Reads contact data (name, email, stage) from a specified Google Sheet range.\n- **Loop Through Contacts**: Uses SplitInBatches to process each contact individually.\n- **Determine Follow-Up Stage**: Checks the contact\u2019s stage (e.g., Initial, Follow-Up 1) using an If node.\n- **Send Main/Follow-Up Email**: Sends personalized emails via Gmail based on the stage.\n- **Update Sheet Status**: Appends or updates the Google Sheet with the new status (e.g., Sent, Replied).\n- **Check Gmail for Replies**: Periodically checks Gmail for responses using an IMAP node.\n- **Log Responses**: Writes response details (e.g., timestamp, content) to the Google Sheet." }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "437e7f2a-166b-487d-a269-7fc2dbebb917", "connections": { "Daily Trigger": { "main": [ [ { "node": "Fetch Contact Data ", "type": "main", "index": 0 } ] ] }, "Iterate Contacts": { "main": [ [], [ { "node": "Determine Follow-Up Stage", "type": "main", "index": 0 } ] ] }, "Fetch Contact Data ": { "main": [ [ { "node": "Iterate Contacts", "type": "main", "index": 0 } ] ] }, "Check Email Responses": { "main": [ [ { "node": "Update Sheet with Response ", "type": "main", "index": 0 } ] ] }, "Send Follow-Up Email 2": { "main": [ [ { "node": "Update Sheet with Follow-Up Status", "type": "main", "index": 0 } ] ] }, "Send Follow-Up Email 1 ": { "main": [ [ { "node": "Update Sheet with Follow-Up Status", "type": "main", "index": 0 } ] ] }, "Route by Follow-Up Stage": { "main": [ [ { "node": "Send Follow-Up Email 1 ", "type": "main", "index": 0 } ], [ { "node": "Send Follow-Up Email 2", "type": "main", "index": 0 } ] ] }, "Determine Follow-Up Stage": { "main": [ [ { "node": "Route by Follow-Up Stage", "type": "main", "index": 0 } ] ] }, "Send a message for followup 6": { "main": [ [ { "node": "HRMS api for upadte inqiery data direclty in db", "type": "main", "index": 0 } ] ] }, "Send a message for followup 7": { "main": [ [ { "node": "HRMS api for upadte inqiery data direclty in db", "type": "main", "index": 0 } ] ] }, "Update Sheet with Follow-Up Status": { "main": [ [ { "node": "Iterate Contacts", "type": "main", "index": 0 } ] ] } } }