{ "id": "fgGjrwJD0wsrTF4C", "meta": { "templateCredsSetupCompleted": true }, "name": "Automated Candidate Interview Tracker with Google Calendar & Gmail Alerts", "tags": [], "nodes": [ { "id": "40220665-8466-4ca5-a665-59b1b7fb4dcd", "name": "Check Every 5 Minutes", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 144, -64 ], "parameters": { "rule": { "interval": [ { "field": "minutes" } ] } }, "typeVersion": 1.2 }, { "id": "cec5691c-d2e4-4da0-a72f-a5eacc87e4d1", "name": "Get Calendar Events", "type": "n8n-nodes-base.googleCalendar", "position": [ 368, -64 ], "parameters": { "options": { "timeMax": "={{ $now.plus({ hours: 1 }).toISO() }}", "timeMin": "={{ $now.toISO() }}" }, "calendar": { "__rl": true, "mode": "id", "value": "=76iujhgtr4321eryi8" }, "operation": "getAll" }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1.2 }, { "id": "e600def1-33a8-433b-978a-5bd334d4e861", "name": "Filter Upcoming Interviews", "type": "n8n-nodes-base.filter", "position": [ 592, -64 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "condition1", "operator": { "type": "dateTime", "operation": "before", "singleValue": true }, "leftValue": "={{ $json.start.dateTime }}", "rightValue": "={{ $now.plus({ minutes: 5 }).toISO() }}" }, { "id": "condition2", "operator": { "type": "dateTime", "operation": "after", "singleValue": true }, "leftValue": "={{ $json.start.dateTime }}", "rightValue": "={{ $now.toISO() }}" } ] } }, "typeVersion": 2 }, { "id": "871ea2fb-6f24-4291-888c-94c1a47a6518", "name": "Add to Google Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 816, -160 ], "parameters": { "columns": { "value": {}, "schema": [], "mappingMode": "autoMapInputData", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "name", "value": "Sheet1" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_SPREADSHEET_ID" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 4.5 }, { "id": "97b38c41-ea45-4e4b-8318-5da4d3c24135", "name": "Send Reminder to Candidate", "type": "n8n-nodes-base.gmail", "position": [ 816, 32 ], "parameters": { "sendTo": "={{ $json.attendees[0].email }}", "message": "=

Interview Reminder

\n

Dear Candidate,

\n

Your interview is scheduled to start in 5 minutes.

\n

Interview: {{ $json.summary }}
\nTime: {{ $json.start.dateTime }}
\nGoogle Meet Link: Join Meeting

\n

Please join on time. Good luck!

", "options": {}, "subject": "Interview Reminder - Starting in 5 Minutes" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "53f7164c-9007-4261-8628-24b1bcdac2c7", "name": "Update Sheet with Result", "type": "n8n-nodes-base.googleSheets", "position": [ 368, 352 ], "parameters": { "columns": { "value": {}, "schema": [], "mappingMode": "autoMapInputData", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "name", "value": "Sheet1" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_SPREADSHEET_ID" }, "authentication": "serviceAccount" }, "credentials": { "googleApi": { "name": "" } }, "typeVersion": 4.5 }, { "id": "6780349a-d56e-465c-8dc4-4a23a2523dbf", "name": "Webhook: Submit Interview Result", "type": "n8n-nodes-base.webhook", "position": [ 144, 352 ], "parameters": { "path": "interview-result", "options": {}, "httpMethod": "POST" }, "typeVersion": 2 }, { "id": "4269bbb9-8d74-4d20-8053-260836d36478", "name": "Check if Passed", "type": "n8n-nodes-base.if", "position": [ 592, 352 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "passed-condition", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.result }}", "rightValue": "Pass" } ] } }, "typeVersion": 2 }, { "id": "e9572ff4-464a-4956-a14e-2c0b1917a3c3", "name": "Email Candidate - Passed", "type": "n8n-nodes-base.gmail", "position": [ 816, 256 ], "parameters": { "sendTo": "={{ $json.candidateEmail }}", "message": "=

Congratulations!

\n

Dear Candidate,

\n

We are pleased to inform you that you have PASSED the interview.

\n

Feedback: {{ $json.feedback }}

\n

Our team will contact you soon with next steps.

\n

Best regards,
HR Team

", "options": {}, "subject": "\ud83c\udf89 Congratulations! You Passed the Interview" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "11a09ef5-e424-45db-9923-700ca794fc47", "name": "Email Candidate - Failed", "type": "n8n-nodes-base.gmail", "position": [ 816, 448 ], "parameters": { "sendTo": "={{ $json.candidateEmail }}", "message": "=

Interview Result

\n

Dear Candidate,

\n

Thank you for taking the time to interview with us.

\n

After careful consideration, we have decided not to move forward with your application at this time.

\n

Feedback: {{ $json.feedback }}

\n

We wish you all the best in your future endeavors.

\n

Best regards,
HR Team

", "options": {}, "subject": "Interview Result" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "1d62aabc-dc5b-40d8-9be5-d18eff86a10e", "name": "Email Manager", "type": "n8n-nodes-base.gmail", "position": [ 1040, 352 ], "parameters": { "sendTo": "user@example.com", "message": "=

Interview Completed

\n

Candidate: {{ $json.candidateEmail }}
\nResult: {{ $json.result }}
\nFeedback: {{ $json.feedback }}

\n

Updated in Google Sheet.

", "options": {}, "subject": "Interview Result: {{ $json.candidateEmail }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "0c077145-df34-4e7d-8bf1-31244f07fca9", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -96, -336 ], "parameters": { "color": 3, "width": 672, "height": 208, "content": "## Workflow Overview\n\n- **Check Every 5 Minutes**: Triggers the workflow to run every 5 minutes.\n- **Get Calendar Events**: Retrieves upcoming interview events from Google Calendar.\n- **Filter Upcoming Interviews**: Filters the retrieved events to focus on upcoming interviews.\n- **Add to Google Sheet**: Appends filtered interview details to a Google Sheet.\n- **Send Reminder to Candidate**: Sends an email reminder to the candidate via Gmail.\n" }, "typeVersion": 1 }, { "id": "e553920b-784e-4841-b3ec-2fb43307a6a0", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -96, 96 ], "parameters": { "width": 688, "height": 224, "content": "## Workflow Overview\n\n- **Webhook: Submit Interview Result**: Receives interview result data via a webhook.\n- **Update Sheet with Result**: Updates the Google Sheet with the submitted interview result.\n- **Check if Passed**: Evaluates whether the interview result indicates a pass or fail.\n- **Email Candidate - Passed**: Sends a pass notification email to the candidate via Gmail.\n- **Email Manager**: Sends an email update to the manager via Gmail.\n- **Email Candidate - Failed**: Sends a fail notification email to the candidate via Gmail." }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "e41094e8-2bbf-499d-a796-e50f5a930408", "connections": { "Check if Passed": { "main": [ [ { "node": "Email Candidate - Passed", "type": "main", "index": 0 } ], [ { "node": "Email Candidate - Failed", "type": "main", "index": 0 } ] ] }, "Get Calendar Events": { "main": [ [ { "node": "Filter Upcoming Interviews", "type": "main", "index": 0 } ] ] }, "Check Every 5 Minutes": { "main": [ [ { "node": "Get Calendar Events", "type": "main", "index": 0 } ] ] }, "Email Candidate - Failed": { "main": [ [ { "node": "Email Manager", "type": "main", "index": 0 } ] ] }, "Email Candidate - Passed": { "main": [ [ { "node": "Email Manager", "type": "main", "index": 0 } ] ] }, "Update Sheet with Result": { "main": [ [ { "node": "Check if Passed", "type": "main", "index": 0 } ] ] }, "Filter Upcoming Interviews": { "main": [ [ { "node": "Add to Google Sheet", "type": "main", "index": 0 }, { "node": "Send Reminder to Candidate", "type": "main", "index": 0 } ] ] }, "Webhook: Submit Interview Result": { "main": [ [ { "node": "Update Sheet with Result", "type": "main", "index": 0 } ] ] } } }