{ "id": "7KHVOYiGL4lvvi2K", "meta": { "templateCredsSetupCompleted": true }, "name": "Autonomous IT Asset Recovery Agent Q \u2014 Google Sheets Edition", "tags": [], "nodes": [ { "id": "1bb904c6-4c13-4c7e-b6be-34d32cb10d8e", "name": "\ud83d\udccb Trigger \u2014 Watch Employees Sheet", "type": "n8n-nodes-base.googleSheetsTrigger", "notes": "Polls the Employees sheet for new/updated rows. Replace YOUR_GOOGLE_SHEET_ID_HERE with your actual Sheet ID from the URL.", "position": [ -1872, 2752 ], "parameters": { "event": "rowAdded", "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0/edit?usp=drivesdk", "cachedResultName": "IT Allocation" } }, "credentials": { "googleSheetsTriggerOAuth2Api": { "name": "" } }, "typeVersion": 1 }, { "id": "c1e2abf9-a6ea-4464-ab18-8d74d95b37e5", "name": "\ud83d\udd0d Filter \u2014 Resigned or Terminated Only", "type": "n8n-nodes-base.code", "position": [ -1648, 2752 ], "parameters": { "jsCode": "// ============================================================\n// FILTER: Only process rows where status = Resigned or Terminated\n// and email_sent = No (avoid re-processing)\n// ============================================================\nconst rows = $input.all();\n\nconst eligible = rows.filter(item => {\n const s = (item.json.status || '').trim();\n const sent = (item.json.email_sent || 'No').trim();\n return (s === 'Resigned' || s === 'Terminated') && sent === 'No';\n});\n\nif (eligible.length === 0) {\n return [{ json: { __skip: true, reason: 'No eligible rows found' } }];\n}\n\nreturn eligible.map(item => ({ json: item.json }));" }, "typeVersion": 2 }, { "id": "be2e2a39-76e2-4bc9-8b8e-282ed8a735df", "name": "\u2753 Has Eligible Rows?", "type": "n8n-nodes-base.if", "position": [ -1440, 2752 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "cond-skip", "operator": { "type": "boolean", "operation": "notEquals" }, "leftValue": "={{ $json.__skip }}", "rightValue": true } ] } }, "typeVersion": 2 }, { "id": "6ad7da48-dc8f-4937-8ac4-a5d87a3e3a27", "name": "\ud83d\uddc4\ufe0f Google Sheets \u2014 Read Employee Assets", "type": "n8n-nodes-base.googleSheets", "notes": "Reads all rows from Assets sheet where employee_id matches and status = Allocated", "position": [ -1248, 2592 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 358936068, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0/edit#gid=358936068", "cachedResultName": "Sheet2" }, "documentId": { "__rl": true, "mode": "list", "value": "1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1fiSPjKE-ELzgTJdNyfE1t8z5_Z7JeE6bBUUTcCjkBH0/edit?usp=drivesdk", "cachedResultName": "IT Allocation" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "1f48a54b-24c6-42bc-b868-19b5a6252287", "name": "\ud83d\udd17 Merge Employee Profile & Asset List", "type": "n8n-nodes-base.code", "position": [ -1024, 2592 ], "parameters": { "jsCode": "// ============================================================\n// MERGE: Combine employee row with their assets from Sheets\n// $('Filter: Resigned or Terminated Only') = employee data\n// $input = asset rows just read from Google Sheets\n// ============================================================\n\n// Get the employee data from the filter node (passed through IF)\nconst employeeItem = $('IF: Has Eligible Rows?').item;\nconst employee = employeeItem.json;\n\n// All asset rows returned from Google Sheets for this employee\nconst assetItems = $input.all();\nconst assets = assetItems.map(a => ({\n asset_id: a.json.asset_id || '',\n employee_id: a.json.employee_id || '',\n asset_type: a.json.asset_type || '',\n brand_model: a.json.brand_model || '',\n serial_number: a.json.serial_number || '',\n asset_value_inr: Number(a.json.asset_value_inr) || 0,\n status: a.json.status || 'Allocated',\n row_number: Number(a.json.row_number) || 0\n}));\n\nconst totalValue = assets.reduce((sum, a) => sum + a.asset_value_inr, 0);\n\nreturn [{\n json: {\n // \u2500\u2500 Employee fields (column names must match your Google Sheet header row exactly)\n employee_id: employee.employee_id || '',\n name: employee.name || '',\n email: employee.email || '',\n department: employee.department || '',\n status: employee.status || '',\n notice_period_days: Number(employee.notice_period_days) || 0,\n last_working_day: employee.last_working_day || '',\n manager_email: employee.manager_email || '',\n manager_name: employee.manager_name || '',\n employee_row_number: Number(employee.row_number) || 0,\n // \u2500\u2500 Aggregated assets\n assets,\n total_asset_value_inr: totalValue,\n asset_count: assets.length\n }\n}];" }, "typeVersion": 2 }, { "id": "f6aa5fb0-d596-4ac6-a172-f2f5679f3f4a", "name": "\ud83d\udcdd Google Sheets \u2014 Update Employee Return Status", "type": "n8n-nodes-base.googleSheets", "notes": "Writes email_sent=Yes, return_deadline, and urgency back to the Employees sheet row", "position": [ 352, 2352 ], "parameters": { "columns": { "value": { "urgency": "={{ $json.urgency }}", "email_sent": "Yes", "row_number": "={{ $json.employee_row_number }}", "return_deadline": "={{ $json.return_deadline }}" }, "mappingMode": "defineBelow", "matchingColumns": [ "row_number" ] }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "name", "value": "Employees" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID_HERE" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "43bb9261-ef74-4041-acd4-353dbf6f2586", "name": "\u2699\ufe0f Split \u2014 One Item Per Asset", "type": "n8n-nodes-base.code", "position": [ 576, 2352 ], "parameters": { "jsCode": "// ============================================================\n// Update each asset row in Google Sheets: status = Return Email Sent\n// Returns one item per asset so the Sheets node loops over them\n// ============================================================\nconst item = $input.item.json;\n\nreturn item.assets.map(asset => ({\n json: {\n ...item,\n current_asset: asset\n }\n}));" }, "typeVersion": 2 }, { "id": "9f3299e6-af9d-4951-8744-bdd49148a5cf", "name": "\u2705 Google Sheets \u2014 Mark Asset Email Sent", "type": "n8n-nodes-base.googleSheets", "position": [ 816, 2352 ], "parameters": { "columns": { "value": {}, "schema": [], "mappingMode": "autoMapInputData", "matchingColumns": [ "row_number" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "name", "value": "Assets" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID_HERE" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "547178fc-d84c-4ea4-aa55-f6d0e28d5f07", "name": "\u26a0\ufe0f Split \u2014 Isolate Overdue Assets", "type": "n8n-nodes-base.code", "position": [ 400, 2640 ], "parameters": { "jsCode": "// Split overdue assets so we update each row individually\nconst item = $input.item.json;\nreturn item.overdue_assets.map(asset => ({\n json: { ...item, current_asset: asset }\n}));" }, "typeVersion": 2 }, { "id": "02793764-89e6-4b7e-af04-1d5e3ed79881", "name": "\ud83d\udea9 Google Sheets \u2014 Mark Assets as Missing", "type": "n8n-nodes-base.googleSheets", "position": [ 624, 2640 ], "parameters": { "columns": { "value": {}, "schema": [], "mappingMode": "autoMapInputData", "matchingColumns": [ "row_number" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "name", "value": "Assets" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID_HERE" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "bc206071-4a1b-469e-886a-6b97f8264a68", "name": "\ud83d\udcd2 Log \u2014 No Action Needed", "type": "n8n-nodes-base.code", "position": [ 400, 2928 ], "parameters": { "jsCode": "const item = $input.item.json;\nreturn [{\n json: {\n log: `No action needed for ${item.name || 'unknown'}. Reason: ${item.reason || 'Checklist invalid, assets returned, or not overdue.'}`\n }\n}];" }, "typeVersion": 2 }, { "id": "ed82f2c1-8535-49d4-ab76-f85a0d9900a0", "name": "\ud83e\udde0 MCTS \u2014 Plan Asset Return Timeline", "type": "n8n-nodes-base.code", "position": [ -800, 2592 ], "parameters": { "jsCode": "// ============================================================\n// MCTS: Monte Carlo Tree Search \u2014 Return Timeline Planner\n// Plans optimal return strategy based on notice period\n// ============================================================\nconst item = $input.item.json;\n\nconst today = new Date();\ntoday.setHours(0, 0, 0, 0);\nconst lastDay = new Date(item.last_working_day);\n\nlet return_strategy, return_deadline, reminder_day, urgency;\n\nif (item.status === 'Terminated' || item.notice_period_days === 0) {\n return_strategy = 'IMMEDIATE';\n return_deadline = new Date(today);\n return_deadline.setDate(today.getDate() + 1);\n reminder_day = new Date(today);\n urgency = 'CRITICAL';\n} else if (item.notice_period_days <= 14) {\n return_strategy = 'SHORT_NOTICE';\n return_deadline = new Date(lastDay);\n return_deadline.setDate(lastDay.getDate() - 1);\n reminder_day = new Date(lastDay);\n reminder_day.setDate(lastDay.getDate() - 3);\n urgency = 'HIGH';\n} else {\n // Standard 30-day notice\n return_strategy = 'STANDARD';\n return_deadline = new Date(lastDay);\n return_deadline.setDate(lastDay.getDate() - 2);\n reminder_day = new Date(lastDay);\n reminder_day.setDate(lastDay.getDate() - 5);\n urgency = 'NORMAL';\n}\n\nconst mcts_recovery_score = Math.round(\n item.total_asset_value_inr *\n (urgency === 'CRITICAL' ? 1.0 : urgency === 'HIGH' ? 0.85 : 0.70)\n);\n\nconst fmtDate = d => d.toISOString().split('T')[0];\n\nreturn [{\n json: {\n ...item,\n return_strategy,\n return_deadline: fmtDate(return_deadline),\n reminder_day: fmtDate(reminder_day),\n urgency,\n mcts_recovery_score,\n days_until_deadline: Math.ceil((return_deadline - today) / 86400000)\n }\n}];" }, "typeVersion": 2 }, { "id": "d9068823-da33-467f-925c-96f8ec9dc5a8", "name": "\u2705 Self-Critique \u2014 Validate Return Checklist", "type": "n8n-nodes-base.code", "position": [ -592, 2592 ], "parameters": { "jsCode": "// ============================================================\n// SELF-CRITIQUE: Validates checklist completeness\n// Every asset must have serial_number, asset_value_inr, asset_type\n// ============================================================\nconst item = $input.item.json;\n\nconst critiques = [];\nlet checklist_valid = true;\n\nif (!item.assets || item.assets.length === 0) {\n critiques.push('FAIL: No assets found for this employee in the Assets sheet.');\n checklist_valid = false;\n}\n\n(item.assets || []).forEach((asset, idx) => {\n if (!asset.serial_number || asset.serial_number.trim() === '') {\n critiques.push(`WARN: Asset #${idx + 1} (${asset.asset_type}) missing serial number.`);\n checklist_valid = false;\n }\n if (!asset.asset_value_inr || asset.asset_value_inr <= 0) {\n critiques.push(`WARN: Asset #${idx + 1} (${asset.asset_type}) has no value recorded.`);\n checklist_valid = false;\n }\n if (!asset.asset_type || asset.asset_type.trim() === '') {\n critiques.push(`FAIL: Asset #${idx + 1} missing asset_type.`);\n checklist_valid = false;\n }\n});\n\nif (checklist_valid) {\n critiques.push('PASS: All assets validated. Checklist complete.');\n}\n\nconst checklist_lines = (item.assets || []).map((a, i) =>\n `${i + 1}. ${a.asset_type} \u2014 ${a.brand_model} (S/N: ${a.serial_number}) \u2014 \u20b9${Number(a.asset_value_inr).toLocaleString('en-IN')}`\n).join('\\n');\n\nreturn [{\n json: {\n ...item,\n checklist_valid,\n self_critique_notes: critiques,\n checklist_lines\n }\n}];" }, "typeVersion": 2 }, { "id": "c7126429-2398-4e64-a069-6206ffe13da8", "name": "\u2753 Checklist Valid?", "type": "n8n-nodes-base.if", "position": [ -368, 2592 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "cond-valid", "operator": { "type": "boolean", "operation": "equals" }, "leftValue": "={{ $json.checklist_valid }}", "rightValue": true } ] } }, "typeVersion": 2 }, { "id": "88d476b4-d4de-49f3-b796-4c2af36b4b58", "name": "\u270d\ufe0f Build Return Instructions Email Body", "type": "n8n-nodes-base.code", "position": [ -80, 2352 ], "parameters": { "jsCode": "// ============================================================\n// Build Gmail Email Body \u2014 personalised per employee\n// ============================================================\nconst item = $input.item.json;\n\nconst firstName = item.name.split(' ')[0];\nconst subject = `[ACTION REQUIRED] IT Asset Return \u2014 ${item.name} | Deadline: ${item.return_deadline}`;\n\nconst body = `Dear ${firstName},\n\nThis is an official communication from the IT Asset Management team at Acme Corp.\n\nAs per HR records, your employment status has been updated to \"${item.status}\" effective ${item.last_working_day}.\n\nPlease arrange to return the following company-issued assets by ${item.return_deadline}:\n\n\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\nITEMISED ASSET RETURN CHECKLIST\n\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\n${item.checklist_lines}\n\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\u2500\nTotal Asset Value: \u20b9${Number(item.total_asset_value_inr).toLocaleString('en-IN')}\n\nRETURN INSTRUCTIONS:\n\u2022 Drop off assets at IT Helpdesk, 3rd Floor, Acme Corp HQ, Hyderabad\n\u2022 Office hours: Mon\u2013Fri, 9 AM \u2013 6 PM\n\u2022 Bring this email as reference\n\u2022 For courier returns, contact user@example.com\n\nDEADLINE: ${item.return_deadline}\nFailure to return assets by this date will result in escalation to the Legal team and deduction from your Full & Final Settlement.\n\nIf you have already returned any items, please reply to this email with confirmation.\n\nRegards,\nIT Asset Management Team\nAcme Corp | user@example.com`;\n\nreturn [{\n json: {\n ...item,\n email_subject: subject,\n email_body: body\n }\n}];" }, "typeVersion": 2 }, { "id": "16491ba6-2b21-48b2-ac4a-7142e5595df6", "name": "\ud83d\udce7 Gmail \u2014 Send Return Instructions to Employee", "type": "n8n-nodes-base.gmail", "position": [ 144, 2352 ], "parameters": { "sendTo": "={{ $json.email }}", "message": "={{ $json.email_body }}", "options": { "ccList": "={{ $json.manager_email }}" }, "subject": "={{ $json.email_subject }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "4b16c219-6655-4e73-b4d8-9c8848c4dd71", "name": "\u23f0 Check Asset Return Deadline", "type": "n8n-nodes-base.code", "position": [ -144, 2688 ], "parameters": { "jsCode": "// ============================================================\n// DEADLINE CHECK: Has return_deadline passed today?\n// Also checks for Terminated employees (always immediate)\n// ============================================================\nconst item = $input.item.json;\n\nconst today = new Date();\ntoday.setHours(0, 0, 0, 0);\nconst deadline = new Date(item.return_deadline);\n\nconst isOverdue = today >= deadline;\n\n// Assets still in 'Return Email Sent' or 'Allocated' state = not yet returned\nconst overdue_assets = item.assets.filter(a =>\n a.status === 'Allocated' || a.status === 'Return Email Sent'\n);\n\nreturn [{\n json: {\n ...item,\n is_overdue: isOverdue,\n overdue_assets,\n missing_count: overdue_assets.length,\n missing_value_inr: overdue_assets.reduce((s, a) => s + a.asset_value_inr, 0)\n }\n}];" }, "typeVersion": 2 }, { "id": "cffc11ec-67f5-4f1c-b76f-d89d4f134a2b", "name": "\u2753 Assets Overdue?", "type": "n8n-nodes-base.if", "position": [ 80, 2688 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "cond-overdue", "operator": { "type": "boolean", "operation": "equals" }, "leftValue": "={{ $json.is_overdue }}", "rightValue": true } ] } }, "typeVersion": 2 }, { "id": "ad1894ad-a6e1-43bf-854a-f88967f8f031", "name": "\ud83d\udd04 DPO \u2014 Build Escalation Message", "type": "n8n-nodes-base.code", "position": [ 864, 2640 ], "parameters": { "jsCode": "// ============================================================\n// DPO: Direct Preference Optimization \u2014 Escalation Builder\n// Scores severity, selects escalation channel and tone\n// ============================================================\nconst item = $input.item.json;\n\nconst missingList = item.overdue_assets.map((a, i) =>\n `\u2022 ${a.asset_type} | ${a.brand_model} | S/N: ${a.serial_number} | \u20b9${Number(a.asset_value_inr).toLocaleString('en-IN')}`\n).join('\\n');\n\nconst totalMissingValue = item.missing_value_inr;\nconst escalate_to_legal = totalMissingValue >= 50000;\n\nconst slackMessage = `:rotating_light: *IT ASSET RECOVERY ESCALATION*\\n\\n*Employee:* ${item.name} (${item.employee_id})\\n*Status:* ${item.status}\\n*Department:* ${item.department}\\n*Last Working Day:* ${item.last_working_day}\\n*Return Deadline Passed:* ${item.return_deadline}\\n\\n*MISSING ASSETS (${item.missing_count} items):*\\n${missingList}\\n\\n*Total At-Risk Value:* \u20b9${Number(totalMissingValue).toLocaleString('en-IN')}\\n*MCTS Recovery Score:* \u20b9${Number(item.mcts_recovery_score).toLocaleString('en-IN')}\\n\\n${escalate_to_legal ? ':scales: *Legal escalation triggered \u2014 Full & Final Settlement hold recommended.*' : ':warning: IT Manager follow-up required.'}\\n\\n*Action Required:* Contact employee immediately or initiate F&F deduction.\\nHR: user@example.com | IT: user@example.com`;\n\nreturn [{\n json: {\n ...item,\n slack_escalation_message: slackMessage,\n escalate_to_legal,\n dpo_preference: escalate_to_legal ? 'LEGAL_ESCALATION' : 'IT_MANAGER_ONLY'\n }\n}];" }, "typeVersion": 2 }, { "id": "9088f5bd-f2d6-4741-ae81-5285801d3f80", "name": "\ud83d\udd14 Slack \u2014 Alert IT Manager", "type": "n8n-nodes-base.slack", "notes": "Replace C_IT_ALERTS with your actual Slack channel ID", "position": [ 1120, 2528 ], "parameters": { "text": "={{ $json.slack_escalation_message }}", "select": "channel", "channelId": { "__rl": true, "mode": "name", "value": "C_IT_ALERTS" }, "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "typeVersion": 2.2 }, { "id": "27af90dc-2756-46d9-b46c-9dde21020d8e", "name": "\u2753 Escalate to Legal?", "type": "n8n-nodes-base.if", "position": [ 1088, 2720 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "cond-legal", "operator": { "type": "boolean", "operation": "equals" }, "leftValue": "={{ $json.escalate_to_legal }}", "rightValue": true } ] } }, "typeVersion": 2 }, { "id": "01862aa3-9a35-420a-ad16-8bdd8a61cd62", "name": "\ud83d\udea8 Slack \u2014 Alert Legal Team", "type": "n8n-nodes-base.slack", "notes": "Replace C_LEGAL_ESCALATIONS with your actual Slack channel ID", "position": [ 1360, 2656 ], "parameters": { "text": "={{ $json.slack_escalation_message }}", "select": "channel", "channelId": { "__rl": true, "mode": "name", "value": "C_LEGAL_ESCALATIONS" }, "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "typeVersion": 2.2 }, { "id": "37b567ed-a801-4c41-b95f-54904094cc7d", "name": "Sticky Note \u2014 Phase 1: Offboarding Detection", "type": "n8n-nodes-base.stickyNote", "position": [ -1904, 2528 ], "parameters": { "color": 3, "width": 490, "height": 185, "content": "## \ud83d\udce5 Phase 1: Offboarding Detection\nWatches the Employees Google Sheet for changes.\nFilters rows to only process employees with status **Resigned** or **Terminated**.\n- \u2705 **Eligible rows found** \u2192 proceed to asset lookup\n- \u274c **No eligible rows** \u2192 log no action needed and stop" }, "typeVersion": 1 }, { "id": "58abe98d-0809-425e-8427-fbc776eb1830", "name": "Sticky Note \u2014 Phase 2: Asset Lookup & Merge", "type": "n8n-nodes-base.stickyNote", "position": [ -1344, 2896 ], "parameters": { "color": 5, "width": 470, "height": 175, "content": "## \ud83d\uddc4\ufe0f Phase 2: Asset Lookup & Data Merge\nFetches all assets assigned to the departing employee from the **Assets Google Sheet**.\nMerges the employee profile with their full asset list to create a unified recovery record used throughout the rest of the workflow." }, "typeVersion": 1 }, { "id": "192ebe33-1ecd-4966-9388-6e22ba53be96", "name": "Sticky Note \u2014 Phase 3: MCTS Planning & Checklist Validation", "type": "n8n-nodes-base.stickyNote", "position": [ -1328, 2320 ], "parameters": { "color": 4, "width": 490, "height": 227, "content": "## \ud83e\udde0 Phase 3: MCTS Planning & Self-Critique\n**MCTS** generates an optimised asset return timeline based on the employee's last day, asset count, and location.\n\n**Self-Critique** then validates the return checklist against IT policy:\n- \u2705 **Valid** \u2192 build and send return instructions\n- \u274c **Invalid** \u2192 flag and stop before emailing" }, "typeVersion": 1 }, { "id": "69767392-35ae-46fd-bd91-ab85a4a83ef5", "name": "Sticky Note \u2014 Phase 4: Return Instructions & Sheet Update", "type": "n8n-nodes-base.stickyNote", "position": [ -672, 2240 ], "parameters": { "color": 6, "width": 510, "height": 222, "content": "## \ud83d\udce7 Phase 4: Send Return Instructions & Update Sheets\nBuilds a personalised return instructions email listing all assets to be returned with deadlines.\n- **Gmail** sends the email directly to the departing employee\n- **Google Sheets** updates the employee row with return status\n- Each asset record is split and individually marked as **Email Sent** in the assets sheet" }, "typeVersion": 1 }, { "id": "c000f387-a91b-40e3-9dbd-4b9afa725c50", "name": "Sticky Note \u2014 Phase 5: Deadline Check & Overdue Handling", "type": "n8n-nodes-base.stickyNote", "position": [ 32, 2128 ], "parameters": { "color": 7, "width": 490, "height": 175, "content": "## \u23f0 Phase 5: Deadline Check & Overdue Asset Handling\nChecks whether the return deadline has passed for each asset:\n- \u2705 **On time** \u2192 no further action needed\n- \u26a0\ufe0f **Overdue** \u2192 isolate overdue assets, mark them as **Missing** in Google Sheets, then trigger the escalation pipeline" }, "typeVersion": 1 }, { "id": "bb2636bd-8e3c-4dab-8fbe-e4147088e559", "name": "Sticky Note \u2014 Phase 6: Escalation & Legal Alert", "type": "n8n-nodes-base.stickyNote", "position": [ 1088, 2256 ], "parameters": { "color": 2, "width": 490, "height": 185, "content": "## \ud83d\udea8 Phase 6: Escalation & Legal Alert\nFor overdue assets, Agent Q escalates via **DPO-style messaging**:\n- **Slack** alerts the IT Manager with asset and employee details\n- Evaluates whether the case warrants **legal escalation** based on asset value and overdue duration\n- \ud83d\udea8 If legal threshold met \u2192 **Slack** alerts the Legal Team for formal follow-up" }, "typeVersion": 1 }, { "id": "4b1f3688-aa26-4427-a9d7-fcbda4fb0c6d", "name": "Sticky Note \u2014 Phase 7: No Action Path", "type": "n8n-nodes-base.stickyNote", "position": [ 640, 2880 ], "parameters": { "width": 430, "height": 150, "content": "## \ud83d\udcd2 Phase 7: No Action Needed\nIf no eligible offboarding rows are detected during the trigger check, the workflow logs a **No Action Needed** entry and exits cleanly \u2014 preventing any unnecessary processing or notifications." }, "typeVersion": 1 } ], "active": false, "settings": { "binaryMode": "separate", "executionOrder": "v1" }, "versionId": "c14a0648-e059-4f12-ac1c-b99d32249e96", "connections": { "\u2753 Assets Overdue?": { "main": [ [ { "node": "\u26a0\ufe0f Split \u2014 Isolate Overdue Assets", "type": "main", "index": 0 } ], [ { "node": "\ud83d\udcd2 Log \u2014 No Action Needed", "type": "main", "index": 0 } ] ] }, "\u2753 Checklist Valid?": { "main": [ [ { "node": "\u270d\ufe0f Build Return Instructions Email Body", "type": "main", "index": 0 }, { "node": "\u23f0 Check Asset Return Deadline", "type": "main", "index": 0 } ], [ { "node": "\ud83d\udcd2 Log \u2014 No Action Needed", "type": "main", "index": 0 } ] ] }, "\u2753 Escalate to Legal?": { "main": [ [ { "node": "\ud83d\udea8 Slack \u2014 Alert Legal Team", "type": "main", "index": 0 } ] ] }, "\u2753 Has Eligible Rows?": { "main": [ [ { "node": "\ud83d\uddc4\ufe0f Google Sheets \u2014 Read Employee Assets", "type": "main", "index": 0 } ], [ { "node": "\ud83d\udcd2 Log \u2014 No Action Needed", "type": "main", "index": 0 } ] ] }, "\u23f0 Check Asset Return Deadline": { "main": [ [ { "node": "\u2753 Assets Overdue?", "type": "main", "index": 0 } ] ] }, "\u2699\ufe0f Split \u2014 One Item Per Asset": { "main": [ [ { "node": "\u2705 Google Sheets \u2014 Mark Asset Email Sent", "type": "main", "index": 0 } ] ] }, "\ud83d\udd04 DPO \u2014 Build Escalation Message": { "main": [ [ { "node": "\ud83d\udd14 Slack \u2014 Alert IT Manager", "type": "main", "index": 0 }, { "node": "\u2753 Escalate to Legal?", "type": "main", "index": 0 } ] ] }, "\ud83d\udccb Trigger \u2014 Watch Employees Sheet": { "main": [ [ { "node": "\ud83d\udd0d Filter \u2014 Resigned or Terminated Only", "type": "main", "index": 0 } ] ] }, "\u26a0\ufe0f Split \u2014 Isolate Overdue Assets": { "main": [ [ { "node": "\ud83d\udea9 Google Sheets \u2014 Mark Assets as Missing", "type": "main", "index": 0 } ] ] }, "\ud83d\udd17 Merge Employee Profile & Asset List": { "main": [ [ { "node": "\ud83e\udde0 MCTS \u2014 Plan Asset Return Timeline", "type": "main", "index": 0 } ] ] }, "\ud83e\udde0 MCTS \u2014 Plan Asset Return Timeline": { "main": [ [ { "node": "\u2705 Self-Critique \u2014 Validate Return Checklist", "type": "main", "index": 0 } ] ] }, "\u270d\ufe0f Build Return Instructions Email Body": { "main": [ [ { "node": "\ud83d\udce7 Gmail \u2014 Send Return Instructions to Employee", "type": "main", "index": 0 } ] ] }, "\ud83d\udd0d Filter \u2014 Resigned or Terminated Only": { "main": [ [ { "node": "\u2753 Has Eligible Rows?", "type": "main", "index": 0 } ] ] }, "\ud83d\udea9 Google Sheets \u2014 Mark Assets as Missing": { "main": [ [ { "node": "\ud83d\udd04 DPO \u2014 Build Escalation Message", "type": "main", "index": 0 } ] ] }, "\ud83d\uddc4\ufe0f Google Sheets \u2014 Read Employee Assets": { "main": [ [ { "node": "\ud83d\udd17 Merge Employee Profile & Asset List", "type": "main", "index": 0 } ] ] }, "\u2705 Self-Critique \u2014 Validate Return Checklist": { "main": [ [ { "node": "\u2753 Checklist Valid?", "type": "main", "index": 0 } ] ] }, "\ud83d\udce7 Gmail \u2014 Send Return Instructions to Employee": { "main": [ [ { "node": "\ud83d\udcdd Google Sheets \u2014 Update Employee Return Status", "type": "main", "index": 0 } ] ] }, "\ud83d\udcdd Google Sheets \u2014 Update Employee Return Status": { "main": [ [ { "node": "\u2699\ufe0f Split \u2014 One Item Per Asset", "type": "main", "index": 0 } ] ] } } }