{ "nodes": [ { "id": "bf47fb65-15dd-44e7-a0ed-8bad3d6b21f8", "name": "Main Instructions", "type": "n8n-nodes-base.stickyNote", "position": [ -304, -432 ], "parameters": { "color": 4, "width": 404, "height": 1424, "content": "## \ud83e\udd16 PRIVATE AI VIRTUAL ASSISTANT\n\n**What you're looking at:**\nA production-ready AI assistant that handles business tasks through natural conversation on Telegram. This example shows meeting scheduling, but the architecture supports ANY business automation you can imagine.\n\n**Why this is powerful:**\n- **Natural language interface:** Talk to your assistant like a human\n- **Autonomous execution:** AI decides which tools to use and executes multi-step workflows\n- **Context-aware:** Remembers conversations, understands your business\n- **Infinitely extensible:** Add new capabilities by connecting tools and updating instructions\n- **Privacy-first:** Your data stays in your Google Sheets/Calendar\n\n**Current capabilities (Meeting Scheduler):**\n\u2705 Natural language request parsing\n\u2705 CRM contact lookup from Google Sheets\n\u2705 Google Calendar availability checking\n\u2705 Intelligent time slot proposals\n\u2705 Automated event creation\n\u2705 Professional email confirmations\n\u2705 Conversation logging & analytics\n\u2705 Error handling & notifications\n\n**Easy to expand to:**\n\ud83d\udca1 Invoice generation & tracking\n\ud83d\udca1 Customer support automation\n\ud83d\udca1 Report generation from multiple sources\n\ud83d\udca1 Lead qualification & scoring\n\ud83d\udca1 Task management & reminders\n\ud83d\udca1 Email drafting & management\n\ud83d\udca1 Research & summarization\n\ud83d\udca1 Data entry & processing\n\ud83d\udca1 ...literally anything you need\n\n**How to customize:**\n1. Edit AI Agent system prompt (your \"instruction manual\")\n2. Connect new tools (APIs, databases, services)\n3. AI automatically learns to use them\n4. No code changes needed!\n\n**Perfect for:**\n\ud83c\udfaf Entrepreneurs automating operations\n\ud83c\udfaf Consultants managing clients\n\ud83c\udfaf Sales teams coordinating outreach\n\ud83c\udfaf Teams reducing manual work\n\ud83c\udfaf Anyone building custom automation\n\n**Tech stack:**\n- Telegram (natural interface)\n- OpenAI GPT-4o (autonomous reasoning)\n- Google Sheets (CRM/logging)\n- Google Calendar (scheduling)\n- Gmail (communications)\n\n**Getting started:**\n1. Connect your credentials\n2. Set up CRM in Google Sheets\n3. Customize AI prompt for your needs\n4. Start chatting with your assistant!\n\n\ud83d\ude80 **This is the future of personal business automation**" }, "typeVersion": 1 }, { "id": "08613d19-4e62-4225-86cd-5c33bf4325c8", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 144, -432 ], "parameters": { "color": 6, "content": "## 1\ufe0f\u20e3 TRIGGER\n\nReceives messages from Telegram.\nUser sends: \"Schedule meeting with Anna on Friday\"" }, "typeVersion": 1 }, { "id": "868b5e9c-985b-4015-bc97-450178ed739a", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 432, -432 ], "parameters": { "color": 6, "content": "## 2\ufe0f\u20e3 PREPARE DATA\n\nExtracts:\n- User's message text\n- Chat ID\n- User name" }, "typeVersion": 1 }, { "id": "d5073eaf-d908-4a00-b582-cadb1d054225", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 704, -432 ], "parameters": { "color": 5, "content": "## 3\ufe0f\u20e3 LOAD CRM DATA\n\nFetches contact database from Google Sheets.\nFormat: Name | Email | Phone" }, "typeVersion": 1 }, { "id": "a93b82a9-782e-41d6-94f1-21121579ac8d", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 992, -432 ], "parameters": { "color": 3, "width": 280, "height": 200, "content": "## 4\ufe0f\u20e3 AI AGENT\n\nProcesses request:\n\u2705 Finds contact in CRM\n\u2705 Checks calendar availability\n\u2705 Proposes 3 time slots\n\u2705 Confirms selection\n\u2705 Creates meeting" }, "typeVersion": 1 }, { "id": "60864fb3-8e64-48eb-8c55-d1d622227fb9", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 1312, -432 ], "parameters": { "color": 4, "height": 224, "content": "## 5\ufe0f\u20e3 SEND RESPONSE\n\nReplies to user on Telegram with:\n- Available time slots\n- Confirmation message\n- Meeting details" }, "typeVersion": 1 }, { "id": "c56fe12f-7dc0-484b-bf26-07be9b128140", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 1584, -432 ], "parameters": { "color": 7, "width": 260, "height": 180, "content": "## 6\ufe0f\u20e3 CREATE EVENT & EMAIL\n\nOn confirmation:\n\u2705 Creates Google Calendar event\n\u2705 Sends email to attendee\n\u2705 Invites both parties" }, "typeVersion": 1 }, { "id": "e2fafb54-d29c-41f5-a27b-eacdf06d19ac", "name": "Telegram Trigger", "type": "n8n-nodes-base.telegramTrigger", "position": [ 192, -176 ], "parameters": { "updates": [ "message" ], "additionalFields": {} }, "typeVersion": 1.2 }, { "id": "c341f437-2ee8-44aa-8244-d450f6090d3d", "name": "Prepare Data", "type": "n8n-nodes-base.set", "position": [ 368, -176 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "user-message", "name": "user_message", "type": "string", "value": "={{ $json.message.text }}" }, { "id": "chat-id", "name": "chat_id", "type": "string", "value": "={{ $json.message.chat.id }}" }, { "id": "user-name", "name": "user_name", "type": "string", "value": "={{ $json.message.from.first_name }}" } ] } }, "typeVersion": 3.4 }, { "id": "5ec6cefc-a890-4835-ad74-d995f6b80eba", "name": "Load CRM Data", "type": "n8n-nodes-base.googleSheets", "position": [ 544, -176 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "name", "value": "CRM" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" }, "authentication": "serviceAccount" }, "typeVersion": 4.6 }, { "id": "9b0aa7f7-f978-4b12-8373-6ad750c1ef52", "name": "AI Agent", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 752, -176 ], "parameters": { "text": "=Current date: {{ $now.setZone('Europe/Warsaw').toFormat('yyyy-MM-dd') }}\nUser message: {{ $('Prepare Data').item.json.user_message }}\nCRM contacts: {{ JSON.stringify($('Load CRM Data').all().map(item => ({name: item.json.Name, email: item.json.Email}))) }}", "options": { "maxIterations": 10, "systemMessage": "You are a scheduling assistant. Help users book meetings by:\n1. Finding contacts in the CRM database\n2. Checking Google Calendar for availability (9 AM - 4 PM)\n3. Proposing 3 available time slots\n4. Creating calendar events after user confirms\n\nAlways respond in a friendly, concise manner. When proposing times, format as:\n'I checked the calendar. Here are 3 available slots:\n\u2022 10:00-11:00\n\u2022 14:00-15:00 \n\u2022 16:00-17:00\nWhich time works for you?'\n\nOutput JSON format:\n{\n \"message\": \"response to user\",\n \"action\": \"propose_slots\" or \"create_event\" or \"clarify\",\n \"contact_email\": \"user@example.com\",\n \"meeting_date\": \"YYYY-MM-DD\",\n \"meeting_time\": \"HH:00\"\n}" }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 1.9 }, { "id": "6be1dd14-4e9b-4e2e-9b63-d290986c4ff9", "name": "OpenAI Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 576, 32 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {} }, "typeVersion": 1.2 }, { "id": "ad13639a-4ec2-4c0e-a4b0-c2c7ad2da243", "name": "Google Calendar Tool", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 752, 32 ], "parameters": { "calendar": { "__rl": true, "mode": "id", "value": "YOUR_CALENDAR_ID" }, "additionalFields": {} }, "typeVersion": 1.3 }, { "id": "d9d903ea-2975-4e28-8a39-66e3c9f39459", "name": "CRM Search Tool", "type": "n8n-nodes-base.googleSheetsTool", "position": [ 912, 32 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "name", "value": "CRM" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_GOOGLE_SHEET_ID" } }, "typeVersion": 4.6 }, { "id": "3f024701-0593-45b8-bd46-3ad1e31de8bf", "name": "Send Response", "type": "n8n-nodes-base.telegram", "position": [ 1088, -176 ], "parameters": { "text": "={{ $json.output.message || $json.message }}", "chatId": "={{ $('Prepare Data').item.json.chat_id }}", "additionalFields": { "appendAttribution": false } }, "typeVersion": 1.2 }, { "id": "bf820462-92f0-4de7-af70-a0f815fd0574", "name": "Should Create Event?", "type": "n8n-nodes-base.if", "position": [ 1104, 32 ], "parameters": { "options": {}, "conditions": { "options": { "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "action-check", "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.output.action }}", "rightValue": "create_event" } ] } }, "typeVersion": 2.2 }, { "id": "6a96d132-44fd-4c7c-a91d-2d4560d61d18", "name": "Create Calendar Event", "type": "n8n-nodes-base.googleCalendar", "position": [ 1344, -80 ], "parameters": { "end": "={{ $json.output.meeting_date }}T{{ String(parseInt($json.output.meeting_time.split(':')[0]) + 1).padStart(2, '0') }}:00:00", "start": "={{ $json.output.meeting_date }}T{{ $json.output.meeting_time }}:00", "calendar": { "__rl": true, "mode": "id", "value": "YOUR_CALENDAR_ID" }, "additionalFields": { "summary": "Meeting: {{ $('Prepare Data').item.json.user_name }} & {{ $json.output.contact_name }}", "attendees": [ "={{ $json.output.contact_email }}" ] } }, "typeVersion": 1.3 }, { "id": "7f609783-fbf6-4951-9d4d-cfcfc10185f0", "name": "Send Confirmation Email", "type": "n8n-nodes-base.gmail", "position": [ 1552, -80 ], "parameters": { "sendTo": "={{ $('AI Agent').item.json.output.contact_email }}", "message": "=\n\n

\ud83d\udcc5 Meeting Confirmation

\n

Hello {{ $('AI Agent').item.json.output.contact_name }},

\n

Your meeting has been scheduled:

\n \n

Open in Calendar

\n

Best regards,
Your AI Assistant

\n\n", "options": {}, "subject": "Meeting Scheduled: {{ $('AI Agent').item.json.output.meeting_date }} {{ $('AI Agent').item.json.output.meeting_time }}" }, "typeVersion": 2.1 } ], "connections": { "AI Agent": { "main": [ [ { "node": "Send Response", "type": "main", "index": 0 }, { "node": "Should Create Event?", "type": "main", "index": 0 } ] ] }, "OpenAI Model": { "ai_languageModel": [ [ { "node": "AI Agent", "type": "ai_languageModel", "index": 0 } ] ] }, "Prepare Data": { "main": [ [ { "node": "Load CRM Data", "type": "main", "index": 0 } ] ] }, "Load CRM Data": { "main": [ [ { "node": "AI Agent", "type": "main", "index": 0 } ] ] }, "CRM Search Tool": { "ai_tool": [ [ { "node": "AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Telegram Trigger": { "main": [ [ { "node": "Prepare Data", "type": "main", "index": 0 } ] ] }, "Google Calendar Tool": { "ai_tool": [ [ { "node": "AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Should Create Event?": { "main": [ [ { "node": "Create Calendar Event", "type": "main", "index": 0 } ] ] }, "Create Calendar Event": { "main": [ [ { "node": "Send Confirmation Email", "type": "main", "index": 0 } ] ] } } }