{ "id": "JPdXXuF2DVCMU818", "meta": { "templateCredsSetupCompleted": true }, "name": "Automated Student Class Scheduling & Calendar Reminder", "tags": [], "nodes": [ { "id": "7465b9dc-b93d-486c-bffc-f58cbbb95096", "name": "Daily Schedule Check", "type": "n8n-nodes-base.cron", "position": [ -460, 20 ], "parameters": {}, "typeVersion": 1 }, { "id": "06ad7a4a-a202-4741-9631-0431071d8a7e", "name": "Read Class Schedule", "type": "n8n-nodes-base.microsoftExcel", "position": [ -240, 20 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "e9a81260-0a7a-4682-a197-008ec53df730", "name": "Filter Today's Classes", "type": "n8n-nodes-base.code", "position": [ -20, 20 ], "parameters": { "jsCode": "// Get current date and time\nconst now = new Date();\nconst today = now.toISOString().split('T')[0];\nconst currentHour = now.getHours();\n\n// Get all schedule data\nconst scheduleData = $input.all();\n\n// Filter classes for today and upcoming reminders\nconst todayClasses = scheduleData.filter(item => {\n const classDate = item.json['Class Date'];\n const classTime = item.json['Class Time'];\n const reminderTime = item.json['Reminder Time (Hours)'] || 1;\n \n // Check if class is today\n if (classDate === today) {\n // Parse class time\n const [hours, minutes] = classTime.split(':');\n const classHour = parseInt(hours);\n \n // Check if we need to send reminder\n const hoursUntilClass = classHour - currentHour;\n \n // Send reminder if within reminder window\n if (hoursUntilClass > 0 && hoursUntilClass <= reminderTime) {\n return true;\n }\n }\n \n return false;\n});\n\n// Also get tomorrow's classes for evening prep\nconst tomorrow = new Date(now);\ntomorrow.setDate(tomorrow.getDate() + 1);\nconst tomorrowDate = tomorrow.toISOString().split('T')[0];\n\nconst tomorrowClasses = scheduleData.filter(item => {\n return item.json['Class Date'] === tomorrowDate && currentHour >= 18; // After 6 PM\n});\n\n// Combine today's reminders and tomorrow's prep\nconst classesToProcess = [...todayClasses, ...tomorrowClasses];\n\nreturn classesToProcess.map(item => ({\n json: {\n ...item.json,\n reminderType: todayClasses.includes(item) ? 'today' : 'tomorrow',\n currentTime: now.toISOString()\n }\n}));" }, "typeVersion": 2 }, { "id": "a7fe4b25-abcc-42e9-9da2-5692a9a302b5", "name": "Has Classes Today?", "type": "n8n-nodes-base.if", "position": [ 200, -80 ], "parameters": { "conditions": { "string": [ { "value1": "={{$json['Class Name']}}", "operation": "isNotEmpty" } ] } }, "typeVersion": 1 }, { "id": "0fcf7fb2-d8e4-4db3-9ef8-b4990792c483", "name": "Read Student Contacts", "type": "n8n-nodes-base.microsoftExcel", "position": [ 420, -80 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "10b43784-8d58-4fbb-b964-0f6b4da16527", "name": "Create Student Reminders", "type": "n8n-nodes-base.code", "position": [ 640, 20 ], "parameters": { "jsCode": "// Get class data and student contacts\nconst classData = $('Filter Today\\'s Classes').all();\nconst studentContacts = $input.all();\n\n// Create reminder messages for each class\nconst reminders = [];\n\nclassData.forEach(classItem => {\n const classInfo = classItem.json;\n \n // Find students enrolled in this class\n const enrolledStudents = studentContacts.filter(student => {\n const studentClasses = student.json['Enrolled Classes'] || '';\n return studentClasses.includes(classInfo['Class Name']);\n });\n \n // Create reminder for each enrolled student\n enrolledStudents.forEach(student => {\n const reminderMessage = classInfo.reminderType === 'today' \n ? `\ud83d\udd14 Class Reminder: \"${classInfo['Class Name']}\" starts at ${classInfo['Class Time']} today!\\n\\n\ud83d\udccd Location: ${classInfo['Location'] || 'TBD'}\\n\ud83d\udc68\u200d\ud83c\udfeb Instructor: ${classInfo['Instructor'] || 'TBD'}\\n\ud83d\udcda Topic: ${classInfo['Topic'] || 'Regular class'}\\n\\n\u26a0\ufe0f Please arrive 5 minutes early. Don't forget your materials!`\n : `\ud83d\udcc5 Tomorrow's Schedule: You have \"${classInfo['Class Name']}\" at ${classInfo['Class Time']}\\n\\n\ud83d\udccd Location: ${classInfo['Location'] || 'TBD'}\\n\ud83d\udc68\u200d\ud83c\udfeb Instructor: ${classInfo['Instructor'] || 'TBD'}\\n\ud83d\udcda Topic: ${classInfo['Topic'] || 'Regular class'}\\n\\n\ud83d\udca1 Tip: Prepare your materials tonight!`;\n \n reminders.push({\n json: {\n studentName: `${student.json['First Name']} ${student.json['Last Name']}`,\n studentEmail: student.json['Email'],\n studentPhone: student.json['Phone'],\n className: classInfo['Class Name'],\n classTime: classInfo['Class Time'],\n classDate: classInfo['Class Date'],\n location: classInfo['Location'],\n instructor: classInfo['Instructor'],\n topic: classInfo['Topic'],\n reminderType: classInfo.reminderType,\n message: reminderMessage,\n preferredContact: student.json['Preferred Contact'] || 'email'\n }\n });\n });\n});\n\nreturn reminders;" }, "typeVersion": 2 }, { "id": "73d5961e-b4a1-45cf-b9fd-4c4c717eb152", "name": "Split Into Batches", "type": "n8n-nodes-base.splitInBatches", "position": [ 860, 20 ], "parameters": { "options": {}, "batchSize": 10 }, "typeVersion": 3 }, { "id": "0b07fae3-e6c1-4ba8-b168-f5c937d091f3", "name": "Email or SMS?", "type": "n8n-nodes-base.if", "position": [ 1080, 20 ], "parameters": { "conditions": { "string": [ { "value1": "={{$json.preferredContact}}", "value2": "email" } ] } }, "typeVersion": 1 }, { "id": "05312b9a-6dc1-408f-9f55-7dbb6aded4d8", "name": "Prepare Email Reminders", "type": "n8n-nodes-base.code", "position": [ 1300, -80 ], "parameters": { "jsCode": "// Prepare email data\nconst reminderData = $input.all();\n\nconst emailsToSend = reminderData.map(item => {\n const data = item.json;\n \n const subject = data.reminderType === 'today' \n ? `\ud83d\udd14 Class Reminder: ${data.className} Today`\n : `\ud83d\udcc5 Tomorrow's Class: ${data.className}`;\n \n const htmlBody = `\n \n \n \n \n \n \n
\n
\n

${data.reminderType === 'today' ? '\ud83d\udd14' : '\ud83d\udcc5'} Class ${data.reminderType === 'today' ? 'Reminder' : 'Preview'}

\n
\n
\n

Hello ${data.studentName},

\n

${data.reminderType === 'today' ? 'Your class is starting soon!' : 'Here\\'s your schedule for tomorrow:'}

\n \n
\n
\ud83d\udcda Class: ${data.className}
\n
\ud83d\udd50 Time: ${data.classTime}
\n
\ud83d\udcc5 Date: ${data.classDate}
\n
\ud83d\udccd Location: ${data.location || 'TBD'}
\n
\ud83d\udc68\u200d\ud83c\udfeb Instructor: ${data.instructor || 'TBD'}
\n
\ud83d\udcd6 Topic: ${data.topic || 'Regular class session'}
\n
\n \n ${data.reminderType === 'today' \n ? '

\u26a0\ufe0f Please arrive 5 minutes early and don\\'t forget your materials!

'\n : '

\ud83d\udca1 Tip: Prepare your materials tonight for a smooth start tomorrow!

'\n }\n \n

Have a great class!

\n
\n
\n

This is an automated reminder from your class management system.

\n
\n
\n \n \n `;\n \n return {\n json: {\n to: data.studentEmail,\n subject: subject,\n body: data.message,\n html: htmlBody,\n studentName: data.studentName,\n className: data.className\n }\n };\n});\n\nreturn emailsToSend;" }, "typeVersion": 2 }, { "id": "cece98bb-8af5-4a9c-b1e1-9ff2a421576b", "name": "Prepare SMS Reminders", "type": "n8n-nodes-base.code", "position": [ 1300, 120 ], "parameters": { "jsCode": "// Prepare SMS data\nconst reminderData = $input.all();\n\nconst smsToSend = reminderData.map(item => {\n const data = item.json;\n \n const smsMessage = data.reminderType === 'today'\n ? `\ud83d\udd14 Class Reminder: \"${data.className}\" starts at ${data.classTime} today at ${data.location || 'TBD'}. Arrive 5 min early!`\n : `\ud83d\udcc5 Tomorrow: \"${data.className}\" at ${data.classTime} (${data.location || 'TBD'}). Prepare tonight!`;\n \n return {\n json: {\n to: data.studentPhone,\n message: smsMessage,\n studentName: data.studentName,\n className: data.className\n }\n };\n});\n\nreturn smsToSend;" }, "typeVersion": 2 }, { "id": "9771a2d3-1ad7-47d9-8951-58f9ef7e66d7", "name": "Sync to Google Calendar", "type": "n8n-nodes-base.googleCalendar", "position": [ 420, 120 ], "parameters": { "end": "={{$json['Class Date']}}T{{(parseInt($json['Class Time'].split(':')[0]) + 1).toString().padStart(2, '0')}}:{{$json['Class Time'].split(':')[1].padStart(2, '0')}}:00", "start": "={{$json['Class Date']}}T{{$json['Class Time'].split(':')[0].padStart(2, '0')}}:{{$json['Class Time'].split(':')[1].padStart(2, '0')}}:00", "calendar": { "__rl": true, "mode": "id", "value": "user@example.com" }, "additionalFields": {} }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1 }, { "id": "366cc8cf-d94c-4685-b4bb-fad0cf8f948b", "name": "Read Reminder Log", "type": "n8n-nodes-base.microsoftExcel", "position": [ 1520, 20 ], "parameters": { "filters": {} }, "credentials": { "microsoftExcelOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "d28bca9d-3a43-4c04-abe4-7ecc8200e23d", "name": "Update Reminder Log", "type": "n8n-nodes-base.code", "position": [ 1740, 20 ], "parameters": { "jsCode": "// Get existing log data\nconst existingLogs = $input.all();\n\n// Get sent reminders data\nconst sentEmails = $('Prepare Email Reminders').all() || [];\nconst sentSMS = $('Prepare SMS Reminders').all() || [];\n\n// Create log entries for sent reminders\nconst newLogEntries = [];\n\n// Log email reminders\nsentEmails.forEach(email => {\n newLogEntries.push({\n 'Log ID': 'LOG-' + Date.now() + '-' + Math.random().toString(36).substr(2, 9),\n 'Timestamp': new Date().toISOString(),\n 'Student Name': email.json.studentName,\n 'Class Name': email.json.className,\n 'Contact Method': 'Email',\n 'Contact Info': email.json.to,\n 'Status': 'Sent',\n 'Reminder Type': 'Class Reminder',\n 'Message Preview': email.json.subject\n });\n});\n\n// Log SMS reminders\nsentSMS.forEach(sms => {\n newLogEntries.push({\n 'Log ID': 'LOG-' + Date.now() + '-' + Math.random().toString(36).substr(2, 9),\n 'Timestamp': new Date().toISOString(),\n 'Student Name': sms.json.studentName,\n 'Class Name': sms.json.className,\n 'Contact Method': 'SMS',\n 'Contact Info': sms.json.to,\n 'Status': 'Sent',\n 'Reminder Type': 'Class Reminder',\n 'Message Preview': sms.json.message.substring(0, 50) + '...'\n });\n});\n\n// Combine existing logs with new entries\nconst allLogs = [...existingLogs, ...newLogEntries];\n\nreturn allLogs.map(item => ({ json: item }));" }, "typeVersion": 2 }, { "id": "af36b846-ccb8-4ab3-8e3e-0c8599efb69a", "name": "Save Reminder Log", "type": "n8n-nodes-base.microsoftExcel", "position": [ 1960, 20 ], "parameters": { "options": {}, "resource": "worksheet", "workbook": { "__rl": true, "mode": "id", "value": "3456yuhh" }, "operation": "append", "worksheet": { "__rl": true, "mode": "id", "value": "=23456yuytrewerfgn" } }, "credentials": { "microsoftExcelOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "2d5a26d5-e112-42b4-b4a1-3cdb98df6240", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -340, -440 ], "parameters": { "width": 600, "height": 220, "content": "### **Workflow Process**\n1. **Daily Check** \u2192 Triggers at scheduled time\n2. **Read Schedule** \u2192 Gets today's class schedule\n3. **Filter Classes** \u2192 Identifies today's classes\n4. **Check Students** \u2192 Gets enrolled student contacts\n5. **Sync Calendar** \u2192 Updates Google Calendar\n6. **Create Reminders** \u2192 Generates personalized messages\n7. **Send Notifications** \u2192 Delivers via email/SMS\n8. **Log Activity** \u2192 Records reminder status" }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "a4519a70-de1e-4df5-9dd4-0118ed25fc16", "connections": { "Email or SMS?": { "main": [ [ { "node": "Prepare Email Reminders", "type": "main", "index": 0 } ], [ { "node": "Prepare SMS Reminders", "type": "main", "index": 0 } ] ] }, "Read Reminder Log": { "main": [ [ { "node": "Update Reminder Log", "type": "main", "index": 0 } ] ] }, "Has Classes Today?": { "main": [ [ { "node": "Read Student Contacts", "type": "main", "index": 0 } ] ] }, "Split Into Batches": { "main": [ [ { "node": "Email or SMS?", "type": "main", "index": 0 } ] ] }, "Read Class Schedule": { "main": [ [ { "node": "Filter Today's Classes", "type": "main", "index": 0 } ] ] }, "Update Reminder Log": { "main": [ [ { "node": "Save Reminder Log", "type": "main", "index": 0 } ] ] }, "Daily Schedule Check": { "main": [ [ { "node": "Read Class Schedule", "type": "main", "index": 0 } ] ] }, "Prepare SMS Reminders": { "main": [ [ { "node": "Read Reminder Log", "type": "main", "index": 0 } ] ] }, "Read Student Contacts": { "main": [ [ { "node": "Create Student Reminders", "type": "main", "index": 0 } ] ] }, "Filter Today's Classes": { "main": [ [ { "node": "Has Classes Today?", "type": "main", "index": 0 }, { "node": "Sync to Google Calendar", "type": "main", "index": 0 } ] ] }, "Prepare Email Reminders": { "main": [ [ { "node": "Read Reminder Log", "type": "main", "index": 0 } ] ] }, "Sync to Google Calendar": { "main": [ [ { "node": "Create Student Reminders", "type": "main", "index": 0 } ] ] }, "Create Student Reminders": { "main": [ [ { "node": "Split Into Batches", "type": "main", "index": 0 } ] ] } } }