{ "name": "Drive File Organizer", "nodes": [ { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerOn": "specificFolder", "folderToWatch": { "__rl": true, "value": "1vSjZUmpuUwS0FVcFTI7cnQLFHsRUJc6C", "mode": "list", "cachedResultName": "Uploads", "cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here" }, "event": "fileCreated", "options": {} }, "type": "n8n-nodes-base.googleDriveTrigger", "typeVersion": 1, "position": [ -368, 192 ], "id": "05d9f93e-54f7-41b6-a7c4-d96ebb5a9037", "name": "Google Drive Trigger", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "update", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "newUpdatedFileName": "={{ $json[\"name\"] }}_PDF", "options": {} }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 64, 112 ], "id": "a4ec8136-dbc7-48dc-b824-0aa8bd6c64bb", "name": "Update PDFs", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "update", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "newUpdatedFileName": "={{ $json[\"name\"] }}_DOC", "options": {} }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 64, 272 ], "id": "901ae3fe-ceb3-4f12-b221-7e84b176b090", "name": "Update Documents", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "update", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "newUpdatedFileName": "={{ $json[\"name\"] }}_IMG", "options": {} }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 64, -48 ], "id": "9cb13ef2-dff4-4bd9-802e-e9d1283df9b9", "name": "Update Images", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "rules": { "values": [ { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "leftValue": "={{ $json.fileExtension }}", "rightValue": "=png", "operator": { "type": "string", "operation": "contains" }, "id": "f554ac0d-3b2f-433b-81e6-6c5f2c4b1050" } ], "combinator": "and" }, "renameOutput": true, "outputKey": "Images folder" }, { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "a1ce97f4-cf8e-4e10-b660-088c02ac89f9", "leftValue": "={{ $json.fileExtension }}", "rightValue": "=pdf", "operator": { "type": "string", "operation": "contains" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "PDFs folder" }, { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "744124d7-4a52-4f10-ac52-d3e424f148fb", "leftValue": "={{ $json.fileExtension }}", "rightValue": "=docx", "operator": { "type": "string", "operation": "contains" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "Documents folder" }, { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "e7f52ddc-4693-4595-9e8f-d2773ffa654e", "leftValue": "={{ $json.fileExtension }}", "rightValue": "csv", "operator": { "type": "string", "operation": "contains" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "Spreadsheets Folder" } ] }, "options": { "fallbackOutput": "extra", "renameFallbackOutput": "Unsupported Files " } }, "type": "n8n-nodes-base.switch", "typeVersion": 3.4, "position": [ -160, 144 ], "id": "1d7de7a1-5016-4702-a494-6b389082b236", "name": "Check File Type" }, { "parameters": { "sendTo": "youremail@gmail.com", "subject": "=\u2699\ufe0f File Organizer: {{ $json.Status }}", "message": "=\n\n\n \n \n File Automation Alert\n\n\n \n \n \n \n
\n \n \n \n \n \n\n \n \n \n\n \n \n \n\n \n \n \n\n
 
\n
\n \u2699\ufe0f Core Automation Engine\n
\n

\n File Successfully Organized\n

\n

\n The automated file processing workflow parsed, categorized, and re-routed a new incoming asset from your connected Google Drive storage pipeline.\n

\n
\n \n \n \n \n \n \n\n \n \n \n \n\n \n \n \n \n\n \n \n \n \n\n
File Name\n {{ $json[\"File Name\"] }}\n
File Extension\n .{{ $json[\"File Extension\"] }}\n
Pipeline Route\n \u2705 {{ $json[\"Status\"] }}\n
Processed At\n {{ $json[\"Timestamp\"] }}\n
\n
\n

\n This database action has been compiled and safely recorded inside your master operational audit logs. No manual sorting intervention is required.\n

\n
\n\n \n \n \n \n
\n Sent autonomously by your production instance on n8n.shaban.dev.
\n To adjust systemic directory rules, open the workflow canvas editor directly.\n
\n\n
\n\n", "options": { "appendAttribution": false } }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ 800, 192 ], "id": "32543e0d-5823-4889-89e1-0808ec2d5726", "name": "Send Email", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "content": "## \ud83d\udcc2 Drive Organizer README & Folder Rules\n- Images (PNG/JPG) -> Folder ID: `1c-SVg6_R...`\n- PDFs -> Folder ID: `1pAfiOxy...`\n- Documents (DOCX) -> Folder ID: `1FawtIdk...`\n- Spreadsheets (CSV) -> Folder ID: `1BgyTOPR...`", "height": 288 }, "type": "n8n-nodes-base.stickyNote", "typeVersion": 1, "position": [ -416, -112 ], "id": "aa242eb4-3241-4ed0-9f9d-be5fb0147f51", "name": "Sticky Note" }, { "parameters": { "operation": "update", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "newUpdatedFileName": "={{ $json[\"name\"] }}_CSV", "options": {} }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 64, 432 ], "id": "9e1121a9-12bb-4cdf-96ba-1eddb0b2c9c6", "name": "Update Spreadsheets", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "move", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "folderId": { "__rl": true, "value": "1BgyTOPRL6dAItCx2_YcfIahyAr48OENz", "mode": "list", "cachedResultName": "Spreadsheets Folder", "cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here" } }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 240, 432 ], "id": "c1fe60e6-be22-4ae9-be85-8354998f736f", "name": "Move CSV file", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "append", "documentId": { "__rl": true, "value": "1wY0vifnMMX_ygdkpCUdDBIsiy3dnRch7t0ezcEy5MfY", "mode": "list", "cachedResultName": "File Organizer Logs", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/your-spreadsheet-id-here/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": "Sheet1", "mode": "name" }, "columns": { "mappingMode": "defineBelow", "value": { "File Name": "={{ $json.FileName }}", "File Extension": "={{ $json.FileExtension }}", "Timestamp": "={{ $json.Timestamp }}", "Status": "={{ $json.Status }}" }, "matchingColumns": [], "schema": [ { "id": "Timestamp", "displayName": "Timestamp", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "File Name", "displayName": "File Name", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "File Extension", "displayName": "File Extension", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Status", "displayName": "Status", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 624, 192 ], "id": "fec18930-45b0-431d-b6e2-0b9c8a1f68af", "name": "Log File Action", "credentials": { "googleSheetsOAuth2Api": { "name": "" } } }, { "parameters": { "jsCode": "// 1. Fetch the original file details from the Google Drive Trigger\nconst triggerData = $( 'Google Drive Trigger' ).item.json;\nconst fileName = triggerData.name || 'Unknown File';\nconst fileExt = triggerData.fileExtension || 'none';\n\n// 2. Generate a clean timestamp forced to IST (India Standard Time)\nconst now = new Date();\nconst timestamp = new Intl.DateTimeFormat('sv-SE', {\n timeZone: 'Asia/Kolkata',\n year: 'numeric',\n month: '2-digit',\n day: '2-digit',\n hour: '2-digit',\n minute: '2-digit',\n second: '2-digit'\n}).format(now);\n\n// 3. Determine which branch executed by trying to read from parent nodes\nlet actionTaken = 'Skipped - Unsupported File Type';\n\ntry {\n // Check if the PNG branch executed and has data\n if ($('Move PNG File').item) {\n actionTaken = 'Moved to Images Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the PDF branch executed and has data\n if ($('Move PDF File').item) {\n actionTaken = 'Moved to PDFs Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the Document branch executed and has data\n if ($('Move Document File').item) {\n actionTaken = 'Moved to Documents Folder';\n }\n} catch (e) {}\n\ntry {\n // Check if the CSV branch executed and has data\n if ($('Move CSV file').item) {\n actionTaken = 'Moved to Spreadsheets Folder';\n }\n} catch (e) {}\n\n\n// 4. Return a clean, standardized object for Google Sheets\nreturn [{\n json: {\n Timestamp: timestamp,\n FileName: fileName,\n FileExtension: fileExt,\n Status: actionTaken\n }\n}];" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 448, 192 ], "id": "06e5ab39-ea86-43d6-9ebb-046828d1b8aa", "name": "Prepare Log Entry" }, { "parameters": {}, "type": "n8n-nodes-base.noOp", "typeVersion": 1, "position": [ 960, 192 ], "id": "738b23f0-52a0-4d1b-8f26-88585f197a36", "name": "END" }, { "parameters": { "operation": "move", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "driveId": { "__rl": true, "value": "My Drive", "mode": "list", "cachedResultName": "My Drive", "cachedResultUrl": "https://drive.google.com/drive/my-drive" }, "folderId": { "__rl": true, "value": "1c-SVg6_RTdM26xb-1rLxFvA5ex4MTVxj", "mode": "list", "cachedResultName": "Images folder", "cachedResultUrl": "https://drive.google.com/drive/folders/your-drive-folder-id-here" } }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 240, -48 ], "id": "ea3b75e5-dc39-429f-92f2-54cd8fdf55c0", "name": "Move PNG File", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "move", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "driveId": { "__rl": true, "value": "My Drive", "mode": "list", "cachedResultName": "My Drive", "cachedResultUrl": "https://drive.google.com/drive/my-drive" }, "folderId": { "__rl": true, "value": "1pAfiOxy_j5F_h5UNreIKRJVaQq2QWgia", "mode": "list", "cachedResultName": "PDFs folder", "cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here" } }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 240, 112 ], "id": "301659be-89b9-460d-be04-2ec72631146b", "name": "Move PDF File", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "move", "fileId": { "__rl": true, "value": "={{ $json.id }}", "mode": "id" }, "driveId": { "__rl": true, "value": "My Drive", "mode": "list", "cachedResultName": "My Drive", "cachedResultUrl": "https://drive.google.com/drive/my-drive" }, "folderId": { "__rl": true, "value": "1FawtIdkKx4s3snooPKAvJancbLfZ5IiX", "mode": "list", "cachedResultName": "Documents folder", "cachedResultUrl": "https://drive.google.com/drive/folders/your-folder-id-here" } }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 240, 272 ], "id": "8b2e6a29-e8ee-4b6c-9765-64305c57632b", "name": "Move Document File", "credentials": { "googleDriveOAuth2Api": { "name": "" } } } ], "connections": { "Google Drive Trigger": { "main": [ [ { "node": "Check File Type", "type": "main", "index": 0 } ] ] }, "Update PDFs": { "main": [ [ { "node": "Move PDF File", "type": "main", "index": 0 } ] ] }, "Update Documents": { "main": [ [ { "node": "Move Document File", "type": "main", "index": 0 } ] ] }, "Update Images": { "main": [ [ { "node": "Move PNG File", "type": "main", "index": 0 } ] ] }, "Check File Type": { "main": [ [ { "node": "Update Images", "type": "main", "index": 0 } ], [ { "node": "Update PDFs", "type": "main", "index": 0 } ], [ { "node": "Update Documents", "type": "main", "index": 0 } ], [ { "node": "Update Spreadsheets", "type": "main", "index": 0 } ], [ { "node": "Prepare Log Entry", "type": "main", "index": 0 } ] ] }, "Send Email": { "main": [ [ { "node": "END", "type": "main", "index": 0 } ] ] }, "Update Spreadsheets": { "main": [ [ { "node": "Move CSV file", "type": "main", "index": 0 } ] ] }, "Move CSV file": { "main": [ [ { "node": "Prepare Log Entry", "type": "main", "index": 0 } ] ] }, "Log File Action": { "main": [ [ { "node": "Send Email", "type": "main", "index": 0 } ] ] }, "Prepare Log Entry": { "main": [ [ { "node": "Log File Action", "type": "main", "index": 0 } ] ] }, "Move PNG File": { "main": [ [ { "node": "Prepare Log Entry", "type": "main", "index": 0 } ] ] }, "Move PDF File": { "main": [ [ { "node": "Prepare Log Entry", "type": "main", "index": 0 } ] ] }, "Move Document File": { "main": [ [ { "node": "Prepare Log Entry", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1", "binaryMode": "separate", "availableInMCP": false }, "versionId": "a8cc4068-3ae4-4061-9021-45e19e7489bb", "meta": { "templateCredsSetupCompleted": true }, "nodeGroups": [], "id": "PmNbxGQgHIFbxJh5", "tags": [] }