{ "name": "09 - Employee Offboarding Checklist", "nodes": [ { "parameters": { "httpMethod": "POST", "path": "employee-offboarding", "responseMode": "responseNode", "options": {} }, "id": "node-webhook", "name": "Form Webhook - Offboarding Submitted", "type": "n8n-nodes-base.webhook", "typeVersion": 2, "position": [ 260, 400 ] }, { "parameters": { "jsCode": "const body = $input.first().json.body || $input.first().json;\n\nconst lastDay = body.lastDay || body.last_day;\nconst lastDayDate = lastDay ? new Date(lastDay) : new Date();\n\nreturn [{\n json: {\n employeeId: body.employeeId || body.employee_id || '',\n fullName: body.fullName || body.full_name || `${body.firstName || ''} ${body.lastName || ''}`.trim(),\n email: body.email || body.work_email || '',\n personalEmail: body.personalEmail || body.personal_email || '',\n department: body.department || '',\n managerId: body.managerId || body.manager_id || '',\n managerEmail: body.managerEmail || body.manager_email || '',\n lastDay: lastDayDate.toLocaleDateString('en-US', { weekday: 'long', year: 'numeric', month: 'long', day: 'numeric' }),\n lastDayIso: lastDayDate.toISOString().split('T')[0],\n reason: body.reason || 'Voluntary Resignation',\n equipmentReturned: body.equipmentReturned || false,\n initiatedBy: body.initiatedBy || body.hr_name || 'HR',\n timestamp: new Date().toISOString()\n }\n}];" }, "id": "node-parse", "name": "Code - Parse Offboarding Form", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 480, 400 ] }, { "parameters": { "sendTo": "={{ $json.personalEmail || $json.email }}", "subject": "Your Offboarding Details \u2014 Last Day: {{ $json.lastDay }}", "message": "\n

Offboarding Confirmation

Dear {{ $json.fullName }},

We've initiated your offboarding process. Here's a summary of what to expect:

\n\n

\ud83d\udccb Offboarding Checklist

\u2610 Complete knowledge transfer documentation
\u2610 Return company equipment (laptop, badge, keys)
\u2610 Wrap up outstanding projects and hand off to team
\u2610 Complete exit interview with HR
\u2610 Update passwords and transfer account ownership
\u2610 Verify final paycheck details with Payroll
\u2610 Review non-disclosure/non-compete agreements
\u2610 Update LinkedIn and professional profiles

\n\n

Last Day: {{ $json.lastDay }}

Department: {{ $json.department }}

\n\n

We genuinely appreciate your contributions and wish you all the best in your next chapter.

Warm regards,
HR Team

\n", "options": {} }, "id": "node-gmail-employee", "name": "Gmail - Email to Employee", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 700, 220 ], "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "sendTo": "={{ $json.managerEmail }}", "subject": "Action Required: {{ $json.fullName }} Offboarding \u2014 Last Day {{ $json.lastDayIso }}", "message": "\n

\u26a0\ufe0f Offboarding Notice \u2014 Manager Action Required

Hi,

{{ $json.fullName }} from your team has initiated offboarding.

Last Day: {{ $json.lastDay }}

\n\n

Manager Checklist

\u2610 Schedule 1:1 transition meetings
\u2610 Identify and reassign open projects/tasks
\u2610 Arrange knowledge transfer sessions
\u2610 Request access revocation from IT by last day
\u2610 Complete manager portion of exit interview
\u2610 Update team org chart and documentation
\u2610 Post backfill requisition (if replacing)

\n\n

Please coordinate with HR (hr@company.com) for any questions.

\n", "options": {} }, "id": "node-gmail-manager", "name": "Gmail - Email to Manager", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 700, 360 ], "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "method": "POST", "url": "https://admin.googleapis.com/admin/directory/v1/users/{{ $json.email }}", "authentication": "genericCredentialType", "genericAuthType": "oAuth2Api", "sendBody": true, "specifyBody": "json", "jsonBody": "={\n \"suspended\": false,\n \"changePasswordAtNextLogin\": true,\n \"customSchemas\": {\n \"Employment_Data\": {\n \"offboarding_date\": \"{{ $json.lastDayIso }}\",\n \"offboarding_status\": \"initiated\"\n }\n }\n}", "options": {} }, "id": "node-gsuite-flag", "name": "HTTP - Flag GSuite Account", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 700, 500 ], "credentials": { "oAuth2Api": { "name": "" } } }, { "parameters": { "select": "channel", "channelId": { "__rl": true, "value": "C_HR_OPS_CHANNEL", "mode": "id" }, "messageType": "block", "blocksUi": { "blocksValues": [ { "type": "header", "text": { "type": "plain_text", "text": "\ud83d\udc4b Employee Offboarding Initiated" } }, { "type": "section", "fields": [ { "type": "mrkdwn", "text": "*Employee:*\n{{ $json.fullName }}" }, { "type": "mrkdwn", "text": "*Department:*\n{{ $json.department }}" }, { "type": "mrkdwn", "text": "*Last Day:*\n{{ $json.lastDay }}" }, { "type": "mrkdwn", "text": "*Reason:*\n{{ $json.reason }}" } ] }, { "type": "section", "text": { "type": "mrkdwn", "text": "\u2705 Employee notified via email\n\u2705 Manager notified\n\u2705 GSuite account flagged for offboarding\n\u23f3 IT ticket: Manual action required\n\u23f3 Payroll: Manual action required" } }, { "type": "context", "elements": [ { "type": "mrkdwn", "text": "Initiated by {{ $json.initiatedBy }} \u2022 {{ $json.timestamp }}" } ] } ] } }, "id": "node-slack-hr", "name": "Slack - HR Ops Channel", "type": "n8n-nodes-base.slack", "typeVersion": 2.2, "position": [ 700, 640 ], "credentials": { "slackApi": { "name": "" } } }, { "parameters": { "respondWith": "json", "responseBody": "={ \"success\": true, \"message\": \"Offboarding initiated for {{ $('Code - Parse Offboarding Form').item.json.fullName }}\" }" }, "id": "node-respond", "name": "Respond to Webhook", "type": "n8n-nodes-base.respondToWebhook", "typeVersion": 1, "position": [ 920, 400 ] } ], "connections": { "Form Webhook - Offboarding Submitted": { "main": [ [ { "node": "Code - Parse Offboarding Form", "type": "main", "index": 0 } ] ] }, "Code - Parse Offboarding Form": { "main": [ [ { "node": "Gmail - Email to Employee", "type": "main", "index": 0 }, { "node": "Gmail - Email to Manager", "type": "main", "index": 0 }, { "node": "HTTP - Flag GSuite Account", "type": "main", "index": 0 }, { "node": "Slack - HR Ops Channel", "type": "main", "index": 0 }, { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1" }, "tags": [ { "name": "hr" }, { "name": "offboarding" }, { "name": "operations" } ], "meta": { "description": "HR submits offboarding form \u2192 simultaneously emails employee checklist, emails manager action items, flags GSuite account for deactivation on last day, and posts summary to HR Ops Slack channel.", "prerequisites": [ "Gmail OAuth2 credentials", "GSuite Admin SDK OAuth2 (Directory API scope)", "Slack Bot Token with chat:write scope", "Update Slack channel IDs", "GSuite Admin API: enable in Google Cloud Console", "Add error handling for GSuite if Admin SDK not configured" ], "testingScenario": { "test_payload": { "fullName": "Jane Doe", "email": "jane.doe@company.com", "personalEmail": "jane@personal.com", "department": "Engineering", "managerEmail": "manager@company.com", "lastDay": "2026-06-30", "reason": "Voluntary Resignation", "initiatedBy": "HR Admin" } } } }