{ "id": "YOUR_WORKFLOW_ID", "meta": { "templateCredsSetupCompleted": true }, "name": "Master Expense Processor", "tags": [], "nodes": [ { "id": "366d6b5d-97b0-4d2c-b616-c36dca573897", "name": "personal", "type": "n8n-nodes-base.if", "position": [ 240, -96 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "111765cf-cc89-4b22-b5f1-8d3dee67739e", "operator": { "type": "array", "operation": "contains", "rightType": "any" }, "leftValue": "={{ $json[\"Expense Category\"] }}", "rightValue": "=Personal" } ] } }, "typeVersion": 2.2 }, { "id": "8988762e-61e3-4426-8925-5902c48d1e22", "name": "business", "type": "n8n-nodes-base.if", "position": [ 272, 48 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "8e0cf8f8-568c-4528-8678-db1617658038", "operator": { "type": "array", "operation": "contains", "rightType": "any" }, "leftValue": "={{ $json[\"Expense Category\"] }}", "rightValue": "Business" } ] } }, "typeVersion": 2.2 }, { "id": "5f8454f2-66b5-4c8f-b9b4-39a109cb98dd", "name": "shared", "type": "n8n-nodes-base.if", "position": [ 320, 192 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "a065d01d-eb83-484b-86bd-f300e1897f77", "operator": { "type": "array", "operation": "contains", "rightType": "any" }, "leftValue": "={{ $json[\"Expense Category\"] }}", "rightValue": "Shared / Home" } ] } }, "typeVersion": 2.2 }, { "id": "a8312156-2ddd-4ea0-9a64-bc81ed415267", "name": "On form submission", "type": "n8n-nodes-base.formTrigger", "position": [ -800, -48 ], "parameters": { "options": {}, "formTitle": "Expense Capture", "formFields": { "values": [ { "fieldLabel": "Expense Description" }, { "fieldType": "dropdown", "fieldLabel": "Expense Category", "multiselect": true, "fieldOptions": { "values": [ { "option": "Personal" }, { "option": "Business" }, { "option": "Shared / Home" } ] }, "requiredField": true }, { "fieldType": "dropdown", "fieldLabel": "Billing Period", "fieldOptions": { "values": [ { "option": "Current" }, { "option": "Retrospective" } ] }, "requiredField": true }, { "fieldType": "dropdown", "fieldLabel": "Vendor Location", "fieldOptions": { "values": [ { "option": "Israel" }, { "option": "ROW" } ] }, "requiredField": true }, { "fieldType": "file", "fieldLabel": "Receipt", "requiredField": true }, { "fieldLabel": "Invoice" }, { "fieldLabel": "Retro Expense Billing Period" }, { "fieldType": "dropdown", "fieldLabel": "For biling period", "fieldOptions": { "values": [ {} ] } } ] } }, "typeVersion": 2.2 }, { "id": "16a28cb0-2922-43bf-bf96-400995beac6b", "name": "Extract from File", "type": "n8n-nodes-base.extractFromFile", "position": [ -272, -288 ], "parameters": { "options": {}, "operation": "pdf", "binaryPropertyName": "Receipt" }, "typeVersion": 1 }, { "id": "1b322926-6839-4476-b273-65ce9cf5df4f", "name": "AI Agent", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ -32, -512 ], "parameters": { "text": "={{ $json.text }}", "options": { "systemMessage": "You are a structured document interpretation assistant. Your task is to take the extracted answers from an OCR service applied to financial documents (invoices and receipts) and convert them into a structured JSON object following a strict schema.\n\nUse the extracted information from the document as your source.\n\nNormalize amounts to numbers (e.g. \"\u20aa1,234.00\" \u2192 1234.00), and use ISO 4217 codes for currencies (e.g., \"ILS\").\n\nNormalize country to ISO 3166-1 alpha-2 codes (e.g., \"Israel\" \u2192 IL).\n\nIf a value is not confidently found, return null.\n\nFor boolean fields (e.g., \"Was this paid with Paypal?\"), return true, false, or null.\n\nUse \"personal\" or \"business\" for expense type classification.\n\nFor the category fields:\n\nIf \"type\" is \"business\", select from the business categories list and leave the personal category as null.\n\nIf \"type\" is \"personal\", select from the personal list and leave the business category as null.\n\nProvide concise, clean, machine-readable JSON." }, "promptType": "define", "hasOutputParser": true }, "typeVersion": 2.1 }, { "id": "c06903cc-294e-45c2-92b6-fea447ff5a1e", "name": "Google Gemini Chat Model1", "type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini", "position": [ 240, -352 ], "parameters": { "options": {} }, "credentials": { "googlePalmApi": { "name": "" } }, "typeVersion": 1 }, { "id": "22e7e1dc-2196-4e20-8e09-f9340c3aa1e4", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 576, -448 ], "parameters": { "schemaType": "manual", "inputSchema": "{\n \"total_amount\": 149.99,\n \"currency\": \"ILS\",\n \"billing_entity_name\": \"Example Company Ltd.\",\n \"billing_entity_address\": \"City, Country\",\n \"billing_entity_vat_id\": \"123456789\",\n \"document_type\": \"invoice\",\n \"document_number\": \"INV-2025-00123\",\n \"document_date\": \"2025-07-31\",\n \"due_date\": \"2025-08-15\",\n \"payment_method\": \"credit_card\",\n \"payment_method_last4\": \"1234\",\n \"paid_with_paypal\": false,\n \"line_items\": [\n {\n \"description\": \"API credits for document parsing\",\n \"amount\": 149.99\n }\n ],\n \"main_expenditure_description\": \"API credits for services\",\n \"type\": \"business\",\n \"business_category\": \"Cloud Services\",\n \"personal_category\": null,\n \"made_out_to_user\": false,\n \"made_out_to_company\": true,\n \"is_billing_entity_in_israel\": true,\n \"billing_entity_country_code\": \"IL\"\n}\n" }, "typeVersion": 1.3 }, { "id": "8326b498-8af3-43c6-a413-2238ce7dbb8a", "name": "Upload file", "type": "n8n-nodes-base.googleDrive", "position": [ 800, -368 ], "parameters": { "name": "={{ $json.Receipt[0].filename }}", "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "options": {}, "folderId": { "__rl": true, "mode": "id", "value": "={{ $json.personal_drive_match.matched_month_folder_id }}" }, "inputDataFieldName": "Receipt" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "2c12fae4-d316-40e1-8f56-5349314c92e6", "name": "Upload file1", "type": "n8n-nodes-base.googleDrive", "position": [ 976, -160 ], "parameters": { "name": "={{ $json.Receipt[0].filename }}", "driveId": { "__rl": true, "mode": "list", "value": "YOUR_BUSINESS_DRIVE_ID", "cachedResultUrl": "https://drive.google.com/drive/folders/YOUR_BUSINESS_DRIVE_ID", "cachedResultName": "Business Drive - Shared" }, "options": {}, "folderId": { "__rl": true, "mode": "id", "value": "={{ $json.matched_month_folder_id }}" }, "inputDataFieldName": "Receipt" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "f576868c-7d35-4a36-94fd-f659ab415107", "name": "Code", "type": "n8n-nodes-base.code", "position": [ 560, -80 ], "parameters": { "jsCode": "// Full CSV string including 2024\u20132026\nconst folderCSV = `\nyear,year_folder_id,month_number,month_name,month_folder_id\n2024,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n`.trim();\n\n// Parse CSV into folder map\nconst folderMap = folderCSV\n .split('\\n')\n .slice(1)\n .map(line => {\n const [year, year_folder_id, month_number, month_name, month_folder_id] = line.split(',');\n return { year, year_folder_id, month_number, month_name, month_folder_id };\n });\n\nreturn items.map(item => {\n const submittedAt = new Date(item.json.submittedAt);\n const year = String(submittedAt.getUTCFullYear());\n const month = String(submittedAt.getUTCMonth() + 1).padStart(2, '0');\n\n const match = folderMap.find(entry => entry.year === year && entry.month_number === month);\n\n if (!match) {\n throw new Error(`No folder match found for year ${year}, month ${month}`);\n }\n\n return {\n json: {\n ...item.json,\n matched_year: year,\n matched_month: month,\n matched_month_folder_id: match.month_folder_id,\n matched_year_folder_id: match.year_folder_id\n },\n binary: item.binary || {}\n };\n});\n" }, "typeVersion": 2 }, { "id": "ee42a0c0-c38b-48cc-a97d-fdd90d89e34c", "name": "Code1", "type": "n8n-nodes-base.code", "position": [ 464, -224 ], "parameters": { "jsCode": "const folderCSV = `\nyear,year_folder_id,month_number,month_name,month_folder_id\n2024,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n`.trim();\n\nconst folderMap = folderCSV\n .split(\"\\n\")\n .slice(1)\n .map(line => {\n const [year, year_folder_id, month_number, month_name, month_folder_id] = line.split(\",\");\n return { year, year_folder_id, month_number, month_name, month_folder_id };\n });\n\nreturn items.map(item => {\n const submittedAt = new Date(item.json.submittedAt);\n const year = String(submittedAt.getUTCFullYear());\n const month = String(submittedAt.getUTCMonth() + 1).padStart(2, \"0\");\n\n const match = folderMap.find(entry => entry.year === year && entry.month_number === month);\n\n if (!match) {\n throw new Error(`No folder match found for year ${year}, month ${month}`);\n }\n\n return {\n json: {\n ...item.json,\n personal_drive_match: {\n matched_year: year,\n matched_month: month,\n matched_year_folder_id: match.year_folder_id,\n matched_month_folder_id: match.month_folder_id\n }\n },\n binary: item.binary || {}\n };\n});\n" }, "typeVersion": 2 }, { "id": "211b4848-5f68-4fcf-b925-a4d3da03443d", "name": "Code2", "type": "n8n-nodes-base.code", "position": [ 512, 352 ], "parameters": { "jsCode": "const sharedFolderCSV = `\nyear,year_folder_id,month_number,month_name,month_folder_id\n2024,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2024,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2025,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,01,January,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,02,February,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,03,March,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,04,April,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,05,May,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,06,June,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,07,July,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,08,August,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,09,September,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,10,October,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,11,November,FOLDER_ID_PLACEHOLDER\n2026,FOLDER_ID_PLACEHOLDER,12,December,FOLDER_ID_PLACEHOLDER\n`.trim();\n\nconst folderMap = sharedFolderCSV\n .split(\"\\n\")\n .slice(1)\n .map(line => {\n const [year, year_folder_id, month_number, month_name, month_folder_id] = line.split(\",\");\n return { year, year_folder_id, month_number, month_name, month_folder_id };\n });\n\nreturn items.map(item => {\n const submittedAt = new Date(item.json.submittedAt);\n const year = String(submittedAt.getUTCFullYear());\n const month = String(submittedAt.getUTCMonth() + 1).padStart(2, \"0\");\n\n const match = folderMap.find(entry => entry.year === year && entry.month_number === month);\n\n if (!match) {\n throw new Error(`No shared folder match found for year ${year}, month ${month}`);\n }\n\n return {\n json: {\n ...item.json,\n shared_drive_match: {\n matched_year: year,\n matched_month: month,\n matched_year_folder_id: match.year_folder_id,\n matched_month_folder_id: match.month_folder_id\n }\n },\n binary: item.binary || {}\n };\n});\n" }, "typeVersion": 2 }, { "id": "ca1baad9-432a-4ccf-9060-620aec1205ad", "name": "Upload file2", "type": "n8n-nodes-base.googleDrive", "position": [ 784, 288 ], "parameters": { "name": "={{ $json.Receipt[0].filename }}", "driveId": { "__rl": true, "mode": "list", "value": "YOUR_SHARED_DRIVE_ID", "cachedResultUrl": "https://drive.google.com/drive/folders/YOUR_SHARED_DRIVE_ID", "cachedResultName": "Shared Drive" }, "options": {}, "folderId": { "__rl": true, "mode": "id", "value": "={{ $json.shared_drive_match.matched_year_folder_id }}" }, "inputDataFieldName": "Receipt" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "05133746-35a7-45f6-90da-a885f478615f", "name": "Merge2", "type": "n8n-nodes-base.merge", "position": [ 1024, 176 ], "parameters": { "mode": "combine", "options": {}, "combineBy": "combineByPosition" }, "typeVersion": 3.2 }, { "id": "a7120d38-1440-488a-8c1c-c3c8556fcc15", "name": "Send a message", "type": "n8n-nodes-base.gmail", "position": [ 1264, 48 ], "parameters": { "sendTo": "user@example.com", "message": "=\n\n\n \n \n\n\n
\n

\ud83d\udccc New Household Expense Recorded

\n

Dear Users,

\n

A new {{ $json.output.transaction_type }} household expense has been recorded. The details are as follows:

\n\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n
Receipt Number{{ $json.output.receipt_number }}
Date{{ $json.output.transaction_date }}
Category{{ $json.output.personal_category }}
Vendor{{ $json.output.vendor_name }}
Vendor Address{{ $json.output.vendor_address }}
Vendor Phone{{ $json.output.vendor_phone_number }}
Payment Method{{ $json.output.payment_method }}
Item(s)\n {{ $json.output.items[0].quantity }} \u00d7 {{ $json.output.items[0].description }} @ {{ $json.output.items[0].unit_price }} {{ $json.output.currency }}\n
Tax{{ $json.output.tax_amount }} {{ $json.output.currency }}
Total Amount{{ $json.output.total_amount }} {{ $json.output.currency }}
Expense Owner{{ $json.output.expense_owner }}
Owner Address{{ $json.output.expense_owner_address }}
\n\n \n \ud83d\udcce View Receipt in Google Drive\n \n\n
\n This email was generated automatically by your household expense tracking system.\n
\n
\n\n\n", "options": { "senderName": "Apps", "appendAttribution": false, "replyToSenderOnly": false }, "subject": "=New expense captured: {{ $json.output.items[0].description }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "448844b5-d210-498d-8eb8-54ae8d7f9936", "name": "Send a message1", "type": "n8n-nodes-base.gmail", "position": [ 528, 80 ], "parameters": { "sendTo": "user@example.com", "message": "This is an expense for processing", "options": { "attachmentsUi": { "attachmentsBinary": [ { "property": "Receipt" } ] } }, "subject": "Expense" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "e791c8b3-ee79-4db3-a4aa-a23067a4fa52", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -256, -112 ], "parameters": { "width": 208, "height": 80, "content": "# Personal" }, "typeVersion": 1 }, { "id": "4016b83c-025c-4e2b-b461-a5813e159ca9", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -224, 48 ], "parameters": { "width": 208, "height": 80, "content": "# Business" }, "typeVersion": 1 }, { "id": "8e40fc28-58df-4f09-b478-fdb2b197ac34", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -208, 208 ], "parameters": { "width": 208, "height": 80, "content": "# Shared" }, "typeVersion": 1 }, { "id": "b63b8504-4c44-4045-85ee-32c79c8519dc", "name": "If", "type": "n8n-nodes-base.if", "position": [ -560, -192 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "5e5d048a-2c50-489b-a0f2-d3dd093746b6", "operator": { "type": "array", "operation": "contains", "rightType": "any" }, "leftValue": "={{ $json[\"Expense Category\"] }}", "rightValue": "Shared / Home" } ] } }, "typeVersion": 2.2 }, { "id": "3c457e36-04e4-445d-aaa7-fe5c0605d0ff", "name": "Upload a file", "type": "n8n-nodes-base.s3", "position": [ 960, 0 ], "parameters": { "fileName": "=expenses/2025/{{ $json.Receipt[0].filename }}", "operation": "upload", "bucketName": "business-expenses", "additionalFields": {}, "binaryPropertyName": "Receipt" }, "credentials": { "s3": { "name": "" } }, "typeVersion": 1 }, { "id": "be9c204f-77d8-45e4-b0e0-e9f7197b59a4", "name": "Upload a file1", "type": "n8n-nodes-base.s3", "position": [ 784, -240 ], "parameters": { "fileName": "=receipts/2025/{{ $json.Receipt[0].filename }}", "operation": "upload", "bucketName": "personal-expenses", "additionalFields": {}, "binaryPropertyName": "Receipt" }, "credentials": { "s3": { "name": "" } }, "typeVersion": 1 }, { "id": "37419632-4f39-4d07-a679-28a4cef8deed", "name": "Upload a file2", "type": "n8n-nodes-base.s3", "position": [ 784, 448 ], "parameters": { "fileName": "=receipts/2025/{{ $json.Receipt[0].filename }}", "operation": "upload", "bucketName": "shared-expenses", "additionalFields": {}, "binaryPropertyName": "Receipt" }, "credentials": { "s3": { "name": "" } }, "typeVersion": 1 } ], "active": true, "settings": { "executionOrder": "v1" }, "versionId": "b9f722de-3c6a-4429-9394-b12ad530f339", "connections": { "If": { "main": [ [ { "node": "Extract from File", "type": "main", "index": 0 } ] ] }, "Code": { "main": [ [ { "node": "Upload file1", "type": "main", "index": 0 }, { "node": "Upload a file", "type": "main", "index": 0 } ] ] }, "Code1": { "main": [ [ { "node": "Upload file", "type": "main", "index": 0 }, { "node": "Upload a file1", "type": "main", "index": 0 } ] ] }, "Code2": { "main": [ [ { "node": "Upload file2", "type": "main", "index": 0 }, { "node": "Upload a file2", "type": "main", "index": 0 } ] ] }, "Merge2": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "shared": { "main": [ [ { "node": "Code2", "type": "main", "index": 0 } ] ] }, "AI Agent": { "main": [ [ { "node": "Merge2", "type": "main", "index": 0 } ] ] }, "business": { "main": [ [ { "node": "Code", "type": "main", "index": 0 }, { "node": "Send a message1", "type": "main", "index": 0 } ] ] }, "personal": { "main": [ [ { "node": "Code1", "type": "main", "index": 0 } ] ] }, "Upload file": { "main": [ [] ] }, "Upload file1": { "main": [ [] ] }, "Upload file2": { "main": [ [ { "node": "Merge2", "type": "main", "index": 1 } ] ] }, "Extract from File": { "main": [ [ { "node": "AI Agent", "type": "main", "index": 0 } ] ] }, "On form submission": { "main": [ [ { "node": "personal", "type": "main", "index": 0 }, { "node": "business", "type": "main", "index": 0 }, { "node": "shared", "type": "main", "index": 0 }, { "node": "If", "type": "main", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "AI Agent", "type": "ai_outputParser", "index": 0 } ] ] }, "Google Gemini Chat Model1": { "ai_languageModel": [ [ { "node": "AI Agent", "type": "ai_languageModel", "index": 0 } ] ] } } }