{ "meta": { "templateCredsSetupCompleted": true }, "nodes": [ { "id": "9e684e57-8185-4cdc-9e50-f04772aebc7a", "name": "When clicking \u2018Test workflow\u2019", "type": "n8n-nodes-base.manualTrigger", "position": [ -1472, 80 ], "parameters": {}, "typeVersion": 1 }, { "id": "054e0f32-c0f0-4ce0-bf89-c683a6ec58ae", "name": "Loop Over Items2", "type": "n8n-nodes-base.splitInBatches", "position": [ -976, 80 ], "parameters": { "options": {} }, "typeVersion": 3 }, { "id": "bfbb9266-7748-42d1-ad5f-ea9fae83cbcf", "name": "Read Spreadsheet File", "type": "n8n-nodes-base.spreadsheetFile", "position": [ 16, 112 ], "parameters": { "options": { "headerRow": true } }, "typeVersion": 1 }, { "id": "629be4ea-76ae-421a-a6f2-c6c7539e7dec", "name": "Mistral Cloud Chat Model2", "type": "@n8n/n8n-nodes-langchain.lmChatMistralCloud", "position": [ 1120, 352 ], "parameters": { "model": "mistral-small-latest", "options": {} }, "credentials": { "mistralCloudApi": { "name": "" } }, "typeVersion": 1 }, { "id": "f0e86712-6d3d-4e07-8225-1f073a077f47", "name": "Download File", "type": "n8n-nodes-base.googleDrive", "position": [ -528, 96 ], "parameters": { "fileId": { "__rl": true, "mode": "id", "value": "={{ $('Set File ID1').item.json.file_id }}" }, "options": { "googleFileConversion": { "conversion": { "docsToFormat": "text/plain" } } }, "operation": "download" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "executeOnce": true, "typeVersion": 3 }, { "id": "e333ce08-7cef-4c9b-93fd-d52bfe8d23a0", "name": "Set File ID1", "type": "n8n-nodes-base.set", "position": [ -752, 96 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "10646eae-ae46-4327-a4dc-9987c2d76173", "name": "file_id", "type": "string", "value": "={{ $json.id }}" }, { "id": "f4536df5-d0b1-4392-bf17-b8137fb31a44", "name": "file_type", "type": "string", "value": "={{ $json.mimeType }}" }, { "id": "77d782de-169d-4a46-8a8e-a3831c04d90f", "name": "file_title", "type": "string", "value": "={{ $json.name }}" }, { "id": "9bde4d7f-e4f3-4ebd-9338-dce1350f9eab", "name": "file_url", "type": "string", "value": "={{ $json.webViewLink }}" } ] } }, "typeVersion": 3.4 }, { "id": "ce7e73f0-0cb4-4437-b662-012b4434be93", "name": "Search files and folders", "type": "n8n-nodes-base.googleDrive", "position": [ -1248, 80 ], "parameters": { "filter": { "folderId": { "__rl": true, "mode": "list", "value": "" } }, "options": { "fields": [ "id", "name", "webViewLink", "mimeType", "*" ] }, "resource": "fileFolder", "searchMethod": "query" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "abe728eb-7a64-4fdc-a287-86a35e35fa87", "name": "Switch File Type", "type": "n8n-nodes-base.switch", "position": [ -304, 80 ], "parameters": { "rules": { "values": [ { "outputKey": "pdf/doc", "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "or", "conditions": [ { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/pdf" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/msword" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/vnd.openxmlformats-officedocument.wordprocessingml.document" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/vnd.google-apps.document" } ] }, "renameOutput": true }, { "outputKey": "excel", "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "or", "conditions": [ { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/vnd.ms-excel" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "application/vnd.google-apps.spreadsheet" } ] }, "renameOutput": true }, { "outputKey": "image", "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "or", "conditions": [ { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "image/jpeg" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "image/png" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "image/tiff" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "image/gif" }, { "operator": { "type": "string", "operation": "equals" }, "leftValue": "={{ $json.file_type }}", "rightValue": "image/bmp" } ] }, "renameOutput": true } ] }, "options": { "fallbackOutput": 3 } }, "typeVersion": 3 }, { "id": "afe1a432-5596-4b2c-8933-470e256620da", "name": "Send a message", "type": "n8n-nodes-base.gmail", "position": [ 1952, 112 ], "parameters": { "sendTo": "addemail", "message": "=check if give file data match the extracted data\n\n\n {{ $json.email_body }}", "options": {}, "subject": "timesheet approval required", "operation": "sendAndWait", "formFields": { "values": [ { "fieldLabel": "original file ", "placeholder": "={{ $('Download File').item.json.file_url }}" }, { "fieldType": "dropdown", "fieldLabel": "is output accurate ", "fieldOptions": { "values": [ { "option": "yes" }, { "option": "no" } ] } }, { "fieldLabel": "comments for correction" } ] }, "responseType": "customForm" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "55f11060-67a1-4388-ad54-a78e3b82fb59", "name": "HTTP Request1", "type": "n8n-nodes-base.httpRequest", "onError": "continueErrorOutput", "position": [ -32, 384 ], "parameters": { "url": "https://universal-file-to-text-extractor.vercel.app/extract", "method": "POST", "options": {}, "sendBody": true, "contentType": "multipart-form-data", "bodyParameters": { "parameters": [ { "name": "mode", "value": "single" }, { "name": "output_type", "value": "jsonl" }, { "name": "files", "parameterType": "formBinaryData", "inputDataFieldName": "data" }, { "name": "include_images", "value": "true" } ] } }, "typeVersion": 4.2 }, { "id": "508571a6-e26b-488d-aca5-3792b1eec2ff", "name": "Edit Fields3", "type": "n8n-nodes-base.set", "position": [ -64, -176 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "e5bd95ba-8269-404a-bf9d-fa0d25398b59", "name": "", "type": "string", "value": "" } ] }, "includeOtherFields": true }, "typeVersion": 3.4 }, { "id": "3756f590-1c44-4739-a673-7cba930b5cb9", "name": "Mistral Upload", "type": "n8n-nodes-base.httpRequest", "position": [ 160, -176 ], "parameters": { "url": "https://api.mistral.ai/v1/files", "method": "POST", "options": {}, "sendBody": true, "contentType": "multipart-form-data", "authentication": "predefinedCredentialType", "bodyParameters": { "parameters": [ { "name": "purpose", "value": "ocr" }, { "name": "file", "parameterType": "formBinaryData", "inputDataFieldName": "data" } ] }, "nodeCredentialType": "mistralCloudApi" }, "credentials": { "mistralCloudApi": { "name": "" } }, "typeVersion": 4.2 }, { "id": "0074468b-7fbb-4590-a8d5-2506f27f7695", "name": "Mistral Signed URL", "type": "n8n-nodes-base.httpRequest", "position": [ 400, -176 ], "parameters": { "url": "=https://api.mistral.ai/v1/files/{{ $json.id }}/url", "options": {}, "sendQuery": true, "sendHeaders": true, "authentication": "predefinedCredentialType", "queryParameters": { "parameters": [ { "name": "expiry", "value": "1" } ] }, "headerParameters": { "parameters": [ { "name": "Accept", "value": "application/json" } ] }, "nodeCredentialType": "mistralCloudApi" }, "credentials": { "mistralCloudApi": { "name": "" } }, "typeVersion": 4.2 }, { "id": "82260a41-2b95-46b7-bff2-ccfcab9140ce", "name": "Mistral DOC OCR", "type": "n8n-nodes-base.httpRequest", "position": [ 608, -176 ], "parameters": { "url": "https://api.mistral.ai/v1/ocr", "method": "POST", "options": {}, "jsonBody": "={\n \"model\": \"mistral-ocr-latest\",\n \"document\": {\n \"document_url\": \"{{ $json.url }}\"\n },\n \"bbox_annotation_format\": {\n \"type\": \"json_schema\",\n \"json_schema\": {\n \"schema\": {\n \"properties\": {\n \"image_type\": { \"title\": \"Image_Type\", \"type\": \"string\", \"description\": \"type of image\" },\n \"short_description\": { \"title\": \"Short_Description\", \"type\": \"string\", \"description\": \"short description\" },\n \"summary\": { \"title\": \"Summary\", \"type\": \"string\", \"description\": \"summary of the image\" }\n },\n \"required\": [\"image_type\",\"short_description\",\"summary\"],\n \"title\": \"BBOXAnnotation\",\n \"type\": \"object\",\n \"additionalProperties\": false\n },\n \"name\": \"bbox_annotation\",\n \"strict\": true\n }\n },\n \"include_image_base64\": false\n}\n", "sendBody": true, "specifyBody": "json", "authentication": "predefinedCredentialType", "nodeCredentialType": "mistralCloudApi" }, "credentials": { "mistralCloudApi": { "name": "" } }, "typeVersion": 4.2 }, { "id": "3455c653-2b35-456d-8fb2-d5b99b3f9a9a", "name": "Aggregate", "type": "n8n-nodes-base.aggregate", "position": [ 464, 112 ], "parameters": { "options": {}, "aggregate": "aggregateAllItemData" }, "typeVersion": 1 }, { "id": "599c0eb8-803e-4450-966e-03672229f4f0", "name": "Upload file", "type": "n8n-nodes-base.googleDrive", "position": [ 2160, 112 ], "parameters": { "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "options": {}, "folderId": { "__rl": true, "mode": "list", "value": "root", "cachedResultName": "/ (Root folder)" } }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "4c96020e-fa32-4c26-bde9-ace0c69175b0", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1312, -64 ], "parameters": { "color": 4, "height": 320, "content": "## GET ALL TIMESHEET FROM GOOGLE DRIVE " }, "typeVersion": 1 }, { "id": "1b74e71a-8bc8-4c40-adf2-26d7633687a6", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -112, -256 ], "parameters": { "width": 896, "height": 208, "content": "## MISTRAL OCR \nfor extraction of data from pdf or doc\n" }, "typeVersion": 1 }, { "id": "4fe48089-1a95-43ae-8e9a-af3018321acc", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -288, 368 ], "parameters": { "width": 1232, "content": "## image ocr extraction \n" }, "typeVersion": 1 }, { "id": "2e823691-2dfc-4761-bb25-d6f4ab7495ab", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 1360, 48 ], "parameters": { "width": 416, "height": 208, "content": "## clean and format data into table \n" }, "typeVersion": 1 }, { "id": "3b3c8a3c-c27d-442f-9351-933c9340244f", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 1008, 16 ], "parameters": { "width": 288, "height": 240, "content": "## AI Agent \nto clean and format exctracred data" }, "typeVersion": 1 }, { "id": "19fa9b90-2692-48c3-b440-acacb9e5b5b5", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 1840, 32 ], "parameters": { "width": 480, "height": 272, "content": "## send for verification and wait for response if accepted save to drive" }, "typeVersion": 1 }, { "id": "896f8922-00ed-4906-8739-c0ff00432441", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ -64, 48 ], "parameters": { "width": 880, "height": 192, "content": "## EXCEL EXCTRATOR\nconvert excel to json" }, "typeVersion": 1 }, { "id": "444cbca3-8ed1-414c-91fc-92ca6ef04a05", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ -672, 0 ], "parameters": { "width": 352, "height": 256, "content": "## DOWNLOAD TIMESHEETS" }, "typeVersion": 1 }, { "id": "c6b6a8d7-a433-4d56-9bb9-01667580cea2", "name": "AI Agent to clean and format exctracred data", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 1040, 128 ], "parameters": { "text": "=You must respond ONLY with valid raw rendered JSON.\n- Do NOT include the word \"json\".\n- Do NOT include the word \"```json\".\n- Do NOT use triple backticks or markdown formatting.\n- Do NOT wrap the response in any key like \"output\".\n- Do NOT write anything starting at output directly start with valid root-level JSON.\n- Only respond with a valid, root-level JSON object.\n- Do NOT skip any line item. \n\n\n{{ $json.content }}\n", "options": { "systemMessage": "=your sole function is to be a meticulous data extraction AI. Your task is to analyze the provided timesheet documents (images, PDFs, etc.) and convert the information into a structured JSON format with absolute precision, following the rules below.\n\n For each timesheet, first extract all summary-level information into the document_info object. This includes the contractor's name, the client or project name, the manager's name (if available), the end date of the timesheet period, and the total hours for the week.\n\n Next, extract each daily work log as an individual item. Process all daily entries sequentially. Each day worked must become a single object in the time_entries list. Ensure all fields for that day (date, day of the week, hours worked, and any description/notes) are correctly populated in its corresponding object.\n\nOutput Format\n\n#You must respond ONLY with valid raw rendered JSON.\n\n-Do NOT include the word \"json\".\n\n-Do NOT include ```json.\n\n-Do NOT use triple backticks or markdown formatting.\n\n-Do NOT wrap the response in any key like \"output\".\n\n-Do NOT write anything before the opening [ of the JSON array.\n\n-Only respond with a valid, root-level JSON array.\n\nDo NOT skip any daily line item. Continue extracting all line items until the sum of all hours_worked values from the time_entries array exactly equals the total_hours value extracted into the document_info object. This verification ensures that all entries are fully extracted and no entries are missed. If the totals do not match, keep parsing and extracting additional line items until they do. Only then stop\noutput format\n\n[\n {\n \"document_info\": {\n \"type\": null,\n \"date\": null,\n \"customer_name\": null,\n \"customer_number\": null,\n \"supplier_number\": null,\n \"order_number\": null\n },\n \"requested_items\": [\n {\n \"pos\": null,\n \"article_number\": null,\n \"customer_article_number\": null,\n \"article_name\": null,\n \"quantity\": null,\n \"unit\": null,\n \"delivery_date\": null\n }\n ]\n }\n]\n" }, "promptType": "define" }, "typeVersion": 1.9 }, { "id": "0bd7a945-f240-4d42-8874-05f0d60d1b53", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ -1024, -64 ], "parameters": { "width": 208, "height": 304, "content": "## loop over each file" }, "typeVersion": 1 }, { "id": "ffc35899-5102-48ae-afdb-c025c5e199dd", "name": "Clean excel data format", "type": "n8n-nodes-base.code", "position": [ 256, 112 ], "parameters": { "jsCode": "// Convert Excel serial date -> YYYY-MM-DD\nconst base = new Date(Date.UTC(1899, 11, 30));\nfunction fromSerial(s) {\n if (!s || isNaN(Number(s))) return s; // skip if not a number\n const ms = Number(s) * 86400 * 1000;\n return new Date(base.getTime() + ms).toISOString().slice(0, 10);\n}\n\nreturn items.map(item => {\n let row = { ...item.json };\n\n // Convert possible date fields\n if (row.__EMPTY && !isNaN(row.__EMPTY)) {\n row.__EMPTY = fromSerial(row.__EMPTY);\n }\n if (row.__EMPTY_1 && !isNaN(row.__EMPTY_1) && row[\" Contractor Timesheet\"]?.includes(\"Weekending\")) {\n row.__EMPTY_1 = fromSerial(row.__EMPTY_1);\n }\n\n return { json: row };\n});\n" }, "typeVersion": 2 }, { "id": "c2cde62a-8f6f-45c5-aa6c-1f8a05a9ddf8", "name": "normalize output", "type": "n8n-nodes-base.set", "position": [ 624, 112 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "530eae36-2bc2-4f6f-8755-73b44da913e4", "name": "content", "type": "string", "value": "={{ $json.data }}" } ] } }, "typeVersion": 3.4 }, { "id": "b2247031-284b-4312-9169-9782948610eb", "name": "normalize output1", "type": "n8n-nodes-base.set", "position": [ 816, -64 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "cefc6cbe-dcc3-4cd5-bf3c-735320ece1fe", "name": "content", "type": "string", "value": "={{ $json.pages[0].markdown }}" } ] } }, "typeVersion": 3.4 }, { "id": "fd2bc3ff-fd6b-49f5-ab9a-6479ea55a565", "name": "normalize output2", "type": "n8n-nodes-base.set", "position": [ 560, 368 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "cefc6cbe-dcc3-4cd5-bf3c-735320ece1fe", "name": "content", "type": "string", "value": "={{ JSON.parse($json[\"data\"][0]).blocks[0].content }}" } ] } }, "typeVersion": 3.4 }, { "id": "4d85c2d7-a657-42a0-a6ab-c001e8dfd27e", "name": "clean ai output", "type": "n8n-nodes-base.code", "position": [ 1392, 128 ], "parameters": { "jsCode": "// input[0].json contains your JSON\nconst outputString = $json[\"output\"];\n\n// Parse the string\nconst parsedJSON = JSON.parse(outputString);\n\n// Return as n8n items\nreturn parsedJSON.map(item => ({ json: item }));\n" }, "typeVersion": 2 }, { "id": "2120ff01-feb7-43fe-ad96-d2dc3c139dbf", "name": "json to html", "type": "n8n-nodes-base.code", "position": [ 1664, 128 ], "parameters": { "jsCode": "const data = $items()[0].json;\n\nlet html = `\n

Timesheet Verification

\n

Contractor: ${data.document_info.contractor_name}
\nClient: ${data.document_info.client_name}
\nManager: ${data.document_info.manager_name}
\nEnd Date: ${data.document_info.end_date}
\nTotal Hours: ${data.document_info.total_hours}

\n\n\n\n\n\n\n\n\n`;\n\ndata.time_entries.forEach(entry => {\n // Safely handle null or empty description\n const desc = entry.description ? entry.description.replace(/\\n/g, '
') : '';\n \n html += `\n\n\n\n\n\n`;\n});\n\nhtml += `
DayDateHoursDescription
${entry.day_of_week}${entry.date}${entry.hours_worked}${desc}
`;\n\nreturn [{ json: { email_body: html } }];\n" }, "typeVersion": 2 } ], "connections": { "Aggregate": { "main": [ [ { "node": "normalize output", "type": "main", "index": 0 } ] ] }, "Edit Fields3": { "main": [ [ { "node": "Mistral Upload", "type": "main", "index": 0 } ] ] }, "Set File ID1": { "main": [ [ { "node": "Download File", "type": "main", "index": 0 } ] ] }, "json to html": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "Download File": { "main": [ [ { "node": "Switch File Type", "type": "main", "index": 0 } ] ] }, "HTTP Request1": { "main": [ [ { "node": "normalize output2", "type": "main", "index": 0 } ] ] }, "Mistral Upload": { "main": [ [ { "node": "Mistral Signed URL", "type": "main", "index": 0 } ] ] }, "Send a message": { "main": [ [ { "node": "Loop Over Items2", "type": "main", "index": 0 }, { "node": "Upload file", "type": "main", "index": 0 } ] ] }, "Mistral DOC OCR": { "main": [ [ { "node": "normalize output1", "type": "main", "index": 0 } ] ] }, "clean ai output": { "main": [ [ { "node": "json to html", "type": "main", "index": 0 } ] ] }, "Loop Over Items2": { "main": [ [], [ { "node": "Set File ID1", "type": "main", "index": 0 } ] ] }, "Switch File Type": { "main": [ [ { "node": "Edit Fields3", "type": "main", "index": 0 } ], [ { "node": "Read Spreadsheet File", "type": "main", "index": 0 } ], [ { "node": "HTTP Request1", "type": "main", "index": 0 } ] ] }, "normalize output": { "main": [ [ { "node": "AI Agent to clean and format exctracred data", "type": "main", "index": 0 } ] ] }, "normalize output1": { "main": [ [ { "node": "AI Agent to clean and format exctracred data", "type": "main", "index": 0 } ] ] }, "normalize output2": { "main": [ [ { "node": "AI Agent to clean and format exctracred data", "type": "main", "index": 0 } ] ] }, "Mistral Signed URL": { "main": [ [ { "node": "Mistral DOC OCR", "type": "main", "index": 0 } ] ] }, "Read Spreadsheet File": { "main": [ [ { "node": "Clean excel data format", "type": "main", "index": 0 } ] ] }, "Clean excel data format": { "main": [ [ { "node": "Aggregate", "type": "main", "index": 0 } ] ] }, "Search files and folders": { "main": [ [ { "node": "Loop Over Items2", "type": "main", "index": 0 } ] ] }, "Mistral Cloud Chat Model2": { "ai_languageModel": [ [ { "node": "AI Agent to clean and format exctracred data", "type": "ai_languageModel", "index": 0 } ] ] }, "When clicking \u2018Test workflow\u2019": { "main": [ [ { "node": "Search files and folders", "type": "main", "index": 0 } ] ] }, "AI Agent to clean and format exctracred data": { "main": [ [ { "node": "clean ai output", "type": "main", "index": 0 } ] ] } } }