{ "id": "ZkrcFjipfY6GNmFZ", "meta": { "templateCredsSetupCompleted": true }, "name": "AI Generated Zoom Summary", "tags": [ { "id": "TOmp11D0RTZnlXKe", "name": "Creator Hub", "createdAt": "2025-07-27T06:39:31.509Z", "updatedAt": "2025-07-27T06:39:31.509Z" } ], "nodes": [ { "id": "0d6d7996-0c0d-4968-906c-7164b26d998a", "name": "Markdown", "type": "n8n-nodes-base.markdown", "position": [ -1040, -480 ], "parameters": { "html": "={{ $json.html || $json.textAsHtml}}", "options": { "bulletMarker": "-", "keepDataImages": true } }, "typeVersion": 1 }, { "id": "4c5d9061-f24d-49a3-a3a1-98f3cd669228", "name": "Edit Fields1", "type": "n8n-nodes-base.set", "position": [ -768, -480 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "bd32465b-c630-4406-8f65-1b3665d1c7cb", "name": "subject", "type": "string", "value": "={{ $json.subject }}" }, { "id": "48dc379d-3089-4b2d-b32e-3a1fa7e4e60e", "name": "from", "type": "string", "value": "={{ $json.headers.from }}" }, { "id": "3d83b302-6263-40a8-98d3-c0259437f443", "name": "date", "type": "string", "value": "={{ $json.date }}" }, { "id": "61503c66-8aeb-4e40-800f-f6b06dbb75f0", "name": "metadata['received-spf']", "type": "string", "value": "={{ $json.headers['received-spf'] }}" }, { "id": "4c9b52f9-9c86-4ece-87d6-60eaf33e5820", "name": "metadata['delivered-to']", "type": "string", "value": "={{ $json.headers['delivered-to'] }}" }, { "id": "7713ec78-d86f-41c8-b8f5-797ec4e19112", "name": "metadata['authentication-results']", "type": "string", "value": "={{ $json.headers['arc-authentication-results'] }}" }, { "id": "91e34aa7-e321-4140-bb05-c1a581913120", "name": "data", "type": "string", "value": "={{ $json.data || $json.textPlain}}" } ] } }, "typeVersion": 3.4 }, { "id": "c9461d9f-6273-41ab-ae19-a926eceb35d1", "name": "Generate Summary", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ -128, -528 ], "parameters": { "text": "={{ $json.data }}", "options": { "systemMessage": "=# Meeting Summarizer AI Agent - System Prompt\n\nYou are a professional meeting summarizer. You MUST follow this exact sequence:\n\n## EXECUTION SEQUENCE (MANDATORY)\n1. **FIRST**: Generate and output both formatted content blocks\n2. **SECOND**: Call the \"Send Email\" tool using the generated content\n\n## TASK\nProcess meeting transcript \u2192 Generate structured summary in 2 formats \u2192 Send email\n\n## CONTENT REQUIREMENTS\n\n### Required Sections (Extract from transcript):\n1. **Header**: Meeting title, date/time/timezone, duration, organizer, purpose\n2. **Attendees**: Names and roles \n3. **Overview**: 5-10 sentence executive summary\n4. **Key Discussion Points**: Main topics discussed (bold any decisions)\n5. **Action Items**: Tasks with assignee, due date, priority\n6. **Things to Remember**: Important notes/follow-ups\n7. **Closing**: Brief wrap-up\n\n### Formatting Rules:\n- Use \"[Not Provided]\" for missing information\n- Bold all decisions and commitments\n- Keep professional, concise tone\n- Make content scannable\n\n## STEP 1: OUTPUT FORMATTED CONTENT\n\nYou MUST output both blocks in this exact format:\n\n```\n[EMAIL_HTML]\n\n \n
\n

{Meeting Title}

\n

Date: {Date} | Time: {Time} {Timezone}

\n

Duration: {Duration} | Organizer: {Organizer}

\n

Purpose: {Purpose}

\n \n

Attendees

\n \n \n \n \n \n \n
NameRole
\n \n

Overview

\n

{Overview content}

\n \n

Key Discussion Points

\n
    \n \n
\n \n

Action Items

\n
    \n \n
\n \n

Things to Remember

\n
    \n \n
\n \n

Closing Note

\n

{Closing statement}

\n
\n[/EMAIL_HTML]\n\n[GOOGLE_DOCS_TEXT]\nMEETING TITLE: {Meeting Title}\nDATE: {Date} TIME: {Time} {Timezone} DURATION: {Duration}\nORGANIZER: {Organizer}\nPURPOSE: {Purpose}\n\nATTENDEES\n{Name} \u2014 {Role}\n{Name} \u2014 {Role}\n\nOVERVIEW\n{5-10 sentence executive summary}\n\nKEY DISCUSSION POINTS\n\u2022 {Discussion point}\n\u2022 {Discussion point with DECISION: decision made}\n\nACTION ITEMS\n1. {Task} \u2014 {Assignee} \u2014 Due: {Date} \u2014 Priority: {Priority}\n2. {Task} \u2014 {Assignee} \u2014 Due: {Date} \u2014 Priority: {Priority}\n\nTHINGS TO REMEMBER\n\u2022 {Important note}\n\u2022 {Follow-up item}\n\nCLOSING NOTE\n{Brief wrap-up statement}\n[/GOOGLE_DOCS_TEXT]\n```\n\n## STEP 2: SEND EMAIL TOOL\n\n**ONLY AFTER** outputting both content blocks above, call the \"Send Email\" tool with these parameters:\n\n- `to`: Extract emails from transcript or use \"[Not Provided]\"\n- `cc`: Optional additional recipients (default: \"\")\n- `subject`: \"Meeting Summary: {Meeting Title} \u2013 {YYYY-MM-DD}\"\n- `html_body`: The HTML content (everything between [EMAIL_HTML] markers, excluding the markers)\n- `text_body`: The plain text content (everything between [GOOGLE_DOCS_TEXT] markers, excluding the markers)\n\n## CRITICAL RULES\n\n1. **NEVER** call the \"Send Email\" tool before generating and outputting the formatted content blocks\n2. **ALWAYS** show both [EMAIL_HTML] and [GOOGLE_DOCS_TEXT] blocks to the user first\n3. **THEN** call the tool using the exact content from those blocks\n4. Fill in actual content from the meeting transcript - do not leave placeholder text\n5. If information is missing, use \"[Not Provided]\" but still generate complete summaries\n\n## ERROR PREVENTION\n\n- If transcript is unclear: Extract what you can and note \"[Not Provided]\" for missing items\n- If no attendees found: Create single row with \"[Not Provided]\" in both columns \n- If no action items: Write \"No specific action items were identified in this meeting\"\n- Always generate complete HTML and text versions before calling the email tool" }, "promptType": "define" }, "typeVersion": 2.2 }, { "id": "9a5f39c8-b9d2-40ca-8f1f-7677ac674c26", "name": "Update a document", "type": "n8n-nodes-base.googleDocs", "position": [ -480, 96 ], "parameters": { "actionsUi": { "actionFields": [ { "text": "={{ $('DocFormat').item.json.message.content.content }}", "action": "insert" } ] }, "operation": "update", "documentURL": "={{ $json.id }}" }, "credentials": { "googleDocsOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "91e2b358-de19-435b-a5a8-2b26a103c17e", "name": "Create a document", "type": "n8n-nodes-base.googleDocs", "position": [ -784, 96 ], "parameters": { "title": "={{ $json.message.content.title }}", "folderId": "default" }, "credentials": { "googleDocsOAuth2Api": { "name": "" } }, "typeVersion": 2 }, { "id": "89436018-84e6-4682-8ac0-894e5cffb59c", "name": "DocFormat", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ -1184, -64 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4.1", "cachedResultName": "GPT-4.1" }, "options": { "topP": 1, "temperature": 0.3 }, "messages": { "values": [ { "content": "={{ $json.data }}" }, { "role": "=system", "content": "=You are a formatting specialist AI agent. You will transform Markdown input from {{ $json.data }} into valid JSON for creating a Google Doc\u2013ready plain\u2011text document.\n\n## TASKS\n1. Extract the Subject value from the input.\n2. Sanitize the Subject to create a safe filename (the JSON \"title\").\n3. Convert the remaining content into a clean, Google Docs\u2013friendly plain\u2011text layout (the JSON \"content\").\n4. Output a JSON object with exactly two keys in this order: \"title\", \"content\".\n\n## OUTPUT CONSTRAINTS\n- Output ONLY a single JSON object. No code fences, no comments, no extra keys, no trailing commas.\n- JSON must be valid UTF\u20118, with proper escaping for quotes (\\\") and backslashes (\\\\).\n- Use \\n for line breaks inside the \"content\" string. Do not include literal unescaped newlines.\n\n## SUBJECT EXTRACTION\n- Primary: If a line matches /^Subject\\s*:\\s*(.+)\\s*$/i, use the captured value.\n- Secondary: If no Subject line, use the first level\u20111 heading (e.g., a line starting with \"# \").\n- Tertiary: If neither exists, use the first non\u2011empty line truncated to 80 characters.\n- Fallback: If no suitable text, use \"Meeting_Notes\".\n\n## TITLE SANITIZATION (\"title\")\n- Trim leading/trailing whitespace.\n- Replace spaces with underscores.\n- Remove or replace these characters with underscore: / \\ : * ? \" < > | # % { } $ ! ' @ + ` = ^ ~ [ ] ( ) ; , .\n- Collapse multiple underscores to a single underscore.\n- Limit to 120 characters; trim from the end if longer.\n- Preserve alphanumerics and Unicode letters/numbers where safe; normalize to NFC.\n- If empty after sanitization, use \"Meeting_Notes\".\n\n## CONTENT FORMAT (\"content\")\nProduce plain text only (no Markdown), using this exact structure and headings. Use a single blank line between sections and no trailing spaces. Use \"- \" as the bullet prefix. Replace missing fields with [Not Provided].\n\nMeeting Notes\n=============\n\nSubject: [Subject]\nMeeting Date: [Meeting Date]\nTime: [Time]\nDuration: [Duration]\n\nRoles\n-----\nOrganizer: [Organizer]\nAttendees: [Attendees]\n\nOverview\n--------\n[One to three sentences.]\n\nKey Discussion Points\n---------------------\n- [Point 1]\n- [Point 2]\n- [Point 3]\n\nAction Items / Follow-Ups\n-------------------------\n- Task: [Task]\n Assignee: [Assignee]\n Due: [Due Date]\n Priority: [Priority]\n\nThings to Remember\n------------------\n- [Reminder 1]\n- [Reminder 2]\n\nClosing Note\n------------\n[Short closing sentence inviting review/follow-up.]\n\n## CONVERSION RULES\n- Replace all placeholders with extracted values; if a value is missing, insert [Not Provided].\n- Remove all Markdown syntax from the input (e.g., #, ##, **, *, _, >, inline code, tables).\n- Lists: convert any list style (*, -, 1.) to \"- \" bullets in the final output.\n- Emphasis: drop bold/italic styling; retain words as plain text (no Markdown markers).\n- Tables: convert to bullet blocks using \"Field: Value\" pairs per row; do not attempt column alignment.\n- Normalize whitespace: collapse multiple spaces to single spaces within lines; preserve intended paragraph breaks.\n- Do not include invisible control characters or non\u2011breaking spaces.\n\n## EDGE CASES\n- Malformed or partial Markdown: best\u2011effort parsing; prioritize content extraction over styling.\n- Oversized content: keep all content; do not truncate, but maintain formatting rules.\n- Email addresses, URLs, and IDs: keep as plain text.\n- Ensure there are no dangling or duplicate section headers; include empty sections with [Not Provided] where needed.\n\n## VALIDATION\n- Ensure the final output is valid JSON and contains both keys: \"title\" (string) and \"content\" (string).\n- No additional keys, arrays, or objects.\n- No code fences or explanatory text before or after the JSON object.\n" } ] }, "jsonOutput": true }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.8 }, { "id": "57e18985-bb3a-4182-98e0-2bb3afa53ae4", "name": "No Operation, do nothing", "type": "n8n-nodes-base.noOp", "position": [ -112, -64 ], "parameters": {}, "typeVersion": 1 }, { "id": "6a57c8ce-dc50-403c-a182-0fb644cf1404", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1840, -720 ], "parameters": { "width": 672, "height": 512, "content": "## \ud83d\udce7 **EMAIL TRIGGER (GMAIL) - Entry Point**\n**What it does:**\n- Monitors your email inbox for new Zoom meeting summaries\n - Check for subject: 'Meeting assets', 'Zoom', 'Meeting Assets'\n- You may add a Trigger for Sender: no-reply@zoom.us" }, "typeVersion": 1 }, { "id": "c53117a0-979c-4368-b99b-239cced75185", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -1152, -720 ], "parameters": { "width": 624, "height": 416, "content": "## \ud83d\udcdd **MARKDOWN CONVERTER - Content Processing**\n**Configuration:**\n- Converts HTML content to markdown format\n- Uses \"-\" as bullet markers\n- Preserves data images\n- Makes content easier to process by AI" }, "typeVersion": 1 }, { "id": "c1c573e8-e270-4f21-ae50-aeb77a809dae", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -496, -768 ], "parameters": { "width": 672, "height": 560, "content": "## \ud83e\udd16 **GENERATE SUMMARY - AI Processing Hub**\n\n**AI Instructions:**\n- Creates EMAIL-SAFE HTML for email clients\n- Generates Google Docs compatible text\n- Professional formatting with proper structure\n- Includes: Header, Attendees, Overview, Discussion Points, Action Items\n\n**\ud83d\udd17 Connected Tools:**\n- **Send Email Tool** (via AI tool connection)\n- **GPT-4.1 Language Model** (for processing)" }, "typeVersion": 1 }, { "id": "d6737471-a63d-4349-9067-95aa7346b550", "name": "Apply Formatting", "type": "n8n-nodes-base.markdown", "position": [ 240, -352 ], "parameters": { "html": "={{ $json.output }}", "options": {} }, "typeVersion": 1 }, { "id": "8cefd430-13d2-4744-a3af-e1f6207577df", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -1504, -144 ], "parameters": { "width": 592, "height": 400, "content": "## \ud83d\udcc4 **DOCFORMAT - Google Docs Preparation**\n\n**Process:**\n1. Extracts subject for document title\n2. Sanitizes title for filename safety\n3. Formats content for Google Docs\n4. Returns JSON with title and content\n\n**Output Structure:**\n```json\n{\n \"title\": \"Sanitized_Meeting_Title\",\n \"content\": \"Google Docs formatted text...\"\n}\n```" }, "typeVersion": 1 }, { "id": "d0734d45-4754-432f-b15a-8215f2714bc3", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ -880, -144 ], "parameters": { "width": 640, "height": 432, "content": "## \ud83d\udcc1 **CREATE A DOCUMENT - Google Docs Integration**\n\n**Configuration:**\n- Uses title from DocFormat output\n- Creates in default folder. Change this to specific folder name.\n- Authenticated with Google Docs OAuth2\n\n**\ud83d\udd17 Flow:** DocFormat \u2192 Create Document \u2192 Update Document" }, "typeVersion": 1 }, { "id": "27352f49-fb07-4e53-be73-b463480f90cd", "name": "Gmail Trigger", "type": "n8n-nodes-base.gmailTrigger", "position": [ -1792, -528 ], "parameters": { "simple": false, "filters": { "q": "subject: 'Meeting assets', 'Zoom', 'Meeting Assets'", "readStatus": "unread" }, "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] } }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 1.3 }, { "id": "1fb05ae4-9ea8-4d81-8e3f-a3148979eecb", "name": "Mark a message as read", "type": "n8n-nodes-base.gmail", "position": [ -1584, -384 ], "parameters": { "messageId": "={{ $json.id }}", "operation": "markAsRead" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "4b126e38-bb28-47d3-8a80-3e8b7d004a96", "name": "No Operation, do nothing1", "type": "n8n-nodes-base.noOp", "position": [ -1360, -384 ], "parameters": {}, "typeVersion": 1 }, { "id": "c8852068-3b60-4780-b08b-5e6506babd93", "name": "gpt-4O", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ -416, -352 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-4o", "cachedResultName": "gpt-4o" }, "options": { "topP": 1, "temperature": 0.3, "frequencyPenalty": 0 } }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.2 }, { "id": "737f1067-5bf5-4113-af7a-9cc1ae6d1705", "name": "Send Email", "type": "n8n-nodes-base.gmailTool", "position": [ -128, -336 ], "parameters": { "sendTo": "={{ $('Gmail Trigger').item.json.headers.to }}", "message": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Message', ``, 'string') }}", "options": { "appendAttribution": false }, "subject": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Subject', ``, 'string') }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "99cbaa6c-4395-4239-9fed-ecb1fe5030cc", "connections": { "gpt-4O": { "ai_languageModel": [ [ { "node": "Generate Summary", "type": "ai_languageModel", "index": 0 } ] ] }, "Markdown": { "main": [ [ { "node": "Edit Fields1", "type": "main", "index": 0 } ] ] }, "DocFormat": { "main": [ [ { "node": "Create a document", "type": "main", "index": 0 } ] ] }, "Send Email": { "ai_tool": [ [ { "node": "Generate Summary", "type": "ai_tool", "index": 0 } ] ] }, "Edit Fields1": { "main": [ [ { "node": "Generate Summary", "type": "main", "index": 0 } ] ] }, "Gmail Trigger": { "main": [ [ { "node": "Markdown", "type": "main", "index": 0 }, { "node": "Mark a message as read", "type": "main", "index": 0 } ] ] }, "Apply Formatting": { "main": [ [ { "node": "DocFormat", "type": "main", "index": 0 } ] ] }, "Generate Summary": { "main": [ [ { "node": "Apply Formatting", "type": "main", "index": 0 } ] ] }, "Create a document": { "main": [ [ { "node": "Update a document", "type": "main", "index": 0 } ] ] }, "Update a document": { "main": [ [ { "node": "No Operation, do nothing", "type": "main", "index": 0 } ] ] }, "Mark a message as read": { "main": [ [ { "node": "No Operation, do nothing1", "type": "main", "index": 0 } ] ] } } }