{ "nodes": [ { "id": "9c2f922e-2f23-417f-9e26-f2f91d719728", "name": "Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 912, 16 ], "parameters": { "rule": { "interval": [ { "daysInterval": 7 } ] } }, "typeVersion": 1.1 }, { "id": "ea56ce13-5b66-439c-8241-3c8eecb06eb8", "name": "Get all previous executions", "type": "n8n-nodes-base.n8n", "position": [ 1824, 112 ], "parameters": { "filters": {}, "options": {}, "resource": "execution", "returnAll": true, "requestOptions": {} }, "notesInFlow": false, "typeVersion": 1 }, { "id": "22cefb90-bce7-402d-a996-6489bda7c136", "name": "Get all Workflows", "type": "n8n-nodes-base.n8n", "position": [ 1424, -160 ], "parameters": { "filters": {}, "requestOptions": {} }, "typeVersion": 1 }, { "id": "b6395b45-7c15-4ab4-9dc4-905ddf04d54b", "name": "Merge", "type": "n8n-nodes-base.merge", "position": [ 2496, 0 ], "parameters": { "mode": "combine", "options": { "clashHandling": { "values": { "resolveClash": "preferLast" } } }, "advanced": true, "joinMode": "enrichInput2", "mergeByFields": { "values": [ { "field1": "workflowId", "field2": "workflowId" } ] } }, "typeVersion": 3.2 }, { "id": "8e131881-f7ab-46cf-9ebc-f006a819d66d", "name": "Edit Field ID to workflowId", "type": "n8n-nodes-base.set", "position": [ 2160, -160 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "474e54af-e79e-4d58-8c11-dbd920f0511c", "name": "workflowId", "type": "string", "value": "={{ $json.id }}" } ] }, "includeOtherFields": true }, "typeVersion": 3.4 }, { "id": "12a17b24-b3c7-4d40-8a03-3b84c932521b", "name": "Filter executions last week", "type": "n8n-nodes-base.filter", "position": [ 2896, 0 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "31745f1d-793a-4674-80ab-77afede449d6", "operator": { "type": "dateTime", "operation": "after" }, "leftValue": "={{ $json.startedAt }}", "rightValue": "={{ DateTime.now().minus({ days: 7 }) }}" } ] } }, "typeVersion": 2, "alwaysOutputData": false }, { "id": "2e18c677-62ae-4228-9aeb-ba665f8d05c8", "name": "Prepare html report", "type": "n8n-nodes-base.code", "position": [ 3376, 0 ], "parameters": { "jsCode": "// Calculate the date range (7 days ago to now)\nconst now = new Date();\nconst sevenDaysAgo = new Date(now.getTime() - (7 * 24 * 60 * 60 * 1000));\n\n// Group executions by workflow\nconst workflowStats = {};\n\nfor (const item of $input.all()) {\n const workflowId = item.json.workflowId;\n const workflowName = item.json.name;\n const status = item.json.status;\n const startedAt = new Date(item.json.startedAt);\n const stoppedAt = item.json.stoppedAt ? new Date(item.json.stoppedAt) : null;\n \n // Calculate runtime in seconds\n let runtime = 0;\n if (stoppedAt) {\n runtime = (stoppedAt - startedAt) / 1000; // Convert to seconds\n }\n \n // Initialize workflow stats if not exists\n if (!workflowStats[workflowId]) {\n workflowStats[workflowId] = {\n name: workflowName,\n id: workflowId,\n error: { count: 0, totalRuntime: 0 },\n success: { count: 0, totalRuntime: 0 },\n waiting: { count: 0, totalRuntime: 0 }\n };\n }\n \n // Update counts and runtime based on status\n if (status === 'error') {\n workflowStats[workflowId].error.count++;\n workflowStats[workflowId].error.totalRuntime += runtime;\n } else if (status === 'success') {\n workflowStats[workflowId].success.count++;\n workflowStats[workflowId].success.totalRuntime += runtime;\n } else if (status === 'waiting') {\n workflowStats[workflowId].waiting.count++;\n workflowStats[workflowId].waiting.totalRuntime += runtime;\n }\n}\n\n// Helper function to format date (without time)\nfunction formatDate(date) {\n const options = { \n year: 'numeric', \n month: 'long', \n day: 'numeric'\n };\n return date.toLocaleDateString('en-US', options);\n}\n\n// Helper function to format runtime\nfunction formatRuntime(seconds) {\n if (seconds < 60) {\n return `${seconds.toFixed(2)}s`;\n } else if (seconds < 3600) {\n const minutes = Math.floor(seconds / 60);\n const remainingSeconds = (seconds % 60).toFixed(0);\n return `${minutes}m ${remainingSeconds}s`;\n } else {\n const hours = Math.floor(seconds / 3600);\n const minutes = Math.floor((seconds % 3600) / 60);\n return `${hours}h ${minutes}m`;\n }\n}\n\n// Format date range for header and subject (7 days ago to now)\nconst fromDate = formatDate(sevenDaysAgo);\nconst toDate = formatDate(now);\nconst dateRangeText = `${fromDate} - ${toDate}`;\nconst subject = `n8n Execution Report ${fromDate} - ${toDate}`;\n\n// Build HTML report\nlet html = `\n\n\n\n \n\n\n
\n

n8n Execution Report

\n
\n Period: ${dateRangeText}\n
\n`;\n\n// Calculate totals for summary\nlet totalError = 0;\nlet totalSuccess = 0;\nlet totalWaiting = 0;\n\nfor (const workflowId in workflowStats) {\n const stats = workflowStats[workflowId];\n totalError += stats.error.count;\n totalSuccess += stats.success.count;\n totalWaiting += stats.waiting.count;\n}\n\nhtml += `\n
\n
\n \u2717 ${totalError} Errors\n
\n
\n \u2713 ${totalSuccess} Success\n
\n
\n \u23f3 ${totalWaiting} Waiting\n
\n
\n
\n \n \n \n \n \n \n \n \n \n \n \n`;\n\n// Add rows for each workflow\nfor (const workflowId in workflowStats) {\n const stats = workflowStats[workflowId];\n \n html += `\n \n \n `;\n \n // Error column\n html += '';\n \n // Success column\n html += '';\n \n // Waiting column\n html += '';\n \n html += '';\n}\n\nhtml += `\n \n
WorkflowErrorSuccessWaiting
\n ${stats.name}\n ${stats.id}\n ';\n if (stats.error.count > 0) {\n const avgRuntime = stats.error.totalRuntime / stats.error.count;\n html += `\n \u2717 ${stats.error.count}\n Avg: ${formatRuntime(avgRuntime)}\n Total: ${formatRuntime(stats.error.totalRuntime)}\n `;\n } else {\n html += '-';\n }\n html += '';\n if (stats.success.count > 0) {\n const avgRuntime = stats.success.totalRuntime / stats.success.count;\n html += `\n \u2713 ${stats.success.count}\n Avg: ${formatRuntime(avgRuntime)}\n Total: ${formatRuntime(stats.success.totalRuntime)}\n `;\n } else {\n html += '-';\n }\n html += '';\n if (stats.waiting.count > 0) {\n const avgRuntime = stats.waiting.totalRuntime / stats.waiting.count;\n html += `\n \u23f3 ${stats.waiting.count}\n Avg: ${formatRuntime(avgRuntime)}\n Total: ${formatRuntime(stats.waiting.totalRuntime)}\n `;\n } else {\n html += '-';\n }\n html += '
\n\n\n`;\n\nreturn [{ json: { html: html, subject: subject } }];" }, "typeVersion": 2 }, { "id": "4b1154e2-76bc-4b8c-a2b6-f4338a3c3f10", "name": "Send a message gmail", "type": "n8n-nodes-base.gmail", "position": [ 3792, -176 ], "parameters": { "message": "={{ $json.html }}", "options": {}, "subject": "={{ $json.subject }}" }, "typeVersion": 2.1 }, { "id": "2946c6b2-f93f-4e31-bca1-14995de72e7d", "name": "Send a message outlook", "type": "n8n-nodes-base.microsoftOutlook", "position": [ 3792, 96 ], "parameters": { "subject": "={{ $json.subject }}", "bodyContent": "={{ $json.html }}", "additionalFields": { "bodyContentType": "html" } }, "typeVersion": 2 }, { "id": "0faa8265-c32e-479f-873d-c603722afe12", "name": "Sticky Note - Overview", "type": "n8n-nodes-base.stickyNote", "position": [ 224, -160 ], "parameters": { "color": 3, "width": 600, "height": 1020, "content": "## Workflow Overview for Documenting n8n Executions\n\n### Goal:\nThis workflow automates the process of documenting all previous workflow executions within n8n. By fetching data on past executions and workflows, it generates a comprehensive report that can be sent via email. This helps users keep track of their automation tasks and assess performance efficiently.\n\n### How it works:\n- \ud83d\udd51 **Schedule Trigger**: Initiates the workflow at defined intervals.\n- \ud83d\udd04 **Get All Previous Executions**: Fetches logs of past executions from n8n.\n- \ud83d\udcc4 **Get All Workflows**: Retrieves current workflows set up in the environment.\n- \ud83d\udd17 **Merge**: Combines data from previous executions and workflows for comprehensive analysis.\n- \ud83c\udff7\ufe0f **Edit Field ID to workflowId**: Updates specific identifiers to ensure correct mapping.\n- \ud83d\udd0e **Filter Executions Last Week**: Filters data to only include executions from the last week.\n- \ud83d\udcdd **Prepare HTML Report**: Formats the filtered data into a structured HTML report.\n- \ud83d\udce7 **Send a Message via Gmail & Outlook**: Delivers the report to users' email accounts for easy access.\n\n### Parameters to configure:\n- \ud83d\udd51 **Schedule settings**: Specify the frequency of the trigger.\n- \u2709\ufe0f **Email configurations**: Set Gmail and Outlook authentication details for message delivery.\n\n### Limitations / Gotchas:\n- \ud83d\udcc5 Ensure the schedule does not overlap with high load times.\n- \ud83d\udd12 Check permissions for accessing previous executions data.\n\n### Expected result:\nUsers receive an HTML report in their inbox summarizing workflow executions from the past week, facilitating performance tracking and documentation.\n" }, "typeVersion": 1 }, { "id": "595171e1-c6b0-48b8-bf86-86ffb155e118", "name": "Sticky Note - Send a message gmail", "type": "n8n-nodes-base.stickyNote", "position": [ 3664, -1056 ], "parameters": { "color": 7, "width": 380, "height": 860, "content": "## \ud83d\udce7 Send a message Gmail \n\n### Purpose\nSend an email using Gmail service with specified subject and message content.\n\n### Inputs / Outputs\n- **Inputs:** \n - Subject: The title of the email.\n - Message: The main body content of the email in HTML format.\n- **Outputs:** \n - Confirmation of the email sent or error details if the process fails.\n\n### Key Fields to Configure\n- **Subject:** \n - Set using the expression `={{ $json.subject }}`, allowing dynamic subject lines based on input data.\n- **Message:** \n - Set using the expression `={{ $json.html }}`, allowing HTML formatted content for the email body.\n \n### Tip / Validation\n- Ensure that Gmail OAuth2 credentials are correctly configured and authorized for sending emails.\n- Check the formatting of the HTML content to ensure proper rendering in the recipient's email client.\n- This node is currently **disabled**; enable it for functionality.\n- Remember to handle potential API errors and response codes from Gmail when sending messages." }, "typeVersion": 1 }, { "id": "7a12b760-b67c-47ff-995c-6ac53194a036", "name": "Sticky Note - Send a message outlook", "type": "n8n-nodes-base.stickyNote", "position": [ 3680, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## \ud83d\udce9 Send a message outlook \n\n### Purpose\nSend an email through Microsoft Outlook to specified recipients, integrating with workflows for communication purposes.\n\n### Inputs / Outputs\n- **Inputs:** \n - Recipients' email address (e.g., `wessel@bulte.org`).\n - Email subject and body content (HTML format).\n- **Outputs:**\n - Confirmation that the message was sent successfully.\n\n### Key Fields to Configure\n- **toRecipients:** \n - Email addresses of the recipients. \n- **subject:** \n - Subject line of the email. Can use dynamic values (e.g., `\"={{ $json.subject }}\"`).\n- **bodyContent:** \n - Main content of the email, formatted as HTML (e.g., `\"={{ $json.html }}\"`).\n- **bodyContentType:** \n - Default is set to `\"html\"` to ensure proper formatting.\n\n### Tip / Validation\n- Verify that the email address provided in `toRecipients` is valid to avoid delivery failures.\n- Ensure the subject and body contain meaningful content for better communication.\n- Check that the OAuth credentials for Microsoft Outlook are correctly configured to avoid authentication errors." }, "typeVersion": 1 }, { "id": "a85a215d-c1ef-4695-b965-9d3a56cfd9b1", "name": "Sticky Note - Prepare html report", "type": "n8n-nodes-base.stickyNote", "position": [ 3248, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## \ud83d\udcc1 Prepare HTML Report \n\n### Purpose\nGenerate an HTML report summarizing workflow execution statistics over the past 7 days, including counts of errors, successes, and waiting workflows.\n\n### Inputs / Outputs\n- **Inputs:** \n - Data from previous nodes containing execution records with fields like `workflowId`, `name`, `status`, `startedAt`, and `stoppedAt`.\n- **Outputs:** \n - An HTML string containing the formatted report and an email subject line for reference.\n\n### Key Operations\n- **Date Range Calculation:**\n - Retrieves execution data from the last 7 days.\n \n- **Statistics Grouping:**\n - Aggregates execution counts and total runtimes by workflow status (error, success, waiting).\n\n- **HTML Report Construction:**\n - Builds a styled HTML document that visually represents workflow execution statistics, including a summary and detailed table format." }, "typeVersion": 1 }, { "id": "d134b4f0-1fbc-404c-9edc-9f2884824226", "name": "Sticky Note - Filter executions last week", "type": "n8n-nodes-base.stickyNote", "position": [ 2848, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## Filter Executions Last Week\n\n### Purpose\nFilter out executions that were started in the last week, allowing for targeted analysis and documentation of recent workflow activities.\n\n### Inputs / Outputs\n- **Inputs:** \n - Workflow execution data including start date (`startedAt`).\n- **Outputs:** \n - Filtered data of executions that occurred within the past week.\n\n### Key Fields to Configure\n- **Conditions:** \n - Uses a single condition to check if the `startedAt` date is after the date that was exactly 7 days prior to the current date.\n - **Operator:** \n - Type: `dateTime`\n - Operation: `after`\n - **Left Value:** \n - `={{ $json.startedAt }}`\n - **Right Value:**\n - `={{ DateTime.now().minus({ days: 7 }) }}`\n\n### Tip / Validation\n- Ensure the `startedAt` date formatted correctly (ISO 8601 is recommended) for accurate filtering.\n- Remember that the comparison is case-sensitive due to the option `caseSensitive: true`. Adjust if necessary for your context.\n- This node does not always output data; ensure downstream nodes handle the absence of expected data gracefully." }, "typeVersion": 1 }, { "id": "d6d8301c-b2f7-4e8b-b3ed-f32edd84c92b", "name": "Sticky Note - Merge", "type": "n8n-nodes-base.stickyNote", "position": [ 2448, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## Merge \n\n### Purpose\nCombine two data sets based on specified fields to enrich the input with additional information.\n\n### Inputs / Outputs\n- **Inputs:** \n - Two data sets to be merged, identified by the `workflowId` field.\n- **Outputs:** \n - A single data set that merges the attributes of both inputs according to the defined merging strategy.\n" }, "typeVersion": 1 }, { "id": "95f22f9d-86fa-4cc3-aeba-38d90320ca29", "name": "Sticky Note - Edit Field ID to workflowId", "type": "n8n-nodes-base.stickyNote", "position": [ 2064, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## Edit Field ID to workflowId \n\n### Purpose\nThis node updates the field ID in the provided JSON data to a new key named `workflowId`, streamlining the data structure for easier identification and reference.\n\n### Inputs / Outputs\n- **Inputs:** \n - JSON data containing an `id` field to be transformed into `workflowId`.\n- **Outputs:** \n - Modified JSON data with the `workflowId` field instead of the original `id`.\n\n### Key Fields to Configure\n- **Assignments:**\n - **ID:** Unique identifier for the newly created field.\n - **Name:** Set to `workflowId` to reflect the new key.\n - **Value:** Expression `={{ $json.id }}` to extract the original `id` value.\n\n### Tip / Validation\n- Ensure the original JSON contains the `id` field for successful transformation; otherwise, the output may not reflect the desired structure.\n- Use the `includeOtherFields` option to retain additional fields during the transformation process." }, "typeVersion": 1 }, { "id": "9be4bac7-d68a-47d8-87c5-99df34830f13", "name": "Sticky Note - Get all previous executions", "type": "n8n-nodes-base.stickyNote", "position": [ 1664, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## Get All Previous Executions \n\n### Purpose\nRetrieve all previous executions of a specified resource, enabling users to track and document the history of actions performed in workflows.\n\n### Inputs / Outputs\n- **Inputs:** \n - None required; the node automatically fetches all previous executions.\n- **Outputs:** \n - A list of previous execution records, which can be used for analysis or logging purposes.\n\n### Key Fields to Configure\n- **Resource:**\n - Set to `execution` to specify that the node is fetching execution records.\n- **Return All:**\n - Set to `true` to ensure all previous executions are retrieved.\n- **Filters:** \n - Can be customized to narrow down results based on specific criteria (currently empty).\n- **Options & Request Options:** \n - Additional configurations can be added if necessary (currently empty).\n" }, "typeVersion": 1 }, { "id": "9946f889-e6c4-46e0-bd6e-b5fe41a6e991", "name": "Sticky Note - Get all Workflows", "type": "n8n-nodes-base.stickyNote", "position": [ 1264, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## Get all Workflows \n\n### Purpose\nFetch all workflows stored in n8n to facilitate documentation and management of automation processes.\n\n### Inputs / Outputs\n- **Inputs:** \n - None (The node retrieves all workflows without needing specific parameters).\n- **Outputs:** \n - A list of all available workflows, including their metadata (IDs, names, etc.).\n\n### Key Fields to Configure\n- **Filters:** \n - Currently configured as empty (no specific filters are set).\n- **Request Options:** \n - Also currently empty, allowing for default request behavior.\n\n### Tip / Validation\n- Make sure you have the appropriate permissions set in your n8n account to access workflow data.\n- This node may return a large dataset if numerous workflows exist, so consider handling the response efficiently to avoid performance issues." }, "typeVersion": 1 }, { "id": "27a53d26-b49c-41f9-9cde-49c81e3a5454", "name": "Sticky Note - Schedule Trigger", "type": "n8n-nodes-base.stickyNote", "position": [ 864, 304 ], "parameters": { "color": 7, "width": 380, "height": 1020, "content": "## \ud83d\uddd3\ufe0f Schedule Trigger \n\n### Purpose\nThis node initiates a scheduled trigger, allowing workflows to run at specified intervals." }, "typeVersion": 1 } ], "connections": { "Merge": { "main": [ [ { "node": "Filter executions last week", "type": "main", "index": 0 } ] ] }, "Schedule Trigger": { "main": [ [ { "node": "Get all previous executions", "type": "main", "index": 0 }, { "node": "Get all Workflows", "type": "main", "index": 0 } ] ] }, "Get all Workflows": { "main": [ [ { "node": "Edit Field ID to workflowId", "type": "main", "index": 0 } ] ] }, "Prepare html report": { "main": [ [ { "node": "Send a message outlook", "type": "main", "index": 0 }, { "node": "Send a message gmail", "type": "main", "index": 0 } ] ] }, "Edit Field ID to workflowId": { "main": [ [ { "node": "Merge", "type": "main", "index": 0 } ] ] }, "Filter executions last week": { "main": [ [ { "node": "Prepare html report", "type": "main", "index": 0 } ] ] }, "Get all previous executions": { "main": [ [ { "node": "Merge", "type": "main", "index": 1 } ] ] } } }