{ "meta": { "templateCredsSetupCompleted": true }, "nodes": [ { "id": "", "name": "When chat message received", "type": "@n8n/n8n-nodes-langchain.chatTrigger", "position": [ 2272, -544 ], "parameters": { "options": {} }, "typeVersion": 1.4 }, { "id": "eba8a2e5-9860-4f58-a5db-51c48f80eca2", "name": "Normalize", "type": "n8n-nodes-base.set", "position": [ 2512, -544 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "563b3849-b286-4eb2-8c2c-5e4fb75c9a10", "name": "message", "type": "string", "value": "={{ $json.chatInput }}" }, { "id": "8b4f1194-7976-426a-b81a-ce77b9a391ed", "name": "phone_number", "type": "string", "value": "YOUR_PHONE_NUMBER" }, { "id": "1e5a7844-a48d-4017-8b3b-d931af534088", "name": "session_id", "type": "string", "value": "={{ $json.sessionId }}" }, { "id": "f0de03eb-540d-47d8-ad55-d77599d1b330", "name": "10_days_from_now", "type": "string", "value": "={{ $now.plus({ days: 10 }).toFormat('yyyy-MM-dd') }}" } ] } }, "typeVersion": 3.4 }, { "id": "34b16c60-0b60-4b4e-a62a-504f3d3922e6", "name": "Update event", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 3216, -208 ], "parameters": { "eventId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Event_ID', `The unique ID string from the search result (e.g., 5qasn...)`, 'string') }}", "calendar": { "__rl": true, "mode": "list", "value": "user@example.com", "cachedResultName": "Calendario del Agente de Turnos" }, "operation": "update", "updateFields": { "end": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('End', `The new end date and time. This should be exactly 30 minutes after the start time.`, 'string') }}", "start": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Start', `The new start date and time for the appointment in ISO 8601 format (e.g., 2026-02-17T16:00:00).`, 'string') }}" }, "descriptionType": "manual", "toolDescription": "When updating, always provide an end time 30 minutes after the start time unless specified otherwise." }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1.3 }, { "id": "f36c8bec-06bb-4dd3-88fb-cbbe349ba666", "name": "Delete event", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 3344, -208 ], "parameters": { "eventId": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Event_ID', `The unique ID string from the search result (e.g., 5qasn...)`, 'string') }}", "options": {}, "calendar": { "__rl": true, "mode": "list", "value": "user@example.com", "cachedResultName": "Calendario del Agente de Turnos" }, "operation": "delete" }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1.3 }, { "id": "82866b61-d6b1-4775-87b2-482004963868", "name": "Create event", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 3088, -208 ], "parameters": { "end": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('End', ``, 'string') }}", "start": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Start', ``, 'string') }}", "calendar": { "__rl": true, "mode": "list", "value": "user@example.com", "cachedResultName": "Calendario del Agente de Turnos" }, "descriptionType": "manual", "toolDescription": "Use this tool to create an event - Add the user's name and pet name as the title for each event.", "additionalFields": { "summary": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Summary', `Title: User's full name - Pet's name`, 'string') }}", "description": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Description', ``, 'string') }}" } }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1.3 }, { "id": "888d1e0f-53b7-43f8-bda1-2b1d9ce9e74e", "name": "Simple Memory", "type": "@n8n/n8n-nodes-langchain.memoryBufferWindow", "position": [ 2576, -192 ], "parameters": { "sessionKey": "={{ $json.session_id }}", "sessionIdType": "customKey", "contextWindowLength": 10 }, "typeVersion": 1.3 }, { "id": "051ec537-9d2d-4253-8844-cd255439d822", "name": "OpenRouter Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenRouter", "position": [ 2240, -192 ], "parameters": { "model": "openai/gpt-4o", "options": {} }, "credentials": { "openRouterApi": { "name": "" } }, "typeVersion": 1 }, { "id": "756c9aae-094b-441e-a627-5742132c1a81", "name": "Get events", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 2976, -208 ], "parameters": { "options": { "timeZone": { "__rl": true, "mode": "list", "value": "Europe/Madrid", "cachedResultName": "Europe/Madrid" } }, "timeMax": "={{ $json['10_days_from_now'] }}", "calendar": { "__rl": true, "mode": "list", "value": "user@example.com", "cachedResultName": "Calendario del Agente de Turnos" }, "operation": "getAll", "returnAll": true, "descriptionType": "manual", "toolDescription": "=Use this tool to see if a specific slot is available. If this tool returns data, it means the slot is unavailable/busy. Only look for slots after {{ $now }}." }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } }, "typeVersion": 1.3 }, { "id": "1d0a7dcb-d904-47e5-920c-eebe65532027", "name": "New client?", "type": "n8n-nodes-base.googleSheetsTool", "position": [ 2720, -208 ], "parameters": { "options": {}, "filtersUI": { "values": [ { "lookupValue": "={{ $('Normalize').item.json.phone_number }}", "lookupColumn": "Tel\u00e9fono" } ] }, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_GOOGLE_SHEETS_ID/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "YOUR_GOOGLE_SHEETS_ID", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_GOOGLE_SHEETS_ID/edit?usp=drivesdk", "cachedResultName": "Clientes_Veterinaria" }, "descriptionType": "manual", "toolDescription": "Get row(s) in sheet in Google Sheets" }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.7 }, { "id": "da321299-e79a-4ea8-8b47-fe38ca5cfd48", "name": "Mar\u00eda", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 2736, -544 ], "parameters": { "text": "={{ $json.message }}", "options": { "systemMessage": "=# OVERVIEW\nYou are Mar\u00eda from \"Patitas Felices\", a virtual assistant. Your priority is to call the correct tools.\n\n# TOOLS\n- New client? - Use this tool to check if the client exists in the system\n- Add client - Use this tool to add the client details to the system\n- Get events - Use this tool to search for events or available slots in the calendar\n- Create event - Use this tool to create a new event (check chat_history for user's details)\n- Update event - Use this tool if there's an existing event that needs to be rescheduled\n- Delete event - Use this tool if there's a existing event that needs to be cancelled/deleted\n- Send a message in Gmail - Use this tool if the user is requesting anything else other than booking, rescheduling, or cancelling an appointment.\n\n# TASKS:\n1- Identify the user (mandatory every time)\n2- Check for existing appointments\n3- Book, reschedule, or delete events\n\n# INSTRUCTIONS FOR EACH TASK\n\n## IDENTIFY USER\n1. **ALWAYS** call `New client?` first to identify the user\n - If the user doesn't exist yet, ask for their full name, and pet's name and type, and then call `Add client`. Check on chat_history if the user has already provided any of those items before asking.\n - If the user exists you can continue to step 2 (Check for existing appointments)\n\n## BOOKING INSTRUCTIONS:\n- **Always** call `Get events` before replying. Send the first 2 or 3 **available** slots to the user.\n- If the user is unavailable on those slot suggestions, provide 2-3 more available slots.\n- Once the user agrees to a specific slot, call `Create event`.\n- Confirm the date/time to the user.\n\n\n## RESCHEDULE INSTRUCTIONS:\n- Call `Get events`, and search the meeting titles until you find the user's existing booking (using the user's full name and pet name). **NEVER** skip this step. If the user is rescheduling, you **must** find the user's existing meeting. The user might provide the wrong time/day, you need to find the correct information each time.\n- Based on the information from `Get events`, provide 2-3 different slots to the user. **You must provide slots that are free/available ONLY**.\n- Once the user confirms a new day/time, call `Update event` and make the changes to the date/time. **Make sure to update the correct event, double check the title to make sure it contains the user and pet names**\n\n## CANCEL/DELETE INSTRUCTIONS:\n- **DO NOT** reply to the user before calling `Get events`.\n- Call `Get events`, search for the user's existing slot using the user's full name and pet name, and once you find it call `Delete event`. Delete **ONLY** the user's existing meeting. If there's more than one, ask the user to confirm which one you need to delete.\n\n\n## OTHER REQUESTS INSTRUCTION:\n- If the user is asking for a different request (other than booking, rescheduling or cancel/deleting appointments), let them know you will inform the team, and that they will reach out soon. Don't ask them if they want you to notify the team - **always** use the `Send a message in Gmail` tool to let the team know.\n\n\n# DATE LOGIC\n- Today is {{ $now.toFormat('EEEE, MMMM d, yyyy') }} at {{ $now.toFormat('HH:mm') }}.\n- If the user asks for a day of the week (e.g., \"Thursday\"):\n 1. Calculate the specific date based on Today.\n 2. If today is Wednesday Feb 18, \"Thursday\" MUST be Feb 19.\n 3. Confirm the date (YYYY-MM-DD) before calling the `Create event` tool.\n\n## Additional info\n- Veterinary doctor's name is Doctor Doolittle.\n- Veterinary clinic address is Calle de los animales #1533\n\n\n# Examples:\n1.\nInput: Hola, tengo un turno ahora en un rato pero no llego. Me lo cambiarias para la tarde, a las 4 quizas?\nOutput: Hola Luc\u00eda, no hay problema. El turno de las 16 hs ya est\u00e1 ocupado, pero te puedo ofrecer cambiarlo a las 16:30 o a las 17:00. \u00bfQu\u00e9 horario te viene mejor?\n\n2.\nOutput when an appointment has been changed: Hecho! Tu cita ya est\u00e1 cambiada para hoy a las 17:00. Nos vemos en un rato!\n\n3.\nInput: hola, necesito un turno\nOutput: Hola, soy Mar\u00eda de Patitas Felices. \u00a1Encantada! No te encuentro en el sistema, pero no te preocupes, te registro en un segundo. \u00bfMe podr\u00edas decir tu nombre completo y contarme un poco de tu mascota: c\u00f3mo se llama y qu\u00e9 animalito es?\nInput: claro, soy Antonella Diaz y mi caracol se llama Pepito\nOutput: Genial, ya est\u00e1s agendada! Tengo algunos turnos libres para hoy: 11:30, 12:00 o 12:30. \u00bfCu\u00e1l prefieres? Y para ir preparandonos, \u00bfqu\u00e9 le anda pasando a Pepito?\n\n4.\nInput: Hola, necesito un turno\nOutput: Hola [user's name], \u00bfc\u00f3mo est\u00e1s? Tengo algunos turnos libres para hoy: [Available slots]. \u00bfCu\u00e1l prefieres? Y para ir prepar\u00e1ndonos, \u00bfqu\u00e9 le anda pasando a [nombre de la mascota]?\n\n5.\nOutput: \u00a1Hecho! Tu cita para el chequeo anual de Muni est\u00e1 confirmada para hoy a las 10:30. Nos vemos pronto. \ud83d\udc36 Si tienes alguna otra pregunta o necesitas algo m\u00e1s, aqu\u00ed estoy para ayudarte.\nInput: Gracias!\nOutput: \u00a1Encantada, nos vemos pronto!\n\n6.\nInput: Hola, tengo una cita hoy a las 15 que me gustaria cambiar\n\nOutput: Hola [user's name], he encontrado tu cita pero no es hoy a las 15:00, est\u00e1 agendada a las 12:30. \u00bfLa cambiamos igual? \u00bfQu\u00e9 d\u00eda te viene mejor?" }, "promptType": "define", "needsFallback": true }, "retryOnFail": true, "typeVersion": 3.1 }, { "id": "e02fc04c-1440-4494-b85c-c4cceb2e0409", "name": "Add client", "type": "n8n-nodes-base.googleSheetsTool", "position": [ 2848, -208 ], "parameters": { "columns": { "value": { "Cliente": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Cliente', ``, 'string') }}", "Tel\u00e9fono": "={{ $('Normalize').item.json.phone_number }}", "Tipo de animal": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Tipo_de_animal', ``, 'string') }}", "Nombre de la mascota": "={{ /*n8n-auto-generated-fromAI-override*/ $fromAI('Nombre_de_la_mascota', ``, 'string') }}" }, "schema": [ { "id": "Cliente", "type": "string", "display": true, "required": false, "displayName": "Cliente", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Nombre de la mascota", "type": "string", "display": true, "required": false, "displayName": "Nombre de la mascota", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Tipo de animal", "type": "string", "display": true, "required": false, "displayName": "Tipo de animal", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Raza", "type": "string", "display": true, "removed": true, "required": false, "displayName": "Raza", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Tel\u00e9fono", "type": "string", "display": true, "removed": false, "required": false, "displayName": "Tel\u00e9fono", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "Tel\u00e9fono" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "appendOrUpdate", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_GOOGLE_SHEETS_ID/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "YOUR_GOOGLE_SHEETS_ID", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/YOUR_GOOGLE_SHEETS_ID/edit?usp=drivesdk", "cachedResultName": "Clientes_Veterinaria" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.7 }, { "id": "3894a194-40c3-430d-9f94-b6ca86ffdc2d", "name": "OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 2416, -192 ], "parameters": { "model": { "__rl": true, "mode": "list", "value": "gpt-5-mini" }, "options": {}, "builtInTools": {} }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.3 }, { "id": "7341ca34-fe9d-497f-852f-3812f37bc524", "name": "Send a message in Gmail", "type": "n8n-nodes-base.gmailTool", "position": [ 3488, -208 ], "parameters": { "sendTo": "user@example.com", "message": "=Hola,

\n\nHay una consulta en el chat que necesita tu respuesta cuanto antes!

\n\nTel\u00e9fono: {{ $json.phone_number }}
\nMensaje: {{ $json.message }}

\n\nSaludos,
\nMar\u00eda", "options": { "appendAttribution": false }, "subject": "Importante! Hay un chat que necesita respuesta!!", "descriptionType": "manual", "toolDescription": "Use this tool to send a message and notify the team when a user asks for something different than booking, rescheduling or canceling an appointment." }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.2 }, { "id": "3cfb165e-b9c9-4ea8-a056-e806891aeab4", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 1936, -992 ], "parameters": { "color": 7, "width": 592, "height": 208, "content": "## AI Appointment Agent (Maria) \u2013 Vet Clinic Demo (Spanish speaking)\nPURPOSE: Autonomous booking, rescheduling, and lead capture via n8n Chat.\nMODELS: GPT-4o (Primary) + GPT-4o-mini/GPT-5-mini (Fallback) via OpenRouter." }, "typeVersion": 1 }, { "id": "33c9074f-e965-41bd-bfb3-12ab34b9cb4c", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 2192, -624 ], "parameters": { "width": 464, "height": 240, "content": "## DATA INGESTION" }, "typeVersion": 1 }, { "id": "dcc0a661-6e45-4d1a-88fe-0b0e6a4e9b01", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 2704, -624 ], "parameters": { "color": 6, "width": 352, "height": 240, "content": "## AI ORCHESTRATION" }, "typeVersion": 1 }, { "id": "9998ea35-831c-440c-a431-8d79c5db5cde", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 2192, -256 ], "parameters": { "color": 6, "width": 496, "height": 304, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n## AI ORCHESTRATION" }, "typeVersion": 1 }, { "id": "1dd2bb18-62ec-4759-bb54-dd3d65ddc502", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 2704, -256 ], "parameters": { "color": 4, "width": 256, "height": 304, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n## CLIENT DATABASE" }, "typeVersion": 1 }, { "id": "f6f01bde-318e-4f18-85f9-102462d9df8e", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 2976, -256 ], "parameters": { "color": 3, "width": 464, "height": 304, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n## APPOINTMENT MANAGEMENT" }, "typeVersion": 1 }, { "id": "0d121dcf-b76f-41a7-b2a6-e3723d14b4d9", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 3456, -256 ], "parameters": { "color": 5, "width": 352, "height": 304, "content": "\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n\n## ESCALATION & FEEDBACK" }, "typeVersion": 1 }, { "id": "ffb12d17-7d33-4187-8e98-f849d1a0fa6d", "name": "Sticky Note7", "type": "n8n-nodes-base.stickyNote", "position": [ 1440, -736 ], "parameters": { "color": 7, "width": 592, "height": 800, "content": "## \ud83d\udee0\ufe0f SETUP & CONFIGURATION (READ FIRST)\n\n1. PREREQUISITES:\n\nCredentials: You will need to connect your Google Sheets, Google Calendar, and Gmail accounts.\n\nAPI Key: An OpenRouter API Key is required for the AI Agent (Maria).\n\n2. GOOGLE SHEETS SETUP:\n\nCreate a sheet named Clientes_Veterinaria with the following columns:\n\nCliente, Nombre de la mascota, Tipo de animal, Tel\u00e9fono\n\nUpdate the Google Sheets Nodes in this workflow to point to your specific Spreadsheet ID.\n\n3. GOOGLE CALENDAR SETUP:\n\nEnsure your n8n Timezone (in Workflow Settings) matches your Google Calendar timezone to avoid booking errors.\n\nConnect the Calendar Nodes to your primary business calendar.\n\n4. AI AGENT CONFIGURATION:\n\nPrimary Model: GPT-4o (configured in the OpenRouter node).\n\nMemory: The Window Buffer Memory is preset to 10 interactions to maintain context without exceeding token limits.\n\n5. TESTING:\n\nOpen the n8n Chat window on the bottom right.\n\nType: \"Hi, I want to book an appointment for my cat next Tuesday at 10 AM.\"\n\nVerify that Maria checks the sheet, adds you if you're new, and creates the calendar event." }, "typeVersion": 1 }, { "id": "27b45ecc-d59b-4056-9ef3-c7d5210878a3", "name": "Workflow Error Handler", "type": "n8n-nodes-base.errorTrigger", "position": [ 2192, 288 ], "parameters": {}, "typeVersion": 1 }, { "id": "ab9d91b8-1e16-4b71-8f4d-94e2ac176804", "name": "Notify: Workflow Error", "type": "n8n-nodes-base.gmail", "position": [ 2416, 288 ], "parameters": { "sendTo": "user@example.com", "message": "=

\ud83d\udd34 Workflow Error

The LinkedIn PDF \u2192 JobAdder Sync workflow encountered an error:

{{ $json.execution.error.message }}

Last node: {{ $json.execution.lastNodeExecuted }}

Check your n8n execution log for full details.", "options": {}, "subject": "=\ud83d\udd34 Workflow Error: LinkedIn PDF \u2192 JobAdder Sync" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "8331bde0-f7fe-4858-849d-09674e921ee0", "name": "Sticky Note8", "type": "n8n-nodes-base.stickyNote", "position": [ 2112, 192 ], "parameters": { "width": 496, "height": 320, "content": "## ERROR HANDLER" }, "typeVersion": 1 } ], "connections": { "Mar\u00eda": { "main": [ [] ] }, "Normalize": { "main": [ [ { "node": "Mar\u00eda", "type": "main", "index": 0 } ] ] }, "Add client": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "Get events": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "New client?": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "Create event": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "Delete event": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "Update event": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "Simple Memory": { "ai_memory": [ [ { "node": "Mar\u00eda", "type": "ai_memory", "index": 0 } ] ] }, "OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "Mar\u00eda", "type": "ai_languageModel", "index": 1 } ] ] }, "OpenRouter Chat Model": { "ai_languageModel": [ [ { "node": "Mar\u00eda", "type": "ai_languageModel", "index": 0 } ] ] }, "Workflow Error Handler": { "main": [ [ { "node": "Notify: Workflow Error", "type": "main", "index": 0 } ] ] }, "Send a message in Gmail": { "ai_tool": [ [ { "node": "Mar\u00eda", "type": "ai_tool", "index": 0 } ] ] }, "When chat message received": { "main": [ [ { "node": "Normalize", "type": "main", "index": 0 } ] ] } } }