{ "meta": { "templateCredsSetupCompleted": true }, "nodes": [ { "id": "90eded44-29f3-4d2e-bc49-5e0eaab02ace", "name": "Read Log Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 496, 768 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1zj0LlOO4f0pOqmnvCocHMdibKVzyBglKcoCDHujjhYc", "cachedResultName": "daily jira logs" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "e413a007-ed1d-4d37-aafa-a7aa387eeba6", "name": "Filter Pending + Today", "type": "n8n-nodes-base.code", "position": [ 688, 768 ], "parameters": { "jsCode": "const items = $input.all();\nconst today = new Date();\nconst yyyy = today.getFullYear();\nconst mm = String(today.getMonth() + 1).padStart(2, '0');\nconst dd = String(today.getDate()).padStart(2, '0');\nconst todayStr = yyyy + '-' + mm + '-' + dd;\n\nconst pending = items.map((item, index) => {\n return { \n ...item.json, \n sheet_row: index + 2\n };\n}).filter(r => {\n const rowDate = (r.date || '').toString().trim();\n const rowStatus = (r.status || '').toString().trim().toLowerCase();\n return rowStatus === 'pending' && rowDate <= todayStr && rowDate !== '';\n});\n\nif (pending.length === 0) {\n return [{ json: { nothingToDo: true, todayStr, rows: [] } }];\n}\nreturn [{ json: { nothingToDo: false, todayStr, rows: pending } }];" }, "typeVersion": 2 }, { "id": "5635df8f-d763-4d4a-a23b-fa8eb0861b2a", "name": "Anything To Process?", "type": "n8n-nodes-base.if", "position": [ 912, 768 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "operator": { "type": "boolean", "operation": "equals" }, "leftValue": "={{ $json.nothingToDo }}", "rightValue": true } ] } }, "typeVersion": 2 }, { "id": "5a1c200c-732e-47bb-86c3-13e0d118b271", "name": "Split Into Rows", "type": "n8n-nodes-base.code", "position": [ 1184, 976 ], "parameters": { "jsCode": "const d = $input.first().json;\nif (d.nothingToDo || !d.rows || d.rows.length === 0) return [];\n\nconst allSessions = $getWorkflowStaticData('global');\nallSessions.__loopResults = [];\n\nreturn d.rows.map(r => ({ json: r }));" }, "typeVersion": 2 }, { "id": "7c0c0f1b-a57d-4264-9b30-ec0a1b82a7ff", "name": "Loop Rows", "type": "n8n-nodes-base.splitInBatches", "position": [ 1440, 976 ], "parameters": { "options": {} }, "typeVersion": 3 }, { "id": "dd94842a-6b14-44a0-8374-0b689c45241e", "name": "Build Payload", "type": "n8n-nodes-base.code", "position": [ 1792, 992 ], "parameters": { "jsCode": "const row = $input.first().json;\nconst rowDate = (row.date || new Date().toISOString().slice(0, 10)).trim();\nlet startedISO = rowDate + 'T09:00:00.000+0000';\n\nif (row.started_at) {\n try {\n const timeStr = row.started_at.toString().trim();\n const combined = rowDate + 'T' + timeStr + ':00.000+0000';\n const parsed = new Date(combined);\n if (!isNaN(parsed)) {\n startedISO = parsed.toISOString().replace('Z', '+0000');\n } else {\n const parsed2 = new Date(rowDate + ' ' + timeStr);\n if (!isNaN(parsed2)) startedISO = parsed2.toISOString().replace('Z', '+0000');\n }\n } catch(e) {}\n}\n\nlet timeSpent = '1h';\nif (row.log_time) {\n const raw = row.log_time.toString().trim().toLowerCase();\n if (/^\\d+h(\\d+m)?$/.test(raw)) { timeSpent = raw; }\n else if (/^\\d+m$/.test(raw)) { timeSpent = raw; }\n else if (/^[\\d.]+$/.test(raw)) {\n const hrs = parseFloat(raw);\n const h = Math.floor(hrs);\n const m = Math.round((hrs - h) * 60);\n timeSpent = h > 0 ? (h + 'h' + (m > 0 ? m + 'm' : '')) : m + 'm';\n }\n}\n\nconst payload = { ...row, jiraIssueKey: row.ticket_id, rowDate, timeSpent, startedISO, logComment: row.log_text || 'Daily worklog' };\n\nconst allSessions = $getWorkflowStaticData('global');\nallSessions.__currentRow = { ticket_id: row.ticket_id, date: row.date, timeSpent, log_text: row.log_text || '', retry_count: parseInt(row.retry_count || 0), row_number: row.row_number };\n\nreturn [{ json: payload }];" }, "typeVersion": 2 }, { "id": "764bccc9-2ebc-47bd-a5ac-8ff38b5e6176", "name": "Jira: Add Worklog", "type": "n8n-nodes-base.httpRequest", "position": [ 2208, 992 ], "parameters": { "url": "=https://YOUR-DOMAIN.atlassian.net/rest/api/3/issue/{{ $json.jiraIssueKey }}/worklog", "method": "POST", "options": { "timeout": 15000 }, "jsonBody": "={{ { \"timeSpent\": $json.timeSpent, \"started\": $json.startedISO, \"comment\": { \"type\": \"doc\", \"version\": 1, \"content\": [{ \"type\": \"paragraph\", \"content\": [{ \"type\": \"text\", \"text\": $json.logComment }] }] } } }}", "sendBody": true, "specifyBody": "json", "authentication": "genericCredentialType", "genericAuthType": "httpBasicAuth" }, "credentials": { "httpBasicAuth": { "name": "" } }, "typeVersion": 4.2, "continueOnFail": true }, { "id": "7afeba35-7bde-46b7-81ea-fc47b9738d92", "name": "Handle Response", "type": "n8n-nodes-base.code", "position": [ 2512, 992 ], "parameters": { "jsCode": "const jiraResp = $input.first().json;\nconst allSessions = $getWorkflowStaticData('global');\nconst rowData = allSessions.__currentRow || {};\n\nconst isSuccess = !!(jiraResp.id || jiraResp.self);\n\nconst result = {\n sheet_row: rowData.row_number || rowData.sheet_row, \n status: isSuccess ? 'Completed' : 'Pending',\n error_message: isSuccess ? '' : JSON.stringify(jiraResp).slice(0, 200),\n retry_count: isSuccess ? 0 : (rowData.retry_count + 1),\n jiraSuccess: isSuccess,\n ticket_id: rowData.ticket_id,\n timeSpent: rowData.timeSpent,\n};\n\nif (!allSessions.__loopResults) allSessions.__loopResults = [];\nallSessions.__loopResults.push(result);\n\nreturn [{ json: result }];" }, "typeVersion": 2 }, { "id": "0c1deaea-9cf6-464d-a50d-b689a3150f25", "name": "Edit Fields", "type": "n8n-nodes-base.set", "position": [ 2752, 992 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "a1", "name": "status", "type": "string", "value": "={{ $json.status }}" }, { "id": "a2", "name": "error_message", "type": "string", "value": "={{ $json.error_message }}" }, { "id": "a3", "name": "retry_count", "type": "number", "value": "={{ $json.retry_count }}" }, { "id": "a4", "name": "ticket_id", "type": "string", "value": "={{ $json.ticket_id }}" }, { "id": "a5", "name": "sheet_row", "type": "number", "value": "={{ $json.sheet_row }}" } ] } }, "typeVersion": 3.4 }, { "id": "eafd898e-978e-4943-a651-0f15ef501720", "name": "Update Sheet", "type": "n8n-nodes-base.googleSheets", "position": [ 2928, 1088 ], "parameters": { "columns": { "value": { "status": "={{ $json.status }}", "ticket_id": "={{ $json.ticket_id }}", "row_number": "={{ $json.sheet_row }}", "retry_count": "={{ $json.retry_count }}", "error_message": "={{ $json.error_message }}" }, "schema": [ { "id": "ticket_id", "type": "string", "display": true, "removed": false, "required": false, "displayName": "ticket_id", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "log_text", "type": "string", "display": true, "removed": true, "required": false, "displayName": "log_text", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "date", "type": "string", "display": true, "removed": true, "required": false, "displayName": "date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "started_at", "type": "string", "display": true, "removed": true, "required": false, "displayName": "started_at", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "log_time", "type": "string", "display": true, "removed": true, "required": false, "displayName": "log_time", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "status", "type": "string", "display": true, "removed": false, "required": false, "displayName": "status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "error_message", "type": "string", "display": true, "required": false, "displayName": "error_message", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "retry_count", "type": "string", "display": true, "required": false, "displayName": "retry_count", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "row_number", "type": "number", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "row_number" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1zj0LlOO4f0pOqmnvCocHMdibKVzyBglKcoCDHujjhYc", "cachedResultName": "daily jira logs" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "49a41b04-5e79-41b6-acd1-44df8fae51d3", "name": "Build Summary", "type": "n8n-nodes-base.code", "position": [ 1776, 608 ], "parameters": { "jsCode": "const allSessions = $getWorkflowStaticData('global');\nconst results = allSessions.__loopResults || [];\nallSessions.__loopResults = [];\n\nlet success = 0, failed = 0, totalMinutes = 0;\nconst failedTickets = [];\nconst ticketIds = [];\n\nfor (const item of results) {\n if (item.ticket_id) { ticketIds.push(item.ticket_id); }\n if (item.jiraSuccess === true) {\n success++;\n const ts = item.timeSpent || '0m';\n const h = ts.match(/(\\d+)h/) ? parseInt(ts.match(/(\\d+)h/)[1]) : 0;\n const m = ts.match(/(\\d+)m/) ? parseInt(ts.match(/(\\d+)m/)[1]) : 0;\n totalMinutes += (h * 60) + m;\n } else {\n failed++;\n failedTickets.push(item.ticket_id + ' (' + item.date + ')');\n }\n}\n\nconst h = Math.floor(totalMinutes / 60);\nconst m = totalMinutes % 60;\nconst totalStr = h > 0 ? h + 'h ' + (m > 0 ? m + 'm' : '') : m + 'm';\n\nreturn [{ json: { success, failed, totalStr: totalStr.trim() || '0m', today: new Date().toISOString().slice(0, 10), failedTickets: failedTickets.join(', ') || 'None', ticket_ids: ticketIds.join(', ') } }];" }, "typeVersion": 2 }, { "id": "3d4c3e82-8c57-4926-9aed-562cd7fbd010", "name": "AI Summary", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 2064, 608 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o-mini" }, "options": {}, "messages": { "values": [ { "content": "={{ 'Write a friendly 2-3 sentence self-update about today\\'s Jira worklog. ' + $json.success + ' logs were added successfully, ' + $json.failed + ' failed. Total time logged: ' + $json.totalStr + '. ' + ($json.failed > 0 ? 'Failed tickets: ' + $json.failedTickets + '. ' : '') + 'Here is a summary of all tickets worked on today: ' + $json.ticket_ids + '. Keep it concise, positive, and professional.' }}" } ] } }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.8 }, { "id": "f65d4463-dfa3-40d6-aff1-764df96f5fdd", "name": "Email: Nothing To Do", "type": "n8n-nodes-base.gmail", "position": [ 1200, 576 ], "parameters": { "sendTo": "your@email.com", "message": "

\ud83d\udca4 Jira Worklog \u2014 {{ $json.todayStr }}

No pending rows found. Nothing to log today.

", "options": {}, "subject": "Jira Worklog \u2014 No Rows Today" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.2 }, { "id": "57a405ae-dcca-4295-87f3-82735d9abee1", "name": "Email: Final Report", "type": "n8n-nodes-base.gmail", "position": [ 2480, 608 ], "parameters": { "sendTo": "your@email.com", "message": "=

\ud83d\udcc5 Jira Daily Report \u2014 {{ $('Build Summary').first().json.today }}

\u2705 Success: {{ $('Build Summary').first().json.success }} ticket(s)

\u274c Failed: {{ $('Build Summary').first().json.failed }} ticket(s)

\u23f3 Total: {{ $('Build Summary').first().json.totalStr }}

{{ $('Build Summary').first().json.failed > 0 ? '

\u26a0\ufe0f Failed: ' + $('Build Summary').first().json.failedTickets + '

' : '' }}

\ud83e\udd16 {{ $json.message.content }}

", "options": {}, "subject": "Jira Daily Worklog Report" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.2 }, { "id": "638156fb-4f6a-4418-913e-a0d171b247fd", "name": "Every Night 10 PM", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 224, 768 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 0 22 * * *" } ] } }, "typeVersion": 1.2 }, { "id": "ff78c3bb-cba3-4cd8-8c35-028d42178499", "name": "SN: Jira Daily Worklog Automation", "type": "n8n-nodes-base.stickyNote", "position": [ 0, 224 ], "parameters": { "width": 668, "height": 256, "content": "**Jira Daily Worklog Automation**\n\nLogs time to Jira every night from a Google Sheet. No manual entries needed.\n\n\u2192 Reads sheet \u2192 filters pending rows \u2192 posts to Jira API \u2192 updates status \u2192 sends email report\n\n**Requires:** Google Sheets \u00b7 Gmail \u00b7 Jira Basic Auth \u00b7 OpenAI API" }, "typeVersion": 1 }, { "id": "eaceddcf-0463-4a6c-9036-6a32dd2401bb", "name": "SN: Setup", "type": "n8n-nodes-base.stickyNote", "position": [ 688, 224 ], "parameters": { "color": 5, "width": 368, "height": 256, "content": "**\u2699\ufe0f Setup**\n\n1. Set your **Google Sheet ID** in `Read Log Sheet` and `Update Sheet`\n2. Add your **Jira domain** to the URL in `Jira: Add Worklog`\n3. Set `sendTo` email in both Gmail nodes\n4. Credentials needed:\n - Google Sheets OAuth2\n - Gmail OAuth2\n - HTTP Basic Auth (Jira email + API token)\n - OpenAI API key" }, "typeVersion": 1 }, { "id": "e7d42f6c-f3d0-4397-a8bc-6089efd7131e", "name": "SN: Trigger + Read + Filter", "type": "n8n-nodes-base.stickyNote", "position": [ 0, 496 ], "parameters": { "color": 7, "width": 1064, "height": 528, "content": "**\u2460 Trigger + Read + Filter**\n\nRuns every night at **10 PM** (`0 0 22 * * *`)\n\nReads all rows \u00b7 keeps only:\n- `status = pending`\n- `date \u2264 today` (catches past missed rows)\n- Assigns `sheet_row` for precise update later" }, "typeVersion": 1 }, { "id": "72845bf9-80a0-4b39-bffd-68c0a09ff74b", "name": "SN: No Pending Rows", "type": "n8n-nodes-base.stickyNote", "position": [ 1120, 432 ], "parameters": { "color": 7, "width": 284, "height": 320, "content": "**\u2461 No Pending Rows**\n\nSends a \"nothing to log\" email and stops." }, "typeVersion": 1 }, { "id": "b630881b-93ac-4e51-8122-0a7742ba3d82", "name": "SN: Loop \u2014 One Row at a Time", "type": "n8n-nodes-base.stickyNote", "position": [ 1120, 816 ], "parameters": { "color": 7, "width": 512, "height": 336, "content": "**\u2462 Loop \u2014 One Row at a Time**\n\n- Output 0 \u2192 done \u2192 Build Summary\n- Output 1 \u2192 next item \u2192 Build Payload\n- After sheet update, loops back for next row" }, "typeVersion": 1 }, { "id": "38e008b7-89f7-453a-8db1-21c822788caa", "name": "SN: Build Payload", "type": "n8n-nodes-base.stickyNote", "position": [ 1696, 816 ], "parameters": { "color": 7, "width": 360, "height": 336, "content": "**\u2463 Build Payload**\n\n- Uses `row.date` for timestamp (not today)\n- Normalises `log_time` \u2192 Jira format (`1h30m`)\n- Stores row in static data so it survives the HTTP call" }, "typeVersion": 1 }, { "id": "a1a5e274-c632-495d-9a5a-42f121cdad08", "name": "SN: Jira API", "type": "n8n-nodes-base.stickyNote", "position": [ 2080, 816 ], "parameters": { "color": 7, "width": 324, "height": 336, "content": "**\u2464 Jira API**\n\n`POST /rest/api/3/issue/{ticket_id}/worklog`\n\nAuth: HTTP Basic (email + API token)\n`continueOnFail: true` \u2014 one failure won't stop the loop" }, "typeVersion": 1 }, { "id": "b3742666-b040-4dc2-bf3f-c31f1c013d57", "name": "SN: Handle Response + Update Sheet", "type": "n8n-nodes-base.stickyNote", "position": [ 2432, 816 ], "parameters": { "color": 7, "width": 628, "height": 428, "content": "**\u2465 Handle Response + Update Sheet**\n\n- Reads row from static data (safe after HTTP call)\n- \u2705 Success \u2192 sets `status = Completed`\n- \u274c Fail \u2192 keeps `Pending`, increments `retry_count`, logs error\n- Matches by `row_number` \u2014 works even if ticket_id appears twice" }, "typeVersion": 1 }, { "id": "286bf39f-54d9-433d-8454-62fc259425d8", "name": "SN: Summary + Email", "type": "n8n-nodes-base.stickyNote", "position": [ 1696, 432 ], "parameters": { "color": 7, "width": 1016, "height": 360, "content": "**\u2466 Summary + Email**\n\n- Reads all results from `__loopResults[]` static array\n- GPT-4o-mini writes a friendly 2\u20133 sentence team update\n- Sends HTML email: success count \u00b7 fail count \u00b7 total time \u00b7 AI note" }, "typeVersion": 1 } ], "connections": { "Loop Rows": { "main": [ [ { "node": "Build Summary", "type": "main", "index": 0 } ], [ { "node": "Build Payload", "type": "main", "index": 0 } ] ] }, "AI Summary": { "main": [ [ { "node": "Email: Final Report", "type": "main", "index": 0 } ] ] }, "Edit Fields": { "main": [ [ { "node": "Update Sheet", "type": "main", "index": 0 } ] ] }, "Update Sheet": { "main": [ [ { "node": "Loop Rows", "type": "main", "index": 0 } ] ] }, "Build Payload": { "main": [ [ { "node": "Jira: Add Worklog", "type": "main", "index": 0 } ] ] }, "Build Summary": { "main": [ [ { "node": "AI Summary", "type": "main", "index": 0 } ] ] }, "Read Log Sheet": { "main": [ [ { "node": "Filter Pending + Today", "type": "main", "index": 0 } ] ] }, "Handle Response": { "main": [ [ { "node": "Edit Fields", "type": "main", "index": 0 } ] ] }, "Split Into Rows": { "main": [ [ { "node": "Loop Rows", "type": "main", "index": 0 } ] ] }, "Every Night 10 PM": { "main": [ [ { "node": "Read Log Sheet", "type": "main", "index": 0 } ] ] }, "Jira: Add Worklog": { "main": [ [ { "node": "Handle Response", "type": "main", "index": 0 } ] ] }, "Anything To Process?": { "main": [ [ { "node": "Email: Nothing To Do", "type": "main", "index": 0 } ], [ { "node": "Split Into Rows", "type": "main", "index": 0 } ] ] }, "Filter Pending + Today": { "main": [ [ { "node": "Anything To Process?", "type": "main", "index": 0 } ] ] } } }