{ "id": "pJ2Te2kUFfhWNb9A", "meta": { "templateCredsSetupCompleted": true }, "name": "Translate and auto-reply to Gmail messages with human approval via Slack", "tags": [], "nodes": [ { "id": "c1a5ba21-c74b-404a-bc72-af5329eb2d96", "name": "Gmail Trigger", "type": "n8n-nodes-base.gmailTrigger", "notes": "Set your specific Gmail label here (e.g., 'To_Process')", "position": [ 192, 848 ], "parameters": { "filters": { "labelIds": [ "INBOX" ] }, "pollTimes": { "item": [ { "mode": "everyMinute" } ] } }, "typeVersion": 1.3 }, { "id": "c45f19d1-0c2c-4102-b8c7-bf925c3ac604", "name": "Configuration", "type": "n8n-nodes-base.set", "notes": "Enter your Slack Channel ID here", "position": [ 416, 848 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "id-1", "name": "slackChannel", "type": "string", "value": "YOUR_SLACK_CHANNEL_ID_HERE" } ] }, "includeOtherFields": true }, "typeVersion": 3.4 }, { "id": "92fb5d5c-d0b5-4cf9-9881-de0311e7866b", "name": "Translate Email", "type": "n8n-nodes-base.deepL", "position": [ 640, 848 ], "parameters": { "text": "={{ $json.snippet }}", "translateTo": "EN", "additionalFields": {} }, "typeVersion": 1 }, { "id": "d9c943cf-4a6b-40d7-ba42-8640b89f9675", "name": "Generate AI Response", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 864, 848 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o-mini", "cachedResultName": "GPT-4o-mini" }, "options": {}, "messages": { "values": [ { "content": "=You are a professional email assistant. Based on the following translated email content:\n\n{{ $('Translate Email').item.json.translatedText }}\n\nPlease:\n1. Create a concise summary (3 bullet points)\n2. Draft a professional and polite reply\n\nFormat your response as:\n\u3010Summary\u3011\n\u2022 Point 1\n\u2022 Point 2\n\u2022 Point 3\n\n\u3010Draft Reply\u3011\n[Your professional reply here]" } ] } }, "typeVersion": 1 }, { "id": "416e8388-fc58-4785-9af8-6d81e1deed3a", "name": "Request Approval", "type": "n8n-nodes-base.slack", "position": [ 1184, 848 ], "parameters": { "text": "=\ud83d\udce7 **New Email Requiring Approval**\n\n**From:** {{ $('Gmail Trigger').item.json.from }}\n**Subject:** {{ $('Gmail Trigger').item.json.subject }}\n\n\ud83d\udcdd **AI Analysis:**\n{{ $json.message.content }}\n\n-----------------------------\n\n\u2705 **Action Required:**\nClick the link below to approve and send the reply:\n{{ $execution.resumeUrl }}\n\n\u26a0\ufe0f *Note: If no action is taken, the email will remain unanswered.*", "select": "channel", "channelId": { "__rl": true, "mode": "id", "value": "={{ $('Configuration').item.json.slackChannel }}" }, "otherOptions": {}, "authentication": "oAuth2" }, "typeVersion": 2.3 }, { "id": "679dd134-f1d1-4698-b04b-8fe01bd72a7b", "name": "Wait for Approval", "type": "n8n-nodes-base.wait", "position": [ 1392, 848 ], "parameters": { "resume": "webhook", "options": {} }, "typeVersion": 1.1 }, { "id": "997f7385-b66b-4e04-ac9d-574842b8bfea", "name": "Send Email Reply", "type": "n8n-nodes-base.gmail", "position": [ 1616, 848 ], "parameters": { "message": "={{ $('Generate AI Response').item.json.message.content.split('\u3010Draft Reply\u3011')[1].trim() }}\n\n---\nSent via n8n automation", "options": {}, "messageId": "={{ $('Gmail Trigger').item.json.id }}", "operation": "reply" }, "typeVersion": 2.1 }, { "id": "5334a474-dbe0-4a50-a783-70a497da92df", "name": "Mark as Processed", "type": "n8n-nodes-base.gmail", "notes": "Removes label to prevent reprocessing", "position": [ 1840, 848 ], "parameters": { "labelIds": "={{ $('Gmail Trigger').item.json.labelIds[0] }}", "messageId": "={{ $('Gmail Trigger').item.json.id }}", "operation": "removeLabels" }, "typeVersion": 2.1 }, { "id": "f43b85f6-e8cb-4864-810a-e082604c5258", "name": "\ud83d\udccb Template Overview", "type": "n8n-nodes-base.stickyNote", "position": [ -336, 496 ], "parameters": { "width": 450, "height": 676, "content": "## \ud83d\udca1 How to Use This Template\n\nThis workflow creates an intelligent email assistant that:\n- **Translates** incoming emails to your preferred language\n- **Generates** AI-powered summaries and draft replies\n- **Requests** human approval before sending\n- **Automates** the entire response process\n\n### Setup Instructions:\n1. **Gmail**: Create a label (e.g., 'To_Process') and configure OAuth2\n2. **DeepL**: Add your API key for translation\n3. **OpenAI**: Configure API key for AI responses\n4. **Slack**: Set up OAuth2 and enter channel ID in Configuration node\n\n### Important Notes:\n- n8n must be accessible via webhook (use tunnel for testing or deploy to production)\n- The workflow pauses at the approval step until you click the Slack link\n- Processed emails have their labels removed to prevent loops\n\n### Customization Options:\n- Change translation language in DeepL node\n- Adjust AI prompt for different response styles\n- Modify Slack message format\n- Add conditions for selective processing" }, "typeVersion": 1 }, { "id": "00a54c3e-c863-451f-988c-c3a8e3e1590b", "name": "Step 1", "type": "n8n-nodes-base.stickyNote", "position": [ 144, 1024 ], "parameters": { "color": 7, "width": 200, "height": 96, "content": "### 1\ufe0f\u20e3 Email Detection\nMonitors Gmail for emails with your specified label" }, "typeVersion": 1 }, { "id": "08fa9fac-4c89-4308-80c3-8425c2b38aeb", "name": "Step 2", "type": "n8n-nodes-base.stickyNote", "position": [ 368, 1024 ], "parameters": { "color": 7, "width": 200, "height": 80, "content": "### 2\ufe0f\u20e3 Configuration\nSet your Slack channel ID for notifications" }, "typeVersion": 1 }, { "id": "9b8c3f04-a90e-43a8-b203-bc331bc39663", "name": "Step 3", "type": "n8n-nodes-base.stickyNote", "position": [ 592, 1024 ], "parameters": { "color": 7, "width": 200, "height": 112, "content": "### 3\ufe0f\u20e3 Translation\nAutomatically translates email content using DeepL" }, "typeVersion": 1 }, { "id": "0c1565c4-2b3b-4195-b7d5-445821a784ae", "name": "Step 4", "type": "n8n-nodes-base.stickyNote", "position": [ 880, 1040 ], "parameters": { "color": 7, "width": 200, "height": 80, "content": "### 4\ufe0f\u20e3 AI Processing\nGenerates summary and professional reply draft" }, "typeVersion": 1 }, { "id": "ab1ecdfc-f613-4abb-9016-8b5964f3696a", "name": "Step 5", "type": "n8n-nodes-base.stickyNote", "position": [ 1232, 1040 ], "parameters": { "color": 7, "width": 200, "height": 80, "content": "### 5\ufe0f\u20e3 Human Approval\nSends approval request to Slack with one-click link" }, "typeVersion": 1 }, { "id": "b41a1a15-4054-4306-b43f-8e1e4037a899", "name": "Step 6", "type": "n8n-nodes-base.stickyNote", "position": [ 1584, 1040 ], "parameters": { "color": 7, "width": 200, "height": 80, "content": "### 6\ufe0f\u20e3 Send Reply\nAutomatically sends the approved email response" }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "c0409ac5-c884-4b62-8d21-c32b8f6a38d9", "connections": { "Configuration": { "main": [ [ { "node": "Translate Email", "type": "main", "index": 0 } ] ] }, "Gmail Trigger": { "main": [ [ { "node": "Configuration", "type": "main", "index": 0 } ] ] }, "Translate Email": { "main": [ [ { "node": "Generate AI Response", "type": "main", "index": 0 } ] ] }, "Request Approval": { "main": [ [ { "node": "Wait for Approval", "type": "main", "index": 0 } ] ] }, "Send Email Reply": { "main": [ [ { "node": "Mark as Processed", "type": "main", "index": 0 } ] ] }, "Wait for Approval": { "main": [ [ { "node": "Send Email Reply", "type": "main", "index": 0 } ] ] }, "Generate AI Response": { "main": [ [ { "node": "Request Approval", "type": "main", "index": 0 } ] ] } } }