{ "id": "zayYKWaU4C1b2a2C", "meta": { "templateCredsSetupCompleted": true }, "name": "Gracewell Automated Registration Tracker Suite", "tags": [], "nodes": [ { "id": "6129a28e-055e-4355-8b3d-412cd2b21baf", "name": "Google Sheets", "type": "n8n-nodes-base.googleSheets", "position": [ -496, -848 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit?usp=drivesdk", "cachedResultName": "B" }, "combineFilters": "OR" }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "939ffb5e-d5ba-4ddd-a34a-b5db3f8be956", "name": "Google Sheets1", "type": "n8n-nodes-base.googleSheets", "position": [ -496, -656 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 1113734691, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit#gid=1113734691", "cachedResultName": "Form Responses 1" }, "documentId": { "__rl": true, "mode": "list", "value": "10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit?usp=drivesdk", "cachedResultName": "n8n forms (Responses)" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "9019ab48-1b0e-497a-bba6-50727a8664c9", "name": "Code", "type": "n8n-nodes-base.code", "position": [ -48, -752 ], "parameters": { "jsCode": "//-------------------------------------------------------------\n// Gracewell - Form Tracking Dashboard (Workflow 1)\n// Author: Dr. Jeffin Gracewell \u2013 Simplified Version\n//-------------------------------------------------------------\n\n// Step 1 \u2013 Read data from Google Sheets\nconst studentSheet = $items(\"Google Sheets\").map(i => i.json);\nconst responseSheet = $items(\"Google Sheets1\").map(i => i.json);\n\n// Step 2 \u2013 Normalize and Compare Register Numbers\nconst submittedRegs = responseSheet.map(r => String(r[\"Reg No\"]).trim().toLowerCase());\nconst completed = [];\nconst incompleted = [];\n\nfor (const s of studentSheet) {\n const reg = String(s[\"Register No.\"]).trim().toLowerCase();\n if (submittedRegs.includes(reg)) {\n const r = responseSheet.find(x => String(x[\"Reg No\"]).trim().toLowerCase() === reg);\n completed.push({\n \"Register No.\": s[\"Register No.\"],\n \"Student Name\": s[\"Student Name\"],\n \"Email Address\": r?.[\"Email Address\"] || \"\",\n \"Timestamp\": r?.[\"Timestamp\"] || \"\",\n \"Status\": \"\u2705 Completed\"\n });\n } else {\n incompleted.push({\n \"Register No.\": s[\"Register No.\"],\n \"Student Name\": s[\"Student Name\"],\n \"Status\": \"\u26a0\ufe0f Not Submitted\"\n });\n }\n}\n\n// Step 3 \u2013 Summary\nconst summary = {\n total: studentSheet.length,\n submitted: completed.length,\n pending: incompleted.length,\n completion: ((completed.length / Math.max(1, studentSheet.length)) * 100).toFixed(2) + \"%\",\n updated: new Date().toLocaleString()\n};\n\n// Step 4 \u2013 HTML Dashboard\nconst completedRows = completed\n .map(s => `${s[\"Register No.\"]}${s[\"Student Name\"]}\u2705`)\n .join(\"\");\n\nconst pendingRows = incompleted\n .map(s => `${s[\"Register No.\"]}${s[\"Student Name\"]}\u26a0\ufe0f`)\n .join(\"\");\n\nconst html = `\n\n\n\n\nGracewell \u2013 Form Tracking Dashboard\n\n\n\n\n\n

\ud83d\udcca Gracewell Form Tracking Dashboard

\n

Total ${summary.total} | Submitted ${summary.submitted} | Pending ${summary.pending} | Completion ${summary.completion}

\n\n\n\n\n
\n

\u2705 Completed (${completed.length})

\n ${completedRows}
Reg NoStudent NameStatus
\n
\n\n
\n

\u26a0\ufe0f Pending (${incompleted.length})

\n ${pendingRows}
Reg NoStudent NameStatus
\n
\n\n
\ud83d\udd52 Last Updated: ${summary.updated}
\n\n\n\n\n\n`;\n\n// Step 5 \u2013 Return\nreturn [{\n json: { summary, completed, incompleted, html }\n}];\n" }, "typeVersion": 2 }, { "id": "751e83f2-92e9-4ca2-80fe-51926866f07e", "name": "Merge", "type": "n8n-nodes-base.merge", "position": [ -272, -752 ], "parameters": { "mode": "combine", "options": {}, "advanced": true, "mergeByFields": { "values": [ { "field1": "Register No.", "field2": "Reg No" } ] } }, "typeVersion": 3.2 }, { "id": "ab22e315-f457-4c6a-b143-3e5795b25275", "name": "Respond to Webhook", "type": "n8n-nodes-base.respondToWebhook", "position": [ 176, -736 ], "parameters": { "options": { "responseCode": 200, "responseHeaders": { "entries": [ { "name": "Content-Type", "value": "text/html" } ] } }, "respondWith": "text", "responseBody": "=={{ $json[\"html\"] }}" }, "typeVersion": 1.4 }, { "id": "1d83a5bf-9c03-4c8b-8478-1ae605e24e3d", "name": "Webhook1", "type": "n8n-nodes-base.webhook", "position": [ -720, -752 ], "parameters": { "path": "2235781f-4371-4f6e-8767-41c352ed171f", "options": {}, "responseMode": "responseNode" }, "typeVersion": 2.1 }, { "id": "54808873-11d8-44fa-8429-42cabbfa2b5c", "name": "Webhook - send-acknowledgements", "type": "n8n-nodes-base.webhook", "position": [ -240, -336 ], "parameters": { "path": "send-acknowledgements", "options": {}, "responseMode": "responseNode" }, "typeVersion": 2.1 }, { "id": "b8895288-5239-43f4-95b3-48d208bab533", "name": "Google Sheets - Student List", "type": "n8n-nodes-base.googleSheets", "position": [ 32, -496 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit?usp=drivesdk", "cachedResultName": "B" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "410063fe-d634-4db6-b2c6-c31bc239fc57", "name": "Code - Prepare Messages", "type": "n8n-nodes-base.code", "position": [ 480, -400 ], "parameters": { "jsCode": "//-------------------------------------------------------------\n// Gracewell Workflow 2: Send Acknowledgements (Enhanced & Stable)\n//-------------------------------------------------------------\n\n// --- Read data from both Sheets nodes ---\nconst students = $items('Google Sheets - Student List').map(i => i.json);\nconst responses = $items('Google Sheets FormResponses').map(i => i.json);\n\n// --- Normalization helper ---\nconst normalize = v => (v ? String(v).trim().toLowerCase() : '');\n\n// --- Lists ---\nconst completed = [];\n\n// --- Match Register Numbers ---\nfor (const s of students) {\n const reg = normalize(s['Register No.']);\n const match = responses.find(r => normalize(r['Reg No']) === reg);\n\n if (match) {\n completed.push({\n 'Register No.': s['Register No.'],\n 'Student Name': s['Student Name'],\n 'Contact': s['Contact'] || '', // \u2705 added\n 'Email Address': s['Email'] || match['Email Address'] || '',\n 'Timestamp': match['Timestamp'] || '',\n 'Status': '\u2705 Completed'\n });\n }\n}\n\n// --- Prepare Email Content ---\nconst subject = '\u2705 Thank You for Your Submission';\nconst bodyTemplate = `\nDear {{name}},

\nThank you for completing your form (Reg No: {{reg}}).
\nWe appreciate your prompt response.

\n\u2013 Gracewell Technologies Team\n`;\n\n// --- Helper for placeholder replacement ---\nfunction fill(template, s) {\n return template\n .replace(/\\{\\{\\s*name\\s*\\}\\}/gi, s['Student Name'])\n .replace(/\\{\\{\\s*reg\\s*\\}\\}/gi, s['Register No.']);\n}\n\n// --- Handle case of no completed students ---\nif (completed.length === 0) {\n return [{ json: { message: 'No completed students found' } }];\n}\n\n// --- Output: one JSON per student ---\nreturn completed.map(s => ({\n json: {\n 'Register No.': s['Register No.'],\n 'Student Name': s['Student Name'],\n 'Contact': s['Contact'],\n 'Email Address': s['Email Address'],\n 'subject': subject,\n 'htmlBody': fill(bodyTemplate, s)\n }\n}));\n" }, "typeVersion": 2 }, { "id": "555aad64-769d-4e5a-95ae-65badd883d4d", "name": "Respond - Confirmation", "type": "n8n-nodes-base.respondToWebhook", "position": [ 928, -400 ], "parameters": { "options": { "responseCode": 200, "responseHeaders": { "entries": [ { "name": "Content-Type", "value": "text/html" } ] } }, "respondWith": "text", "responseBody": "

\u2705 Acknowledgements Sent

All completed students have received thank-you messages.

\u2190 Back to Dashboard" }, "typeVersion": 1.4 }, { "id": "f7170ea9-81c5-4602-a9f6-e1d85830694e", "name": "Send a message", "type": "n8n-nodes-base.gmail", "position": [ 704, -400 ], "parameters": { "sendTo": "={{$json[\"Email Address\"]}}", "message": "={{ $json.htmlBody }}", "options": {}, "subject": "{{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "7fa0622b-4f27-4eb2-96d3-1f6a8a96d983", "name": "Google Sheets FormResponses", "type": "n8n-nodes-base.googleSheets", "position": [ 32, -304 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 1113734691, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit#gid=1113734691", "cachedResultName": "Form Responses 1" }, "documentId": { "__rl": true, "mode": "list", "value": "10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit?usp=drivesdk", "cachedResultName": "n8n forms (Responses)" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "384d999b-d603-4a1e-ad58-6a055a2b26c4", "name": "Merge1", "type": "n8n-nodes-base.merge", "position": [ 256, -400 ], "parameters": {}, "typeVersion": 3.2 }, { "id": "1bf63625-8f0d-4f2c-a6ea-08dcb50dc1ad", "name": "Google Sheets - FormResponses", "type": "n8n-nodes-base.googleSheets", "position": [ 16, 208 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": 1113734691, "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit#gid=1113734691", "cachedResultName": "Form Responses 1" }, "documentId": { "__rl": true, "mode": "list", "value": "10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/10eIZzrzgRy8PKfyhhVc8eG8lFoAxEqE0h-IOnqHwdVE/edit?usp=drivesdk", "cachedResultName": "n8n forms (Responses)" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "199c5e4a-514f-4c51-8568-d5aec1c0c3ea", "name": "Webhook - send-acknowledgements1", "type": "n8n-nodes-base.webhook", "position": [ -208, 112 ], "parameters": { "path": "send-reminder", "options": {}, "responseMode": "responseNode" }, "typeVersion": 2.1 }, { "id": "cb8662bb-0224-43c5-9596-36428dbc539f", "name": "Google Sheets - Student List1", "type": "n8n-nodes-base.googleSheets", "position": [ 16, 16 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit#gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "list", "value": "1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1-i55cyu2DKZ_alSlR3Bd7abHn_EfvTpg73hv2y3zb4o/edit?usp=drivesdk", "cachedResultName": "B" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "693ec31d-f225-4533-800f-870cdc838c59", "name": "Code - Prepare Messages1", "type": "n8n-nodes-base.code", "position": [ 464, 112 ], "parameters": { "jsCode": "//-------------------------------------------------------------\n// Gracewell Workflow 3: Send Reminders (Pending Students)\n//-------------------------------------------------------------\n\n// --- Read data from both Sheets nodes ---\nconst students = $items('Google Sheets - Student List1').map(i => i.json);\nconst responses = $items('Google Sheets - FormResponses').map(i => i.json);\n\n// --- Helper function to normalize Register Numbers ---\nconst normalize = v => (v ? String(v).trim().toLowerCase() : '');\n\n// --- Extract submitted register numbers ---\nconst submittedRegs = responses.map(r => normalize(r['Reg No']));\n\n// --- Identify pending students ---\nconst pending = [];\n\nfor (const s of students) {\n const reg = normalize(s['Register No.']);\n if (!submittedRegs.includes(reg)) {\n pending.push({\n 'Register No.': s['Register No.'],\n 'Student Name': s['Student Name'],\n 'Contact': s['Contact'] || '',\n 'Email Address': s['Email'] || '',\n 'Status': '\u26a0\ufe0f Not Submitted'\n });\n }\n}\n\n// --- Stop execution if no pending students ---\nif (pending.length === 0) {\n return [{ json: { message: 'All students have submitted. No reminders needed.' } }];\n}\n\n// --- Define email subject & body template ---\nconst subject = '\u26a0\ufe0f Reminder: Please Complete Your Form';\nconst bodyTemplate = `\nDear {{name}},

\nOur records show that you have not yet completed the required form (Reg No: {{reg}}).
\nKindly fill it at your earliest convenience.

\n\u2013 Gracewell AI\n`;\n\n// --- Helper to replace placeholders in the message ---\nfunction fill(template, s) {\n return template\n .replace(/\\{\\{\\s*name\\s*\\}\\}/gi, s['Student Name'])\n .replace(/\\{\\{\\s*reg\\s*\\}\\}/gi, s['Register No.']);\n}\n\n// --- Prepare final output for each pending student ---\nreturn pending.map(s => ({\n json: {\n 'Register No.': s['Register No.'],\n 'Student Name': s['Student Name'],\n 'Contact': s['Contact'],\n 'Email Address': s['Email Address'],\n 'subject': subject,\n 'htmlBody': fill(bodyTemplate, s)\n }\n}));\n" }, "typeVersion": 2 }, { "id": "f17a315f-b0f1-4c2a-b482-cb6ccc627140", "name": "Respond - Confirmation1", "type": "n8n-nodes-base.respondToWebhook", "position": [ 912, 112 ], "parameters": { "options": { "responseCode": 200, "responseHeaders": { "entries": [ { "name": "Content-Type", "value": "text/html" } ] } }, "respondWith": "text", "responseBody": "

\u2705 Acknowledgements Sent

All completed students have received thank-you messages.

\u2190 Back to Dashboard" }, "typeVersion": 1.4 }, { "id": "a6e673c1-677d-4657-b237-095960f5c0c1", "name": "Send a message1", "type": "n8n-nodes-base.gmail", "position": [ 688, 112 ], "parameters": { "sendTo": "={{$json[\"Email Address\"]}}", "message": "={{ $json.htmlBody }}", "options": {}, "subject": "={{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "f1e66b06-43e4-456f-b7e8-a7afb247b752", "name": "Merge2", "type": "n8n-nodes-base.merge", "position": [ 240, 112 ], "parameters": {}, "typeVersion": 3.2 }, { "id": "246db6a2-f974-48b9-85f9-c140a4b52ddf", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -880, -944 ], "parameters": { "width": 1360, "height": 448, "content": "Gracewell Automated Registration Tracker Suite" }, "typeVersion": 1 }, { "id": "64153acd-c102-46be-9e71-2154dcb560d8", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -384, -480 ], "parameters": { "color": 4, "width": 1520, "height": 320, "content": " Workflow 2: Send Acknowledgements" }, "typeVersion": 1 }, { "id": "7e4346b8-b5e8-4f96-a85b-02a4bab9d1af", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -288, -32 ], "parameters": { "color": 6, "width": 1456, "height": 400, "content": " Workflow 3: Send Reminders" }, "typeVersion": 1 } ], "active": false, "settings": { "callerPolicy": "workflowsFromSameOwner", "availableInMCP": false, "executionOrder": "v1" }, "versionId": "2a09ba1d-f4f1-4e71-b700-4bfb8edd3d1e", "connections": { "Code": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Merge": { "main": [ [ { "node": "Code", "type": "main", "index": 0 } ] ] }, "Merge1": { "main": [ [ { "node": "Code - Prepare Messages", "type": "main", "index": 0 } ] ] }, "Merge2": { "main": [ [ { "node": "Code - Prepare Messages1", "type": "main", "index": 0 } ] ] }, "Webhook1": { "main": [ [ { "node": "Google Sheets", "type": "main", "index": 0 }, { "node": "Google Sheets1", "type": "main", "index": 0 } ] ] }, "Google Sheets": { "main": [ [ { "node": "Merge", "type": "main", "index": 0 } ] ] }, "Google Sheets1": { "main": [ [ { "node": "Merge", "type": "main", "index": 1 } ] ] }, "Send a message": { "main": [ [ { "node": "Respond - Confirmation", "type": "main", "index": 0 } ] ] }, "Send a message1": { "main": [ [ { "node": "Respond - Confirmation1", "type": "main", "index": 0 } ] ] }, "Respond to Webhook": { "main": [ [] ] }, "Code - Prepare Messages": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "Code - Prepare Messages1": { "main": [ [ { "node": "Send a message1", "type": "main", "index": 0 } ] ] }, "Google Sheets FormResponses": { "main": [ [ { "node": "Merge1", "type": "main", "index": 1 } ] ] }, "Google Sheets - Student List": { "main": [ [ { "node": "Merge1", "type": "main", "index": 0 } ] ] }, "Google Sheets - FormResponses": { "main": [ [ { "node": "Merge2", "type": "main", "index": 1 } ] ] }, "Google Sheets - Student List1": { "main": [ [ { "node": "Merge2", "type": "main", "index": 0 } ] ] }, "Webhook - send-acknowledgements": { "main": [ [ { "node": "Google Sheets - Student List", "type": "main", "index": 0 }, { "node": "Google Sheets FormResponses", "type": "main", "index": 0 } ] ] }, "Webhook - send-acknowledgements1": { "main": [ [ { "node": "Google Sheets - Student List1", "type": "main", "index": 0 }, { "node": "Google Sheets - FormResponses", "type": "main", "index": 0 } ] ] } } }