{ "name": "Recruiting agency", "nodes": [ { "parameters": { "formId": "GbXnjZ81" }, "type": "n8n-nodes-base.typeformTrigger", "typeVersion": 1.1, "position": [ -1520, -592 ], "id": "0af2e97b-98bd-4e9e-a7c2-fd360cbf6741", "name": "Typeform Trigger", "credentials": { "typeformApi": { "name": "" } } }, { "parameters": { "operation": "search", "base": { "__rl": true, "value": "app7QktZguHXRKISz", "mode": "list", "cachedResultName": "Candidates", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "table": { "__rl": true, "value": "tblRiCTtVK5tAeeft", "mode": "list", "cachedResultName": "Table 1", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "filterByFormula": "={Email} = \"{{ $('Is email valid?').item.json.data.email }}\"", "options": {} }, "type": "n8n-nodes-base.airtable", "typeVersion": 2.1, "position": [ -624, -688 ], "id": "e4b379ec-8682-4cd4-b866-47c76ee09aa2", "name": "Search records", "alwaysOutputData": true, "credentials": { "airtableTokenApi": { "name": "" } } }, { "parameters": { "operation": "create", "base": { "__rl": true, "value": "app7QktZguHXRKISz", "mode": "list", "cachedResultName": "Candidates", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "table": { "__rl": true, "value": "tblRiCTtVK5tAeeft", "mode": "list", "cachedResultName": "Table 1", "cachedResultUrl": "https://airtable.com/app7QktZguHXRKISz/tblRiCTtVK5tAeeft" }, "columns": { "mappingMode": "defineBelow", "value": { "First Name": "={{ $('Edit Fields').item.json['First Name'] }}", "Last Name": "={{ $('Edit Fields').item.json['Last Name'] }}", "Phone Number": "={{ $('Edit Fields').item.json.Phone }}", "Email": "={{ $('Edit Fields').item.json.Email }}", "Role Applied for": "={{ $('Edit Fields').item.json['Position Applied For'] }}", "Resume URL": "={{ $('Edit Fields').item.json['Drop a link to your resume'] }}", "Stage": "New", "Application Status": "pending" }, "matchingColumns": [], "schema": [ { "id": "First Name", "displayName": "First Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Last Name", "displayName": "Last Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Full Name", "displayName": "Full Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": true, "removed": true }, { "id": "Phone Number", "displayName": "Phone Number", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Email", "displayName": "Email", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Role Applied for", "displayName": "Role Applied for", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Resume URL", "displayName": "Resume URL", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Application Status", "displayName": "Application Status", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "pending", "value": "pending" }, { "name": "completed", "value": "completed" }, { "name": "", "value": "" } ], "readOnly": false, "removed": false }, { "id": "Stage", "displayName": "Stage", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "New", "value": "New" }, { "name": "Screen", "value": "Screen" }, { "name": "Interview", "value": "Interview" }, { "name": "Offer", "value": "Offer" }, { "name": "Hired", "value": "Hired" }, { "name": "Rejected", "value": "Rejected" } ], "readOnly": false, "removed": false } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.airtable", "typeVersion": 2.1, "position": [ -80, -528 ], "id": "2ffd8a62-8460-4d63-8bcd-482fe5de6c7d", "name": "Create a record", "credentials": { "airtableTokenApi": { "name": "" } } }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "cc8b8709-1bd4-46b2-8c9e-39c90a9f8b7d", "leftValue": "={{ $json.id }}", "rightValue": true, "operator": { "type": "string", "operation": "exists", "singleValue": true } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ -400, -688 ], "id": "2c3dcb87-33a8-44b8-b007-aa6be4983274", "name": "Does candidate already exists? (by email)" }, { "parameters": { "assignments": { "assignments": [ { "id": "9a32c464-b1a2-49ff-8c01-1778bbb7c7e1", "name": "First Name", "value": "={{ $json['First Name'] }}", "type": "string" }, { "id": "ec7a15e5-ef43-45c2-b43b-22929a36c312", "name": "Last Name", "value": "={{ $json['Last Name'] }}", "type": "string" }, { "id": "8880543b-e9ad-448a-9170-d9527e313c15", "name": "Email", "value": "={{ $json.Email }}", "type": "string" }, { "id": "f4f94387-10f9-47b4-a628-6d002779176e", "name": "Phone", "value": "={{ $json.Phone }}", "type": "string" }, { "id": "035ab13a-534d-4abe-b61b-1ed6d294b66b", "name": "Position Applied For", "value": "={{ $json['Position Applied For'] }}", "type": "string" }, { "id": "78b4b831-c3ca-4f06-9979-456493b2fdd2", "name": "Drop a link to your resume", "value": "={{ $json['Drop a link to your resume'] }}", "type": "string" }, { "id": "cc9a2b2a-33ae-42a0-bc4a-fc71b7fac615", "name": "LinkedIn url", "value": "inkedin.com/in/your-username/", "type": "string" } ] }, "options": {} }, "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ -1296, -592 ], "id": "5cb32f8a-ed7c-4232-bd60-d06826596fbc", "name": "Edit Fields" }, { "parameters": { "url": "={{ $json.fields['Resume URL'].replace('/edit?', '/export?format=pdf&') }}", "options": { "response": { "response": { "responseFormat": "file" } } } }, "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.3, "position": [ 320, -688 ], "id": "47410174-e5ab-470b-bfdf-70d245c0a6ad", "name": "Download resume" }, { "parameters": { "assignments": { "assignments": [ { "id": "7b08557c-ef0b-47f1-b103-2dec4ad35325", "name": "candidate_record_id", "value": "={{ $json.id }}", "type": "string" } ] }, "includeOtherFields": true, "include": "except", "excludeFields": "id", "options": {} }, "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 0, -784 ], "id": "efcf1f18-da36-4cfc-9906-6f86415e7176", "name": "Standardize candidate record id" }, { "parameters": { "assignments": { "assignments": [ { "id": "06b532ba-fa68-4c35-ae89-6a3265f86c16", "name": "candidate_record_id", "value": "={{ $json.id }}", "type": "string" } ] }, "includeOtherFields": true, "include": "except", "excludeFields": "id", "options": {} }, "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 96, -528 ], "id": "9077f389-ae21-49d1-9fff-e9e8f194f411", "name": "Standardize candidate record id1" }, { "parameters": { "driveId": { "__rl": true, "value": "My Drive", "mode": "list", "cachedResultName": "My Drive", "cachedResultUrl": "https://drive.google.com/drive/my-drive" }, "folderId": { "__rl": true, "value": "14Yzo0Bwk1HmLbf6jRVqF5DiQ8seSjOH6", "mode": "list", "cachedResultName": "Candidate n8n", "cachedResultUrl": "https://drive.google.com/drive/folders/YOUR_DRIVE_ID" }, "options": {} }, "type": "n8n-nodes-base.googleDrive", "typeVersion": 3, "position": [ 528, -688 ], "id": "b7e4b09b-03f4-47cd-b6e2-5683e65e5250", "name": "Upload resume", "credentials": { "googleDriveOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "update", "base": { "__rl": true, "value": "app7QktZguHXRKISz", "mode": "list", "cachedResultName": "Candidates", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "table": { "__rl": true, "value": "tblRiCTtVK5tAeeft", "mode": "list", "cachedResultName": "Table 1", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "columns": { "mappingMode": "defineBelow", "value": { "id": "={{ $('Download resume').item.json.candidate_record_id }}", "Application Status": "completed", "Resume URL": "={{ $json.webViewLink }}", "Stage": "Screen" }, "matchingColumns": [ "id" ], "schema": [ { "id": "id", "displayName": "id", "required": false, "defaultMatch": true, "display": true, "type": "string", "readOnly": true, "removed": false }, { "id": "First Name", "displayName": "First Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Last Name", "displayName": "Last Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Full Name", "displayName": "Full Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": true, "removed": true }, { "id": "Phone Number", "displayName": "Phone Number", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Email", "displayName": "Email", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Role Applied for", "displayName": "Role Applied for", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Resume URL", "displayName": "Resume URL", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": false }, { "id": "Application Status", "displayName": "Application Status", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "pending", "value": "pending" }, { "name": "completed", "value": "completed" }, { "name": "", "value": "" } ], "readOnly": false, "removed": false }, { "id": "Stage", "displayName": "Stage", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "New", "value": "New" }, { "name": "Screen", "value": "Screen" }, { "name": "Interview", "value": "Interview" }, { "name": "Offer", "value": "Offer" }, { "name": "Hired", "value": "Hired" }, { "name": "Rejected", "value": "Rejected" } ], "readOnly": false, "removed": false }, { "id": "Recruiter Name", "displayName": "Recruiter Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Recruiter Email", "displayName": "Recruiter Email", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.airtable", "typeVersion": 2.1, "position": [ 720, -688 ], "id": "41fcf3fe-b5ae-4031-b6ec-4248bd80cb16", "name": "Update record status and resume", "credentials": { "airtableTokenApi": { "name": "" } } }, { "parameters": { "url": "=https://api.hunter.io/v2/email-verifier?email={{ $json.Email }}&api_key=5b7fb4c753d48bb31597486e7031813baaaa48d8", "sendHeaders": true, "headerParameters": { "parameters": [ {} ] }, "options": {} }, "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.3, "position": [ -1072, -592 ], "id": "a63fdb2e-7e61-460e-95dc-290972d4971a", "name": "Email deliverability/quality enrichment", "onError": "continueRegularOutput" }, { "parameters": {}, "type": "n8n-nodes-base.noOp", "typeVersion": 1, "position": [ -624, -512 ], "id": "a7c2cb8d-fb44-4089-91f2-d349626c6b78", "name": "No Operation, do nothing" }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "3e42b8bd-cf9a-4bd3-9e1d-583b33e0cdd5", "leftValue": "={{ $json.data.status }}", "rightValue": "valid", "operator": { "type": "string", "operation": "equals" } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ -848, -592 ], "id": "37f64395-f9c1-48c6-a6f6-f23a421b14ee", "name": "Is email valid?" }, { "parameters": { "sendTo": "={{ $json.fields['Recruiter Email'] }}", "subject": "You have a new applicant!", "message": "=\n\n\n Application Notification\n\n\n

Hi {{ $json.fields['Recruiter Name'] }},

\n \n

{{ $json.fields['Full Name'] }} has completed their application and is ready for screening. See details below:

\n \n

Record ID: {{ $json.id }}

\n \n

Applicant Details:

\n
    \n \n
  • Name: {{ $json.fields['Full Name'] }}
    • \n
  • Phone Number: {{ $json.fields['Phone Number'] }}
    • \n
  • Email: {{ $json.fields.Email }}
    • \n
  • Role Applied for: {{ $json.fields['Role Applied for'] }}
    • \n
  • Application Status: {{ $json.fields['Application Status'] }}
    • \n
  • Stage: {{ $json.fields.Stage }}
    • \n
\n \n

Resume: View Resume

\n \n \n

Created: {{ $json.createdTime }}

\n\n\n", "options": {} }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ 944, -784 ], "id": "61fe4415-41fb-4897-9f0e-57240db06398", "name": "Notify recruiter", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "sendTo": "={{ $json.fields.Email }}", "subject": "We've received your application!", "message": "=\n\n\n Application Received\n\n\n

Hello {{ $json.fields['Full Name'] }},

\n \n

Thank you for applying for the {{ $json.fields['Role Applied for'] }} position!

\n \n

We've received your application and our team will review it carefully. If we decide to move forward with you, you'll hear from us within 2 business days.

\n \n\n

In the meantime, feel free to reach out if you have any questions.

\n \n

Best regards,
\n The Recruitment Team

\n\n", "options": {} }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ 944, -592 ], "id": "6814ae29-b879-4e43-a826-e8907d30f855", "name": "Inform applicant about their application status", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "content": "# Application intake", "height": 320, "width": 384 }, "type": "n8n-nodes-base.stickyNote", "position": [ -1552, -752 ], "typeVersion": 1, "id": "ba308d20-aec7-490a-875e-8f468dfad2e1", "name": "Sticky Note" }, { "parameters": { "content": "# Validate applicant's email\n", "height": 560, "width": 432, "color": 4 }, "type": "n8n-nodes-base.stickyNote", "position": [ -1152, -928 ], "typeVersion": 1, "id": "9d66f251-cbc9-4ec4-a26b-236b772da295", "name": "Sticky Note1" }, { "parameters": { "content": "# Checks database if applicant already exists\n", "height": 544, "width": 496, "color": 6 }, "type": "n8n-nodes-base.stickyNote", "position": [ -704, -912 ], "typeVersion": 1, "id": "b56dd2de-02bd-4c78-9900-7bd335ff8293", "name": "Sticky Note2" }, { "parameters": { "content": "# Creates a new record if applicant doesn't exist\n", "height": 576, "width": 624, "color": 3 }, "type": "n8n-nodes-base.stickyNote", "position": [ -192, -944 ], "typeVersion": 1, "id": "460d7c59-acee-4346-9ab8-2779f6ebe2f4", "name": "Sticky Note3" }, { "parameters": { "content": "# Upload resume and update database", "height": 352, "width": 432, "color": 2 }, "type": "n8n-nodes-base.stickyNote", "position": [ 448, -848 ], "typeVersion": 1, "id": "06654b3c-e4b0-4a31-bc14-22e32186ba92", "name": "Sticky Note4" }, { "parameters": { "content": "# Notify recruiter and applicant\n", "height": 560, "width": 368, "color": 7 }, "type": "n8n-nodes-base.stickyNote", "position": [ 896, -944 ], "typeVersion": 1, "id": "9e31fb23-afc7-455e-bbc7-f0b568625f22", "name": "Sticky Note5" }, { "parameters": { "sendTo": "={{ $json['Candidate email'] }}", "subject": "Congratulations!", "message": "=\n\n\n \n \n Interview Invitation\n\n\n \n \n \n \n
\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n
\n

\n Dear {{ $('Edit Fields1').item.json['candidate name'] }},\n

\n \n

\n We're thrilled to inform you that you've successfully passed the initial screening stage! \ud83d\ude80\n

\n \n

\n We were impressed by your application and would love to learn more about you. We've scheduled an interview to discuss your experience and explore how you might contribute to our team.\n

\n \n \n \n \n \n \n
\n

\ud83d\udcc5 Interview Details

\n \n \n \n \n \n \n \n \n \n \n \n \n \n \n \n
\n \ud83d\udcc6 Date:\n \n {{ $now.setZone('Africa/Lagos').toFormat('EEEE, MMMM dd, yyyy') }}\n
\n \ud83d\udd50 Time:\n \n {{ $json['Time zone'] }} \n
\n \ud83d\udcbb Format:\n \n Virtual (Google Meet)\n
\n
\n \n \n \n \n \n \n
\n \n \ud83c\udfa5 Join Interview\n \n
\n \n \n
\n

\ud83d\udca1 Preparation Tips

\n
    \n
  • Test your camera and microphone beforehand
    • \n
  • Ensure you have a stable internet connection
    • \n
  • Find a quiet, well-lit space for the interview
    • \n
  • Have a copy of your resume handy for reference
    • \n
  • Prepare questions about the role and our company
    • \n
\n
\n \n \n

\n Meeting ID: {{ $('Edit Fields1').item.json['Meeting ID'] }}\n

\n \n

\n If you need to reschedule or have any questions, please don't hesitate to reach out to us at least 24 hours before the scheduled time.\n

\n \n

\n We're looking forward to speaking with you!\n

\n \n

\n Best regards,
\n The Recruitment Team\n

\n
\n

\n This is an automated message. Please do not reply to this email.\n

\n

\n \u00a9 2026 Your Company Name. All rights reserved.\n

\n
\n
\n\n", "options": {} }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ -544, -240 ], "id": "c31ed79c-8112-4fc2-b3ba-3467458901ab", "name": "Notify applicant", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "operation": "update", "base": { "__rl": true, "value": "app7QktZguHXRKISz", "mode": "list", "cachedResultName": "Candidates", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "table": { "__rl": true, "value": "tblRiCTtVK5tAeeft", "mode": "list", "cachedResultName": "Table 1", "cachedResultUrl": "https://airtable.com/YOUR_APP_ID" }, "columns": { "mappingMode": "defineBelow", "value": { "Interview Scheduled": true, "id": "={{ $('Routes rejected/interview candidates').item.json.id }}" }, "matchingColumns": [ "id" ], "schema": [ { "id": "id", "displayName": "id", "required": false, "defaultMatch": true, "display": true, "type": "string", "readOnly": true, "removed": false }, { "id": "First Name", "displayName": "First Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Last Name", "displayName": "Last Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Full Name", "displayName": "Full Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": true, "removed": true }, { "id": "Phone Number", "displayName": "Phone Number", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Email", "displayName": "Email", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Role Applied for", "displayName": "Role Applied for", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Resume URL", "displayName": "Resume URL", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Application Status", "displayName": "Application Status", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "pending", "value": "pending" }, { "name": "completed", "value": "completed" }, { "name": "", "value": "" } ], "readOnly": false, "removed": true }, { "id": "Stage", "displayName": "Stage", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "New", "value": "New" }, { "name": "Screen", "value": "Screen" }, { "name": "Interview", "value": "Interview" }, { "name": "Offer", "value": "Offer" }, { "name": "Hired", "value": "Hired" }, { "name": "Rejected", "value": "Rejected" } ], "readOnly": false, "removed": true }, { "id": "Interview start", "displayName": "Interview start", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "dateTime", "readOnly": false, "removed": true }, { "id": "Interview end", "displayName": "Interview end", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "dateTime", "readOnly": false, "removed": true }, { "id": "Recruiter Name", "displayName": "Recruiter Name", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Recruiter Email", "displayName": "Recruiter Email", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true }, { "id": "Interview Scheduled", "displayName": "Interview Scheduled", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "boolean", "readOnly": false, "removed": false }, { "id": "Rejection reason", "displayName": "Rejection reason", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "options", "options": [ { "name": "Not enough experience", "value": "Not enough experience" }, { "name": "Skills mismatch", "value": "Skills mismatch" }, { "name": "Role filled", "value": "Role filled" }, { "name": "Location/timezone mismatch", "value": "Location/timezone mismatch" }, { "name": "Compensation mismatch", "value": "Compensation mismatch" }, { "name": "Other", "value": "Other" } ], "readOnly": false, "removed": true }, { "id": "Rejection note (optional)", "displayName": "Rejection note (optional)", "required": false, "defaultMatch": false, "canBeUsedToMatch": true, "display": true, "type": "string", "readOnly": false, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.airtable", "typeVersion": 2.1, "position": [ -256, -240 ], "id": "5f630820-e2ea-4246-ae50-ea074280f39b", "name": "Update record", "credentials": { "airtableTokenApi": { "name": "" } } }, { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "authentication": "airtableTokenApi", "baseId": { "__rl": true, "value": "app7QktZguHXRKISz", "mode": "id" }, "tableId": { "__rl": true, "value": "tblRiCTtVK5tAeeft", "mode": "id" }, "triggerField": "Stage", "additionalFields": {} }, "type": "n8n-nodes-base.airtableTrigger", "typeVersion": 1, "position": [ -1520, 112 ], "id": "c08e71b4-edb8-403c-9f65-08a8d9820947", "name": "Listens for when status changes", "credentials": { "airtableTokenApi": { "name": "" } } }, { "parameters": { "content": "# Schedule invite for interview", "height": 288, "width": 1520, "color": 2 }, "type": "n8n-nodes-base.stickyNote", "position": [ -1104, -336 ], "typeVersion": 1, "id": "cc1e0d00-0c09-4d78-86c6-d6a8944b38b2", "name": "Sticky Note9" }, { "parameters": { "content": "# Workflow 1\n", "height": 576, "width": 512, "color": 2 }, "type": "n8n-nodes-base.stickyNote", "position": [ -2160, -928 ], "typeVersion": 1, "id": "4fc0e9da-f8ea-4dde-82c2-b42a86476016", "name": "Sticky Note6" }, { "parameters": { "content": "# Qualifies applicants\n", "height": 368, "width": 512, "color": 5 }, "type": "n8n-nodes-base.stickyNote", "position": [ -1584, -32 ], "typeVersion": 1, "id": "b469553a-ff22-4134-9eea-a21d88556e5e", "name": "Sticky Note7" }, { "parameters": { "content": "# Workflow 2\n", "height": 592, "width": 512, "color": 7 }, "type": "n8n-nodes-base.stickyNote", "position": [ -2160, -224 ], "typeVersion": 1, "id": "7d876325-6093-4ea9-831b-ab68b2390d29", "name": "Sticky Note8" }, { "parameters": { "calendar": { "__rl": true, "mode": "id", "value": "applicant@example.com", "__regex": "(^[a-zA-Z0-9.!#$%&\u2019*+/=?^_`{|}~-]+@[a-zA-Z0-9-]+(?:\\.[a-zA-Z0-9-]+)*)" }, "start": "={{ $json.fields['Interview start'] }}", "end": "={{ $json.fields['Interview end'] }}", "additionalFields": { "attendees": [ "={{ $json.fields.Email }}", "={{ $json.fields['Recruiter Email'] }}" ], "conferenceDataUi": { "conferenceDataValues": { "conferenceSolution": "hangoutsMeet" } }, "summary": "=Interview: {{ $json.fields['Full Name'] }} | {{ $json.fields['Role Applied for'] }} role" } }, "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.3, "position": [ -1024, -240 ], "id": "4c0fc8d6-5fa4-45bb-a42d-5b3f232e3823", "name": "Create an event", "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "parameters": { "assignments": { "assignments": [ { "id": "687d7dff-21bb-4e1c-aeb9-77f8e07eb50e", "name": "Meeting ID", "value": "={{ $json.id }}", "type": "string" }, { "id": "35d32735-cdbd-472e-a1b0-7725e1a6b8fb", "name": "Candidate email", "value": "={{ $json.attendees[0].email }}", "type": "string" }, { "id": "4c235fc2-4ba4-452c-8626-5ebfd826ec8e", "name": "start.dateTime", "value": "={{ $json.start.dateTime }}", "type": "string" }, { "id": "0f858b17-dda6-4570-ab04-d627fcc1c0e0", "name": "Time zone", "value": "={{ $json.start.timeZone }}", "type": "string" }, { "id": "f2115257-7836-4107-b796-f2884fc60ac7", "name": "Meeting link", "value": "={{ $json.hangoutLink }}", "type": "string" }, { "id": "43afce41-5bc7-478c-9687-7793774a5486", "name": "candidate name", "value": "={{ $('Routes rejected/interview candidates').item.json.fields['Full Name'] }}", "type": "string" } ] }, "options": {} }, "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ -816, -240 ], "id": "a5b24250-bb2a-49e9-a552-37ec3409a9f5", "name": "Edit Fields1" }, { "parameters": {}, "type": "n8n-nodes-base.noOp", "typeVersion": 1, "position": [ 224, -256 ], "id": "7ad4c1ea-d7bd-4a85-ab2f-d60d17450382", "name": "No Operation, do nothing1" }, { "parameters": { "mode": "runOnceForEachItem", "jsCode": "const fields = $json.fields || {};\n\n// Match your exact Airtable field names (case + spacing matters)\nconst reason = (fields[\"Rejection reason\"] || \"\").toString().trim();\nconst firstName = (fields[\"First Name\"] || \"\").toString().trim();\nconst note = (fields[\"Rejection note\"] || \"\").toString().trim(); // only if you create this field\n\nconst reasonMap = {\n \"Not enough experience\": \"We\u2019re moving forward with candidates whose experience is a closer match for the role right now.\",\n \"Skills mismatch\": \"We\u2019re moving forward with candidates whose skill set matches the role more closely.\",\n \"Role filled\": \"We\u2019ve filled the position at this time.\",\n \"Location/timezone mismatch\": \"We\u2019re focusing on candidates in a different location or time zone for this role.\",\n \"Compensation mismatch\": \"We\u2019re moving forward with candidates whose compensation expectations align more closely with the role.\",\n \"Incomplete application\": \"We weren\u2019t able to review your application fully because some required information was missing.\",\n \"Other\": \"We\u2019ve decided to move forward with other candidates at this time.\",\n};\n\nconst rejectionSentence =\n reasonMap[reason] || \"We\u2019ve decided to move forward with other candidates at this time.\";\n\nconst noteLine = note ? `Additional context: ${note}` : \"\";\nconst greetingName = firstName || \"there\";\n\nreturn {\n json: {\n ...$json,\n rejection_reason_raw: reason,\n rejection_sentence: rejectionSentence,\n rejection_note_line: noteLine,\n rejection_greeting_name: greetingName,\n },\n};\n\n" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ -1008, 416 ], "id": "20ff9578-875b-4e7b-b32c-61ea8f38c656", "name": "Map rejection reason to template" }, { "parameters": { "sendTo": "={{ $json.fields.Email }}", "subject": "=Your pplicaton update for the {{ $json.fields['Role Applied for'] }} role", "message": "=\n\n\n \n \n \n \n \n
\n \n \n \n \n \n \n\n \n \n \n \n\n \n \n \n \n\n
\n \n
\n
\n

Hi {{ $json.fields['Full Name'] }},

\n\n

\n Thanks for taking the time to apply. We\u2019ve reviewed your application, and we won\u2019t be moving forward at this time.\n

\n\n

\n {{ $json.rejection_sentence }}\n

\n\n \n

\n {{ $json.rejection_note_line }}\n

\n\n

\n We appreciate your interest, and we wish you the best with your next steps.\n

\n\n

Regards,

\n

\n The Recruiting Team\n

\n
\n
\n
\n
\n This email relates to your application for {{ $json.fields[\"Role Applied for\"] }}.\n
\n
\n
\n\n \n \n \n
\n\n
\n \n\n", "options": {} }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ -800, 416 ], "id": "6064aff7-8ea5-44c9-98b1-fcccb3e8d6de", "name": "Send a message", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "b2dc9973-4cdd-4e48-a974-91f9ff1aa0ab", "leftValue": "={{ $json.fields['Interview Scheduled'] }}", "rightValue": true, "operator": { "type": "boolean", "operation": "equals" } } ], "combinator": "and" }, "options": {} }, "type": "n8n-nodes-base.if", "typeVersion": 2.3, "position": [ -48, -240 ], "id": "10f0216a-72f0-454f-b099-61b9b5c68dbc", "name": "If email has been scheduled" }, { "parameters": { "rules": { "values": [ { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "leftValue": "={{ $json.fields.Stage }}", "rightValue": "Interview", "operator": { "type": "string", "operation": "equals" }, "id": "79b060c3-a97a-40b2-90c7-279cc1d6db71" } ], "combinator": "and" }, "renameOutput": true, "outputKey": "Interview" }, { "conditions": { "options": { "caseSensitive": true, "leftValue": "", "typeValidation": "strict", "version": 3 }, "conditions": [ { "id": "8a27a697-ed38-479a-ab24-0b8438579708", "leftValue": "={{ $json.fields.Stage }}", "rightValue": "Rejected", "operator": { "type": "string", "operation": "equals" } } ], "combinator": "and" }, "renameOutput": true, "outputKey": "Rejected" } ] }, "options": {} }, "type": "n8n-nodes-base.switch", "typeVersion": 3.4, "position": [ -1328, 112 ], "id": "50914210-b693-4942-a229-35bc76baca1c", "name": "Routes rejected/interview candidates" }, { "parameters": { "content": "# Send rejection mail\n", "height": 256, "width": 720, "color": 6 }, "type": "n8n-nodes-base.stickyNote", "position": [ -1056, 336 ], "typeVersion": 1, "id": "4276576e-5dcd-4d1a-b6df-6936135d1880", "name": "Sticky Note10" } ], "connections": { "Typeform Trigger": { "main": [ [ { "node": "Edit Fields", "type": "main", "index": 0 } ] ] }, "Search records": { "main": [ [ { "node": "Does candidate already exists? (by email)", "type": "main", "index": 0 } ] ] }, "Does candidate already exists? (by email)": { "main": [ [ { "node": "Standardize candidate record id", "type": "main", "index": 0 } ], [ { "node": "Create a record", "type": "main", "index": 0 } ] ] }, "Edit Fields": { "main": [ [ { "node": "Email deliverability/quality enrichment", "type": "main", "index": 0 } ] ] }, "Create a record": { "main": [ [ { "node": "Standardize candidate record id1", "type": "main", "index": 0 } ] ] }, "Download resume": { "main": [ [ { "node": "Upload resume", "type": "main", "index": 0 } ] ] }, "Standardize candidate record id": { "main": [ [ { "node": "Download resume", "type": "main", "index": 0 } ] ] }, "Standardize candidate record id1": { "main": [ [ { "node": "Download resume", "type": "main", "index": 0 } ] ] }, "Upload resume": { "main": [ [ { "node": "Update record status and resume", "type": "main", "index": 0 } ] ] }, "Email deliverability/quality enrichment": { "main": [ [ { "node": "Is email valid?", "type": "main", "index": 0 } ] ] }, "Is email valid?": { "main": [ [ { "node": "Search records", "type": "main", "index": 0 } ], [ { "node": "No Operation, do nothing", "type": "main", "index": 0 } ] ] }, "Update record status and resume": { "main": [ [ { "node": "Notify recruiter", "type": "main", "index": 0 }, { "node": "Inform applicant about their application status", "type": "main", "index": 0 } ] ] }, "Notify applicant": { "main": [ [ { "node": "Update record", "type": "main", "index": 0 } ] ] }, "Listens for when status changes": { "main": [ [ { "node": "Routes rejected/interview candidates", "type": "main", "index": 0 } ] ] }, "Create an event": { "main": [ [ { "node": "Edit Fields1", "type": "main", "index": 0 } ] ] }, "Edit Fields1": { "main": [ [ { "node": "Notify applicant", "type": "main", "index": 0 } ] ] }, "Update record": { "main": [ [ { "node": "If email has been scheduled", "type": "main", "index": 0 } ] ] }, "Map rejection reason to template": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "If email has been scheduled": { "main": [ [ { "node": "No Operation, do nothing1", "type": "main", "index": 0 } ] ] }, "Routes rejected/interview candidates": { "main": [ [ { "node": "Create an event", "type": "main", "index": 0 } ], [ { "node": "Map rejection reason to template", "type": "main", "index": 0 } ] ] } }, "active": true, "settings": { "executionOrder": "v1", "availableInMCP": false }, "versionId": "YOUR_VERSION_ID", "meta": { "templateCredsSetupCompleted": true }, "id": "YOUR_AIRTABLE_RECORD_ID", "tags": [] }