{ "id": "eZ0ezrp3Vf0EDjgM", "meta": { "templateCredsSetupCompleted": true }, "name": "HR Job Posting and Evaluation with AI", "tags": [], "nodes": [ { "id": "b56ab22b-b3e6-4985-8ea0-de8f0bd01523", "name": "On form submission", "type": "n8n-nodes-base.formTrigger", "position": [ 576, -80 ], "parameters": { "options": { "path": "automation-specialist-application", "ignoreBots": false, "buttonLabel": "Submit", "appendAttribution": false, "useWorkflowTimezone": true }, "formTitle": "Job Application", "formFields": { "values": [ { "fieldLabel": "First Name", "requiredField": true }, { "fieldLabel": "Last Name", "requiredField": true }, { "fieldType": "email", "fieldLabel": "Email", "requiredField": true }, { "fieldType": "number", "fieldLabel": "Phone", "requiredField": true }, { "fieldType": "number", "fieldLabel": "Years of experience", "requiredField": true }, { "fieldType": "file", "fieldLabel": "Upload your CV", "requiredField": true, "acceptFileTypes": ".pdf" } ] }, "formDescription": "=Fill this for to apply for the role Automation Specialist:\n\nLocation: Remote\nExperience: Minimum 3 years\nEmployment Type: Full-time\n\nJob Description:\nWe are seeking a highly skilled Automation Specialist with at least 3 years of experience in designing and implementing workflow automation solutions. The ideal candidate will have expertise in tools such as n8n, Zapier, Make.com, or similar platforms, and a strong background in integrating APIs, streamlining processes, and enhancing operational efficiency.\n\nKey Responsibilities:\n\n Develop and implement automated workflows to optimize business processes.\n Integrate third-party APIs and systems to create seamless data flow.\n Analyze, debug, and improve existing automation setups.\n Collaborate with cross-functional teams to identify automation opportunities.\n Monitor and maintain automation systems to ensure reliability.\n\nRequired Skills & Qualifications:\n\n Proven 3+ years of experience in workflow automation and integration.\n Proficiency with tools like n8n, Zapier, or Make.com.\n Strong understanding of APIs, webhooks, and data transformation.\n Familiarity with scripting languages (e.g., JavaScript or Python).\n Excellent problem-solving and communication skills.\n\nPreferred Qualifications:\n\n Experience with database management and cloud services.\n Background in business process analysis or RPA tools.\n\nWhy Join Us?\n\n Opportunity to work on cutting-edge automation projects.\n Supportive and collaborative team environment.\n Competitive salary and benefits package." }, "typeVersion": 2.2 }, { "id": "6fa46a66-128e-48dc-b3ab-f5830f319a08", "name": "Airtable", "type": "n8n-nodes-base.airtable", "position": [ 1216, -80 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "Name": "={{ $json.Name }}", "Phone": "={{ $json.Phone }}", "CV Link": "={{ $json[\"CV link\"] }}", "Applying for": "=[\"Automation Specialist\"]", "Email address": "={{ $json.email }}" }, "schema": [ { "id": "Name", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email address", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Email address", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Stage", "type": "options", "display": true, "options": [ { "name": "No hire", "value": "No hire" }, { "name": "Interviewing", "value": "Interviewing" }, { "name": "Decision needed", "value": "Decision needed" }, { "name": "Hire", "value": "Hire" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Stage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Applying for", "type": "array", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Applying for", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Link", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "CV Link", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JD CV score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "JD CV score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview", "type": 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"id": "Phone interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [] }, "options": { "typecast": true }, "operation": "create" }, "typeVersion": 2.1 }, { "id": "b00fe2e1-7b28-417b-bec0-5551d7ceda68", "name": "Upload CV to google drive", "type": "n8n-nodes-base.googleDrive", "position": [ 800, -80 ], "parameters": { "name": "=CV", "driveId": { "__rl": true, "mode": "list", "value": "My Drive" }, "options": {}, "folderId": { "__rl": true, "mode": "list", "value": "1u_YBpqSU5TjNsu72sQKFMIesb62JKHXz", "cachedResultUrl": "https://drive.google.com/drive/folders/1u_YBpqSU5TjNsu72sQKFMIesb62JKHXz", "cachedResultName": "HR Test" }, "inputDataFieldName": "CV" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "c2385a19-89dc-4148-8120-950d38f1363b", "name": "applicant details", "type": "n8n-nodes-base.set", "position": [ 1024, -80 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "bffff778-859a-4bb8-b973-39237ce7486e", "name": "Name", "type": "string", "value": "={{ $('On form submission').item.json['First Name'] + \" \" + $('On form submission').item.json['Last Name'] }}" }, { "id": "cd6e7372-c65f-4e6f-9612-6ea513bb8e15", "name": "Phone", "type": "number", "value": "={{ $('On form submission').item.json.Phone }}" }, { "id": "eb19138e-7ff3-4f0c-ad95-ac33f8835717", "name": "email", "type": "string", "value": "={{ $('On form submission').item.json.Email }}" }, { "id": "25172db9-91fb-45da-b036-ee9aea1e8b09", "name": "Experience", "type": "number", "value": "={{ $('On form submission').item.json[\"Years of experience\"] }}" }, { "id": "64393285-3770-47e0-bbbb-3c5d5e14f1f4", "name": "Applied On", "type": "string", "value": "={{ $('On form submission').item.json.submittedAt }}" }, { "id": "dc052fd6-f57d-4da1-9976-67fcd9496e58", "name": "CV link", "type": "string", "value": "={{ $json.webViewLink }}" } ] } }, "typeVersion": 3.4 }, { "id": "e2cae1ab-4929-4e49-89c0-06a68988a1a1", "name": "download CV", "type": "n8n-nodes-base.googleDrive", "position": [ 1424, -80 ], "parameters": { "fileId": { "__rl": true, "mode": "url", "value": "={{ $json.fields[\"CV Link\"] }}" }, "options": {}, "operation": "download" }, "credentials": { "googleDriveOAuth2Api": { "name": "" } }, "typeVersion": 3 }, { "id": "af174dc9-47cd-4a2a-bf13-842e823038b6", "name": "Extract from File", "type": "n8n-nodes-base.extractFromFile", "position": [ 1632, -80 ], "parameters": { "options": {}, "operation": "pdf" }, "typeVersion": 1 }, { "id": "38d3a327-f971-4e37-8c9c-2704f6864ee5", "name": "AI Agent", "type": "@n8n/n8n-nodes-langchain.agent", "position": [ 1856, -80 ], "parameters": { "text": "=Compare the following job description and resume. Assign a qualification score between 0 and 1, where 1 indicates the best match. Provide only the score and the reason for the score in less than 20 words.\nJob Description: Use Airtable tool to get the job description\nResume: \n{{ $json.text }}", "options": {}, "promptType": "define", "hasOutputParser": true }, "typeVersion": 1.7 }, { "id": "84e9a99c-4efa-4925-9616-a324b772326b", "name": "OpenAI Chat Model", "type": "@n8n/n8n-nodes-langchain.lmChatOpenAi", "position": [ 1776, 128 ], "parameters": { "options": {} }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1 }, { "id": "5542826f-1706-4138-b377-8e2647415cdc", "name": "Airtable1", "type": "n8n-nodes-base.airtableTool", "position": [ 1984, 128 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tbljhmLdPULqSya0d", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tbljhmLdPULqSya0d", "cachedResultName": "Positions" }, "options": {}, "operation": "search", "filterByFormula": "Name" }, "typeVersion": 2.1 }, { "id": "9ec6029f-42c9-4457-8128-163da8bdac37", "name": "Structured Output Parser", "type": "@n8n/n8n-nodes-langchain.outputParserStructured", "position": [ 2096, 128 ], "parameters": { "jsonSchemaExample": "{\n \"score\": 0.8,\n \"reason\": \"Does not meet required number of experience in years\"\n}" }, "typeVersion": 1.2 }, { "id": "efb142b4-0585-4847-a216-c0e08578c2d0", "name": "shortlisted?", "type": "n8n-nodes-base.if", "position": [ 2240, -80 ], "parameters": { "options": {}, "conditions": { "options": { "version": 2, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "7b4950b2-d218-4911-89cd-22a60b7465d8", "operator": { "type": "number", "operation": "gte" }, "leftValue": "={{ $json.output.score }}", "rightValue": 0.7 } ] } }, "typeVersion": 2.2 }, { "id": "f225de80-dae1-4e5f-aac7-8875ac95e6c5", "name": "Rejected", "type": "n8n-nodes-base.airtable", "position": [ 2512, 64 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "id": "={{ $('Airtable').item.json.id }}", "Stage": "No hire", "JD CV score": "={{ $json.output.score }}", "CV Score Notes": "={{ $json.output.reason }}" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email address", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email address", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Stage", "type": "options", "display": true, "options": [ { "name": "No hire", "value": "No hire" }, { "name": "Interviewing", "value": "Interviewing" }, { "name": "Decision needed", "value": "Decision needed" }, { "name": "Hire", "value": "Hire" } ], "removed": false, "readOnly": false, "required": false, "displayName": "Stage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Applying for", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Applying for", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Link", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Link", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JD CV score", "type": "number", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "JD CV score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Score Notes", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "CV Score Notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview", "defaultMatch": 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"displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ] }, "options": {}, "operation": "update" }, "typeVersion": 2.1 }, { "id": "6f3adb78-a539-48ea-9cdf-e75f7a8624b5", "name": "Potential Hire", "type": "n8n-nodes-base.airtable", "position": [ 2512, -144 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "id": "={{ $('Airtable').item.json.id }}", 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\u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ] }, "options": {}, "operation": "update" }, "typeVersion": 2.1 }, { "id": "7578ea74-7221-44a8-a472-2a07f9c8522c", "name": "Airtable2", "type": "n8n-nodes-base.airtableTool", "position": [ 2832, 96 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tbljhmLdPULqSya0d", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tbljhmLdPULqSya0d", "cachedResultName": "Positions" }, "options": {}, "operation": "search" }, "typeVersion": 2.1 }, { "id": "3a391313-f768-45dd-ad51-291278c43397", "name": "generate questionnaires", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 2736, -144 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o-mini", "cachedResultName": "GPT-4O-MINI" }, "options": {}, "messages": { "values": [ { "content": "=Given the following job description and candidate CV, create 5 insightful interview questions to gather more information about the candidate's suitability for the role. The questions should focus on:\n\n Specific projects the candidate has worked on.\n Key responsibilities and achievements in their previous roles.\n Skills relevant to the job description.\n Problem-solving abilities and how they handled challenges.\n Alignment with the company\u2019s goals and values.\n\nProvide the questions in a clear, concise format.\n\nJob Description:\nUse the airtable tool to get the job description\n\nCandidate CV:\n{{ $('Extract from File').item.json.text }}" } ] }, "jsonOutput": true }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.7 }, { "id": "391844af-5a23-4ce6-adc8-9b485a0ce56b", "name": "questionnaires", "type": "n8n-nodes-base.form", "position": [ 3104, -144 ], "parameters": { "options": { "formTitle": "Questionnaires", "buttonLabel": "Submit", "formDescription": "Kindly fill in the following questions to proceed." }, "formFields": { "values": [ { "fieldLabel": "={{ $json.message.content.interview_questions[0].question }}", "requiredField": true }, { "fieldLabel": "={{ $json.message.content.interview_questions[1].question }}", "requiredField": true }, { "fieldLabel": "={{ $json.message.content.interview_questions[2].question }}", "requiredField": true }, { "fieldLabel": "={{ $json.message.content.interview_questions[3].question }}", "requiredField": true }, { "fieldLabel": "={{ $json.message.content.interview_questions[4].question }}", "requiredField": true } ] } }, "typeVersion": 1 }, { "id": "3a01df2f-6ff4-4831-acb9-c7623839d0dd", "name": "update questionnaires", "type": "n8n-nodes-base.airtable", "position": [ 3312, -144 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "id": "={{ $('Airtable').item.json.id }}", "Questonnaires and responses": "={{ $('generate questionnaires').item.json.message.content.interview_questions[0].question }}: {{ $json['Can you describe one of the most complex automation projects you worked on, particularly detailing your role and the technologies you used?'] }}\n\n\n{{ $('generate questionnaires').item.json.message.content.interview_questions[1].question }}: {{ $json['What specific achievements in your previous roles do you believe demonstrate your ability to meet the responsibilities listed in the Automation Specialist position?'] }}\n\n\n{{ $('generate questionnaires').item.json.message.content.interview_questions[2].question }}: {{ $json['Given your experience with automation tools like n8n and APIs, can you provide an example of how you\\'ve successfully integrated different systems to improve operational efficiency?'] }}\n\n\n{{ $('generate questionnaires').item.json.message.content.interview_questions[3].question }}: {{ $json['Describe a challenging situation you faced during a project, how you approached the problem, and what the outcome was.'] }}\n\n\n{{ $('generate questionnaires').item.json.message.content.interview_questions[4].question }}: {{ $json['How do your values and career goals align with our company\\'s mission to optimize and enhance automation solutions?'] }}\n\n" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email address", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email address", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Stage", "type": "options", "display": true, "options": [ { "name": "No hire", "value": "No hire" }, { "name": "Interviewing", "value": "Interviewing" }, { "name": "Decision needed", "value": "Decision needed" }, { "name": "Hire", "value": "Hire" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Stage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Applying for", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Applying for", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Link", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Link", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JD CV score", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "JD CV score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Score Notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Score Notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Questonnaires and responses", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Questonnaires and responses", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ] }, "options": {}, "operation": "update" }, "typeVersion": 2.1 }, { "id": "98c3a98e-06e6-43fa-993f-42edab32ab79", "name": "job_posting", "type": "n8n-nodes-base.airtableTool", "position": [ 3584, 96 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tbljhmLdPULqSya0d", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tbljhmLdPULqSya0d", "cachedResultName": "Positions" }, "options": {}, "operation": "search" }, "typeVersion": 2.1 }, { "id": "c8f98bf5-a136-4f94-9ab9-362e2d2cc113", "name": "candidate_insights", "type": "n8n-nodes-base.airtableTool", "position": [ 3696, 96 ], "parameters": { "id": "={{ $('update questionnaires').item.json.id }}", "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "options": {} }, "typeVersion": 2.1 }, { "id": "0f9fc99f-8638-48ce-bd40-c8928d558943", "name": "Personalize email", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 3536, -144 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o", "cachedResultName": "GPT-4O" }, "options": {}, "messages": { "values": [ { "content": "=Craft a personalized email to the interviewee, expressing interest in continuing the conversation over a phone call. The email should mention strengths or achievements from their CV or questionnaire responses, and include a polite request to have the phone conversation. Ensure the tone is professional and warm.\n\nProvide an output of \nTo:\nSubject:\nEmail Content:\n\nInputs:\n\n The candidate's CV.\n The job description.\n The candidate's questionnaire responses stored in Airtable.\n\n\nExample email:\nDear [Candidate's Name],\n\nThank you for submitting your application and responses to the questionnaire for the [Job Title] position. We were impressed by [specific strength or achievement from their CV or questionnaire, e.g., \"your experience in automating workflows using n8n, which aligns closely with our goals\"].\n\nWe\u2019d love to continue the conversation to discuss your experience further. \n\nLooking forward to speaking with you soon.\n\n\n\nNOTE: \nSign off the email with\n\nRegards,\nFrancis" } ] }, "jsonOutput": true }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.7 }, { "id": "26f12cc4-5bce-4c41-aded-3caf9dc8f916", "name": "Edit Fields", "type": "n8n-nodes-base.set", "position": [ 3904, -144 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "b3d6e85e-c478-452d-aafc-c325dfbe2c9b", "name": "To", "type": "string", "value": "={{ $json.message.content.To }}" }, { "id": "f24eb1d5-fa61-48ce-8685-a0b2022bf576", "name": "Subject", "type": "string", "value": "={{ $json.message.content.Subject }}" }, { "id": "25de1423-b66a-4389-906f-8b0c9c1d3826", "name": "Email Content", "type": "string", "value": "={{ $json.message.content['Email Content'] }}" } ] } }, "typeVersion": 3.4 }, { "id": "ecbfeaa0-21ec-47c4-b45e-06d6c838135b", "name": "Book Meeting", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 4336, -144 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o", "cachedResultName": "GPT-4O" }, "options": {}, "messages": { "values": [ { "content": "=Check the interviewer's calendar for available 30-minute time slots within working hours (8 AM - 5 PM) the next day. Schedule the meeting and confirm the time with the candidate. Ensure that the meeting time is aligned with the candidate's and interviewer's availability.\n\nInputs:\n\n The interviewer's calendar for scheduling.\n Today's date: {{ $today }}\n\nUse the calendar tool to book the meeting\n\n\nGive back the follwoing information:\nStart time:\nEnd time:" } ] }, "jsonOutput": true }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.7 }, { "id": "d0822416-0030-45f2-9340-498984de996f", "name": "Google Calendar", "type": "n8n-nodes-base.googleCalendarTool", "position": [ 4432, 80 ], "parameters": { "end": "={{ $fromAI(\"end_time\", \"The end time for the meeting\", \"string\", \"2025-01-01T09:00:00Z\") }}", "start": "={{ $fromAI(\"start_time\", \"The start time for the meeting\", \"string\", \"2025-01-01T09:00:00Z\") }}\n", "calendar": { "__rl": true, "mode": "list", "value": "gaturanjenga@gmail.com", "cachedResultName": "gaturanjenga@gmail.com" }, "additionalFields": { "location": "=Online" } }, "typeVersion": 1.2 }, { "id": "ea66aa5b-a8b7-4b77-bfd1-b6b153bd4d8d", "name": "update phone meeting time", "type": "n8n-nodes-base.airtable", "position": [ 4720, -144 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "id": "={{ $('update questionnaires').item.json.id }}", "Phone interview": "={{ $json.message.content['Start time'] }}" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email address", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email address", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Stage", "type": "options", "display": true, "options": [ { "name": "No hire", "value": "No hire" }, { "name": "Interviewing", "value": "Interviewing" }, { "name": "Decision needed", "value": "Decision needed" }, { "name": "Hire", "value": "Hire" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Stage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Applying for", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Applying for", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Link", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Link", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JD CV score", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "JD CV score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Score Notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Score Notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Questonnaires and responses", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Questonnaires and responses", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview", "type": "dateTime", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Phone interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ] }, "options": {}, "operation": "update" }, "typeVersion": 2.1 }, { "id": "d64f1abc-09fc-41ce-834a-22ea5908c5e1", "name": "Screening Questions", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 4944, -144 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "gpt-4o", "cachedResultName": "GPT-4O" }, "options": {}, "messages": { "values": [ { "content": "=Given the job description, along with the candidate's CV and their responses to the questionnaires, generate a list of screening questions that will help gauge the candidate's suitability for the role. The questions should focus on understanding the candidate\u2019s relevant experience, skills, and cultural fit. The questions should take into account both the job description and the candidate's background and responses. Provide a minimum of 5 questions.\n\nUse the tools to get the job description and the applicant's responses to the questionnaires.\n\nApplicant's CV:\n{{ $('Extract from File').item.json.text }}\n\n\nGive the output as various sentences as a paragraph with every new question in a new line:\nScreening Questions:" } ] }, "jsonOutput": true }, "credentials": { "openAiApi": { "name": "" } }, "typeVersion": 1.7 }, { "id": "87357968-5e1b-420f-b305-12af14fa1e9e", "name": "job_posting1", "type": "n8n-nodes-base.airtableTool", "position": [ 4960, 80 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tbljhmLdPULqSya0d", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tbljhmLdPULqSya0d", "cachedResultName": "Positions" }, "options": {}, "operation": "search" }, "typeVersion": 2.1 }, { "id": "c8dc61ff-abbc-4991-bd66-fbcbd081f1cc", "name": "candidate_insights1", "type": "n8n-nodes-base.airtableTool", "position": [ 5152, 80 ], "parameters": { "id": "={{ $('update questionnaires').item.json.id }}", "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "options": {} }, "typeVersion": 2.1 }, { "id": "644bbc21-82fd-412b-8226-b4f4b3c6fea1", "name": "screening questions", "type": "n8n-nodes-base.airtable", "position": [ 5520, -144 ], "parameters": { "base": { "__rl": true, "mode": "list", "value": "appublMkWVQfHkZ09", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09", "cachedResultName": "Simple applicant tracker" }, "table": { "__rl": true, "mode": "list", "value": "tblllvQaRTSnEr17a", "cachedResultUrl": "https://airtable.com/appublMkWVQfHkZ09/tblllvQaRTSnEr17a", "cachedResultName": "Applicants" }, "columns": { "value": { "id": "={{ $('update phone meeting time').item.json.id }}", "Phne interview screening questions": "={{ $json['Screening Questions'] }}" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email address", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email address", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Stage", "type": "options", "display": true, "options": [ { "name": "No hire", "value": "No hire" }, { "name": "Interviewing", "value": "Interviewing" }, { "name": "Decision needed", "value": "Decision needed" }, { "name": "Hire", "value": "Hire" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Stage", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Applying for", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Applying for", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Link", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Link", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "JD CV score", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "JD CV score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "CV Score Notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "CV Score Notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Questonnaires and responses", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Questonnaires and responses", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phne interview screening questions", "type": "string", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Phne interview screening questions", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interviewer", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interviewer", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview score", "type": "options", "display": true, "options": [ { "name": "0 \u2013 No hire", "value": "0 \u2013 No hire" }, { "name": "1 \u2013 Probably no hire", "value": "1 \u2013 Probably no hire" }, { "name": "2 \u2013 Worth consideration", "value": "2 \u2013 Worth consideration" }, { "name": "3 \u2013 Good candidate", "value": "3 \u2013 Good candidate" }, { "name": "4 \u2013 Please hire this person", "value": "4 \u2013 Please hire this person" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview score", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Onsite interview notes", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Onsite interview notes", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Attachments", "type": "array", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Attachments", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ] }, "options": {}, "operation": "update" }, "typeVersion": 2.1 }, { "id": "382c454e-e9f2-4e46-85e7-a17ce375b6d5", "name": "Edit Fields1", "type": "n8n-nodes-base.set", "position": [ 5296, -144 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "d51edc4a-60cd-41fe-8cc3-afc3c266d588", "name": "Screening Questions", "type": "string", "value": "={{ $json.message.content['Screening Questions'] }}" } ] } }, "typeVersion": 3.4 }, { "id": "50df8b19-97c6-4f53-b96f-ae37ed175f90", "name": "Main Overview", "type": "n8n-nodes-base.stickyNote", "position": [ -128, -304 ], "parameters": { "color": 7, "width": 560, "height": 1720, "content": "## \ud83e\uddd1\u200d\ud83d\udcbc HR Job Posting & Evaluation with AI\n\nAn end-to-end recruiting pipeline that moves a candidate from application form to a scheduled phone screen. It stores the CV, has an AI agent score the applicant against the role, then branches shortlisted candidates into questionnaires, personalized outreach, interview booking, and screening questions, logging every step in Airtable.\n\n**Perfect for:** Recruiters and talent teams who want to automate first-pass CV screening and candidate outreach.\n\n---\n\n## How it works\n\n1. **On form submission** \u2014 Captures the applicant details and uploaded CV.\n2. **Upload CV to google drive** \u2014 Saves the CV file to Google Drive.\n3. **applicant details** \u2014 Maps the form fields into a clean record.\n4. **Airtable** \u2014 Creates the candidate row in your recruiting base.\n5. **download CV** \u2014 Pulls the stored CV back from Drive for parsing.\n6. **Extract from File** \u2014 Extracts the CV text.\n7. **AI Agent** \u2014 Evaluates the CV against the role and writes a structured verdict.\n8. **OpenAI Chat Model** \u2014 The LLM powering the agent.\n9. **Airtable1** \u2014 Tool the agent uses to read job and candidate data.\n10. **Structured Output Parser** \u2014 Forces the agent verdict into a fixed schema.\n11. **shortlisted?** \u2014 Branches the candidate on the agent decision.\n12. **Potential Hire** \u2014 Marks shortlisted candidates in Airtable. *(shortlisted path)*\n13. **Rejected** \u2014 Marks rejected candidates in Airtable. *(rejected path)*\n14. **generate questionnaires** \u2014 Drafts role-specific screening questions.\n15. **Airtable2** \u2014 Supplies job context to the questionnaire generator.\n16. **questionnaires** \u2014 Presents the questionnaire form to the candidate.\n17. **update questionnaires** \u2014 Saves the candidate answers to Airtable.\n18. **Personalize email** \u2014 Writes a tailored outreach email.\n19. **job_posting** / **candidate_insights** \u2014 Tools feeding job and candidate context into the email.\n20. **Edit Fields** \u2014 Prepares the email payload.\n21. **Send Email** \u2014 Sends the personalized email to the candidate.\n22. **Book Meeting** \u2014 Proposes and books a phone-screen slot.\n23. **Google Calendar** \u2014 Tool the booking step uses to find and create the event.\n24. **update phone meeting time** \u2014 Writes the agreed time back to Airtable.\n25. **Screening Questions** \u2014 Generates final screening questions for the call.\n26. **job_posting1** / **candidate_insights1** \u2014 Tools feeding context into the screening step.\n27. **Edit Fields1** \u2014 Prepares the screening record.\n28. **screening questions** \u2014 Logs the screening questions to Airtable.\n\n---\n\n## Setup (~20 minutes)\n\n1. **OpenAI API** \u2014 Add your key in *OpenAI Chat Model*, *generate questionnaires*, *Personalize email*, *Book Meeting*, and *Screening Questions*.\n2. **Airtable** \u2014 Connect base credentials in every Airtable node (*Airtable*, *Airtable1*, *Airtable2*, *Potential Hire*, *Rejected*, *update questionnaires*, *job_posting*, *candidate_insights*, *update phone meeting time*, *job_posting1*, *candidate_insights1*, *screening questions*).\n3. **Google Drive** \u2014 Authenticate in *Upload CV to google drive* and *download CV*.\n4. **Google Calendar** \u2014 Authenticate in *Google Calendar* for interview booking.\n5. **Email (SMTP)** \u2014 Add sending credentials in *Send Email*.\n> Match the Airtable field and table names to your own base, and confirm the *shortlisted?* condition logic before going live so candidates route correctly." }, "typeVersion": 1 }, { "id": "4944f0ed-4de1-4fb8-ad3f-3f2b72f56dc8", "name": "Section: Application Intake & CV Extraction", "type": "n8n-nodes-base.stickyNote", "position": [ 480, -304 ], "parameters": { "color": 5, "width": 1220, "height": 540, "content": "## 1\ufe0f\u20e3 Application Intake & CV Extraction\n\nWhen a candidate submits the **On form submission** form, **Upload CV to google drive** stores their CV and **applicant details** maps the submission into a clean record written to **Airtable**. The **download CV** and **Extract from File** nodes then pull the CV back and convert it to text so the AI can read it." }, "typeVersion": 1 }, { "id": "4b1f227c-0184-466b-b8a0-93f6eb4d84ae", "name": "Section: AI Evaluation & Shortlisting", "type": "n8n-nodes-base.stickyNote", "position": [ 1712, -304 ], "parameters": { "color": 3, "width": 900, "height": 604, "content": "## 2\ufe0f\u20e3 AI Evaluation & Shortlisting\n\nThe **AI Agent**, running on the **OpenAI Chat Model** with the **Airtable1** tool and a **Structured Output Parser**, scores the candidate against the role and returns a structured verdict. The **shortlisted?** node then branches each applicant, logging them as a **Potential Hire** or as **Rejected** in Airtable." }, "typeVersion": 1 }, { "id": "eba64cd4-5993-4f78-afe4-ecc436a5dc90", "name": "Section: Questionnaire & Personalized Outreach", "type": "n8n-nodes-base.stickyNote", "position": [ 2624, -304 ], "parameters": { "color": 6, "width": 1580, "height": 600, "content": "## 3\ufe0f\u20e3 Questionnaire & Personalized Outreach\n\nFor shortlisted candidates, **generate questionnaires** (with the **Airtable2** tool) creates role-specific questions presented through the **questionnaires** form, and **update questionnaires** saves the answers. **Personalize email** then drafts a tailored message using the **job_posting** and **candidate_insights** tools, which **Edit Fields** and **Send Email** deliver to the candidate." }, "typeVersion": 1 }, { "id": "228ded99-4492-4fe8-9b33-75d28e4eebd5", "name": "Section: Interview Scheduling & Screening", "type": "n8n-nodes-base.stickyNote", "position": [ 4224, -304 ], "parameters": { "color": 4, "width": 1540, "height": 596, "content": "## 4\ufe0f\u20e3 Interview Scheduling & Screening\n\n**Book Meeting** uses the **Google Calendar** tool to schedule a phone screen, and **update phone meeting time** records the slot in Airtable. **Screening Questions** then generates final call questions using the **job_posting1** and **candidate_insights1** tools, which **Edit Fields1** and the **screening questions** node log back to the base." }, "typeVersion": 1 }, { "id": "e0f9b17f-a24f-41a7-bdd9-3e49096c056f", "name": "Send a message", "type": "n8n-nodes-base.gmail", "position": [ 4112, -144 ], "parameters": { "sendTo": "{{Gmail}}", "message": "{{MESSAGE}}", "options": {}, "subject": "{{SUBJECT}}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.2 } ], "active": false, "settings": { "binaryMode": "separate", "executionOrder": "v1" }, "versionId": "589f8eef-94f0-45dc-a9e1-1fdf8fc0d205", "nodeGroups": [], "connections": { "AI Agent": { "main": [ [ { "node": "shortlisted?", "type": "main", "index": 0 } ] ] }, "Airtable": { "main": [ [ { "node": "download CV", "type": "main", "index": 0 } ] ] }, "Airtable1": { "ai_tool": [ [ { "node": "AI Agent", "type": "ai_tool", "index": 0 } ] ] }, "Airtable2": { "ai_tool": [ [ { "node": "generate questionnaires", "type": "ai_tool", "index": 0 } ] ] }, "Edit Fields": { "main": [ [ { "node": "Send a message", "type": "main", "index": 0 } ] ] }, "download CV": { "main": [ [ { "node": "Extract from File", "type": "main", "index": 0 } ] ] }, "job_posting": { "ai_tool": [ [ { "node": "Personalize email", "type": "ai_tool", "index": 0 } ] ] }, "Book Meeting": { "main": [ [ { "node": "update phone meeting time", "type": "main", "index": 0 } ] ] }, "Edit Fields1": { "main": [ [ { "node": "screening questions", "type": "main", "index": 0 } ] ] }, "job_posting1": { "ai_tool": [ [ { "node": "Screening Questions", "type": "ai_tool", "index": 0 } ] ] }, "shortlisted?": { "main": [ [ { "node": "Potential Hire", "type": "main", "index": 0 } ], [ { "node": "Rejected", "type": "main", "index": 0 } ] ] }, "Potential Hire": { "main": [ [ { "node": "generate questionnaires", "type": "main", "index": 0 } ] ] }, "Send a message": { "main": [ [ { "node": "Book Meeting", "type": "main", "index": 0 } ] ] }, "questionnaires": { "main": [ [ { "node": "update questionnaires", "type": "main", "index": 0 } ] ] }, "Google Calendar": { "ai_tool": [ [ { "node": "Book Meeting", "type": "ai_tool", "index": 0 } ] ] }, "Extract from File": { "main": [ [ { "node": "AI Agent", "type": "main", "index": 0 } ] ] }, "OpenAI Chat Model": { "ai_languageModel": [ [ { "node": "AI Agent", "type": "ai_languageModel", "index": 0 } ] ] }, "Personalize email": { "main": [ [ { "node": "Edit Fields", "type": "main", "index": 0 } ] ] }, "applicant details": { "main": [ [ { "node": "Airtable", "type": "main", "index": 0 } ] ] }, "On form submission": { "main": [ [ { "node": "Upload CV to google drive", "type": "main", "index": 0 } ] ] }, "candidate_insights": { "ai_tool": [ [ { "node": "Personalize email", "type": "ai_tool", "index": 0 } ] ] }, "Screening Questions": { "main": [ [ { "node": "Edit Fields1", "type": "main", "index": 0 } ] ] }, "candidate_insights1": { "ai_tool": [ [ { "node": "Screening Questions", "type": "ai_tool", "index": 0 } ] ] }, "update questionnaires": { "main": [ [ { "node": "Personalize email", "type": "main", "index": 0 } ] ] }, "generate questionnaires": { "main": [ [ { "node": "questionnaires", "type": "main", "index": 0 } ] ] }, "Structured Output Parser": { "ai_outputParser": [ [ { "node": "AI Agent", "type": "ai_outputParser", "index": 0 } ] ] }, "Upload CV to google drive": { "main": [ [ { "node": "applicant details", "type": "main", "index": 0 } ] ] }, "update phone meeting time": { "main": [ [ { "node": "Screening Questions", "type": "main", "index": 0 } ] ] } } }