{ "name": "Secretary \u2014 Gmail Manager (gelsonmascarenhas@gmail.com)", "nodes": [ { "id": "trig-email-n001", "name": "New Email Received", "type": "n8n-nodes-base.gmailTrigger", "typeVersion": 1.2, "position": [ 240, 360 ], "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "simple": false, "filters": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "set-email-n002", "name": "Extract Email Fields", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 480, 360 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "ef1", "name": "email_id", "value": "={{ $json.id }}", "type": "string" }, { "id": "ef2", "name": "thread_id", "value": "={{ $json.threadId }}", "type": "string" }, { "id": "ef3", "name": "from_email", "value": "={{ $json.From || $json.from || '' }}", "type": "string" }, { "id": "ef4", "name": "subject", "value": "={{ $json.Subject || $json.subject || '(no subject)' }}", "type": "string" }, { "id": "ef5", "name": "body_text", "value": "={{ ($json.text || $json.snippet || '').substring(0, 2000) }}", "type": "string" }, { "id": "ef6", "name": "date_received", "value": "={{ $json.Date || $json.date || $now.toISO() }}", "type": "string" }, { "id": "ef7", "name": "has_attachments", "value": "={{ ($json.attachments || []).length > 0 }}", "type": "boolean" } ] }, "options": {} } }, { "id": "set-cls-prompt-n003", "name": "Build Classify Prompt", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 720, 360 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "cp1", "name": "email_id", "value": "={{ $json.email_id }}", "type": "string" }, { "id": "cp2", "name": "thread_id", "value": "={{ $json.thread_id }}", "type": "string" }, { "id": "cp3", "name": "from_email", "value": "={{ $json.from_email }}", "type": "string" }, { "id": "cp4", "name": "subject", "value": "={{ $json.subject }}", "type": "string" }, { "id": "cp5", "name": "body_text", "value": "={{ $json.body_text }}", "type": "string" }, { "id": "cp6", "name": "has_attachments", "value": "={{ $json.has_attachments }}", "type": "boolean" }, { "id": "cp7", "name": "prompt", "value": "={{ 'Classify this email. Return ONLY a raw JSON object \u2014 no markdown, no backticks, no explanation.\\n{\"type\":\"meeting_request\" or \"invoice\" or \"newsletter\" or \"follow_up\" or \"general\",\"priority\":\"high\" or \"medium\" or \"low\",\"summary\":\"one sentence max\",\"requires_reply\":true or false}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}", "type": "string" } ] }, "options": {} } }, { "id": "http-classify-n004", "name": "AI: Classify Email", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 960, 360 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-cls-n005", "name": "Parse Classification", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1200, 360 ], "parameters": { "jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet cls = {};\ntry { cls = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { cls = { type: 'general', priority: 'medium', summary: '', requires_reply: false }; }\nconst prev = $('Build Classify Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n thread_id: prev.thread_id,\n from_email: prev.from_email,\n subject: prev.subject,\n body_text: prev.body_text,\n has_attachments:prev.has_attachments,\n email_type: cls.type || 'general',\n priority: cls.priority || 'medium',\n summary: cls.summary || '',\n requires_reply: cls.requires_reply || false\n}}];" } }, { "id": "switch-type-n006", "name": "Route by Email Type", "type": "n8n-nodes-base.switch", "typeVersion": 3, "position": [ 1440, 360 ], "parameters": { "mode": "rules", "rules": { "values": [ { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "sw1", "leftValue": "={{ $json.email_type }}", "rightValue": "meeting_request", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Meeting Request" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "sw2", "leftValue": "={{ $json.email_type }}", "rightValue": "invoice", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Invoice" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "sw3", "leftValue": "={{ $json.email_type }}", "rightValue": "newsletter", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Newsletter" } ] }, "fallbackOutput": "extra" } }, { "id": "set-mtg-prompt-n007", "name": "Build Meeting Prompt", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 100 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "mp1", "name": "email_id", "value": "={{ $json.email_id }}", "type": "string" }, { "id": "mp2", "name": "from_email", "value": "={{ $json.from_email }}", "type": "string" }, { "id": "mp3", "name": "subject", "value": "={{ $json.subject }}", "type": "string" }, { "id": "mp4", "name": "body_text", "value": "={{ $json.body_text }}", "type": "string" }, { "id": "mp5", "name": "prompt", "value": "={{ 'Extract meeting details. Return ONLY raw JSON (no markdown):\\n{\"title\":\"string\",\"date\":\"YYYY-MM-DD\",\"start_time\":\"HH:MM\",\"end_time\":\"HH:MM\",\"timezone\":\"Europe/London\",\"location\":\"string or null\",\"description\":\"string\",\"confirmation_reply\":\"polite reply to sender\"}\\nIf unsure about a field use reasonable defaults. Today is ' + $now.toFormat('yyyy-MM-dd') + '.\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}", "type": "string" } ] }, "options": {} } }, { "id": "http-meeting-n008", "name": "AI: Extract Meeting Details", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 1920, 100 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-mtg-n009", "name": "Parse Meeting Details", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 2160, 100 ], "parameters": { "jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet m = {};\ntry { m = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { m = {}; }\nconst prev = $('Build Meeting Prompt').item.json;\nconst date = m.date || $now.toFormat('yyyy-MM-dd');\nconst start = m.start_time || '10:00';\nconst end = m.end_time || '11:00';\nconst tz = m.timezone || 'Europe/London';\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n event_title: m.title || prev.subject || 'Meeting',\n event_description: m.description || '',\n event_location: m.location || '',\n event_start: date + 'T' + start + ':00',\n event_end: date + 'T' + end + ':00',\n confirmation_reply: m.confirmation_reply || 'Thank you \u2014 I have added this meeting to the calendar.'\n}}];" } }, { "id": "cal-create-n010", "name": "Create Calendar Event", "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.2, "position": [ 2400, 100 ], "parameters": { "resource": "event", "operation": "create", "calendar": { "__rl": true, "value": "primary", "mode": "list" }, "start": "={{ $json.event_start }}", "end": "={{ $json.event_end }}", "additionalFields": { "summary": "={{ $json.event_title }}", "description": "={{ $json.event_description }}", "location": "={{ $json.event_location }}" } }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "id": "gmail-reply-mtg-n011", "name": "Reply: Meeting Confirmed", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 2640, 100 ], "parameters": { "resource": "message", "operation": "reply", "messageId": "={{ $('Parse Meeting Details').item.json.email_id }}", "message": "={{ $('Parse Meeting Details').item.json.confirmation_reply }}", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "set-inv-prompt-n012", "name": "Build Invoice Prompt", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 360 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "ip1", "name": "email_id", "value": "={{ $json.email_id }}", "type": "string" }, { "id": "ip2", "name": "from_email", "value": "={{ $json.from_email }}", "type": "string" }, { "id": "ip3", "name": "subject", "value": "={{ $json.subject }}", "type": "string" }, { "id": "ip4", "name": "body_text", "value": "={{ $json.body_text }}", "type": "string" }, { "id": "ip5", "name": "prompt", "value": "={{ 'Extract invoice data. Return ONLY raw JSON (no markdown):\\n{\"vendor\":\"string\",\"invoice_number\":\"string or null\",\"invoice_date\":\"YYYY-MM-DD or null\",\"due_date\":\"YYYY-MM-DD or null\",\"amount\":0.00,\"currency\":\"GBP\",\"description\":\"string\",\"acknowledgment_reply\":\"professional acknowledgment reply\"}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}", "type": "string" } ] }, "options": {} } }, { "id": "http-invoice-n013", "name": "AI: Extract Invoice Data", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 1920, 360 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-inv-n014", "name": "Parse Invoice Data", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 2160, 360 ], "parameters": { "jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet inv = {};\ntry { inv = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { inv = {}; }\nconst prev = $('Build Invoice Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n vendor: inv.vendor || prev.from_email,\n invoice_number: inv.invoice_number || '',\n invoice_date: inv.invoice_date || $now.toFormat('yyyy-MM-dd'),\n due_date: inv.due_date || '',\n amount: inv.amount || 0,\n currency: inv.currency || 'GBP',\n description: inv.description || prev.subject,\n acknowledgment_reply: inv.acknowledgment_reply || 'Thank you \u2014 your invoice has been received and logged.'\n}}];" } }, { "id": "sheets-invoice-n015", "name": "Log Invoice to Sheets", "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.5, "position": [ 2400, 360 ], "parameters": { "resource": "sheet", "operation": "append", "documentId": { "__rl": true, "value": "={{ $env.INVOICE_SHEET_ID || '' }}", "mode": "id" }, "sheetName": { "__rl": true, "value": "gid=0", "mode": "id" }, "columns": { "mappingMode": "defineBelow", "value": { "Received Date": "={{ $now.toISO() }}", "Vendor": "={{ $json.vendor }}", "Invoice Number": "={{ $json.invoice_number }}", "Invoice Date": "={{ $json.invoice_date }}", "Due Date": "={{ $json.due_date }}", "Amount": "={{ $json.amount }}", "Currency": "={{ $json.currency }}", "Description": "={{ $json.description }}" } }, "options": {} }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } } }, { "id": "gmail-reply-inv-n016", "name": "Reply: Invoice Acknowledged", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 2640, 360 ], "parameters": { "resource": "message", "operation": "reply", "messageId": "={{ $('Parse Invoice Data').item.json.email_id }}", "message": "={{ $('Parse Invoice Data').item.json.acknowledgment_reply }}", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "gmail-archive-n017", "name": "Archive Newsletter", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 1680, 620 ], "parameters": { "resource": "message", "operation": "addLabels", "messageId": "={{ $json.email_id }}", "labelIds": [ "CATEGORY_PROMOTIONS" ] }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "set-draft-prompt-n018", "name": "Build Draft Prompt", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 880 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "dp1", "name": "email_id", "value": "={{ $json.email_id }}", "type": "string" }, { "id": "dp2", "name": "from_email", "value": "={{ $json.from_email }}", "type": "string" }, { "id": "dp3", "name": "subject", "value": "={{ $json.subject }}", "type": "string" }, { "id": "dp4", "name": "body_text", "value": "={{ $json.body_text }}", "type": "string" }, { "id": "dp5", "name": "prompt", "value": "={{ 'You are a professional personal assistant. Draft a reply to the email below. Return ONLY raw JSON (no markdown):\\n{\"draft_subject\":\"Re: subject\",\"draft_body\":\"full reply text\"}\\n\\nFrom: ' + $json.from_email + '\\nSubject: ' + $json.subject + '\\nBody: ' + $json.body_text }}", "type": "string" } ] }, "options": {} } }, { "id": "http-draft-n019", "name": "AI: Draft Smart Reply", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 1920, 880 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-draft-n020", "name": "Parse Draft Reply", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 2160, 880 ], "parameters": { "jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet dr = {};\ntry { dr = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { dr = { draft_subject: '', draft_body: raw }; }\nconst prev = $('Build Draft Prompt').item.json;\nreturn [{ json: {\n email_id: prev.email_id,\n from_email: prev.from_email,\n subject: prev.subject,\n draft_subject: dr.draft_subject || ('Re: ' + prev.subject),\n draft_body: dr.draft_body || ''\n}}];" } }, { "id": "gmail-draft-n021", "name": "Create Email Draft", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 2400, 880 ], "parameters": { "resource": "draft", "operation": "create", "subject": "={{ $json.draft_subject }}", "message": "={{ $json.draft_body }}", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "gmail-mark-read-n022", "name": "Mark Email Read", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 2880, 360 ], "parameters": { "resource": "message", "operation": "markAsRead", "messageId": "={{ $json.email_id || $json.id }}" }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "trig-schedule-n023", "name": "Daily Digest Schedule", "type": "n8n-nodes-base.scheduleTrigger", "typeVersion": 1.2, "position": [ 240, 1160 ], "parameters": { "rule": { "interval": [ { "field": "days", "triggerAtHour": 8, "triggerAtMinute": 0 } ] } } }, { "id": "gmail-get-emails-n024", "name": "Get Unread Emails", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 480, 1160 ], "parameters": { "resource": "message", "operation": "getAll", "returnAll": false, "limit": 25, "filters": { "readStatus": "unread" }, "options": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "code-agg-emails-n025", "name": "Aggregate Email Data", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 720, 1160 ], "parameters": { "jsCode": "const emails = $input.all();\nconst summary = emails.slice(0, 20).map((item, i) => {\n const e = item.json;\n const from = e.From || e.from || 'Unknown';\n const subj = e.Subject || e.subject || '(no subject)';\n const snippet = (e.snippet || e.text || '').substring(0, 120);\n return `${i + 1}. From: ${from}\\n Subject: ${subj}\\n Preview: ${snippet}`;\n}).join('\\n\\n');\nreturn [{ json: { email_count: emails.length, email_summary: summary || 'No unread emails.' } }];" } }, { "id": "cal-today-n026", "name": "Get Today Calendar Events", "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.2, "position": [ 960, 1160 ], "parameters": { "resource": "event", "operation": "getAll", "calendar": { "__rl": true, "value": "primary", "mode": "list" }, "returnAll": false, "limit": 20, "options": { "timeMin": "={{ $now.startOf('day').toISO() }}", "timeMax": "={{ $now.endOf('day').toISO() }}", "singleEvents": true, "orderBy": "startTime" } }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "id": "code-combine-digest-n027", "name": "Combine Digest Data", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1200, 1160 ], "parameters": { "jsCode": "const emailData = $('Aggregate Email Data').item.json;\nconst calItems = $input.all();\nconst eventList = calItems.length\n ? calItems.map(item => {\n const e = item.json;\n const title = e.summary || 'Untitled Event';\n const start = e.start?.dateTime || e.start?.date || 'TBD';\n const end = e.end?.dateTime || e.end?.date || '';\n const loc = e.location ? ` @ ${e.location}` : '';\n return `\u2022 ${title}${loc} \u2014 ${start}${end ? ' \u2192 ' + end : ''}`;\n }).join('\\n')\n : 'No events scheduled for today.';\nconst today = new Date().toLocaleDateString('en-GB', { weekday:'long', year:'numeric', month:'long', day:'numeric' });\nconst prompt = `You are a professional personal assistant. Create a concise morning briefing for today, ${today}.\\n\\nUNREAD EMAILS (${emailData.email_count}):\\n${emailData.email_summary}\\n\\nTODAY\\'S CALENDAR:\\n${eventList}\\n\\nFormat as:\\n1. Priority Actions (emails needing attention)\\n2. Today\\'s Schedule\\n3. Notes / Reminders\\n\\nBe friendly, professional, and concise \u2014 max 400 words.`;\nreturn [{ json: { email_count: emailData.email_count, email_summary: emailData.email_summary, event_list: eventList, prompt } }];" } }, { "id": "http-digest-n028", "name": "AI: Generate Daily Digest", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 1440, 1160 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-digest-n029", "name": "Parse Digest Response", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1680, 1160 ], "parameters": { "jsCode": "const aiText = ($input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || 'No digest generated.').replace(/`[^]*`/g, '').trim();\nconst today = new Date().toLocaleDateString('en-GB', { weekday:'long', year:'numeric', month:'long', day:'numeric' });\nconst subject = `Your Morning Briefing \u2014 ${today}`;\nconst body = `

\ud83d\uddd3\ufe0f Morning Briefing

${today}

${aiText.replace(/\\n/g, '
')}

Sent by your Gmail Secretary

`;\nreturn [{ json: { digest_subject: subject, digest_body: body } }];" } }, { "id": "gmail-send-digest-n030", "name": "Send Daily Digest", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 1920, 1160 ], "parameters": { "resource": "message", "operation": "send", "sendTo": "gelsonmascarenhas@gmail.com", "subject": "={{ $json.digest_subject }}", "message": "={{ $json.digest_body }}", "additionalFields": { "emailType": "html" } }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "trig-webhook-n031", "name": "Secretary Command", "type": "n8n-nodes-base.webhook", "typeVersion": 2, "position": [ 240, 1700 ], "parameters": { "httpMethod": "POST", "path": "secretary", "responseMode": "responseNode", "options": {} } }, { "id": "set-cmd-prompt-n032", "name": "Build Command Prompt", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 480, 1700 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "cmp1", "name": "raw_command", "value": "={{ $json.body?.command || $json.command || $json.body?.text || '' }}", "type": "string" }, { "id": "cmp2", "name": "prompt", "value": "={{ 'You are a secretary. Parse the user command and return ONLY raw JSON (no markdown):\\n{\"intent\":\"schedule_meeting\" or \"check_calendar\" or \"delete_event\" or \"search_email\" or \"send_email\" or \"general_query\",\"params\":{\"title\":\"string\",\"date\":\"YYYY-MM-DD\",\"time\":\"HH:MM\",\"duration_minutes\":60,\"description\":\"string\",\"event_id\":\"string\",\"query\":\"string\",\"to\":\"email\",\"subject\":\"string\",\"body\":\"string\",\"days_ahead\":1},\"human_response\":\"what you will do\"}\\nToday is ' + $now.toFormat('yyyy-MM-dd') + '. Command: ' + ($json.body && $json.body.command ? $json.body.command : ($json.command || '')) }}", "type": "string" } ] }, "options": {} } }, { "id": "http-parse-cmd-n033", "name": "AI: Parse Command Intent", "type": "n8n-nodes-base.httpRequest", "typeVersion": 4.2, "position": [ 720, 1700 ], "parameters": { "method": "POST", "url": "={{ 'https://generativelanguage.googleapis.com/v1beta/models/gemini-2.5-flash:generateContent?key=' + $env.GEMINI_API_KEY }}", "sendHeaders": true, "headerParameters": { "parameters": [ { "name": "Content-Type", "value": "application/json" } ] }, "sendBody": true, "specifyBody": "json", "jsonBody": "={{ JSON.stringify({ contents: [{ parts: [{ text: $json.prompt }] }] }) }}" } }, { "id": "code-parse-cmd-n034", "name": "Parse Command Result", "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 960, 1700 ], "parameters": { "jsCode": "const raw = $input.first().json.candidates?.[0]?.content?.parts?.[0]?.text || '{}';\nlet cmd = {};\ntry { cmd = JSON.parse((raw.match(/\\{[\\s\\S]*\\}/) || [raw])[0]); } catch(e) { cmd = { intent: 'general_query', params: {}, human_response: '' }; }\nreturn [{ json: {\n intent: cmd.intent || 'general_query',\n params: cmd.params || {},\n human_response: cmd.human_response || 'Processing your request...',\n event_title: cmd.params?.title || '',\n event_date: cmd.params?.date || new Date().toISOString().split('T')[0],\n event_time: cmd.params?.time || '10:00',\n event_duration: cmd.params?.duration_minutes || 60,\n event_desc: cmd.params?.description || '',\n event_id: cmd.params?.event_id || '',\n search_query: cmd.params?.query || '',\n send_to: cmd.params?.to || '',\n send_subject: cmd.params?.subject || '',\n send_body: cmd.params?.body || '',\n days_ahead: cmd.params?.days_ahead || 1\n}}];" } }, { "id": "switch-cmd-n035", "name": "Route Command", "type": "n8n-nodes-base.switch", "typeVersion": 3, "position": [ 1200, 1700 ], "parameters": { "mode": "rules", "rules": { "values": [ { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "rc1", "leftValue": "={{ $json.intent }}", "rightValue": "check_calendar", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Check Calendar" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "rc2", "leftValue": "={{ $json.intent }}", "rightValue": "schedule_meeting", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Schedule Meeting" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "rc3", "leftValue": "={{ $json.intent }}", "rightValue": "delete_event", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Delete Event" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "rc4", "leftValue": "={{ $json.intent }}", "rightValue": "search_email", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Search Email" }, { "conditions": { "options": { "caseSensitive": false, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "rc5", "leftValue": "={{ $json.intent }}", "rightValue": "send_email", "operator": { "type": "string", "operation": "equals" } } ] }, "renameOutput": true, "outputKey": "Send Email" } ] }, "fallbackOutput": "extra" } }, { "id": "cal-list-cmd-n036", "name": "Cmd: Get Calendar Events", "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.2, "position": [ 1440, 1460 ], "parameters": { "resource": "event", "operation": "getAll", "calendar": { "__rl": true, "value": "primary", "mode": "list" }, "returnAll": false, "limit": 10, "options": { "timeMin": "={{ $now.startOf('day').toISO() }}", "timeMax": "={{ $now.plus({ days: $json.days_ahead || 1 }).endOf('day').toISO() }}", "singleEvents": true, "orderBy": "startTime" } }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "id": "cal-create-cmd-n037", "name": "Cmd: Create Meeting", "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.2, "position": [ 1440, 1620 ], "parameters": { "resource": "event", "operation": "create", "calendar": { "__rl": true, "value": "primary", "mode": "list" }, "start": "={{ $json.event_date + 'T' + $json.event_time + ':00' }}", "end": "={{ $json.event_date + 'T' + ((() => { const [h,m] = ($json.event_time||'10:00').split(':').map(Number); const end = h + Math.floor(($json.event_duration||60)/60); const endM = m + ($json.event_duration||60)%60; return String(end).padStart(2,'0') + ':' + String(endM).padStart(2,'0'); })()) + ':00' }}", "additionalFields": { "summary": "={{ $json.event_title }}", "description": "={{ $json.event_desc }}" } }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "id": "cal-delete-cmd-n038", "name": "Cmd: Delete Event", "type": "n8n-nodes-base.googleCalendar", "typeVersion": 1.2, "position": [ 1440, 1780 ], "parameters": { "resource": "event", "operation": "delete", "calendar": { "__rl": true, "value": "primary", "mode": "list" }, "eventId": "={{ $json.event_id }}" }, "credentials": { "googleCalendarOAuth2Api": { "name": "" } } }, { "id": "gmail-search-cmd-n039", "name": "Cmd: Search Gmail", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 1440, 1940 ], "parameters": { "resource": "message", "operation": "getAll", "returnAll": false, "limit": 10, "filters": { "q": "={{ $json.search_query }}" }, "options": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "gmail-send-cmd-n040", "name": "Cmd: Send Email", "type": "n8n-nodes-base.gmail", "typeVersion": 2.1, "position": [ 1440, 2100 ], "parameters": { "resource": "message", "operation": "send", "sendTo": "={{ $json.send_to }}", "subject": "={{ $json.send_subject }}", "message": "={{ $json.send_body }}", "additionalFields": {} }, "credentials": { "gmailOAuth2": { "name": "" } } }, { "id": "set-resp-cal-n041", "name": "Respond: Calendar Events", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 1460 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rc1", "name": "response_text", "value": "={{ 'Found ' + $input.all().length + ' event(s): ' + $input.all().map(i => (i.json.summary || 'Untitled') + ' at ' + (i.json.start?.dateTime || i.json.start?.date || 'TBD')).join('; ') }}", "type": "string" } ] }, "options": {} } }, { "id": "set-resp-mtg-n042", "name": "Respond: Meeting Created", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 1620 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rm1", "name": "response_text", "value": "={{ 'Meeting \"' + ($json.summary || 'event') + '\" created on ' + ($json.start?.dateTime || $json.start?.date || 'calendar') + '.' }}", "type": "string" } ] }, "options": {} } }, { "id": "set-resp-del-n043", "name": "Respond: Event Deleted", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 1780 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rd1", "name": "response_text", "value": "Calendar event deleted successfully.", "type": "string" } ] }, "options": {} } }, { "id": "set-resp-search-n044", "name": "Respond: Search Results", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 1940 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rs1", "name": "response_text", "value": "={{ 'Found ' + $input.all().length + ' email(s): ' + $input.all().map(i => '\"' + (i.json.Subject || i.json.subject || '(no subject)') + '\" from ' + (i.json.From || i.json.from || 'unknown')).join('; ') }}", "type": "string" } ] }, "options": {} } }, { "id": "set-resp-sent-n045", "name": "Respond: Email Sent", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1680, 2100 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rss1", "name": "response_text", "value": "Email sent successfully.", "type": "string" } ] }, "options": {} } }, { "id": "set-resp-general-n046", "name": "Respond: General Query", "type": "n8n-nodes-base.set", "typeVersion": 3.4, "position": [ 1440, 2260 ], "parameters": { "mode": "manual", "duplicateItem": false, "assignments": { "assignments": [ { "id": "rg1", "name": "response_text", "value": "={{ $json.human_response || 'I processed your request.' }}", "type": "string" } ] }, "options": {} } }, { "id": "respond-webhook-n047", "name": "Respond to Webhook", "type": "n8n-nodes-base.respondToWebhook", "typeVersion": 1.1, "position": [ 1920, 1860 ], "parameters": { "respondWith": "json", "responseBody": "={{ JSON.stringify({ success: true, response: $json.response_text, timestamp: new Date().toISOString() }) }}", "options": { "responseCode": 200 } } } ], "connections": { "New Email Received": { "main": [ [ { "node": "Extract Email Fields", "type": "main", "index": 0 } ] ] }, "Extract Email Fields": { "main": [ [ { "node": "Build Classify Prompt", "type": "main", "index": 0 } ] ] }, "Build Classify Prompt": { "main": [ [ { "node": "AI: Classify Email", "type": "main", "index": 0 } ] ] }, "AI: Classify Email": { "main": [ [ { "node": "Parse Classification", "type": "main", "index": 0 } ] ] }, "Parse Classification": { "main": [ [ { "node": "Route by Email Type", "type": "main", "index": 0 } ] ] }, "Route by Email Type": { "main": [ [ { "node": "Build Meeting Prompt", "type": "main", "index": 0 } ], [ { "node": "Build Invoice Prompt", "type": "main", "index": 0 } ], [ { "node": "Archive Newsletter", "type": "main", "index": 0 } ], [ { "node": "Build Draft Prompt", "type": "main", "index": 0 } ] ] }, "Build Meeting Prompt": { "main": [ [ { "node": "AI: Extract Meeting Details", "type": "main", "index": 0 } ] ] }, "AI: Extract Meeting Details": { "main": [ [ { "node": "Parse Meeting Details", "type": "main", "index": 0 } ] ] }, "Parse Meeting Details": { "main": [ [ { "node": "Create Calendar Event", "type": "main", "index": 0 } ] ] }, "Create Calendar Event": { "main": [ [ { "node": "Reply: Meeting Confirmed", "type": "main", "index": 0 } ] ] }, "Reply: Meeting Confirmed": { "main": [ [ { "node": "Mark Email Read", "type": "main", "index": 0 } ] ] }, "Build Invoice Prompt": { "main": [ [ { "node": "AI: Extract Invoice Data", "type": "main", "index": 0 } ] ] }, "AI: Extract Invoice Data": { "main": [ [ { "node": "Parse Invoice Data", "type": "main", "index": 0 } ] ] }, "Parse Invoice Data": { "main": [ [ { "node": "Log Invoice to Sheets", "type": "main", "index": 0 } ] ] }, "Log Invoice to Sheets": { "main": [ [ { "node": "Reply: Invoice Acknowledged", "type": "main", "index": 0 } ] ] }, "Reply: Invoice Acknowledged": { "main": [ [ { "node": "Mark Email Read", "type": "main", "index": 0 } ] ] }, "Archive Newsletter": { "main": [ [ { "node": "Mark Email Read", "type": "main", "index": 0 } ] ] }, "Build Draft Prompt": { "main": [ [ { "node": "AI: Draft Smart Reply", "type": "main", "index": 0 } ] ] }, "AI: Draft Smart Reply": { "main": [ [ { "node": "Parse Draft Reply", "type": "main", "index": 0 } ] ] }, "Parse Draft Reply": { "main": [ [ { "node": "Create Email Draft", "type": "main", "index": 0 } ] ] }, "Create Email Draft": { "main": [ [ { "node": "Mark Email Read", "type": "main", "index": 0 } ] ] }, "Daily Digest Schedule": { "main": [ [ { "node": "Get Unread Emails", "type": "main", "index": 0 } ] ] }, "Get Unread Emails": { "main": [ [ { "node": "Aggregate Email Data", "type": "main", "index": 0 } ] ] }, "Aggregate Email Data": { "main": [ [ { "node": "Get Today Calendar Events", "type": "main", "index": 0 } ] ] }, "Get Today Calendar Events": { "main": [ [ { "node": "Combine Digest Data", "type": "main", "index": 0 } ] ] }, "Combine Digest Data": { "main": [ [ { "node": "AI: Generate Daily Digest", "type": "main", "index": 0 } ] ] }, "AI: Generate Daily Digest": { "main": [ [ { "node": "Parse Digest Response", "type": "main", "index": 0 } ] ] }, "Parse Digest Response": { "main": [ [ { "node": "Send Daily Digest", "type": "main", "index": 0 } ] ] }, "Secretary Command": { "main": [ [ { "node": "Build Command Prompt", "type": "main", "index": 0 } ] ] }, "Build Command Prompt": { "main": [ [ { "node": "AI: Parse Command Intent", "type": "main", "index": 0 } ] ] }, "AI: Parse Command Intent": { "main": [ [ { "node": "Parse Command Result", "type": "main", "index": 0 } ] ] }, "Parse Command Result": { "main": [ [ { "node": "Route Command", "type": "main", "index": 0 } ] ] }, "Route Command": { "main": [ [ { "node": "Cmd: Get Calendar Events", "type": "main", "index": 0 } ], [ { "node": "Cmd: Create Meeting", "type": "main", "index": 0 } ], [ { "node": "Cmd: Delete Event", "type": "main", "index": 0 } ], [ { "node": "Cmd: Search Gmail", "type": "main", "index": 0 } ], [ { "node": "Cmd: Send Email", "type": "main", "index": 0 } ], [ { "node": "Respond: General Query", "type": "main", "index": 0 } ] ] }, "Cmd: Get Calendar Events": { "main": [ [ { "node": "Respond: Calendar Events", "type": "main", "index": 0 } ] ] }, "Cmd: Create Meeting": { "main": [ [ { "node": "Respond: Meeting Created", "type": "main", "index": 0 } ] ] }, "Cmd: Delete Event": { "main": [ [ { "node": "Respond: Event Deleted", "type": "main", "index": 0 } ] ] }, "Cmd: Search Gmail": { "main": [ [ { "node": "Respond: Search Results", "type": "main", "index": 0 } ] ] }, "Cmd: Send Email": { "main": [ [ { "node": "Respond: Email Sent", "type": "main", "index": 0 } ] ] }, "Respond: Calendar Events": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Respond: Meeting Created": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Respond: Event Deleted": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Respond: Search Results": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Respond: Email Sent": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] }, "Respond: General Query": { "main": [ [ { "node": "Respond to Webhook", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1", "saveManualExecutions": true, "saveExecutionProgress": true, "errorWorkflow": "" }, "meta": { "templateCredsSetupCompleted": false, "description": "AI-powered Gmail secretary: auto-classifies emails, creates calendar events from meeting requests, extracts and logs invoices, drafts smart replies, sends a daily morning briefing, and responds to natural language commands via webhook." }, "tags": [ { "name": "secretary" }, { "name": "gmail" }, { "name": "calendar" }, { "name": "ai" } ] }