{ "name": "Weekly smenso Project Status Report via Email", "tags": [], "nodes": [ { "id": "c1d2e3f4-0001-0001-0001-000000000001", "name": "Every Monday at 8am", "type": "n8n-nodes-base.scheduleTrigger", "notes": "Runs every Monday at 8:00 AM.\nAdjust the cron expression to your preferred day and time.", "position": [ 160, 208 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 8 * * 1" } ] } }, "typeVersion": 1.2 }, { "id": "c1d2e3f4-0002-0002-0002-000000000002", "name": "Get All Projects", "type": "n8n-nodes-smenso.smenso", "position": [ 384, 208 ], "parameters": { "resource": "project", "operation": "getMany" }, "credentials": { "smensoApi": { "name": "" } }, "typeVersion": 1 }, { "id": "c1d2e3f4-0003-0003-0003-000000000003", "name": "Build HTML Report", "type": "n8n-nodes-base.code", "position": [ 608, 208 ], "parameters": { "jsCode": "const projects = items.map(item => item.json);\nconst date = new Date().toLocaleDateString('en-GB', {\n weekday: 'long', year: 'numeric', month: 'long', day: 'numeric'\n});\n\nconst rows = projects.map(p => {\n const title = p.title ?? p.name ?? 'Unnamed Project';\n const start = p.startDate ? new Date(p.startDate).toLocaleDateString('en-GB') : '\u2014';\n const end = p.endDate ? new Date(p.endDate).toLocaleDateString('en-GB') : '\u2014';\n return `${title}${start}${end}`;\n}).join('');\n\nconst html = `\n\n

\ud83d\udcca Weekly smenso Project Report

${date}

You have ${projects.length} active project(s) in your smenso workspace.

\n\n \n \n \n \n \n \n \n ${rows}\n

Project	Start Date	End Date

This report was automatically generated by n8n + smenso.

\n\n`;\n\nreturn [{ json: { html, projectCount: projects.length, date } }];" }, "typeVersion": 2 }, { "id": "c1d2e3f4-0004-0004-0004-000000000004", "name": "Send Email", "type": "n8n-nodes-base.gmail", "notes": "Replace YOUR_EMAIL@company.com with the recipient email address.\nYou can also replace this node with Microsoft Outlook or SMTP.", "position": [ 832, 208 ], "parameters": { "sendTo": "user@example.com", "message": "={{ $json.html }}", "options": {}, "subject": "=\ud83d\udcca Weekly smenso Project Report \u2013 {{ $json.date }}", "emailType": "html" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "c1d2e3f4-0005-0005-0005-000000000005", "name": "README", "type": "n8n-nodes-base.stickyNote", "position": [ 160, 420 ], "parameters": { "color": 6, "width": 620, "height": 340, "content": "## \ud83d\udcca Weekly smenso Project Status Report via Email\n\n**What this workflow does:**\nEvery Monday at 8:00 AM, it fetches all active projects from your smenso workspace and sends a formatted HTML status report via email \u2014 perfect for management reporting and weekly standups.\n\n**Setup:**\n1. Set your **smenso API** credentials\n2. Set your **Gmail** credentials (or replace with Outlook / SMTP node)\n3. Replace `YOUR_EMAIL@company.com` in the **Send Email** node with the recipient address\n\n**Customize:**\n- Change the schedule in **Every Monday at 8am** (cron: `0 8 * * 1`)\n- Add more project fields in **Build HTML Report** (e.g. status, budget)\n- Replace Gmail with **Microsoft Outlook** or **Send Email (SMTP)** node\n\n**Tip:** Run smenso \u2192 Project \u2192 Get Many manually first to see which fields are available in your workspace." }, "typeVersion": 1 } ], "settings": { "executionOrder": "v1" }, "versionId": "1", "staticData": null, "connections": { "Get All Projects": { "main": [ [ { "node": "Build HTML Report", "type": "main", "index": 0 } ] ] }, "Build HTML Report": { "main": [ [ { "node": "Send Email", "type": "main", "index": 0 } ] ] }, "Every Monday at 8am": { "main": [ [ { "node": "Get All Projects", "type": "main", "index": 0 } ] ] } }, "triggerCount": 0 }