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By clicking Submit, you acknowledge and accept the above terms and wish to proceed with submitting the application.", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Morestarts will not share this data with any third party organisation other than Qualitrain Ltd, who delivers the course. By clicking Submit, you acknowledge and accept the above terms and wish to proceed with submitting the application.", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Outreach Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent At", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Outreach Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Triggered At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Outreach Triggered At", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2 }, { "id": "c1b58d1b-c64d-4b76-9342-30bdb6ffbad3", "name": "Airtable \u2014 List Eligible Leads1", "type": "n8n-nodes-base.airtable", "position": [ -2848, -224 ], "parameters": { "base": { "__rl": true, "mode": "id", "value": "appmHaHEnNwsKqWmK" }, "table": { "__rl": true, "mode": "id", "value": "tblFQ18WoHvTNiKCN" }, "options": {}, "operation": "search", "filterByFormula": "=AND({Status}='Leads',{Outreach Sent}=1,NOT({Outreach Sent At}=''))" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2 }, { "id": "65f73e1b-5bc5-43d4-a0c2-9cdb64014896", "name": "WF3 Complete1", "type": "n8n-nodes-base.set", "position": [ -1504, -544 ], "parameters": { "values": { "string": [ { "name": "result", "value": "WF3 finished" } ] }, "options": {}, "keepOnlySet": true }, "typeVersion": 2 }, { "id": "b7af1c87-5201-4364-9319-9d6052c161a7", "name": "Prepare Candidate Data", "type": "n8n-nodes-base.code", "position": [ -2624, -224 ], "parameters": { "jsCode": "const now = new Date();\n\nreturn items.map((item) => {\n const r = item.json || {};\n\n const recordId = r.id;\n const firstName = String(r[\"First Name\"] ?? r[\"First Name\"] ?? \"\").trim();\n const email = String(r[\"Email\"] ?? \"\").trim();\n\n const phoneRaw = String(r[\"Phone Number\"] ?? \"\").trim();\n const phoneE164 = phoneRaw ? (phoneRaw.startsWith(\"+\") ? phoneRaw : \"+\" + phoneRaw) : \"\";\n\n const outreachSentAtRaw = r[\"Outreach Sent At\"];\n const sentAt = outreachSentAtRaw ? new Date(outreachSentAtRaw) : null;\n\n const rem1Raw = r[\"Reminder 1 Sent\"];\n const rem2Raw = r[\"Reminder 2 Sent\"];\n\n const rem1Sent = rem1Raw === true || rem1Raw === \"checked\";\n const rem2Sent = rem2Raw === true || rem2Raw === \"checked\";\n\n let hoursSinceOutreach = null;\n\n // 0 = none, 1 = reminder1, 2 = reminder2\n let routeCode = 0;\n\n if (sentAt && !isNaN(sentAt.getTime())) {\n hoursSinceOutreach = Math.floor((now.getTime() - sentAt.getTime()) / (1000 * 60 * 60));\n\n // Priority: reminder2 wins\n if (hoursSinceOutreach >= 96 && !rem2Sent) routeCode = 2;\n else if (hoursSinceOutreach >= 48 && !rem1Sent) routeCode = 1;\n }\n\n return {\n json: {\n recordId,\n email,\n firstName,\n phoneE164,\n hasEmail: !!email,\n hasPhone: !!phoneE164,\n hoursSinceOutreach,\n routeCode,\n applyLink: \"https://www.morestarts.co.uk/welding-course/\"\n }\n };\n});\n" }, "typeVersion": 2 }, { "id": "095386a5-3958-4885-8fe8-8bd1f03ef91b", "name": "router", "type": "n8n-nodes-base.if", "position": [ -2400, -224 ], "parameters": { "options": {}, "conditions": { "options": { "version": 3, "leftValue": "", "caseSensitive": true, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "11dfa0ae-4dbe-471b-a400-5f6b858500ca", "operator": { "type": "boolean", "operation": "true", "singleValue": true }, "leftValue": "={{ $json.routeCode === 2 }}", "rightValue": "" }, { "id": "3c6c3e14-e129-4e2d-a569-753ca0cb0d5a", "operator": { "type": "boolean", "operation": "true", "singleValue": true }, "leftValue": "=={{ $json.routeCode === 1 }}", "rightValue": "" } ] }, "looseTypeValidation": true }, "typeVersion": 2.3 }, { "id": "71514fe9-f428-4f04-8017-635bcd923441", "name": "R1 \u2014 IF Has Email", "type": "n8n-nodes-base.if", "position": [ -2176, -448 ], "parameters": { "options": {}, "conditions": { "options": { "version": 1, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "8e68319e-cc26-4f07-b30a-180320bc18e6", "operator": { "type": "string", "operation": "exists", "singleValue": true }, "leftValue": "={{ $json.email }}", "rightValue": "" } ] } }, "typeVersion": 2 }, { "id": "a5833132-305b-4be7-abfb-b1d75cbc14ca", "name": "Send a transactional email2", "type": "n8n-nodes-base.sendInBlue", "position": [ -1952, -832 ], "parameters": { "sender": "user@example.com", "subject": "Still time to apply (few spaces left)", "receipients": "={{ $json.email }}", "textContent": "=Hi {{ $json.firstName }},\n\u00a0\nWe haven\u2019t received your application form for our Engineering, Fabrication and Welding Course yet.\n\nThere are only a few spaces left now on the next course.\n\nTo ensure you don\u2019t miss out, please complete the form on this link ASAP, it takes 1 min.\n\n\n-----------------------------------------------------------\nhttps://www.morestarts.co.uk/welding-course\n-----------------------------------------------------------\n\u00a0\nKind regards,\n\nAndreas Datjis\nMorestarts", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 }, { "id": "d62da718-dd3f-4bea-8f54-87ef72311e31", "name": "Brevo Sms", "type": "n8n-nodes-base.httpRequest", "position": [ -1952, -640 ], "parameters": { "url": "https://api.brevo.com/v3/transactionalSMS/send", "method": "POST", "options": {}, "jsonBody": "={\n \"sender\": \"Morestarts\",\n \"recipient\": \"{{ $json.phoneE164 || $json.fields['Phone Number'] }}\",\n \"content\": \"Hi {{ $json.firstName || $json.fields['First Name'] }},\\n\\nWe haven\u2019t received your application form for our Engineering, Fabrication and Welding Course yet.\\n\\nThere are only a few spaces left on the next course.\\n\\nTo ensure you don\u2019t miss out, please complete the form using the link below (takes 1 minute):\\n\\nhttps://www.morestarts.co.uk/welding-course/\\n\\nAndreas\\nMorestarts\",\n \"type\": \"transactional\"\n}\n", "sendBody": true, "sendHeaders": true, "specifyBody": "json", "headerParameters": { "parameters": [ { "name": "accept", "value": "application/json" }, { "name": "api-key", "value": "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" }, { "name": "content-type", "value": "application/json" } ] } }, "typeVersion": 4.3 }, { "id": "29bcfb3e-89ec-4702-a3ec-d94c0960ef78", "name": "Brevo Sms1", "type": "n8n-nodes-base.httpRequest", "position": [ -1952, -256 ], "parameters": { "url": "https://api.brevo.com/v3/transactionalSMS/send", "method": "POST", "options": {}, "jsonBody": "={\n \"sender\": \"Morestarts\",\n \"recipient\": \"{{ $json.phoneE164 || $json.fields['Phone Number'] }}\",\n \"content\": \"Hi {{ $json.firstName || $json.fields['First Name'] }},\\n\\nThanks for your interest in our Engineering, Fabrication and Welding Course at Qualitrain in Alfreton.\\n\\nWe are still waiting for you to complete your application form.\\n\\nTo ensure you don\u2019t miss out, please complete the form using the link below (takes 1 minute):\\n\\nhttps://www.morestarts.co.uk/welding-course/\\n\\nAndreas\\nMorestarts\",\n \"type\": \"transactional\"\n}\n", "sendBody": true, "sendHeaders": true, "specifyBody": "json", "headerParameters": { "parameters": [ { "name": "accept", "value": "application/json" }, { "name": "api-key", "value": "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" }, { "name": "content-type", "value": "application/json" } ] } }, "typeVersion": 4.3 }, { "id": "e9a0b895-3477-49cd-b32b-a5bff952a791", "name": "Send a transactional email3", "type": "n8n-nodes-base.sendInBlue", "position": [ -1952, -448 ], "parameters": { "sender": "user@example.com", "subject": "Still time to apply (few spaces left)", "receipients": "={{ $json.email }}", "textContent": "=Hi {{ $json.firstName }},\n\u00a0\nWe haven\u2019t received your application form for our Engineering, Fabrication and Welding Course yet.\n\nThere are only a few spaces left now on the next course.\n\nTo ensure you don\u2019t miss out, please complete the form on this link ASAP, it takes 1 min.\n\n\n-----------------------------------------------------------\nhttps://www.morestarts.co.uk/welding-course\n-----------------------------------------------------------\n\u00a0\nKind regards,\n\nAndreas Datjis\nMorestarts", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 }, { "id": "98cfa590-ddc1-40e0-b1e6-887103cd5158", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -3808, -1312 ], "parameters": { "width": 448, "height": 896, "content": "## Automated Application Reminder Sequence (Email + SMS)\nHow it works\n\nThis workflow automatically sends follow-up reminders to candidates who have received an application link but have not yet applied. It runs on a daily schedule and scans Airtable for eligible candidates based on how much time has passed since outreach was sent.\n\nThe workflow uses Airtable as the source of truth for timing and state. It calculates how many hours have elapsed since outreach and decides whether to send a first reminder, second reminder, or no message at all. Each reminder is sent only once using checkbox \u201csent\u201d flags to ensure idempotency.\n\nAll routing logic is centralized in a Code node that outputs a simple route key. This avoids fragile IF conditions and prevents duplicate messages if the workflow retries or runs again the next day.\n\nSetup steps\n\nConnect Airtable and select the table containing candidate records.\n\nEnsure Airtable includes a timestamp field for when outreach was sent.\n\nEnsure checkbox fields exist for each reminder (e.g. \u201cReminder 1 Sent\u201d, \u201cReminder 2 Sent\u201d).\n\nConnect your email provider (Brevo) and SMS provider.\n\nSet the Cron node to run once per day at your preferred time.\n\nInitial setup typically takes 10\u201315 minutes.\n\nCustomization\n\nYou can adjust reminder timing, message content, or disable SMS/email independently without changing the core logic." }, "typeVersion": 1 }, { "id": "bcf82774-d8c1-40d4-95ce-ea3333f8759b", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -3136, -464 ], "parameters": { "color": 7, "height": 256, "content": "## Cron node + Airtable search/list node\nRuns daily and retrieves candidates who have received outreach but have not yet applied.\nAirtable controls eligibility via timestamps and flags." }, "typeVersion": 1 }, { "id": "c7c0fc6f-df08-41c0-9bee-2e3e0e9a16ff", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ -2688, -464 ], "parameters": { "color": 7, "height": 256, "content": "## Code node + Switch node\nCalculates elapsed time since outreach and outputs a single route key.\nEnsures only one reminder path can run per record.." }, "typeVersion": 1 }, { "id": "239e72f3-d354-45e2-bb71-2700422ac4f6", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ -2416, -992 ], "parameters": { "color": 7, "width": 1312, "height": 1184, "content": "## Email/SMS nodes + Airtable update nodes\nSends the appropriate reminder and immediately updates Airtable \u201csent\u201d flags.\nPrevents duplicate reminders on future runs." }, "typeVersion": 1 } ], "active": false, "settings": { "availableInMCP": false, "executionOrder": "v1" }, "versionId": "06e764fa-1b0b-4f23-8a17-0934e8e1e9a7", "connections": { "router": { "main": [ [ { "node": "R2 \u2014 IF Has Phone", "type": "main", "index": 0 }, { "node": "R2 \u2014 IF Has Email", "type": "main", "index": 0 } ], [ { "node": "R1 \u2014 IF Has Email", "type": "main", "index": 0 }, { "node": "R1 \u2014 IF Has Phone", "type": "main", "index": 0 } ] ] }, "Brevo Sms": { "main": [ [ { "node": "R2 \u2014 Airtable Mark Reminder 2 + Urgent Call", "type": "main", "index": 0 } ] ] }, "Brevo Sms1": { "main": [ [ { "node": "R1 \u2014 Airtable Mark Reminder 1 Sent", "type": "main", "index": 0 } ] ] }, "Cron \u2014 Daily 9AM": { "main": [ [ { "node": "Airtable \u2014 List Eligible Leads1", "type": "main", "index": 0 } ] ] }, "R1 \u2014 IF Has Email": { "main": [ [ { "node": "Send a transactional email3", "type": "main", "index": 0 } ] ] }, "R1 \u2014 IF Has Phone": { "main": [ [ { "node": "Brevo Sms1", "type": "main", "index": 0 } ] ] }, "R2 \u2014 IF Has Email": { "main": [ [ { "node": "Send a transactional email2", "type": "main", "index": 0 } ] ] }, "R2 \u2014 IF Has Phone": { "main": [ [ { "node": "Brevo Sms", "type": "main", "index": 0 } ] ] }, "Prepare Candidate Data": { "main": [ [ { "node": "router", "type": "main", "index": 0 } ] ] }, "Send a transactional email2": { "main": [ [ { "node": "R2 \u2014 Airtable Mark Reminder 2 + Urgent Call", "type": "main", "index": 0 } ] ] }, "Send a transactional email3": { "main": [ [ { "node": "R1 \u2014 Airtable Mark Reminder 1 Sent", "type": "main", "index": 0 } ] ] }, "Airtable \u2014 List Eligible Leads1": { "main": [ [ { "node": "Prepare Candidate Data", "type": "main", "index": 0 } ] ] }, "R1 \u2014 Airtable Mark Reminder 1 Sent": { "main": [ [ { "node": "WF3 Complete1", "type": "main", "index": 0 } ] ] }, "R2 \u2014 Airtable Mark Reminder 2 + Urgent Call": { "main": [ [ { "node": "WF3 Complete1", "type": "main", "index": 0 } ] ] } } }