{ "id": "9IrbnlGFKNh2EIqty18x-", "name": "wf3", "tags": [], "nodes": [ { "id": "97230906-69dc-4afc-bfee-e9807082da69", "name": "Tag eventType = info", "type": "n8n-nodes-base.set", "position": [ 864, 1008 ], "parameters": { "values": { "string": [ { "name": "eventType", "value": "info" } ] }, "options": {} }, "typeVersion": 2 }, { "id": "bc36d017-1ce4-4c4b-b209-421555cdbe56", "name": "Tag eventType = course", "type": "n8n-nodes-base.set", "position": [ 864, 1200 ], "parameters": { "values": { "string": [ { "name": "eventType", "value": "course" } ] }, "options": {} }, "typeVersion": 2 }, { "id": "c93fa83a-4ffb-4971-8d13-d3a79b5762aa", "name": "Merge \u2014 Any Trigger", "type": "n8n-nodes-base.merge", "position": [ 1088, 1104 ], "parameters": {}, "typeVersion": 2 }, { "id": "54ade592-b443-4be0-b709-56b328668725", "name": "Code \u2014 Normalize + Decide Action", "type": "n8n-nodes-base.code", "position": [ 1312, 1104 ], "parameters": { "jsCode": "function safeStr(v) {\n return (v ?? '').toString().trim();\n}\n\nfunction normalizeBool(v) {\n return v === true || v === 'checked' || v === 'true' || v === 1;\n}\n\nfunction toE164(phoneRaw) {\n const p = safeStr(phoneRaw);\n if (!p) return '';\n return p.startsWith('+') ? p : `+${p}`;\n}\n\nreturn items.map((item) => {\n const r = item.json || {};\n const f = r.fields || {};\n\n const eventType = safeStr(r.eventType); // 'info' | 'course'\n const recordId = r.id;\n\n const firstName = safeStr(f['First Name'] ?? f['First Name'] ?? f['First Name ']);\n const email = safeStr(f['Email']);\n const phoneE164 = toE164(f['Phone Number']);\n\n const referrerEmail = safeStr(f['Referrer Email'] ?? f['Referring Person Email']);\n\n const infoOutcome = safeStr(f['Info Event Outcome']); // Attended / Did Not Attend / Rescheduled\n const courseOutcome = safeStr(f['Course Outcome']); // Started / Did Not Start/Withdrawn / Completed\n\n // Sent flags (candidate)\n const postInfoAttendedSent = normalizeBool(f['Post-Info Attended Sent']);\n const postInfoNoShowSent = normalizeBool(f['Post-Info NoShow Sent']);\n const courseOutcomeMsgSent = normalizeBool(f['Course Outcome Message Sent']);\n\n // Sent flags (referrer)\n const referrerInfoNotified = normalizeBool(f['Referrer Notified \u2013 Info Outcome']);\n const referrerCourseStartNotified = normalizeBool(f['Referrer Notified \u2013 Course Start']); // NEW FIELD\n const referrerCourseEndNotified = normalizeBool(f['Referrer Notified \u2013 Course Outcome']); // reuse existing for end notification\n\n // Normalize course outcome to a key for templates\n let courseOutcomeKey = '';\n if (courseOutcome === 'Started') courseOutcomeKey = 'started';\n else if (courseOutcome === 'Did Not Start/Withdrawn') courseOutcomeKey = 'not_started_withdrawn';\n else if (courseOutcome === 'Completed') courseOutcomeKey = 'completed';\n else courseOutcomeKey = courseOutcome ? 'other' : '';\n\n // Decide ONE action route (candidate messaging)\n let action = 'none';\n\n if (eventType === 'info') {\n if (infoOutcome === 'Attended' && !postInfoAttendedSent) action = 'info_attended';\n else if (infoOutcome === 'Did Not Attend' && !postInfoNoShowSent) action = 'info_noshow';\n // Rescheduled => none\n }\n\n if (eventType === 'course') {\n if (courseOutcomeKey && !courseOutcomeMsgSent) action = 'course';\n }\n\n // Referrer notifications (separate from candidate messaging)\n const notifyReferrerInfo =\n eventType === 'info' &&\n !!referrerEmail &&\n !referrerInfoNotified &&\n (infoOutcome === 'Attended' || infoOutcome === 'Did Not Attend');\n\n // NEW: referrer course start notification (only when Started)\n const notifyReferrerCourseStart =\n eventType === 'course' &&\n !!referrerEmail &&\n !referrerCourseStartNotified &&\n courseOutcomeKey === 'started';\n\n // NEW: referrer course end notification (only when Completed OR Withdrawn/Did Not Start)\n const notifyReferrerCourseEnd =\n eventType === 'course' &&\n !!referrerEmail &&\n !referrerCourseEndNotified &&\n (courseOutcomeKey === 'completed' || courseOutcomeKey === 'not_started_withdrawn');\n\n return {\n json: {\n recordId,\n eventType,\n action,\n\n firstName,\n email,\n phoneE164,\n referrerEmail,\n\n infoOutcome,\n courseOutcome,\n courseOutcomeKey,\n\n hasEmail: !!email,\n hasPhone: !!phoneE164,\n\n notifyReferrerInfo,\n notifyReferrerCourseStart,\n notifyReferrerCourseEnd,\n\n applyLink: 'https://www.morestarts.co.uk/welding-course/',\n senderName: 'Morestarts',\n senderEmail: 'user@example.com'\n }\n };\n});\n" }, "typeVersion": 2 }, { "id": "f81f1c42-5553-42d8-88cb-ee1f6571ff26", "name": "Switch \u2014 Route Action", "type": "n8n-nodes-base.switch", "position": [ 1536, 1088 ], "parameters": { "rules": { "rules": [ { "value2": "info_attended", "outputKey": "output 0" }, { "value2": "info_noshow", "outputKey": "output 1" }, { "value2": "course", "outputKey": "output 2" } ] }, "value1": "={{ $json.action }}", "dataType": "string" }, "typeVersion": 2 }, { "id": "bcc5ebd1-56db-47a0-b149-91625024f2b0", "name": "WF6 Complete", "type": "n8n-nodes-base.set", "position": [ 2880, 1104 ], "parameters": { "values": { "string": [ { "name": "status", "value": "WF6 Complete" } ] }, "options": {}, "keepOnlySet": true }, "typeVersion": 2 }, { "id": "ed248688-095b-4cf9-af96-3934175c7135", "name": "Airtable Trigger \u2014 Info Outcome Updated At1", "type": "n8n-nodes-base.airtableTrigger", "position": [ 640, 1008 ], "parameters": { "baseId": { "__rl": true, "mode": "id", "value": "Your_Base_id" }, "tableId": { "__rl": true, "mode": "id", "value": "Your_table_id" }, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerField": "InfoOutcomeUpdatedAt_TMP", "authentication": "airtableTokenApi", "additionalFields": {} }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 1 }, { "id": "76b54aad-41af-4ed2-a536-1b04e4b7c555", "name": "Course Outcome Updated At", "type": "n8n-nodes-base.airtableTrigger", "position": [ 640, 1200 ], "parameters": { "baseId": { "__rl": true, "mode": "id", "value": "Your_Base_ID" }, "tableId": { "__rl": true, "mode": "id", "value": "Your_Table_ID" }, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerField": "Course Outcome Updated At", "authentication": "airtableTokenApi", "additionalFields": {} }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 1 }, { "id": "d042e3ab-1a45-4bbd-a45b-67fc387816e9", "name": "Attended email", "type": "n8n-nodes-base.sendInBlue", "position": [ 1760, 912 ], "parameters": { "sender": "user@example.com", "subject": "Course Place Confirmed", "receipients": "={{ $json.email }}", "textContent": "=Hi {{ $json.firstName || $json.fields['First Name'] }},\n\nThank you for attending the info event at [course name].\n\nWe are pleased to confirm that your place on the course is secure, and we look forward to welcoming you on Monday.\n\nIf you have changed your mind for any reason, please let us know as soon as possible by emailing sender@gmail.com\n\nYour name\n", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 }, { "id": "91c4425d-91a0-4210-9e71-84fe60dd63f0", "name": "Course outcome email", "type": "n8n-nodes-base.sendInBlue", "position": [ 1760, 1488 ], "parameters": { "sender": "user@example.com", "subject": "={{ \n $json.courseOutcomeKey === 'started' ? 'Welcome to the Course' :\n $json.courseOutcomeKey === 'not_started_withdrawn' ? 'Course Update' :\n $json.courseOutcomeKey === 'completed' ? 'Congratulations on Completing the Course' :\n 'Course Update'\n}}\n", "receipients": "={{ $json.email }}", "textContent": "={{\n $json.courseOutcomeKey === 'started'\n ? `Hi ${$json.firstName || 'there'},\n\nWelcome to the coursename, Course name at Academy name.\n\nWe are pleased to confirm that you have successfully started the course and wish you every success.\n\nIf you have any questions during the course, please get in touch.\n\nsendername`\n : $json.courseOutcomeKey === 'not_started_withdrawn'\n ? `Hi ${$json.firstName || 'there'},\n\nWe noticed that you did not start or withdrew from the Course name.\n\nIf you would like to join a future course or discuss your options, please contact us as soon as possible.\n\nsendername`\n : $json.courseOutcomeKey === 'completed'\n ? `Hi ${$json.firstName || 'there'},\n\nCongratulations on successfully completing the Course name.\n\nWe wish you every success moving forward and thank you for training with coursename.\n\nsendername`\n : `Hi ${$json.firstName || 'there'},\n\nCourse update.\n\nsendername`\n}}\n", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 }, { "id": "639245b4-65ca-48b4-964d-1240219619b6", "name": "Airtable \u2014 Commit Post-Info Attended Sent", "type": "n8n-nodes-base.airtable", "position": [ 1984, 816 ], "parameters": { "base": { "__rl": true, "mode": "id", "value": "Your_Base-ID" }, "table": { "__rl": true, "mode": "id", "value": "Your_Table_ID" }, "columns": { "value": { "id": "={{ $('Airtable Trigger \u2014 Info Outcome Updated At1').item.json.id }}" }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "First Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "First Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Last Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Last Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "For funding purposes, please confirm your age. (You must be 19 or over as of 31st August 2025)", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "For funding purposes, please confirm your age. (You must be 19 or over as of 31st August 2025)", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "DWP Work Coach or Employer Advisor Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "DWP Work Coach or Employer Advisor Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Job Center", "type": "options", "display": true, "options": [ { "name": "DE - Alfreton", "value": "DE - Alfreton" }, { "name": "DE - Matlock", "value": "DE - Matlock" }, { "name": "DE - Chesterfield", "value": "DE - Chesterfield" }, { "name": "DE - Belper", "value": "DE - Belper" }, { "name": "DE - Heanor", "value": "DE - Heanor" }, { "name": "DE - Ilkeston", "value": "DE - Ilkeston" }, { "name": "DE - Derby", "value": "DE - Derby" }, { "name": "NG - Mansfield", "value": "NG - Mansfield" }, { "name": "NG - Ashfield", "value": "NG - Ashfield" }, { "name": "NG - Shirebrook", "value": "NG - Shirebrook" }, { "name": "NG - Nottingham", "value": "NG - Nottingham" }, { "name": "NG - Beeston", "value": "NG - Beeston" }, { "name": "NG - Long Eaton", "value": "NG - Long Eaton" }, { "name": "NG - Arnold", "value": "NG - Arnold" }, { "name": "NG - Bulwell", "value": "NG - Bulwell" }, { "name": "Other...", "value": "Other..." } ], "removed": true, "readOnly": false, "required": false, "displayName": "Job Center", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Email", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Phone Number", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Phone Number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Nationality", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Nationality", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Are you in receipt of either Universal Credit, JSA or ESA?", "type": "options", "display": true, "options": [ { "name": "Yes", "value": "Yes" }, { "name": "No", "value": "No" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Are you in receipt of either Universal Credit, JSA or ESA?", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "I have lived in England", "type": "options", "display": true, "options": [ { "name": "Most/All of my life", "value": "Most/All of my life" }, { "name": "Under 3 Years", "value": "Under 3 Years" }, { "name": "More than 3 Years / Less than 5 years", "value": "More than 3 Years / Less than 5 years" }, { "name": "More than 5 years", "value": "More than 5 years" } ], "removed": true, "readOnly": false, "required": false, "displayName": "I have lived in England", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Do you have any unspent criminal convictions and/or limitations that restrict you from being in the presence of under 18's", "type": "options", "display": true, "options": [ { "name": "Yes ", "value": "Yes " }, { "name": "No", "value": "No" }, { "name": "Prefer Not To Say (You won't be able to do the course)", "value": "Prefer Not To Say (You won't be able to do the course)" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Do you have any unspent criminal convictions and/or limitations that restrict you from being in the presence of under 18's", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Morestarts will not share this data with any third party organisation other than Qualitrain Ltd, who delivers the course. By clicking Submit, you acknowledge and accept the above terms and wish to proceed with submitting the application.", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Morestarts will not share this data with any third party organisation other than Qualitrain Ltd, who delivers the course. By clicking Submit, you acknowledge and accept the above terms and wish to proceed with submitting the application.", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Decision", "type": "options", "display": true, "options": [ { "name": "Approved", "value": "Approved" }, { "name": "Rejected", "value": "Rejected" }, { "name": "Pending", "value": "Pending" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Decision", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Next Info Event time", "type": "dateTime", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Next Info Event time", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Send Outreach Now", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Send Outreach Now", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reffering Person's Email", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Reffering Person's Email", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course List Pipeline", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Course List Pipeline", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Status", "type": "options", "display": true, "options": [ { "name": "Leads", "value": "Leads" }, { "name": "Applied", "value": "Applied" }, { "name": "Confirmed", "value": "Confirmed" }, { "name": "Closed", "value": "Closed" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Info Event Outcome", "type": "options", "display": true, "options": [ { "name": "Attended", "value": "Attended" }, { "name": "Did Not Attend", "value": "Did Not Attend" }, { "name": "Rescheduled", "value": "Rescheduled" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Info Event Outcome", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course Outcome", "type": "options", "display": true, "options": [ { "name": "Started", "value": "Started" }, { "name": "Did Not Start/Withdrawn", "value": "Did Not Start/Withdrawn" }, { "name": "Completed", "value": "Completed" } ], "removed": true, "readOnly": false, "required": false, "displayName": "Course Outcome", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Application Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Application Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reminder 1 Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Reminder 1 Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Reminder 2 Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Reminder 2 Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Urgent Call Required", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Urgent Call Required", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Referrer Notified \u2013 Info Event", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Referrer Notified \u2013 Info Event", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Referrer Notified \u2013 Course Start", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Referrer Notified \u2013 Course Start", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Last modified time", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Last modified time", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Outreach Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Outreach Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Triggered At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Outreach Triggered At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Decision Updated At v2", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Decision Updated At v2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Approved Email Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Approved Email Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Approved Email Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Approved Email Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Rejection Email Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Rejection Email Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Rejection Email Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Rejection Email Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "From field: Info Event Scheduled Date", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "From field: Info Event Scheduled Date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Info Reminder 1d Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Info Reminder 1d Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Info Reminder 3d Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Info Reminder 3d Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "InfoOutcomeUpdatedAt_TMP", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "InfoOutcomeUpdatedAt_TMP", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course Outcome Updated At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Course Outcome Updated At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Post-Info Attended Sent", "type": "boolean", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Post-Info Attended Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Post-Info NoShow Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Post-Info NoShow Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course Outcome Message Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Course Outcome Message Sent", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2 }, { "id": "a52644f3-0c4e-4e3b-ab6e-f5013b10091c", "name": "Airtable \u2014 Commit Post-Info NoShow Sent", "type": "n8n-nodes-base.airtable", "position": [ 1984, 1200 ], "parameters": { "base": { "__rl": true, "mode": "id", "value": "Your_Base_Id" }, "table": { "__rl": true, "mode": "id", "value": "Your_Table_Id" }, "columns": { "value": { "id": "={{ $('Airtable Trigger \u2014 Info Outcome Updated At1').item.json.id }}", "Post-Info NoShow Sent": true }, "schema": [ { "id": "id", "type": "string", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "id", "defaultMatch": true }, { "id": "First Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "First Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Last Name", "type": "string", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Last Name", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "For funding purposes, please confirm your age. (You must be 19 or over as of 31st August 2025)", "type": "number", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "For funding purposes, please confirm your age. 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"required": false, "displayName": "Reminder 2 Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Urgent Call Required", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Urgent Call Required", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Referrer Notified \u2013 Info Event", "type": "boolean", "display": true, "removed": false, "readOnly": false, "required": false, "displayName": "Referrer Notified \u2013 Info Event", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Referrer Notified \u2013 Course Start", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Referrer Notified \u2013 Course Start", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Last modified time", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Last modified time", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Outreach Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Outreach Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Outreach Triggered At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Outreach Triggered At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Decision Updated At v2", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Decision Updated At v2", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Approved Email Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Approved Email Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Approved Email Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Approved Email Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Rejection Email Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Rejection Email Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Rejection Email Sent At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Rejection Email Sent At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Info Reminder 1d Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Info Reminder 1d Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Info Reminder 3d Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Info Reminder 3d Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "InfoOutcomeUpdatedAt_TMP", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "InfoOutcomeUpdatedAt_TMP", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course Outcome Updated At", "type": "string", "display": true, "removed": true, "readOnly": true, "required": false, "displayName": "Course Outcome Updated At", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Post-Info Attended Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Post-Info Attended Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Post-Info NoShow Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Post-Info NoShow Sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "Course Outcome Message Sent", "type": "boolean", "display": true, "removed": true, "readOnly": false, "required": false, "displayName": "Course Outcome Message Sent", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "id" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update" }, "credentials": { "airtableTokenApi": { "name": "" } }, "typeVersion": 2 }, { "id": "93c839f4-1699-48c4-9bc5-6b15b22bd876", "name": "Brevo Email \u2014 Referrer Info Outcome", "type": "n8n-nodes-base.sendInBlue", "position": [ 2208, 1008 ], "parameters": { "sender": "user@example.com", "subject": "Candidate Info Event Outcome", "receipients": "={{ $json.fields['Reffering Person\\'s Email'] }}\n", "textContent": "={{`Hello,\n\nThis is an update regarding your referred candidate ${$json.firstName || ''}.\n\nInfo Event Outcome: ${$json.infoOutcome || ''}\n\nsendername`}}\n", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 }, { "id": "65d24c37-49ff-4f59-90af-21b854fbd081", "name": "Attended sms1", "type": "n8n-nodes-base.httpRequest", "position": [ 1760, 720 ], "parameters": { "url": "https://api.brevo.com/v3/transactionalSMS/send", "method": "POST", "options": {}, "jsonBody": "={\n \"sender\": \"sendername\",\n \"recipient\": \"{{ $json.phoneE164 || $json.fields['Phone Number'] }}\",\n \"content\": \"Hi {{ $json.firstName || $json.fields['First Name'] }},\\n\\nI am pleased to confirm your place on the course it secure and we look forward to having you start on Monday.\\n\\nIf you have changed your mind for any reason, and no longer want to do the course, please let us know ASAP by emailing sender@gmail.com .\\n\\nsendername\",\n \"type\": \"transactional\"\n}\n", "sendBody": true, "sendHeaders": true, "specifyBody": "json", "headerParameters": { "parameters": [ { "name": "accept", "value": "application/json" }, { "name": "api-key", "value": "YOUR-API-KEY" }, { "name": "content-type", "value": "application/json" } ] } }, "typeVersion": 4.3 }, { "id": "feeda266-fa94-4f81-9d6d-509cd33dab15", "name": "If1", "type": "n8n-nodes-base.if", "position": [ 2208, 1488 ], "parameters": { "options": {}, "conditions": { "options": { "version": 3, "leftValue": "", "caseSensitive": true, "typeValidation": "loose" }, "combinator": "and", "conditions": [ { "id": "1f2b4d35-d052-4f67-9bce-8cc3fd957868", "operator": { "type": "boolean", "operation": "true", "singleValue": true }, "leftValue": "=={{ $json.notifyReferrerCourseStart }}\n", "rightValue": "" } ] }, "looseTypeValidation": true }, "typeVersion": 2.3 }, { "id": "6a3bcccc-bbe3-4d51-b586-1ec25bb5e3dd", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 48, 176 ], "parameters": { "width": 368, "height": 864, "content": "## Candidate outcomes and referrer notifications\n\n## How it works\n\nThis workflow automates post-event and post-course communications for candidates, while also notifying referring partners at the correct milestones.\n\nThe workflow is triggered when Airtable updates timestamp fields related to Info Event Outcomes or Course Outcomes. Airtable controls when the workflow runs, and n8n controls what happens next. This separation avoids race conditions and keeps the system reliable.\n\nOnce triggered, the workflow normalizes record data and determines exactly one action path using a centralized Code node. Based on the outcome, it sends the appropriate candidate email and SMS, and optionally notifies the referring person. Each message is sent only once using checkbox \u201csent\u201d flags stored in Airtable.\n\n## Setup steps\n\nConnect Airtable and select the table containing candidate records.\n\nEnsure Airtable includes timestamp fields for outcome updates.\n\nEnsure all \u201csent\u201d fields are checkbox fields.\n\nConnect your email and SMS providers.\n\nCustomize message content in the Email and SMS nodes if needed." }, "typeVersion": 1 }, { "id": "3882dd9b-d6fc-4f5a-a333-498d7556f520", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ 608, 800 ], "parameters": { "color": 7, "height": 512, "content": "## Trigger & Event Detection\nWatches Airtable-managed timestamp fields for outcome changes.\nAirtable controls when the workflow runs." }, "typeVersion": 1 }, { "id": "45e6a764-3d8e-4958-a7f2-452fd62790a9", "name": "Sticky Note2", "type": "n8n-nodes-base.stickyNote", "position": [ 1248, 864 ], "parameters": { "color": 7, "height": 352, "content": "## Normalize & Decide Action\nCentral logic layer that normalizes fields and outputs one action path.\nPrevents fragile IF chains." }, "typeVersion": 1 }, { "id": "7f891657-972e-4676-8171-1113593a6f16", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 1680, 448 ], "parameters": { "color": 7, "height": 352, "content": "## Candidate Messaging \u2014 Info Event Outcomes\nHandles post-info-event emails and SMS for attended and no-show outcomes.\nEach message is sent once only." }, "typeVersion": 1 }, { "id": "61f43fb4-03fb-4ffc-b25c-d42225e2f75d", "name": "Sticky Note4", "type": "n8n-nodes-base.stickyNote", "position": [ 1456, 1312 ], "parameters": { "color": 7, "height": 336, "content": "## Candidate Messaging \u2014 Course Outcomes\n\nSends course outcome messages (started, withdrawn, completed).\nContent is driven by normalized outcome keys." }, "typeVersion": 1 }, { "id": "6e8e5889-947d-4486-95ac-dd5d8697178d", "name": "Sticky Note5", "type": "n8n-nodes-base.stickyNote", "position": [ 2160, 720 ], "parameters": { "color": 7, "height": 352, "content": "## Referrer Notifications\nNotifies referring partners when candidates progress or exit the course.\nRuns independently from candidate messaging." }, "typeVersion": 1 }, { "id": "d5d5d71d-455f-43d4-b819-3da1cc58d5fe", "name": "Sticky Note6", "type": "n8n-nodes-base.stickyNote", "position": [ 2528, 1168 ], "parameters": { "color": 7, "height": 352, "content": "## Commit Flags & Complete\nWrites \u201csent\u201d flags back to Airtable and ends the workflow.\nGuarantees idempotency across retries." }, "typeVersion": 1 }, { "id": "e446da07-26c9-41dc-af94-aa70a5018bf7", "name": "Did Not Attended sms", "type": "n8n-nodes-base.httpRequest", "position": [ 1760, 1104 ], "parameters": { "url": "https://api.brevo.com/v3/transactionalSMS/send", "method": "POST", "options": {}, "jsonBody": "={\n \"sender\": \"sendername\",\n \"recipient\": \"{{ $json.phoneE164 || $json.fields['Phone Number'] }}\",\n \"content\": \"Hi {{ $json.firstName || $json.fields['First Name'] }},\\n\\nAs you did not attend the info event at coursename, you have been removed from the course list.\\n\\nIf you are still interested in the next course, please call or text us on +12345678 as soon as possible.\\n\\nsendername\",\n \"type\": \"transactional\"\n}\n", "sendBody": true, "sendHeaders": true, "specifyBody": "json", "headerParameters": { "parameters": [ { "name": "accept", "value": "application/json" }, { "name": "api-key", "value": "YOUR-API-KEY" }, { "name": "content-type", "value": "application/json" } ] } }, "typeVersion": 4.3 }, { "id": "80e6e60d-846b-496f-85a3-6dcf882b2ad2", "name": "Did Not Attended email", "type": "n8n-nodes-base.sendInBlue", "position": [ 1760, 1296 ], "parameters": { "sender": "Sender@gmail", "subject": "Course Update", "receipients": "={{ $json.email }}", "textContent": "=Hi {{ $json.firstName || $json.fields['First Name'] }},\n\nAs you did not attend the info event at course name, you have been removed from the course list.\n\nIf you would still like to join a future course, please contact us as soon as possible by calling or texting +12345678.\n\nsender name\n", "requestOptions": {}, "additionalFields": {} }, "credentials": { "sendInBlueApi": { "name": "" } }, "typeVersion": 1 } ], "active": false, "settings": { "availableInMCP": false, "executionOrder": "v1" }, "versionId": "bd2cdc34-ee23-4135-8084-6d0c4ea18362", "connections": { "If1": { "main": [ [ { "node": "Brevo Email \u2014 Referrer Course Outcome1", "type": "main", "index": 0 } ] ] }, "Attended sms1": { "main": [ [ { "node": "Airtable \u2014 Commit Post-Info Attended Sent", "type": "main", "index": 0 } ] ] }, "Attended email": { "main": [ [ { "node": "Airtable \u2014 Commit Post-Info Attended Sent", "type": "main", "index": 0 } ] ] }, "Course outcome email": { "main": [ [ { "node": "Airtable \u2014 Commit Course Outcome Message Sent1", "type": "main", "index": 0 } ] ] }, "Did Not Attended sms": { "main": [ [ { "node": "Airtable \u2014 Commit Post-Info NoShow Sent", "type": "main", "index": 0 } ] ] }, "Tag eventType = info": { "main": [ [ { "node": "Merge \u2014 Any Trigger", "type": "main", "index": 0 } ] ] }, "Merge \u2014 Any Trigger": { "main": [ [ { "node": "Code \u2014 Normalize + Decide Action", "type": "main", "index": 0 } ] ] }, "Did Not Attended email": { "main": [ [ { "node": "Airtable \u2014 Commit Post-Info NoShow Sent", "type": "main", "index": 0 } ] ] }, "Tag eventType = course": { "main": [ [ { "node": "Merge \u2014 Any Trigger", "type": "main", "index": 0 } ] ] }, "Switch \u2014 Route Action": { "main": [ [ { "node": "Attended email", "type": "main", "index": 0 }, { "node": "Attended sms1", "type": "main", "index": 0 } ], [ { "node": "Did Not Attended sms", "type": "main", "index": 0 }, { "node": "Did Not Attended email", "type": "main", "index": 0 } ], [ { "node": "Course outcome email", "type": "main", "index": 0 } ] ] }, "Course Outcome Updated At": { "main": [ [ { "node": "Tag eventType = course", "type": "main", "index": 0 } ] ] }, "Referrer notified course start": { "main": [ [ { "node": "WF6 Complete", "type": "main", "index": 0 } ] ] }, "Code \u2014 Normalize + Decide Action": { "main": [ [ { "node": "Switch \u2014 Route Action", "type": "main", "index": 0 } ] ] }, "Brevo Email \u2014 Referrer Info Outcome": { "main": [ [ { "node": "Airtable \u2014 Commit Referrer Notified (Info) [No-Show branch]", "type": "main", "index": 0 } ] ] }, "Brevo Email \u2014 Referrer Course Outcome1": { "main": [ [ { "node": "Referrer notified course start", "type": "main", "index": 0 } ] ] }, "Airtable \u2014 Commit Post-Info NoShow Sent": { "main": [ [ { "node": "Brevo Email \u2014 Referrer Info Outcome", "type": "main", "index": 0 } ] ] }, "Airtable \u2014 Commit Post-Info Attended Sent": { "main": [ [ { "node": "Brevo Email \u2014 Referrer Info Outcome", "type": "main", "index": 0 } ] ] }, "Airtable Trigger \u2014 Info Outcome Updated At1": { "main": [ [ { "node": "Tag eventType = info", "type": "main", "index": 0 } ] ] }, "Airtable \u2014 Commit Course Outcome Message Sent1": { "main": [ [ { "node": "If1", "type": "main", "index": 0 } ] ] }, "Airtable \u2014 Commit Referrer Notified (Info) [No-Show branch]": { "main": [ [ { "node": "WF6 Complete", "type": "main", "index": 0 } ] ] } } }