{ "id": "", "meta": { "templateCredsSetupCompleted": false }, "name": "Timezone-aware email drip campaign with daily send limits (no wait nodes) - Gmail + Google Sheets", "tags": [], "nodes": [ { "id": "ab68acee-89bb-46ca-8639-beb8b3040e75", "name": "Trigger EU_UK 10:00 UTC", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -608, 304 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 10 * * 1-5" } ] } }, "typeVersion": 1.2 }, { "id": "10a49736-3249-4683-ac02-91cdd36f2683", "name": "Determine Group", "type": "n8n-nodes-base.code", "position": [ -416, 512 ], "parameters": { "jsCode": "// Maps the current UTC hour to an audience region plus a daily send cap.\n// Ranges are non-overlapping so each trigger hits exactly one group.\nconst hour = new Date().getUTCHours();\nlet group, daily_limit;\n\nif (hour >= 9 && hour < 13) {\n // EU & UK working hours (morning Europe)\n group = 'EU_UK';\n daily_limit = 45;\n} else if (hour >= 14 && hour < 20) {\n // North America working hours (morning/midday NA)\n group = 'NA';\n daily_limit = 90;\n} else {\n // Remaining hours cover Australia / Asia-Pacific\n group = 'AU';\n daily_limit = 15;\n}\n\nreturn [{ json: { group, daily_limit } }];\n" }, "typeVersion": 2 }, { "id": "6693ed50-b9f3-47a9-8848-38f56e7a2be4", "name": "Read Contacts", "type": "n8n-nodes-base.googleSheets", "position": [ -160, 512 ], "parameters": { "options": {}, "sheetName": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" }, "documentId": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "607a2e0f-f9f7-4056-8c83-45a3dfee211b", "name": "Filter and Limit", "type": "n8n-nodes-base.code", "position": [ 64, 512 ], "parameters": { "jsCode": "const group = $('Determine Group').first().json.group;\nconst daily_limit = $('Determine Group').first().json.daily_limit;\n\nconst countryGroups = {\n 'Austria': 'EU_UK', 'Belgium': 'EU_UK', 'France': 'EU_UK',\n 'Germany': 'EU_UK', 'Italy': 'EU_UK', 'Netherlands': 'EU_UK',\n 'Norway': 'EU_UK', 'Spain': 'EU_UK', 'Sweden': 'EU_UK',\n 'Switzerland': 'EU_UK', 'United Kingdom': 'EU_UK',\n 'Canada': 'NA', 'United States': 'NA',\n 'Australia': 'AU'\n};\n\nconst filtered = items.filter(item => {\n const country = (item.json['Country'] || '').trim();\n const emailSent = (item.json['email_sent'] || '').toString().trim();\n const email = (item.json['Email'] || '').trim();\n return (\n countryGroups[country] === group &&\n emailSent === '' &&\n email.includes('@')\n );\n});\n\nreturn filtered.slice(0, daily_limit);" }, "typeVersion": 2 }, { "id": "2c74a24d-e217-4a71-a9aa-1a096e38c7ce", "name": "Build Email", "type": "n8n-nodes-base.set", "position": [ 288, 512 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "field-001", "name": "to", "type": "string", "value": "={{ $json['Email'] }}" }, { "id": "field-002", "name": "contact_email", "type": "string", "value": "={{ $json['Email'] }}" }, { "id": "field-003", "name": "subject", "type": "string", "value": "=Quick question to {{ $('Read Contacts').item.json.Company }} Team" }, { "id": "field-004", "name": "body", "type": "string", "value": "=\n \n \n \n
\n
\n

Hi {{ $json['First Name'] }},

\n\n

\n [Write your opening line here. Mention something specific about the recipient or their company.]\n

\n\n

\n [Explain the problem you help solve, in one short paragraph.]\n

\n\n

\n [Your product or service name] helps [target persona] to [outcome], without [common pain point].\n

\n\n

\n Happy to share more if relevant - feel free to reply with \"yes\" and I will send details.\n

\n\n

\n Best regards,

\n [Your Name] - [Your Company]
\n [Your title]
\n https://example.com\n

\n
\n
" }, { "id": "field-005", "name": "group_sent", "type": "string", "value": "={{ $('Determine Group').first().json.group }}" } ] } }, "typeVersion": 3.4 }, { "id": "de7b7941-e2c4-4d39-bd6c-0477ee0b08fb", "name": "Send Gmail", "type": "n8n-nodes-base.gmail", "onError": "continueErrorOutput", "position": [ 512, 512 ], "parameters": { "sendTo": "={{ $json.to }}", "message": "={{ $json.body }}", "options": { "senderName": "", "appendAttribution": false }, "subject": "={{ $json.subject }}" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "fb630893-1e98-4cbe-afdb-4e54daae2004", "name": "Update Row Success", "type": "n8n-nodes-base.googleSheets", "position": [ 960, 352 ], "parameters": { "columns": { "value": { "status": "sent", "error_msg": "", "sent_date": "={{ $now.toFormat('yyyy-MM-dd HH:mm:ss') }}", "email_sent": "yes", "group_sent": "={{ $('Determine Group').item.json.group }}", "row_number": "={{ $('Read Contacts').item.json.row_number }}" }, "schema": [ { "id": "row_number", "type": "number", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "email_sent", "type": "string", "display": true, "removed": false, "required": false, "displayName": "email_sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "sent_date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "sent_date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "status", "type": "string", "display": true, "removed": false, "required": false, "displayName": "status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "group_sent", "type": "string", "display": true, "removed": false, "required": false, "displayName": "group_sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "error_msg", "type": "string", "display": true, "removed": false, "required": false, "displayName": "error_msg", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "row_number" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" }, "documentId": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "f1f12bdd-cfe1-4d81-a3c2-60dfcf41630d", "name": "Update Row Error", "type": "n8n-nodes-base.googleSheets", "position": [ 960, 672 ], "parameters": { "columns": { "value": { "status": "failed", "error_msg": "={{ $json.error?.message || $json.error || 'Unknown error' }}", "sent_date": "={{ $now.toFormat('yyyy-MM-dd HH:mm:ss') }}", "email_sent": "no", "group_sent": "={{ $('Determine Group').item.json.group }}", "row_number": "={{ $('Read Contacts').item.json.row_number }}" }, "schema": [ { "id": "row_number", "type": "number", "display": true, "removed": false, "readOnly": true, "required": false, "displayName": "row_number", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "email_sent", "type": "string", "display": true, "removed": false, "required": false, "displayName": "email_sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "sent_date", "type": "string", "display": true, "removed": false, "required": false, "displayName": "sent_date", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "status", "type": "string", "display": true, "removed": false, "required": false, "displayName": "status", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "group_sent", "type": "string", "display": true, "removed": false, "required": false, "displayName": "group_sent", "defaultMatch": false, "canBeUsedToMatch": true }, { "id": "error_msg", "type": "string", "display": true, "removed": false, "required": false, "displayName": "error_msg", "defaultMatch": false, "canBeUsedToMatch": true } ], "mappingMode": "defineBelow", "matchingColumns": [ "row_number" ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "update", "sheetName": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" }, "documentId": { "__rl": true, "mode": "list", "value": "", "cachedResultUrl": "", "cachedResultName": "" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.5 }, { "id": "48d24d3e-064b-4ec5-a905-a90cdf5edf5e", "name": "Trigger NA 18:00 UTC", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -608, 512 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 18 * * 1-5" } ] } }, "typeVersion": 1.2 }, { "id": "d4309fb4-993f-47fe-9d1b-06cade209599", "name": "Trigger AU 1:00 UTC", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -608, 704 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 01 * * 1-5" } ] } }, "typeVersion": 1.2 }, { "id": "0bb21b83-de9a-485c-a4c9-6a779da3ab4a", "name": "Sticky Note 0001", "type": "n8n-nodes-base.stickyNote", "position": [ -2576, 368 ], "parameters": { "color": 7, "width": 1600, "height": 520, "content": "## Timezone-aware email drip campaign (no wait nodes)\n\nSend outreach emails at the right working hour for each audience region, with a daily cap per region, status tracking in Google Sheets, and per-row error handling. No `Wait` nodes required - timing is driven entirely by three region-specific Cron schedules.\n\n### What it does\n- Three schedule triggers fire at the local working-hours window of each region (EU/UK, NA, AU)\n- A shared code node inspects the current UTC hour and picks the matching region + daily send limit\n- Reads your contact sheet, filters by country -> region mapping, skips rows already marked sent, and caps at the daily limit\n- Sends a personalised Gmail message\n- Writes `email_sent`, `sent_date`, `status`, `group_sent`, and `error_msg` back to the same row\n\n### Credentials required\n- **Google Sheets OAuth2** - reads contacts and writes status back\n- **Gmail OAuth2** - sends the outreach email\n\n### Setup (10-15 min)\n1. Create a Google Sheet with the columns listed in the \"Sheet schema\" sticky note\n2. In all three **Google Sheets** nodes, pick your sheet and the contacts tab\n3. Edit the **Build Email** node: replace the placeholder subject line and HTML body with your own copy\n4. In the **Send Gmail** node, set `senderName` to your name\n5. Optional: adjust the daily caps inside **Determine Group** (currently 45 / 90 / 15)\n6. Optional: edit the country -> region mapping inside **Filter and Limit** to match your contact list\n7. Activate the workflow\n" }, "typeVersion": 1 }, { "id": "252c415a-c310-417f-a7e0-c38b115781f3", "name": "Sticky Note 0002", "type": "n8n-nodes-base.stickyNote", "position": [ -912, 208 ], "parameters": { "color": 4, "width": 200, "height": 560, "content": "## Step 1 - Three timezone-specific triggers\n\nThree independent `Schedule Trigger` nodes fire on weekdays (`Mon-Fri`):\n\n- **EU_UK** at 10:00 UTC (morning in Europe)\n- **NA** at 18:00 UTC (late morning on US East coast)\n- **AU** at 01:00 UTC (noon in eastern Australia)\n\nAll three feed into the same `Determine Group` node, so there is exactly ONE shared pipeline instead of three copies.\n\nEdit the cron expressions to match your preferred send windows." }, "typeVersion": 1 }, { "id": "0b27bf50-9c79-4eb0-bff8-c050874c9d32", "name": "Sticky Note 0003", "type": "n8n-nodes-base.stickyNote", "position": [ -448, 16 ], "parameters": { "color": 3, "width": 200, "height": 468, "content": "## Step 2 - Determine region + daily cap\n\nReads the current UTC hour and returns:\n- `group`: one of `EU_UK`, `NA`, `AU`\n- `daily_limit`: max emails for that region today (default 45 / 90 / 15)\n\nRanges are non-overlapping so each trigger maps to exactly one region. Adjust the numbers here to change your send volume per region." }, "typeVersion": 1 }, { "id": "31ec967f-fd8a-4cb8-b9e4-6ad8086e08f8", "name": "Sticky Note 0004", "type": "n8n-nodes-base.stickyNote", "position": [ -224, 160 ], "parameters": { "color": 5, "width": 200, "height": 340, "content": "## Step 3 - Read contacts from Google Sheets\n\nReads every row from your contacts tab. You must:\n1. Select your own spreadsheet in this node after import\n2. Pick the tab containing the contact list\n\nSee the \"Sheet schema\" sticky note for the exact columns expected." }, "typeVersion": 1 }, { "id": "e70bc4b8-84f0-4142-9d80-0f0a9d440b52", "name": "Sticky Note 0005", "type": "n8n-nodes-base.stickyNote", "position": [ 0, -64 ], "parameters": { "color": 6, "width": 200, "height": 568, "content": "## Step 4 - Filter by region, skip already-sent, cap at daily limit\n\nFor the active `group`:\n- Matches each row's `Country` against the country -> region lookup in the code\n- Drops rows whose `email_sent` column is not empty\n- Drops rows without a valid `@` in the `Email` column\n- Slices the result down to the region's `daily_limit`\n\nAdd or remove countries in the `countryGroups` object inside this node to match your audience." }, "typeVersion": 1 }, { "id": "3b186678-144c-41d7-b769-7ee8c479453d", "name": "Sticky Note 0006", "type": "n8n-nodes-base.stickyNote", "position": [ 224, -32 ], "parameters": { "color": 4, "width": 200, "height": 524, "content": "## Step 5 - Build personalised email\n\nA `Set` node assembles the outgoing email into these fields:\n- `to` - the recipient address\n- `subject` - subject line (supports expressions like `{{ $json['Company'] }}`)\n- `body` - HTML body (supports `{{ $json['First Name'] }}` and any other column)\n- `group_sent` - recorded later in the sheet for audit\n\nReplace the placeholder subject and HTML body with your own copy." }, "typeVersion": 1 }, { "id": "f8fa6bd7-e6fb-4108-a542-771b9b40f011", "name": "Sticky Note 0007", "type": "n8n-nodes-base.stickyNote", "position": [ 464, 128 ], "parameters": { "color": 5, "width": 200, "height": 360, "content": "## Step 6 - Send via Gmail\n\nSends through your connected Gmail account. Set `senderName` in the node options to your display name.\n\n`onError: continueRegularOutput` means a failed send does NOT stop the batch - the error object flows downstream so the failed row can be logged separately." }, "typeVersion": 1 }, { "id": "be031510-a25c-4085-9f4e-2b7b7d1b338f", "name": "Sticky Note 0008", "type": "n8n-nodes-base.stickyNote", "position": [ 848, -16 ], "parameters": { "color": 3, "width": 300, "height": 300, "content": "## Step 7 - Success / error branching\n\nThe `IF` node checks whether the Gmail response contains an `error` object:\n- **true (error exists)** -> `Update Row Error` writes `status = failed` + the error message\n- **false (no error)** -> `Update Row Success` writes `status = sent`\n\nBoth branches match on the `Email` column so the right row is updated." }, "typeVersion": 1 }, { "id": "5a937088-6dd9-4406-a7a2-8d6540e33749", "name": "Sticky Note 0009", "type": "n8n-nodes-base.stickyNote", "position": [ 1216, 336 ], "parameters": { "color": 6, "width": 340, "height": 556, "content": "## Sheet schema\n\nCreate a tab (e.g. `Contacts`) with these columns in the first row:\n\n- `First Name`\n- `Company` *(used in the subject placeholder; optional if you rewrite the subject)*\n- `Email`\n- `Country` *(must match a key in the country -> region map)*\n- `email_sent` *(leave blank; filled by the workflow)*\n- `sent_date` *(leave blank)*\n- `status` *(leave blank)*\n- `group_sent` *(leave blank)*\n- `error_msg` *(leave blank)*\n\n### Supported countries out of the box\nEU_UK: Austria, Belgium, France, Germany, Italy, Netherlands, Norway, Spain, Sweden, Switzerland, United Kingdom\nNA: Canada, United States\nAU: Australia\n\nAdd more inside the `Filter and Limit` node." }, "typeVersion": 1 } ], "active": false, "settings": { "binaryMode": "separate", "executionOrder": "v1" }, "versionId": "", "connections": { "Send Gmail": { "main": [ [ { "node": "Update Row Success", "type": "main", "index": 0 } ], [ { "node": "Update Row Error", "type": "main", "index": 0 } ] ] }, "Build Email": { "main": [ [ { "node": "Send Gmail", "type": "main", "index": 0 } ] ] }, "Read Contacts": { "main": [ [ { "node": "Filter and Limit", "type": "main", "index": 0 } ] ] }, "Determine Group": { "main": [ [ { "node": "Read Contacts", "type": "main", "index": 0 } ] ] }, "Filter and Limit": { "main": [ [ { "node": "Build Email", "type": "main", "index": 0 } ] ] }, "Trigger AU 1:00 UTC": { "main": [ [ { "node": "Determine Group", "type": "main", "index": 0 } ] ] }, "Trigger NA 18:00 UTC": { "main": [ [ { "node": "Determine Group", "type": "main", "index": 0 } ] ] }, "Trigger EU_UK 10:00 UTC": { "main": [ [ { "node": "Determine Group", "type": "main", "index": 0 } ] ] } } }