{ "id": "TXNuuI0iCYthPWX9", "name": "Low-Stock Alerts to Slack", "tags": [], "nodes": [ { "id": "c6f72eec-9aae-49c6-9abd-eb8cd04358e9", "name": "Format Low Stock Message", "type": "n8n-nodes-base.code", "position": [ -192, 1296 ], "parameters": { "jsCode": "const inputData = $input.first().json.low_stock;\n\n// Check if there are any low stock items\nif (!inputData || inputData.length === 0) {\n return [];\n}\n\n// Function to generate the output JSON structure\nconst generateOutputJson = (inputData) => {\n const elements = inputData.map(item => {\n return [\n {\n \"type\": \"emoji\",\n \"name\": \"receipt\",\n \"unicode\": \"1f9fe\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Product : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.product + \"\\n\"\n },\n {\n \"type\": \"emoji\",\n \"name\": \"package\",\n \"unicode\": \"1f4e6\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Current Stock : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.current_stock === null ? \"Out of Stock\" : item.current_stock.toString() + \"\\n\"\n },\n {\n \"type\": \"emoji\",\n \"name\": \"label\",\n \"unicode\": \"1f3f7-fe0f\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Category : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.Category + \"\\n\\n\\n\\n\"\n }\n ];\n });\n\n return [\n {\n \"text\": \"Daily low stock alert\",\n \"blocks\":[\n {\n \"type\": \"rich_text\",\n \"elements\": [\n {\n \"type\": \"rich_text_section\",\n \"elements\": [\n {\n \"type\": \"emoji\",\n \"name\": \"red_circle\",\n \"unicode\": \"1f534\",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": \" Daily Low Stock Alert Messages :\",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": \"\\n\\nThe following products are running low on inventory and may require restocking:\\n\\n\"\n },\n ...elements.flat(),\n {\n \"type\": \"emoji\",\n \"name\": \"warning\",\n \"unicode\": \"26a0-fe0f\"\n },\n {\n \"type\": \"text\",\n \"text\": \" Please review these items and take action to avoid stockouts.\"\n }\n ]\n }\n ]\n }\n ]\n }\n ];\n};\n\n// Generate the output JSON\nconst outputJson = generateOutputJson(inputData);\n\nreturn outputJson;" }, "typeVersion": 2 }, { "id": "edabdcc0-e9c2-489f-bc4f-14c7129caefa", "name": "Format Urgent Low Stock Message", "type": "n8n-nodes-base.code", "position": [ 192, 1872 ], "parameters": { "jsCode": "const inputData = $('Separate products to low stock and very low stock').first().json.uregent_low_stock;\n\n// Check if there are any urgent low stock items\nif (!inputData || inputData.length === 0) {\n return [];\n}\n\n// Function to generate the output JSON structure\nconst generateOutputJson = (inputData) => {\n const elements = inputData.map(item => {\n return [\n {\n \"type\": \"emoji\",\n \"name\": \"receipt\",\n \"unicode\": \"1f9fe\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Product : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.product + \"\\n\"\n },\n {\n \"type\": \"emoji\",\n \"name\": \"package\",\n \"unicode\": \"1f4e6\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Current Stock : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.current_stock === null ? \"Out of Stock\" : item.current_stock.toString() + \"\\n\"\n },\n {\n \"type\": \"emoji\",\n \"name\": \"label\",\n \"unicode\": \"1f3f7-fe0f\"\n },\n {\n \"type\": \"text\",\n \"text\": \" \"\n },\n {\n \"type\": \"text\",\n \"text\": \"Category : \",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": item.Category + \"\\n\\n\\n\\n\"\n }\n ];\n });\n\n return [\n {\n \"text\": \"Daily urgent low stock alert\",\n \"blocks\":[\n {\n \"type\": \"rich_text\",\n \"elements\": [\n {\n \"type\": \"rich_text_section\",\n \"elements\": [\n {\n \"type\": \"emoji\",\n \"name\": \"red_circle\",\n \"unicode\": \"1f534\",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": \" Daily Very Low Stock Alert Messages :\",\n \"style\": {\n \"bold\": true\n }\n },\n {\n \"type\": \"text\",\n \"text\": \"\\n\\nThe following products are running very low on inventory and may require restocking:\\n\\n\"\n },\n ...elements.flat(),\n {\n \"type\": \"emoji\",\n \"name\": \"warning\",\n \"unicode\": \"26a0-fe0f\"\n },\n {\n \"type\": \"text\",\n \"text\": \" Please review the Jira ticket created and take action to avoid stockouts.\" + '\\n\\n'\n },\n {\n \"type\": \"text\",\n \"text\": \" Jira ticket id : \" + $input.first().json.id + '\\n\\n' + \"Jira ticket key : \" + $input.first().json.key,\n \"style\": {\n \"bold\": true\n }\n }\n ]\n }\n ]\n }\n ]\n }\n ];\n};\n\n// Generate the output JSON\nconst outputJson = generateOutputJson(inputData);\n\nreturn outputJson;" }, "typeVersion": 2 }, { "id": "5ad562cc-fe26-454c-9569-461a5b258c63", "name": "Get many products from WooCommerce", "type": "n8n-nodes-base.wooCommerce", "position": [ -784, 1568 ], "parameters": { "options": {}, "operation": "getAll" }, "credentials": { "wooCommerceApi": { "name": "" } }, "typeVersion": 1 }, { "id": "bb41f575-f1c0-4d84-9294-9abe592df4f8", "name": "Separate products to low stock and very low stock", "type": "n8n-nodes-base.code", "position": [ -576, 1568 ], "parameters": { "jsCode": "// Get all products\nconst products = $input.all();\n\n// Initialize arrays\nconst low_stock = [];\nconst urgent_low_stock = [];\n\n// Define thresholds\nconst thresholds = {\n \"headphones\": 10,\n \"gaming-laptops\": 7,\n \"laptops\": 10,\n \"fashion\": 15,\n \"mobile-phones\": 10,\n \"monitors\": 8,\n \"default\": 7\n};\n\nconst urgentThresholds = {\n \"headphones\": 5,\n \"gaming-laptops\": 3,\n \"laptops\": 4,\n \"fashion\": 8,\n \"mobile-phones\": 5,\n \"monitors\": 4,\n \"default\": 3\n};\n\n// Process each product\nfor (const item of products) {\n const product = item.json;\n \n // Skip if stock is not managed or stock quantity is null\n if (!product.manage_stock || product.stock_quantity === null) {\n continue;\n }\n \n const categories = product.categories;\n \n // Determine category\n let category = \"default\";\n if (Array.isArray(categories) && categories.length === 1) {\n category = categories[0].slug.toLowerCase();\n }\n \n // Get thresholds\n const threshold = thresholds[category] || thresholds[\"default\"];\n const urgentThreshold = urgentThresholds[category] || urgentThresholds[\"default\"];\n \n // Create product object\n const productData = {\n \"product\": product.name,\n \"current_stock\": product.stock_quantity,\n \"Category\": product.categories.map(cat => cat.name).join(', ')\n };\n \n // Check stock levels and add to appropriate array\n if (product.stock_quantity <= urgentThreshold) {\n urgent_low_stock.push(productData);\n } else if (product.stock_quantity <= threshold) {\n low_stock.push(productData);\n }\n}\n\n// Return the accumulated results\nreturn {\n json: {\n low_stock: low_stock,\n uregent_low_stock: urgent_low_stock\n }\n};" }, "typeVersion": 2 }, { "id": "63f53062-3a39-484d-bc4e-9400f8be31f9", "name": "Format Urgent Low Stock Message for Jira", "type": "n8n-nodes-base.code", "position": [ -208, 1872 ], "parameters": { "jsCode": "// Extracting the urgent low stock items\nconst urgentLowStock = $input.first().json.uregent_low_stock;\n\n// Building the message\nlet message = \"Below are the list of products whose stock is very low and we need to refill it as soon as possible,\\n\\n\";\n\nurgentLowStock.forEach((item, index) => {\n message += `${index + 1}. ${item.product} -> current stock: ${item.current_stock}\\n`;\n});\n\nmessage += \"\\nPlease take action to avoid stockouts.\";\n\n// Output the message\nreturn { description : message };\n" }, "typeVersion": 2 }, { "id": "e63258d7-1ea0-4b67-bea3-7dae80ff85ac", "name": "Create an Issue in Jira", "type": "n8n-nodes-base.jira", "position": [ -16, 1872 ], "parameters": { "project": { "__rl": true, "mode": "list", "value": "10000", "cachedResultName": "My Software Team" }, "summary": "=Urgent Low Stock - {{ $now.format('yyyy-MM-dd') }}", "issueType": { "__rl": true, "mode": "list", "value": "10007", "cachedResultName": "Bug" }, "additionalFields": { "assignee": { "__rl": true, "mode": "list", "value": "712020:35d1b5a5-a39d-48db-bf55-466b59246de9", "cachedResultName": "Fullstacktech wli" }, "priority": { "__rl": true, "mode": "list", "value": "2", "cachedResultName": "High" }, "description": "={{ $json.description }}\n" } }, "credentials": { "jiraSoftwareCloudApi": { "name": "" } }, "typeVersion": 1 }, { "id": "0af43599-f69e-41ab-95a9-8672e6cbb473", "name": "Send Urgent Low Stock Alert to Slack", "type": "n8n-nodes-base.slack", "position": [ 384, 1872 ], "parameters": { "select": "channel", "blocksUi": "={{ $json }}", "channelId": { "__rl": true, "mode": "list", "value": "C0A57J97MCK", "cachedResultName": "daily_urgent_low_stock_update" }, "messageType": "block", "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "notesInFlow": false, "retryOnFail": true, "typeVersion": 2.3, "alwaysOutputData": false }, { "id": "58c3b42b-cc26-47be-a6bc-fdacafafd7e4", "name": "Send Low Stock Alert to Slack", "type": "n8n-nodes-base.slack", "position": [ 0, 1296 ], "parameters": { "select": "channel", "blocksUi": "={{ $json }}", "channelId": { "__rl": true, "mode": "list", "value": "C0A5DV7FCH0", "cachedResultName": "daily_low_stock_update" }, "messageType": "block", "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "retryOnFail": true, "typeVersion": 2.3 }, { "id": "cdd6a207-7719-467a-940c-d9169c5db387", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -1856, 848 ], "parameters": { "width": 624, "height": 1344, "content": "## How It Works\n\nThis workflow automatically monitors product inventory levels in WooCommerce on a scheduled basis and sends alerts when stock falls below defined thresholds.\n\n-> Every Monday at midnight, the workflow:\n\n1. Fetches all products from WooCommerce.\n\n2. Evaluates each product\u2019s stock quantity based on category-specific thresholds.\n\n3. Separates products into:\n - Low stock\n - Very low (urgent) stock\n\n4. Sends:\n - A low stock alert to a dedicated Slack channel.\n - A very low stock alert that:\n - Creates a Jira issue\n - Sends a Slack alert including the Jira ticket details.\n\n\nThis ensures teams are proactively notified and urgent stock shortages are tracked and resolved quickly.\n\n\n\n\n\n## Setup Steps\n\n1. Configure Schedule Trigger\n - Set the Schedule Trigger to run every Monday at midnight.\n\n2. Connect WooCommerce\n - Add WooCommerce credentials.\n - Use the Get many products operation to fetch all products.\n\n3. Define Stock Thresholds\n - In the \u201cSeparate products to low stock and very low stock\u201d Code node:\n - Set category-wise thresholds for:\n - Low stock\n - Urgent (very low) stock\n\n4. Configure Slack Integration\n - Connect your Slack workspace.\n - Select:\n - One channel for low stock alerts\n - One channel for urgent low stock alerts\n\n5. Configure Jira Integration\n - Connect Jira Software Cloud credentials.\n - Select:\n - Project\n - Issue type\n - Assignee\n - Priority\n\n6. Activate Workflow\n - Once activated, alerts and Jira issues will be generated automatically every week." }, "typeVersion": 1 }, { "id": "a08c3dfc-25d0-4dc6-8551-69d202f9b41a", "name": "Inventory Check Scheduler", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -1120, 1568 ], "parameters": { "rule": { "interval": [ { "field": "weeks", "triggerAtDay": [ 1 ] } ] } }, "typeVersion": 1.2 }, { "id": "5e5c7e59-b8a0-47dd-a9f5-b4318fea17d8", "name": "Sticky Note1", "type": "n8n-nodes-base.stickyNote", "position": [ -1184, 1472 ], "parameters": { "color": 7, "height": 272, "content": "Runs the workflow automatically every Monday at midnight without manual intervention." }, "typeVersion": 1 }, { "id": "dc8b14cf-a874-4eec-9457-1d6787b576ff", "name": "Sticky Note10", "type": "n8n-nodes-base.stickyNote", "position": [ -896, 1312 ], "parameters": { "color": 7, "width": 512, "height": 432, "content": "This part fetches all products from WooCommerce and analyzes their inventory levels.\n\nOnly products with managed stock are considered.\nEach product\u2019s stock quantity is compared against category-wise thresholds to determine whether it falls under:\n - Low stock\n - Very low (urgent) stock\n\n\nThe products are then separated into two arrays for further processing." }, "typeVersion": 1 }, { "id": "d22ca891-b33e-4aab-8b0a-930a298c56c4", "name": "Sticky Note11", "type": "n8n-nodes-base.stickyNote", "position": [ -288, 1056 ], "parameters": { "color": 7, "width": 560, "height": 416, "content": "This section prepares a formatted Slack message listing all products with low stock levels.\n\nThe alert includes:\n - Product name\n - Current stock\n - Category\n\n\nThe message is sent to the low stock Slack channel to help the team monitor inventory before it becomes critical." }, "typeVersion": 1 }, { "id": "20930bc8-f1b7-4894-95eb-311db10ee411", "name": "Sticky Note12", "type": "n8n-nodes-base.stickyNote", "position": [ -288, 1568 ], "parameters": { "color": 7, "width": 832, "height": 480, "content": "This part handles products with very low (urgent) stock.\n\nFirst, a Jira issue is created with:\n - A clear summary\n - High priority\n - Detailed product list in the description\n\nAfter the Jira issue is created, a Slack alert is sent to the urgent stock channel, including:\n - Urgent low stock product details\n - Jira ticket ID\n - Jira ticket key\n\n\nThis ensures critical inventory issues are both tracked and immediately visible." }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "d00ca3df-d3d0-4754-8209-5862f8ac1e92", "connections": { "Create an Issue in Jira": { "main": [ [ { "node": "Format Urgent Low Stock Message", "type": "main", "index": 0 } ] ] }, "Format Low Stock Message": { "main": [ [ { "node": "Send Low Stock Alert to Slack", "type": "main", "index": 0 } ] ] }, "Inventory Check Scheduler": { "main": [ [ { "node": "Get many products from WooCommerce", "type": "main", "index": 0 } ] ] }, "Format Urgent Low Stock Message": { "main": [ [ { "node": "Send Urgent Low Stock Alert to Slack", "type": "main", "index": 0 } ] ] }, "Get many products from WooCommerce": { "main": [ [ { "node": "Separate products to low stock and very low stock", "type": "main", "index": 0 } ] ] }, "Format Urgent Low Stock Message for Jira": { "main": [ [ { "node": "Create an Issue in Jira", "type": "main", "index": 0 } ] ] }, "Separate products to low stock and very low stock": { "main": [ [ { "node": "Format Low Stock Message", "type": "main", "index": 0 }, { "node": "Format Urgent Low Stock Message for Jira", "type": "main", "index": 0 } ] ] } } }