{ "name": "Staff Scheduling Automation (Publish + Confirm)", "nodes": [ { "parameters": { "rule": { "interval": [ { "field": "weeks", "triggerAtHour": 23 } ] } }, "type": "n8n-nodes-base.scheduleTrigger", "typeVersion": 1.3, "position": [ 0, 0 ], "id": "ecadba47-fa95-4503-971c-9449b95ce22c", "name": "Sunday Auto-Publish" }, { "parameters": { "documentId": { "__rl": true, "value": "1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc", "mode": "list", "cachedResultName": "Local biz autopilot ", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 447491474, "mode": "list", "cachedResultName": "Weekly Schedule", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit#gid=447491474" }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 208, 0 ], "id": "4076d14c-0653-44b8-a4e7-c8abeab8ce37", "name": "Read Weekly Schedule", "credentials": { "googleSheetsOAuth2Api": { "name": "" } } }, { "parameters": { "fieldsToSummarize": { "values": [ { "aggregation": "concatenate", "field": "Shift ID" }, { "aggregation": "concatenate", "field": "Date" }, { "aggregation": "concatenate", "field": "Shift Time" }, { "aggregation": "concatenate", "field": "Role" } ] }, "fieldsToSplitBy": "Staff Email", "options": {} }, "type": "n8n-nodes-base.summarize", "typeVersion": 1.1, "position": [ 416, 0 ], "id": "1df34905-5947-4187-89cc-678807029fad", "name": "Summarize" }, { "parameters": { "jsCode": "const results = [];\n\nfor (const item of $input.all()) {\n const email = item.json['Staff_Email'];\n const shiftIds = item.json['concatenated_Shift_ID'].split(',');\n const dates = item.json['concatenated_Date'].split(',');\n const times = item.json['concatenated_Shift_Time'].split(',');\n const roles = item.json['concatenated_Role'].split(',');\n\n let tableRows = '';\n for (let i = 0; i < shiftIds.length; i++) {\n const dateObj = new Date(dates[i]);\n const formattedDate = isNaN(dateObj)\n ? dates[i]\n : dateObj.toLocaleDateString('en-US', { weekday: 'long', month: 'long', day: 'numeric' });\n\n tableRows += `\n \n ${formattedDate}\n ${times[i]}\n ${roles[i]}\n ${shiftIds[i]}\n `;\n }\n\n const scheduleTableHtml = `\n \n \n \n \n \n \n \n \n \n ${tableRows}\n \n
DateTimeRoleShift ID
`;\n\n results.push({\n json: {\n staffEmail: email,\n scheduleTableHtml: scheduleTableHtml\n }\n });\n}\n\nreturn results;" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 624, 0 ], "id": "f646d90f-fa2e-4f2e-9748-5875e9aa0c32", "name": "Format Schedule Email" }, { "parameters": { "sendTo": "={{ $json.staffEmail }}", "subject": "Your Schedule for This Week", "message": "=Hi,

\nHere's your schedule for this week:

\n{{ $json.scheduleTableHtml }}\n

\nPlease confirm your shifts by replying to this email or using the confirmation link (coming soon).

\nThanks,
\n[Restaurant Name] Management", "options": {} }, "type": "n8n-nodes-base.gmail", "typeVersion": 2.2, "position": [ 832, 0 ], "id": "653150c6-f69f-479f-a88a-06c33153e514", "name": "Send Schedule Email", "credentials": { "gmailOAuth2": { "name": "" } } }, { "parameters": { "jsCode": "const results = [];\n\nfor (const item of $input.all()) {\n const shiftIds = item.json.staffEmail \n ? $('Format Schedule Email').all().find(i => i.json.staffEmail === item.json.staffEmail)\n : null;\n}\n\n// Simpler approach: pull directly from the Format Schedule Email node's original data\nconst formatted = $('Summarize').all();\n\nfor (const item of formatted) {\n const ids = item.json['concatenated_Shift_ID'].split(',');\n for (const id of ids) {\n results.push({ json: { shiftId: id.trim() } });\n }\n}\n\nreturn results;" }, "type": "n8n-nodes-base.code", "typeVersion": 2, "position": [ 1040, 0 ], "id": "1c57ec4b-1fcb-4a74-b285-0362a1ab7d83", "name": "Code in JavaScript" }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc", "mode": "list", "cachedResultName": "Local biz autopilot ", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 447491474, "mode": "list", "cachedResultName": "Weekly Schedule", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit#gid=447491474" }, "columns": { "mappingMode": "defineBelow", "value": { "Shift ID": "={{ $json.shiftId }}", "Notified?": "TRUE" }, "matchingColumns": [ "Shift ID" ], "schema": [ { "id": "Shift ID", "displayName": "Shift ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "Date", "displayName": "Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Shift Time", "displayName": "Shift Time", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Role", "displayName": "Role", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Staff Assigned", "displayName": "Staff Assigned", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Staff Email", "displayName": "Staff Email", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Notified?", "displayName": "Notified?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Confirmed?", "displayName": "Confirmed?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Needs Coverage?", "displayName": "Needs Coverage?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Covered By", "displayName": "Covered By", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "row_number", "displayName": "row_number", "required": false, "defaultMatch": false, "display": true, "type": "number", "canBeUsedToMatch": true, "readOnly": true, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 1248, 0 ], "id": "0981e2b7-0173-4ce8-979a-0f6ae8514a3a", "name": "Update row in sheet", "credentials": { "googleSheetsOAuth2Api": { "name": "" } } }, { "parameters": { "operation": "update", "documentId": { "__rl": true, "value": "1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc", "mode": "list", "cachedResultName": "Local biz autopilot ", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 447491474, "mode": "list", "cachedResultName": "Weekly Schedule", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1ccHh2acYFEDpmj6aEeovI5FsoRU1bFbQ9ZADLyrCHGc/edit#gid=447491474" }, "columns": { "mappingMode": "defineBelow", "value": { "Shift ID": "={{ $json['Which Shift ID are you confirming? '] }}", "Confirmed?": "TRUE" }, "matchingColumns": [ "Shift ID" ], "schema": [ { "id": "Shift ID", "displayName": "Shift ID", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": false }, { "id": "Date", "displayName": "Date", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Shift Time", "displayName": "Shift Time", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Role", "displayName": "Role", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Staff Assigned", "displayName": "Staff Assigned", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Staff Email", "displayName": "Staff Email", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Notified?", "displayName": "Notified?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Confirmed?", "displayName": "Confirmed?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true }, { "id": "Needs Coverage?", "displayName": "Needs Coverage?", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "Covered By", "displayName": "Covered By", "required": false, "defaultMatch": false, "display": true, "type": "string", "canBeUsedToMatch": true, "removed": true }, { "id": "row_number", "displayName": "row_number", "required": false, "defaultMatch": false, "display": true, "type": "number", "canBeUsedToMatch": true, "readOnly": true, "removed": true } ], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {} }, "type": "n8n-nodes-base.googleSheets", "typeVersion": 4.7, "position": [ 208, 384 ], "id": "44a60089-0a2d-4ef3-886a-2866f1fdcb6e", "name": "Mark Confirmed", "credentials": { "googleSheetsOAuth2Api": { "name": "" } } }, { "parameters": { "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "documentId": { "__rl": true, "value": "1n39mnFOlAP5GgP58G70jcBrSCOo_Jx2IFv7ffrVEMTk", "mode": "list", "cachedResultName": "Confirmations", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1n39mnFOlAP5GgP58G70jcBrSCOo_Jx2IFv7ffrVEMTk/edit?usp=drivesdk" }, "sheetName": { "__rl": true, "value": 477781584, "mode": "list", "cachedResultName": "Form Responses 1", "cachedResultUrl": "https://docs.google.com/spreadsheets/d/1n39mnFOlAP5GgP58G70jcBrSCOo_Jx2IFv7ffrVEMTk/edit#gid=477781584" }, "event": "rowAdded", "options": {} }, "type": "n8n-nodes-base.googleSheetsTrigger", "typeVersion": 1, "position": [ -16, 384 ], "id": "dfd32895-b2db-4976-b4b3-08050a92d989", "name": "New Confirmation Submitted", "credentials": { "googleSheetsTriggerOAuth2Api": { "name": "" } } }, { "parameters": {}, "type": "n8n-nodes-base.manualTrigger", "typeVersion": 1, "position": [ 0, 192 ], "id": "728d61d8-beec-499f-bb1a-d732c6820db3", "name": "Manager Force-Send" } ], "connections": { "Sunday Auto-Publish": { "main": [ [ { "node": "Read Weekly Schedule", "type": "main", "index": 0 } ] ] }, "Read Weekly Schedule": { "main": [ [ { "node": "Summarize", "type": "main", "index": 0 } ] ] }, "Summarize": { "main": [ [ { "node": "Format Schedule Email", "type": "main", "index": 0 } ] ] }, "Format Schedule Email": { "main": [ [ { "node": "Send Schedule Email", "type": "main", "index": 0 } ] ] }, "Send Schedule Email": { "main": [ [ { "node": "Code in JavaScript", "type": "main", "index": 0 } ] ] }, "Code in JavaScript": { "main": [ [ { "node": "Update row in sheet", "type": "main", "index": 0 } ] ] }, "New Confirmation Submitted": { "main": [ [ { "node": "Mark Confirmed", "type": "main", "index": 0 } ] ] }, "Manager Force-Send": { "main": [ [ { "node": "Read Weekly Schedule", "type": "main", "index": 0 } ] ] } }, "active": false, "settings": { "executionOrder": "v1", "binaryMode": "separate", "availableInMCP": false }, "versionId": "b2394f1d-9410-4743-99c0-bcf7eb7c4e19", "meta": { "templateCredsSetupCompleted": true }, "nodeGroups": [], "id": "jmfZ4YjyLyNx5rUo", "tags": [] }