{ "id": "DrWPJJfAGhghjLvK", "meta": { "templateCredsSetupCompleted": true }, "name": "Shopify Daily Order Reporting: AI Summaries & Multichannel Alerts", "tags": [], "nodes": [ { "id": "5612730a-f93d-4f8c-81e2-ce39b7a7084d", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ 1968, 3040 ], "parameters": { "color": 6, "width": 262, "height": 96, "content": "\u26a0\ufe0f **ACTION REQUIRED**\nOpen Slack node and select your Slack channel from the dropdown before activating the workflow." }, "typeVersion": 1 }, { "id": "5ef652b6-67c0-4254-bf08-ddc304de4470", "name": "Zone 5", "type": "n8n-nodes-base.stickyNote", "position": [ 416, 3008 ], "parameters": { "color": 7, "width": 498, "height": 360, "content": "## 5. \ud83d\udea8 Global Error Handling\nCatches any workflow failures.\n\n**Action:**\n- Sends error trace to Slack for quick debugging." }, "typeVersion": 1 }, { "id": "9e0705e6-8a79-46bf-9dc4-6fc345e065b6", "name": "Zone 4", "type": "n8n-nodes-base.stickyNote", "position": [ 1600, 2496 ], "parameters": { "color": 2, "width": 766, "height": 708, "content": "## 4. \ud83d\udce4 Alerts & Pipeline Success\nDistributes the report to the team.\n\n**Actions:**\n- Sends email summary via Gmail.\n- Sends Slack notification.\n- Notifies if 0 orders found." }, "typeVersion": 1 }, { "id": "04cfe3a1-f51b-4fe9-b555-c127921f84ba", "name": "Zone 3", "type": "n8n-nodes-base.stickyNote", "position": [ 944, 2496 ], "parameters": { "color": 5, "width": 630, "height": 628, "content": "## 3. \ud83e\udde0 AI Summary & Logging\nCreates report and stores historical data.\n\n**Logs:**\n- Adds daily metrics to Google Sheets.\n\n**AI Summary:**\n- Prompts Gemini to format a professional operations summary." }, "typeVersion": 1 }, { "id": "e45bb44d-4d18-4f32-adc2-2fe0ccf2d74e", "name": "Zone 2", "type": "n8n-nodes-base.stickyNote", "position": [ 448, 2496 ], "parameters": { "color": 4, "width": 464, "height": 484, "content": "## 2. \ud83d\udce5 Ingestion & Logic\nRetrieves Shopify data and calculates totals.\n\n**Fetches:**\n- All orders from the current day\n\n**Calculates:**\n- Total orders, revenue, average order value\n- Categorizes: paid, shipped, refunded, cancelled, pending" }, "typeVersion": 1 }, { "id": "1dc08a66-2105-4ce8-a35d-01683b8449e7", "name": "Zone 1", "type": "n8n-nodes-base.stickyNote", "position": [ 48, 2496 ], "parameters": { "color": 6, "width": 366, "height": 484, "content": "## 1. \u2699\ufe0f Trigger & Config\nSets schedule and recipient email.\n\n**Scheduled Flow**\n- Schedule Trigger: Auto-runs at 23:30 daily.\n- Config: Sets the `recipientMail` and `googleSheetUrl`." }, "typeVersion": 1 }, { "id": "c0fa097b-36a1-4623-9daf-94d794d93dd7", "name": "Sticky Note - Google Sheets Setup", "type": "n8n-nodes-base.stickyNote", "position": [ 992, 3040 ], "parameters": { "color": 5, "width": 496, "height": 356, "content": "\ud83d\udccb **GOOGLE SHEET SETUP**\n\n**Create Your Sheet:**\n1. Go to sheets.google.com/create\n2. Create a blank Google Sheet\n\n**Add Headers to Row 1 (CASE-SENSITIVE):**\nDate | Total Orders | New Orders | Shipped | Refunded | Cancelled | Revenue | Avg Value | Fulfillment % | Timestamp\n\n**Copy & Paste URL:**\n1. Copy your sheet URL (format: docs.google.com/spreadsheets/d/[SHEET_ID]/edit)\n2. Open Configuration node\n3. Paste into googleSheetUrl field\n\n**That's it!** Your daily reports will auto-log here." }, "typeVersion": 1 }, { "id": "ccc5e7a2-3c12-4ed9-9502-23d3542b9422", "name": "Sticky Note - Configure Node", "type": "n8n-nodes-base.stickyNote", "position": [ 80, 2928 ], "parameters": { "color": 6, "width": 316, "height": 372, "content": "\u2699\ufe0f **CONFIGURE BEFORE RUNNING**\n\nOpen \"Set Config\" node and fill in:\n1. **recipientMail** \u2192 Target email for the daily summary report.\n2. **googleSheetUrl** \u2192 Google sheet url for log orders.\n\n**Other Node Configs:**\n- Update `Log to Google Sheets` with your specific Document ID.\n- Update Slack nodes with your preferred channel/webhook IDs.\n\n\u26a0\ufe0f Ensure Shopify, Google, Slack, and Gemini credentials are connected!" }, "typeVersion": 1 }, { "id": "99716150-fc54-4f3a-9e06-1a356e6ce627", "name": "Template Overview", "type": "n8n-nodes-base.stickyNote", "position": [ -672, 2496 ], "parameters": { "width": 680, "height": 1030, "content": "## \ud83d\udecd\ufe0f Shopify Daily Order Reporting: AI Summaries & Multichannel Alerts\n\n### Who it's for\nE-commerce store owners and managers who want a hands-off daily brief on store performance.\n\n### What it does\nAutomatically fetches your daily Shopify orders, calculates key metrics (revenue, average order value, fulfillment rate), uses AI (Gemini) to write a clean summary, logs everything to Google Sheets, and sends the report to your inbox and Slack team channel.\n\n### How it works\n1. **Trigger** \u2014 Runs daily at 23:59 (in your timezone).\n2. **Fetch** \u2014 Grabs all orders from Shopify for the current day.\n3. **Calculate** \u2014 Sorts orders and computes metrics.\n4. **AI Summary** \u2014 Gemini translates numbers into readable text. (If 0 orders: Slack gets a \"no updates\" ping only, no email sent.)\n5. **Deliver** \u2014 Logs to Google Sheets, emails the summary, and posts to Slack.\n\n### How to set up\n1. **Authenticate** \u2014 Connect Shopify, Google Sheets, Gmail, Slack, and Gemini.\n2. **Configure** \u2014 Open Configuration node, enter your email and Sheet URL.\n3. **Create Sheet** \u2014 Add headers (Date, Total Orders, New Orders, Shipped, Refunded, Cancelled, Revenue, Avg Value, Fulfillment %, Timestamp).\n4. **Select Channels** \u2014 Pick Slack channels for reports and errors.\n5. **Set Timezone** \u2014 Workflow Settings (gear icon) \u2192 Timezone dropdown.\n6. **Activate** \u2014 Toggle ON in the top menu.\n\n### Requirements\n- **n8n Version:** 2.18+\n- **Shopify:** Store with active API credentials.\n- **Credentials:** Shopify API, Google Sheets OAuth2, Slack API, Gmail OAuth2, Google Gemini API.\n\n### How to customize\n- **Only paid orders?** Edit Calculate Order Metrics node to filter `financial_status = \"paid\"`.\n- **Change AI tone?** Open Generate AI Summary node and tell Gemini your preferred style.\n- **More recipients?** Duplicate the Gmail node or use a team distribution list.\n\n### \ud83d\udce6 Version Info\n- **Shopify API:** v1" }, "typeVersion": 1 }, { "id": "769ccc8d-96c6-4a3e-bdc8-21a2c9c88031", "name": "Daily Schedule Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ 96, 2752 ], "parameters": { "rule": { "interval": [ { "triggerAtHour": 23, "triggerAtMinute": 59 } ] } }, "typeVersion": 1.3 }, { "id": "523f7ae8-53e0-4530-bfbd-a7f15ee5af96", "name": "Set Config (Email & Sheet URL)", "type": "n8n-nodes-base.set", "position": [ 288, 2752 ], "parameters": { "options": {}, "assignments": { "assignments": [ { "id": "9ce76006-650b-4fed-af55-dfea9fff4886", "name": "recipientMail", "type": "string", "value": "PASTE_RECIPIENT_MAIL_HERE" }, { "id": "57cd600d-6be2-4b2b-a916-54760c972b98", "name": "googleSheetUrl", "type": "string", "value": "PASTE_GOOGLE_SHEET_URL_HERE" } ] } }, "typeVersion": 3.4 }, { "id": "70f707e1-418f-4222-988d-dac80750db7a", "name": "Fetch Today's Updated Orders", "type": "n8n-nodes-base.shopify", "onError": "continueRegularOutput", "position": [ 544, 2752 ], "parameters": { "limit": 1000, "options": { "status": "any", "updatedAtMax": "={{ $now.endOf(\"day\").toFormat(\"yyyy-MM-dd'T'HH:mm:ss\") }}", "updatedAtMin": "={{ $now.startOf(\"day\").toFormat(\"yyyy-MM-dd'T'HH:mm:ss\") }}", "financialStatus": "any", "fulfillmentStatus": "any" }, "operation": "getAll", "authentication": "oAuth2" }, "credentials": { "shopifyOAuth2Api": { "name": "" } }, "typeVersion": 1 }, { "id": "e964211b-e862-412f-bb8c-7b7f680b87bd", "name": "Calculate & Categorize Metrics", "type": "n8n-nodes-base.code", "position": [ 752, 2752 ], "parameters": { "jsCode": "let orders;\ntry {\n orders = $input.all().map(item => item.json);\n\n if (orders.length === 0) {\n return [{\n json: {\n summary_data: {\n status: \"no_orders\",\n message: \"No orders were updated today.\",\n timestamp: new Date().toISOString(),\n metrics:{\n total_orders: 0\n }\n }\n }\n }];\n }\n\n const todayStart = $now.startOf('day').toJSDate();\n\n const summary = {\n new_orders: [],\n shipped: [],\n returned_refunded: [],\n cancelled: [],\n other_pending: [],\n metrics: {\n total_orders: orders.length,\n new_orders_count: 0,\n updated_orders_count: 0,\n total_revenue: 0,\n new_orders_revenue: 0,\n average_order_value: 0,\n fulfillment_rate: 0,\n cancellation_rate: 0,\n refund_rate: 0\n },\n timestamp: new Date().toISOString(),\n date: $now.toFormat('yyyy-MM-dd') \n };\n\n orders.forEach(order => {\n if (!order.id || !order.order_number) {\n console.log('Invalid order found:', order);\n return {};\n }\n\n const isNewOrder = new Date(order.created_at) >= todayStart;\n\n const details = {\n order_number: order.order_number,\n order_id: order.id,\n total_price: parseFloat(order.current_total_price || 0),\n currency: order.currency || 'USD',\n created_at: order.created_at,\n updated_at: order.updated_at,\n customer_email: order.customer?.email || 'N/A',\n is_new_order: isNewOrder\n };\n\n // Revenue\n summary.metrics.total_revenue += details.total_price;\n if (isNewOrder) {\n summary.metrics.new_orders_revenue += details.total_price;\n summary.new_orders.push(details);\n }\n\n // Categorization\n if (order.cancelled_at !== null || order.cancel_reason) {\n details.reason = order.cancel_reason || 'Not specified';\n details.cancelled_at = order.cancelled_at;\n summary.cancelled.push(details);\n }\n else if (order.financial_status === 'refunded' || order.financial_status === 'partially_refunded') {\n details.financial_status = order.financial_status;\n details.refund_count = order.refunds ? order.refunds.length : 0;\n details.refund_amount = order.refunds?.reduce((sum, r) => sum + (r.amount || 0), 0) || 0;\n summary.returned_refunded.push(details);\n }\n else if (order.fulfillment_status === 'fulfilled' && order.fulfillments?.length > 0) {\n details.fulfillment_status = order.fulfillment_status;\n details.fulfillment_count = order.fulfillments.length;\n details.tracking_numbers = order.fulfillments.map(f => f.tracking_number || 'None');\n details.estimated_delivery = order.fulfillments[0]?.estimated_delivery_date || 'Unknown';\n summary.shipped.push(details);\n }\n else {\n details.financial_status = order.financial_status || 'pending';\n details.fulfillment_status = order.fulfillment_status || 'unfulfilled';\n details.is_closed = order.closed_at !== null;\n details.days_pending = Math.floor((new Date() - new Date(order.created_at)) / (1000 * 60 * 60 * 24));\n summary.other_pending.push(details);\n }\n });\n\n // Calculate metrics\n summary.metrics.new_orders_count = summary.new_orders.length;\n summary.metrics.updated_orders_count = orders.length - summary.new_orders.length;\n summary.metrics.average_order_value = (summary.metrics.total_revenue / orders.length).toFixed(2);\n summary.metrics.fulfillment_rate = ((summary.shipped.length / orders.length) * 100).toFixed(2) + '%';\n summary.metrics.cancellation_rate = ((summary.cancelled.length / orders.length) * 100).toFixed(2) + '%';\n summary.metrics.refund_rate = ((summary.returned_refunded.length / orders.length) * 100).toFixed(2) + '%';\n\n return [{ json: { summary_data: summary } }];\n\n} catch (error) {\n console.log(\"Error reading orders:\", error.message);\n return [{\n json: {\n summary_data: {\n status: \"error\",\n message: \"Failed to read Shopify orders: \" + error.message,\n timestamp: new Date().toISOString(),\n metrics: {\n total_orders: 0\n }\n }\n }\n }];\n}" }, "typeVersion": 2 }, { "id": "6f863da7-91a3-4227-b591-65f509105b53", "name": "Log Daily Metrics to Sheets", "type": "n8n-nodes-base.googleSheets", "position": [ 1184, 2704 ], "parameters": { "columns": { "value": { "Date": "={{ $json.summary_data?.date }}", "Revenue": "={{ $json.summary_data?.metrics?.total_revenue || 0 }}", "Shipped": "={{ $json.summary_data?.shipped?.length || 0 }}", "Refunded": "={{ $json.summary_data?.returned_refunded?.length || 0 }}", "Avg Value": "={{ $json.summary_data?.metrics?.average_order_value || 0 }}", "Cancelled": "={{ $json.summary_data?.cancelled?.length || 0 }}", "Timestamp": "={{ new Date().toISOString() }}", "New Orders": "={{ $json.summary_data?.metrics?.new_orders_count || 0 }}", "Total Orders": "={{ $json.summary_data?.metrics?.total_orders || 0 }}", "Fulfillment %": "={{ $json.summary_data?.metrics?.fulfillment_rate || 0 }}" }, "schema": [], "mappingMode": "defineBelow", "matchingColumns": [], "attemptToConvertTypes": false, "convertFieldsToString": false }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "gid=0", "cachedResultName": "Sheet1" }, "documentId": { "__rl": true, "mode": "url", "value": "={{ $('Set Config (Email & Sheet URL)').item.json.googleSheetUrl }}" } }, "credentials": { "googleSheetsOAuth2Api": { "name": "" } }, "typeVersion": 4.7 }, { "id": "5a9d1167-f42f-4536-ae2f-4395763f845c", "name": "Generate Gemini AI Summary", "type": "@n8n/n8n-nodes-langchain.chainLlm", "position": [ 1328, 2704 ], "parameters": { "text": "={{ \"Here is the detailed Shopify order data for \" + $now.toFormat('yyyy-MM-dd') + \":\\n\\n\" +\nJSON.stringify($('Orders Available?').item.json.summary_data, null, 2) + \n\"\\n\\nPlease generate a professional daily operations summary with:\\n\\n\" +\n\"1. **HEADLINE METRICS** - Show today's key numbers:\\n\" +\n\" - Total Orders Updated: [count]\\n\" +\n\" - Total New Orders: [count]\\n\" +\n\" - Total Revenue Generated: [amount]\\n\" +\n\" - Average Order Value: [amount]\\n\\n\" +\n\n\"2. **CATEGORY BREAKDOWN** - Use this format:\\n\" +\n\" \u2705 SHIPPED ([count] orders) - List order numbers\\n\" +\n\" \u26a0\ufe0f RETURNED/REFUNDED ([count] orders) - List with refund amounts\\n\" +\n\" \u274c CANCELLED ([count] orders) - List with reasons\\n\" +\n\" \ud83d\udd04 PENDING ([count] orders) - Show oldest first\\n\\n\" +\n\n\"3. **ACTION ITEMS** - Highlight:\\n\" +\n\" - Any orders pending for >3 days\\n\" +\n\" - Unusually high refund rate (if >10%)\\n\" +\n\" - Spike in cancellations (if >20%)\\n\\n\" +\n\n\"4. **TEAM NOTES** - Add brief context:\\n\" +\n\" - Trends compared to typical day\\n\" +\n\" - Recommended actions\\n\\n\" +\n\n\"Use emojis liberally for Slack readability. Keep it under 500 words. Format for both email and Slack.\" }}", "batching": {}, "promptType": "define" }, "typeVersion": 1.9 }, { "id": "8d24747b-73a1-4e15-bf67-34d7c6dbc308", "name": "Gemini LLM Model", "type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini", "position": [ 1328, 2896 ], "parameters": { "options": {}, "modelName": "models/gemini-2.5-flash" }, "credentials": { "googlePalmApi": { "name": "" } }, "typeVersion": 1 }, { "id": "dbf97185-f4d6-4824-b13c-c4adeefaaaff", "name": "Email Daily Report", "type": "n8n-nodes-base.gmail", "position": [ 1728, 2704 ], "parameters": { "sendTo": "={{ $('Set Config (Email & Sheet URL)').item.json.recipientMail }}", "message": "={{ $json.text }}", "options": {}, "subject": "={{ 'Shopify Daily Summary - ' + $now.toFormat('yyyy-MM-dd') }}", "emailType": "HTML" }, "credentials": { "gmailOAuth2": { "name": "" } }, "typeVersion": 2.1 }, { "id": "459e5f25-8e93-48b3-9a9e-1b45ab93a05d", "name": "Slack - Send Report", "type": "n8n-nodes-base.slack", "position": [ 1728, 2880 ], "parameters": { "text": "={{ $json.text }}", "select": "channel", "channelId": { "__rl": true, "mode": "list", "value": "" }, "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "typeVersion": 2 }, { "id": "1bf3186b-1bbc-4292-b69a-8e9880d2560c", "name": "Slack - No Orders Alert", "type": "n8n-nodes-base.slack", "position": [ 1728, 3040 ], "parameters": { "text": "=\u2139\ufe0f *Shopify Update:* No new orders or updates were found for {{ $now.toFormat('yyyy-MM-dd') }}", "select": "channel", "channelId": { "__rl": true, "mode": "list", "value": "" }, "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "typeVersion": 2 }, { "id": "5102cbce-b70c-4718-a593-41ba6e9e97e2", "name": "Global Error Trigger", "type": "n8n-nodes-base.errorTrigger", "position": [ 480, 3184 ], "parameters": {}, "typeVersion": 1 }, { "id": "a55f043f-5222-48a7-bf18-00b733fd9795", "name": "Slack - Send Error Alert", "type": "n8n-nodes-base.slack", "position": [ 688, 3184 ], "parameters": { "text": "={{ '\ud83d\udea8 *Workflow Error Alert* \ud83d\udea8\\n\\n*Workflow:* ' + $workflow.name + '\\n*Failed Node:* ' + $json.execution.error.node.name + '\\n*Error Message:* ' + $json.execution.error.message }}", "select": "channel", "channelId": { "__rl": true, "mode": "list", "value": "" }, "otherOptions": {} }, "credentials": { "slackApi": { "name": "" } }, "typeVersion": 2 }, { "id": "d8282e21-cca8-4a0a-84c4-606f34284798", "name": "Orders Available?", "type": "n8n-nodes-base.if", "position": [ 976, 2752 ], "parameters": { "options": {}, "conditions": { "options": { "version": 3, "leftValue": "", "caseSensitive": true, "typeValidation": "strict" }, "combinator": "and", "conditions": [ { "id": "4abefeb0-f32d-4e74-a0ad-efa2eca6021b", "operator": { "type": "number", "operation": "gt" }, "leftValue": "={{ $json.summary_data.metrics.total_orders }}", "rightValue": 0 } ] } }, "typeVersion": 2.3 } ], "active": false, "settings": { "binaryMode": "separate", "availableInMCP": false, "executionOrder": "v1" }, "versionId": "d31f4d69-b42b-4ecb-8e91-2381ea818c29", "connections": { "Gemini LLM Model": { "ai_languageModel": [ [ { "node": "Generate Gemini AI Summary", "type": "ai_languageModel", "index": 0 } ] ] }, "Orders Available?": { "main": [ [ { "node": "Log Daily Metrics to Sheets", "type": "main", "index": 0 } ], [ { "node": "Slack - No Orders Alert", "type": "main", "index": 0 } ] ] }, "Email Daily Report": { "main": [ [] ] }, "Slack - Send Report": { "main": [ [] ] }, "Global Error Trigger": { "main": [ [ { "node": "Slack - Send Error Alert", "type": "main", "index": 0 } ] ] }, "Daily Schedule Trigger": { "main": [ [ { "node": "Set Config (Email & Sheet URL)", "type": "main", "index": 0 } ] ] }, "Slack - No Orders Alert": { "main": [ [] ] }, "Generate Gemini AI Summary": { "main": [ [ { "node": "Slack - Send Report", "type": "main", "index": 0 }, { "node": "Email Daily Report", "type": "main", "index": 0 } ] ] }, "Log Daily Metrics to Sheets": { "main": [ [ { "node": "Generate Gemini AI Summary", "type": "main", "index": 0 } ] ] }, "Fetch Today's Updated Orders": { "main": [ [ { "node": "Calculate & Categorize Metrics", "type": "main", "index": 0 } ] ] }, "Calculate & Categorize Metrics": { "main": [ [ { "node": "Orders Available?", "type": "main", "index": 0 } ] ] }, "Set Config (Email & Sheet URL)": { "main": [ [ { "node": "Fetch Today's Updated Orders", "type": "main", "index": 0 } ] ] } } }