{ "meta": { "templateCredsSetupCompleted": true }, "nodes": [ { "id": "0cc24318-7afd-4185-82d0-8ad18aee3d27", "name": "New Event Trigger", "type": "n8n-nodes-base.googleCalendarTrigger", "position": [ -2608, -608 ], "parameters": { "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerOn": "eventCreated", "calendarId": { "__rl": true, "mode": "list", "value": "primary" } }, "typeVersion": 1 }, { "id": "2e7415e5-98bf-48c9-b221-b88bcd420653", "name": "Updated Event Trigger", "type": "n8n-nodes-base.googleCalendarTrigger", "position": [ -2608, -400 ], "parameters": { "options": {}, "pollTimes": { "item": [ { "mode": "everyMinute" } ] }, "triggerOn": "eventUpdated", "calendarId": { "__rl": true, "mode": "list", "value": "primary" } }, "typeVersion": 1 }, { "id": "a55feb7c-f8ce-4e25-aa7c-6e83acc73081", "name": "Daily Summary Trigger", "type": "n8n-nodes-base.scheduleTrigger", "position": [ -2608, 96 ], "parameters": { "rule": { "interval": [ { "field": "cronExpression", "expression": "0 8 * * *" } ] } }, "typeVersion": 1.1 }, { "id": "f4b8ba3b-55eb-4145-80b0-c83871d61d5b", "name": "Process Event", "type": "n8n-nodes-base.code", "position": [ -2304, -496 ], "parameters": { "jsCode": "const event = $json;\n\n// Basic data\nconst eventId = event.id || '';\nconst summary = event.summary || 'Untitled';\nconst description = event.description || '';\nconst status = event.status || 'confirmed';\nconst creator = event.creator?.email || '';\nconst organizer = event.organizer?.email || '';\n\n// Attendees\nconst attendees = event.attendees || [];\nconst attendeeCount = attendees.length;\nconst attendeeEmails = attendees.map(a => a.email).join(', ');\nconst acceptedCount = attendees.filter(a => a.responseStatus === 'accepted').length;\nconst declinedCount = attendees.filter(a => a.responseStatus === 'declined').length;\nconst pendingCount = attendees.filter(a => a.responseStatus === 'needsAction' || a.responseStatus === 'tentative').length;\n\n// Dates\nconst startDateTime = event.start?.dateTime || event.start?.date;\nconst endDateTime = event.end?.dateTime || event.end?.date;\nconst isAllDay = !event.start?.dateTime;\n\n// Format dates\nlet formattedDate = '';\nlet startTime = '';\nlet endTime = '';\nlet dayOfWeek = '';\n\nif (startDateTime) {\n const startDate = new Date(startDateTime);\n formattedDate = startDate.toLocaleDateString('en-US', {\n year: 'numeric',\n month: '2-digit',\n day: '2-digit'\n });\n dayOfWeek = startDate.toLocaleDateString('en-US', { weekday: 'long' });\n startTime = isAllDay ? 'All day' : startDate.toLocaleTimeString('en-US', { hour: '2-digit', minute: '2-digit' });\n if (endDateTime && !isAllDay) {\n endTime = new Date(endDateTime).toLocaleTimeString('en-US', { hour: '2-digit', minute: '2-digit' });\n }\n}\n\n// Calculate duration in minutes\nlet durationMinutes = 60;\nlet durationText = '1 hour';\nif (startDateTime && endDateTime && !isAllDay) {\n const start = new Date(startDateTime);\n const end = new Date(endDateTime);\n durationMinutes = Math.round((end - start) / (1000 * 60));\n if (durationMinutes < 60) {\n durationText = `${durationMinutes} min`;\n } else if (durationMinutes === 60) {\n durationText = '1 hour';\n } else {\n const hours = Math.floor(durationMinutes / 60);\n const mins = durationMinutes % 60;\n durationText = mins > 0 ? `${hours}h ${mins}m` : `${hours} hours`;\n }\n}\n\n// Detect video call platform\nlet platform = 'In-person';\nlet meetingLink = '';\nlet location = event.location || '';\n\nif (event.hangoutLink) {\n platform = 'Google Meet';\n meetingLink = event.hangoutLink;\n} else if (event.conferenceData?.entryPoints) {\n const videoEntry = event.conferenceData.entryPoints.find(e => e.entryPointType === 'video');\n if (videoEntry) {\n meetingLink = videoEntry.uri;\n if (meetingLink.includes('zoom.us')) platform = 'Zoom';\n else if (meetingLink.includes('teams.microsoft')) platform = 'Teams';\n else platform = 'Google Meet';\n }\n} else if (location) {\n if (location.includes('zoom.us')) {\n platform = 'Zoom';\n meetingLink = location;\n } else if (location.includes('teams.microsoft')) {\n platform = 'Teams';\n meetingLink = location;\n } else if (location.includes('meet.google')) {\n platform = 'Google Meet';\n meetingLink = location;\n }\n}\n\n// Categorize event type\nlet category = 'General';\nconst titleLower = summary.toLowerCase();\nif (titleLower.includes('meeting') || titleLower.includes('call') || titleLower.includes('sync')) {\n category = 'Meeting';\n} else if (titleLower.includes('1:1') || titleLower.includes('one on one') || titleLower.includes('1-on-1')) {\n category = '1:1';\n} else if (titleLower.includes('interview')) {\n category = 'Interview';\n} else if (titleLower.includes('lunch') || titleLower.includes('coffee') || titleLower.includes('social')) {\n category = 'Social';\n} else if (titleLower.includes('demo') || titleLower.includes('presentation')) {\n category = 'Demo';\n} else if (titleLower.includes('focus') || titleLower.includes('deep work') || titleLower.includes('blocked')) {\n category = 'Focus Time';\n}\n\n// Event status\nconst isCancelled = status === 'cancelled';\nlet statusText = 'Confirmed';\nif (isCancelled) statusText = 'Canceled';\nelse if (status === 'tentative') statusText = 'Tentative';\n\n// Detect if recurring\nconst isRecurring = !!event.recurringEventId;\n\nreturn {\n json: {\n // IDs\n eventId: eventId,\n recurringEventId: event.recurringEventId || '',\n \n // Basic info\n title: summary,\n description: description,\n category: category,\n \n // Dates and time\n date: formattedDate,\n dayOfWeek: dayOfWeek,\n startTime: startTime,\n endTime: endTime,\n durationMinutes: durationMinutes,\n durationText: durationText,\n allDay: isAllDay ? 'Yes' : 'No',\n isRecurring: isRecurring ? 'Yes' : 'No',\n \n // Location\n platform: platform,\n meetingLink: meetingLink,\n location: location,\n \n // Attendees\n organizer: organizer,\n creator: creator,\n attendeeCount: attendeeCount,\n attendees: attendeeEmails,\n accepted: acceptedCount,\n declined: declinedCount,\n pending: pendingCount,\n \n // Status\n status: statusText,\n cancelled: isCancelled,\n \n // Metadata\n syncedAt: new Date().toISOString(),\n syncedAtFormatted: new Date().toLocaleString('en-US')\n }\n};" }, "typeVersion": 2 }, { "id": "198eb6e3-6947-4d93-94c8-d331866066f2", "name": "Is Canceled?", "type": "n8n-nodes-base.if", "position": [ -2064, -496 ], "parameters": { "conditions": { "boolean": [ { "value1": "={{ $json.cancelled }}", "value2": true } ] } }, "typeVersion": 1 }, { "id": "ca7dc61a-f224-4302-988e-a8b0d5bce949", "name": "Log Event", "type": "n8n-nodes-base.googleSheets", "position": [ -1760, -608 ], "parameters": { "columns": { "value": { "ID": "={{ $json.eventId }}", "Day": "={{ $json.dayOfWeek }}", "Date": "={{ $json.date }}", "Title": "={{ $json.title }}", "Status": "={{ $json.status }}", "Category": "={{ $json.category }}", "Duration": "={{ $json.durationText }}", "End Time": "={{ $json.endTime }}", "Platform": "={{ $json.platform }}", "Attendees": "={{ $json.attendeeCount }}", "Synced At": "={{ $json.syncedAtFormatted }}", "Start Time": "={{ $json.startTime }}", "Meeting Link": "={{ $json.meetingLink }}" }, "mappingMode": "defineBelow" }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "Events" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_DOCUMENT_ID" } }, "typeVersion": 4 }, { "id": "392f3ba6-9c24-437e-9b20-2cf184318c7d", "name": "Log Cancellation", "type": "n8n-nodes-base.googleSheets", "position": [ -1760, -400 ], "parameters": { "columns": { "value": { "ID": "={{ $json.eventId }}", "Title": "={{ $json.title }}", "Canceled At": "={{ $json.syncedAtFormatted }}", "Original Date": "={{ $json.date }}", "Original Time": "={{ $json.startTime }}", "Affected Attendees": "={{ $json.attendeeCount }}" }, "mappingMode": "defineBelow" }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "Cancellations" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_DOCUMENT_ID" } }, "typeVersion": 4 }, { "id": "3a608d14-fb51-4ec6-abdf-4e76fe80fc66", "name": "Slack - New Event", "type": "n8n-nodes-base.slack", "position": [ -1520, -608 ], "parameters": { "text": ":calendar: *New calendar event*", "otherOptions": { "includeLinkToWorkflow": false } }, "typeVersion": 2 }, { "id": "c3e63763-51b1-4113-9424-16bebbd9da93", "name": "Slack - Cancellation", "type": "n8n-nodes-base.slack", "position": [ -1520, -400 ], "parameters": { "text": ":x: *Event canceled*", "otherOptions": { "includeLinkToWorkflow": false } }, "typeVersion": 2 }, { "id": "0718fe64-ce83-4344-a2b7-e7d618825590", "name": "Has Attendees?", "type": "n8n-nodes-base.if", "position": [ -1264, -608 ], "parameters": { "conditions": { "number": [ { "value1": "={{ $('Process Event').item.json.attendeeCount }}", "operation": "larger" } ] } }, "typeVersion": 1 }, { "id": "e5009348-bc88-4675-90e4-a37a916f8052", "name": "Prepare Confirmation Email", "type": "n8n-nodes-base.code", "position": [ -960, -624 ], "parameters": { "jsCode": "const data = $('Process Event').first().json;\n\n// Config\nconst CONFIG = {\n companyName: 'Your Company',\n primaryColor: '#4f46e5'\n};\n\nconst emailHtml = `\n\n\n\n\n \n \n
\n \n \n \n \n
\n

Event Scheduled

\n
\n

${data.title}

\n \n
\n

${data.dayOfWeek} ${data.date}

\n

${data.startTime} - ${data.endTime} (${data.durationText})

\n

${data.platform}

\n
\n \n ${data.meetingLink ? `` : ''}\n \n ${data.description ? `

Description:
${data.description}

` : ''}\n
\n

${new Date().getFullYear()} ${CONFIG.companyName}

\n
\n
\n\n\n`;\n\nreturn {\n json: {\n to: data.attendees,\n subject: `Event: ${data.title} - ${data.date} ${data.startTime}`,\n htmlContent: emailHtml\n }\n};" }, "typeVersion": 2 }, { "id": "7c7bc8dd-205f-470c-89cd-24978427af49", "name": "Send Email", "type": "n8n-nodes-base.gmail", "position": [ -720, -624 ], "parameters": { "sendTo": "={{ $json.to }}", "message": "={{ $json.htmlContent }}", "options": { "appendAttribution": false }, "subject": "={{ $json.subject }}" }, "typeVersion": 2 }, { "id": "d1b987ce-4146-4193-a9ab-c441b1b3419d", "name": "Get Today Events", "type": "n8n-nodes-base.googleCalendar", "position": [ -2320, 96 ], "parameters": { "options": { "timeMax": "={{ $now.endOf('day').toISO() }}", "timeMin": "={{ $now.startOf('day').toISO() }}" }, "calendar": { "__rl": true, "mode": "list", "value": "primary" }, "operation": "getAll" }, "typeVersion": 1.2 }, { "id": "cef60c0c-d3ca-4729-8c19-0089f03f06ad", "name": "Calculate Statistics", "type": "n8n-nodes-base.code", "position": [ -2080, 96 ], "parameters": { "jsCode": "const events = $input.all();\nconst today = new Date().toLocaleDateString('en-US', {\n weekday: 'long',\n year: 'numeric',\n month: 'long',\n day: 'numeric'\n});\n\n// Filter non-canceled events\nconst activeEvents = events.filter(e => e.json.status !== 'cancelled');\n\n// Calculate total meeting time\nlet totalMinutes = 0;\nlet virtualMeetings = 0;\nlet inPersonMeetings = 0;\n\nconst eventList = activeEvents.map(e => {\n const event = e.json;\n const start = new Date(event.start?.dateTime || event.start?.date);\n const end = new Date(event.end?.dateTime || event.end?.date);\n const duration = Math.round((end - start) / (1000 * 60));\n \n if (!event.start?.date) { // Don't count all-day events\n totalMinutes += duration;\n }\n \n const hasVideoCall = event.hangoutLink || event.conferenceData?.entryPoints?.length > 0;\n if (hasVideoCall) virtualMeetings++;\n else inPersonMeetings++;\n \n const time = event.start?.dateTime \n ? new Date(event.start.dateTime).toLocaleTimeString('en-US', { hour: '2-digit', minute: '2-digit' })\n : 'All day';\n \n return `- ${time} - ${event.summary || 'Untitled'}`;\n}).join('\\n');\n\n// Format total time\nconst hours = Math.floor(totalMinutes / 60);\nconst minutes = totalMinutes % 60;\nconst formattedTime = hours > 0 \n ? `${hours}h ${minutes}m` \n : `${minutes} minutes`;\n\n// Calculate % of day in meetings (8 work hours = 480 min)\nconst busyPercent = Math.round((totalMinutes / 480) * 100);\n\nlet dayStatus = 'Light day';\nif (busyPercent > 75) dayStatus = 'Very busy day';\nelse if (busyPercent > 50) dayStatus = 'Busy day';\nelse if (busyPercent > 25) dayStatus = 'Moderate day';\n\nreturn {\n json: {\n date: today,\n totalEvents: activeEvents.length,\n meetingTime: formattedTime,\n totalMinutes: totalMinutes,\n busyPercent: `${busyPercent}%`,\n dayStatus: dayStatus,\n virtualMeetings: virtualMeetings,\n inPersonMeetings: inPersonMeetings,\n eventList: eventList || 'No events scheduled',\n generatedAt: new Date().toLocaleTimeString('en-US')\n }\n};" }, "typeVersion": 2 }, { "id": "6c631cca-a4de-412d-9bd5-c8b2e111a82f", "name": "Slack - Daily Summary", "type": "n8n-nodes-base.slack", "position": [ -1808, 96 ], "parameters": { "text": ":chart_with_upwards_trend: *Daily Summary*", "otherOptions": { "includeLinkToWorkflow": false } }, "typeVersion": 2 }, { "id": "1c5e480f-0076-4007-bd82-96ee29af4b81", "name": "Log Statistics", "type": "n8n-nodes-base.googleSheets", "position": [ -1568, 96 ], "parameters": { "columns": { "value": { "Date": "={{ $json.date }}", "Busy %": "={{ $json.busyPercent }}", "Status": "={{ $json.dayStatus }}", "Minutes": "={{ $json.totalMinutes }}", "Virtual": "={{ $json.virtualMeetings }}", "In-Person": "={{ $json.inPersonMeetings }}", "Meeting Time": "={{ $json.meetingTime }}", "Total Events": "={{ $json.totalEvents }}" }, "mappingMode": "defineBelow" }, "options": {}, "operation": "append", "sheetName": { "__rl": true, "mode": "list", "value": "Statistics" }, "documentId": { "__rl": true, "mode": "id", "value": "YOUR_DOCUMENT_ID" } }, "typeVersion": 4 }, { "id": "dcaf1c9c-34a3-4f8f-a561-5fab20a2fe0a", "name": "Error Trigger", "type": "n8n-nodes-base.errorTrigger", "position": [ -2624, 448 ], "parameters": {}, "typeVersion": 1 }, { "id": "78e60ff2-7e8c-429d-b6eb-745e3e26475f", "name": "Format Error", "type": "n8n-nodes-base.code", "position": [ -2336, 448 ], "parameters": { "jsCode": "const error = $input.item.json;\nreturn {\n json: {\n errorTime: new Date().toISOString(),\n errorMessage: error.message || 'Unknown error',\n errorNode: error.node?.name || 'Unknown',\n workflow: 'Google Calendar Sync'\n }\n};" }, "typeVersion": 2 }, { "id": "5a965d16-af8a-4157-969e-ccec56c5238b", "name": "Slack - Error Alert", "type": "n8n-nodes-base.slack", "position": [ -2096, 448 ], "parameters": { "text": ":rotating_light: *Workflow Error*", "otherOptions": { "includeLinkToWorkflow": true } }, "typeVersion": 2 }, { "id": "bf7ba5a8-8aab-469f-8586-631894568ace", "name": "Done - Event", "type": "n8n-nodes-base.noOp", "position": [ -960, -416 ], "parameters": {}, "typeVersion": 1 }, { "id": "422125df-5c53-4b3d-83e1-d86f28937e9b", "name": "Done - Cancellation", "type": "n8n-nodes-base.noOp", "position": [ -1264, -400 ], "parameters": {}, "typeVersion": 1 }, { "id": "345927ff-e680-4c43-a47c-23217bf9bf93", "name": "Done - Summary", "type": "n8n-nodes-base.noOp", "position": [ -1312, 96 ], "parameters": {}, "typeVersion": 1 }, { "id": "e604476b-4bfd-442c-be19-f91f79eaab5f", "name": "Overview", "type": "n8n-nodes-base.stickyNote", "position": [ -3200, -816 ], "parameters": { "color": 2, "width": 440, "height": 664, "content": "## Sync Google Calendar events to Sheets with Slack notifications\n\nAutomatically track all calendar events, log them to Google Sheets, and send Slack notifications.\n\n### How it works\n\n1. **Monitor** - Watches calendar for new and updated events\n2. **Process** - Extracts title, date, time, attendees, platform\n3. **Categorize** - Auto-tags: Meeting, 1:1, Interview, Demo, Focus\n4. **Log** - Saves all events to Google Sheets\n5. **Alert** - Slack notifications for changes and cancellations\n6. **Report** - Daily 8 AM summary with stats\n\n### Setup steps\n\n1. Connect Google Calendar, Google Sheets, Slack, Gmail\n2. Create Sheet with tab named \"Events\"\n3. Replace YOUR_DOCUMENT_ID in Sheets nodes\n4. Configure Slack channels: #calendar and #errors\n5. Test by creating a calendar event" }, "typeVersion": 1 }, { "id": "3f3e0e22-b5f1-43c5-a860-a0f2b696d4a8", "name": "Step 1 Calendar Triggers", "type": "n8n-nodes-base.stickyNote", "position": [ -2624, -816 ], "parameters": { "color": 5, "width": 280, "height": 650, "content": "## Step 1: Calendar Triggers\n\n**What happens here:**\n- New event trigger\n- Updated event trigger\n- Monitors your calendar" }, "typeVersion": 1 }, { "id": "bb40d8be-7657-4750-82a8-97f2762fe561", "name": "Step 2 Event Processing", "type": "n8n-nodes-base.stickyNote", "position": [ -2320, -816 ], "parameters": { "color": 7, "width": 520, "height": 650, "content": "## Step 2: Event Processing\n\n**What happens here:**\n- Extract event details\n- Check if cancelled\n- Route accordingly" }, "typeVersion": 1 }, { "id": "f5edd03e-cd96-4779-a57a-9c54bf581722", "name": "Step 3 Logging", "type": "n8n-nodes-base.stickyNote", "position": [ -1776, -816 ], "parameters": { "color": 6, "width": 696, "height": 650, "content": "## Step 3: Logging & Alerts\n\n**What happens here:**\n- Log to Sheets\n- Slack notifications\n- Track changes" }, "typeVersion": 1 }, { "id": "a931e3ec-4411-4e27-914d-fdcb229585dc", "name": "Step 4 Email", "type": "n8n-nodes-base.stickyNote", "position": [ -1024, -816 ], "parameters": { "color": 5, "width": 520, "height": 650, "content": "## Step 4: Confirmation Email\n\n**What happens here:**\n- Prepare email\n- Send to attendees\n- Confirmation flow" }, "typeVersion": 1 }, { "id": "87d6cbad-0be6-4ea5-a94f-9c7e8adfcef9", "name": "Step 5 Daily Summary", "type": "n8n-nodes-base.stickyNote", "position": [ -2656, -96 ], "parameters": { "color": 7, "width": 1540, "height": 352, "content": "## Step 5: Daily Summary\n\n**What happens here:**\n- 8 AM trigger\n- Calculate statistics\n- Slack report" }, "typeVersion": 1 }, { "id": "b9f3c06d-220f-44ea-8200-fcd231b4a142", "name": "Step 6 Error Handling", "type": "n8n-nodes-base.stickyNote", "position": [ -2656, 288 ], "parameters": { "color": 6, "width": 1552, "height": 320, "content": "## Step 6: Error Handling\n\n**What happens here:**\n- Catch errors\n- Format details\n- Alert #errors" }, "typeVersion": 1 } ], "connections": { "Log Event": { "main": [ [ { "node": "Slack - New Event", "type": "main", "index": 0 } ] ] }, "Send Email": { "main": [ [ { "node": "Done - Event", "type": "main", "index": 0 } ] ] }, "Format Error": { "main": [ [ { "node": "Slack - Error Alert", "type": "main", "index": 0 } ] ] }, "Is Canceled?": { "main": [ [ { "node": "Log Cancellation", "type": "main", "index": 0 } ], [ { "node": "Log Event", "type": "main", "index": 0 } ] ] }, "Error Trigger": { "main": [ [ { "node": "Format Error", "type": "main", "index": 0 } ] ] }, "Process Event": { "main": [ [ { "node": "Is Canceled?", "type": "main", "index": 0 } ] ] }, "Has Attendees?": { "main": [ [ { "node": "Prepare Confirmation Email", "type": "main", "index": 0 } ], [ { "node": "Done - Event", "type": "main", "index": 0 } ] ] }, "Log Statistics": { "main": [ [ { "node": "Done - Summary", "type": "main", "index": 0 } ] ] }, "Get Today Events": { "main": [ [ { "node": "Calculate Statistics", "type": "main", "index": 0 } ] ] }, "Log Cancellation": { "main": [ [ { "node": "Slack - Cancellation", "type": "main", "index": 0 } ] ] }, "New Event Trigger": { "main": [ [ { "node": "Process Event", "type": "main", "index": 0 } ] ] }, "Slack - New Event": { "main": [ [ { "node": "Has Attendees?", "type": "main", "index": 0 } ] ] }, "Calculate Statistics": { "main": [ [ { "node": "Slack - Daily Summary", "type": "main", "index": 0 } ] ] }, "Slack - Cancellation": { "main": [ [ { "node": "Done - Cancellation", "type": "main", "index": 0 } ] ] }, "Daily Summary Trigger": { "main": [ [ { "node": "Get Today Events", "type": "main", "index": 0 } ] ] }, "Slack - Daily Summary": { "main": [ [ { "node": "Log Statistics", "type": "main", "index": 0 } ] ] }, "Updated Event Trigger": { "main": [ [ { "node": "Process Event", "type": "main", "index": 0 } ] ] }, "Prepare Confirmation Email": { "main": [ [ { "node": "Send Email", "type": "main", "index": 0 } ] ] } } }