{ "id": "t4GwTrKGGPLWVwVQ", "meta": { "templateCredsSetupCompleted": true }, "name": "Generate a clean hiring brief and interview scorecards in 1 minute", "tags": [], "nodes": [ { "id": "680c3b20-8bfb-403f-893f-0bcb2fa82bcd", "name": "Sending raw hiring brief transcript", "type": "n8n-nodes-base.formTrigger", "position": [ -40, -80 ], "parameters": { "options": {}, "formTitle": "Upload your raw Hiring Brief (PDF)", "formFields": { "values": [ { "fieldType": "file", "fieldLabel": "Interview transcript", "requiredField": true }, { "fieldLabel": "Name your document", "placeholder": "Document name", "requiredField": true } ] } }, "typeVersion": 2.2 }, { "id": "5c131ad3-5c02-41c8-844e-6733fd75a94c", "name": "Extracting text", "type": "n8n-nodes-base.extractFromFile", "position": [ 120, -80 ], "parameters": { "options": {}, "operation": "pdf", "binaryPropertyName": "Interview_transcript" }, "typeVersion": 1 }, { "id": "a3e449a4-dfb3-4521-827e-4c998c1821d5", "name": "Summarizing raw transcript", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 280, -80 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "o3-mini", "cachedResultName": "O3-MINI" }, "options": {}, "messages": { "values": [ { "role": "system", "content": "You are a senior tech recruiter who turns messy kickoff-call transcripts into\npolished, recruiter-grade hiring briefs.\n\nNON-NEGOTIABLES\n---------------\n\u2022 **Nothing useful may be discarded.** If in doubt, include it.\n\u2022 Preserve colourful anecdotes, direct quotes, founder back-stories,\n culture rituals, hiring wins & fails, and spicy truths.\n They are critical for candidate sell.\n\u2022 Never invent missing information; instead flag gaps under **\u201c\u2753 Open Questions.\u201d**\n\u2022 Write in clear, business-casual English\u2014concise but human.\n Avoid marketing fluff.\n\nOUTPUT\n------\nDeliver **well-formatted Markdown** with the following headings.\nOmit a section only if the transcript truly contains zero information for it.\n\n\ud83d\udccd **Executive Summary** \u2013 3-4 lines on who\u2019s hiring, why, and what\u2019s at stake.\n\n# Company Snapshot\n## Origin Story & Vision \n## Differentiation & Market Position \n## Growth Outlook (headcount, ARR, funding roadmap)\n\n# Team & Culture\n## Current Org & Key Leaders \n## Culture in Action \u2013 rituals, norms, \u201cno brilliant jerks,\u201d etc. \n\ud83c\udf99\ufe0f **Anecdotes & War-Stories** \u2013 quirky quotes, past hiring wins & fails.\n\n# Product & Market Context\n(what they build, who buys, traction, tech challenges)\n\n# Role Overview \u2013 **Senior Talent Acquisition Partner**\n## Mission & Impact (first 12-18 mo) \n## Core Responsibilities \n## Success Metrics / KPIs \n## Career Growth Path\n\n# Ideal Candidate Profile\n### Must-Have Experience \n### Mindset & Personal Traits \n### Nice-to-Haves \n### Red Flags / Anti-Profiles\n\n# Compensation & Benefits\n(base, bonus, equity, perks, remote stipend, full benefit stack)\n\n# Interview Process\n(stages, owners, assignments, timing)\n\n# Sourcing Targets & Competitor Pools\n(Bain Vector, Hugging Face, etc.)\n\n\u26a0\ufe0f **Challenges, Blockers & Strategic Notes**\n(real risks, founder quirks, prior mis-hires, process pain points)\n\n\u2753 **Open Questions**\n(Bullets of anything missing, unclear, or contradictory\u2014\ne.g. diversity baseline, exact start date, equity cliff terms)\n\nFORMAT RULES\n------------\n\u2022 Use headings, sub-headings, and bullet lists for readability. \n\u2022 Short pull-quotes are fine: \n > *\u201cWe fired clients who only want decks.\u201d \u2014 Nicolas, COO* \n\u2022 Do NOT include Markdown code fences or extra commentary\u2014only the brief itself.\n\nADDENDUM \u2013 ensure these are PRESENT verbatim if they exist in the transcript:\n\u2022 Benefit amounts (\u20ac1 000 WFH kit + \u20ac100/month, 30 holiday days, Alan Blue, Moka.care, Gympass).\n\u2022 \u201cFocus Blocks\u201d calendar etiquette.\n\u2022 Recovery-score Whoop-band pilot.\n\u2022 Mini-table: NLG vs. BCG Gamma vs. Artefact (speed, pricing model, equity upside).\n\u2022 Heading: # Hiring Logistics & Legal Constraints (UTC-2\u2194UTC+3, EOR via Remote.com, \u22642-month notice).\nFailing to include any of the above when present triggers an **\u201cOpen Question.\u201d**\n" }, { "content": "=Here is the raw transcript : {{ $json.text }}" } ] } }, "credentials": {}, "typeVersion": 1.8 }, { "id": "57c1aad9-7c87-4742-8a7a-7be2f6a6e0c3", "name": "Generating scorecards", "type": "@n8n/n8n-nodes-langchain.openAi", "position": [ 680, -140 ], "parameters": { "modelId": { "__rl": true, "mode": "list", "value": "o3-mini", "cachedResultName": "O3-MINI" }, "options": {}, "messages": { "values": [ { "role": "system", "content": "You are a People-Ops expert. \nYour job: create **compact interview scorecards** for each stage of a hiring process.\n\nOUTPUT REQUIREMENTS\n-------------------\nFor **each** stage listed in the input, return **exactly**:\n\n\u2022 **Primary Focus** \u2013 one short sentence. \n\u2022 **Hard & Soft Skills to Probe** \u2013 4-8 bullet items. \n \u2013 For **each skill**, give: \n \u2022 2-3 sample questions (bullet list) \n \u2022 1 short line on what a *great* answer would include.\n\nNO scoring tables, ratings, or long prose.\n\nSTYLE & FORMAT\n--------------\n\u2022 Plain text / minimal Markdown that pastes cleanly into Google Docs. \n\u2022 Use the exact stage names provided. \n\u2022 Keep bullets tight (max ~15 words each). \n\u2022 Reference role-specific cues from the brief (KPIs, culture values). \n\u2022 If info is missing, note \u201c[needs clarification]\u201d instead of guessing." }, { "content": "=here is the input : {{ $json.message.content }}" } ] } }, "credentials": {}, "typeVersion": 1.8 }, { "id": "1ab4bc8f-fb00-4e19-9228-5ca0683632f1", "name": "Creating hiring brief file", "type": "n8n-nodes-base.googleDocs", "position": [ 680, 80 ], "parameters": { "title": "={{ $('Sending raw hiring brief transcript').item.json['Name your document'] }}", "folderId": "1TzPXCntKOEym3GM_s8HVyG9VNIGWe70h" }, "credentials": {}, "typeVersion": 2 }, { "id": "249d8f89-7e97-42d6-87d8-8e1acb02de9d", "name": "Adding brief to file", "type": "n8n-nodes-base.googleDocs", "position": [ 880, 80 ], "parameters": { "actionsUi": { "actionFields": [ { "text": "={{ $('Summarizing raw transcript').item.json.message.content }}", "action": "insert" } ] }, "operation": "update", "documentURL": "={{ $json.id }}" }, "credentials": {}, "typeVersion": 2 }, { "id": "7738eab0-0be8-43a8-828d-cbcdc0fce3ef", "name": "Creating Scorecards file", "type": "n8n-nodes-base.googleDocs", "position": [ 1040, -140 ], "parameters": { "title": "=Scorecard - {{ $('Sending raw hiring brief transcript').item.json['Name your document'] }}", "folderId": "1TzPXCntKOEym3GM_s8HVyG9VNIGWe70h" }, "credentials": {}, "typeVersion": 2 }, { "id": "3781bf90-331a-4dff-af85-47f74ffebdfe", "name": "Adding scorecards to File", "type": "n8n-nodes-base.googleDocs", "position": [ 1260, -140 ], "parameters": { "actionsUi": { "actionFields": [ { "text": "={{ $('Generating scorecards').item.json.message.content }}", "action": "insert" } ] }, "operation": "update", "documentURL": "={{ $json.id }}" }, "credentials": {}, "typeVersion": 2 }, { "id": "a9950174-c55f-4c47-b22a-b1bb0f17af2f", "name": "Sticky Note", "type": "n8n-nodes-base.stickyNote", "position": [ -140, -460 ], "parameters": { "color": 5, "width": 747, "height": 332, "content": "### \ud83d\udca1 Who is this template for ?\nBasically anyone involved in recurring recruiting processes and looking to save a considerable amount of time and energy (Talent acquisitions Managers, recruiting consultants, hiring managers, founders\u2026etc)\n\n### \ud83d\udccb What it does :\n- It takes a messy and raw transcript from an \u201cintake meeting\u201d between a recruiter and a hiring manager and turns it into a **clean and exhaustive brief + scorecard templates for each interview rounds**\n- It does it under 1 MINUTE while the usual full \u201cmanual\u201d process usually takes several hours\n\n### \ud83d\udc68\u200d\ud83c\udfa4 Setup\n1. Add you **OpenAI API key (or any other LLM)**, and **Google Drive** credentials\n2. Update a raw transcript of one of your Hiring Brief meeting (as PDF)\n3. Let the workflow do the rest" }, "typeVersion": 1 }, { "id": "5088789a-80bc-490a-b5b5-8bf7f7371257", "name": "Sticky Note3", "type": "n8n-nodes-base.stickyNote", "position": [ 700, -260 ], "parameters": { "color": 7, "width": 202, "height": 96, "content": "\ud83d\udc47 Feel free to adapt the prompt so that the format of the scorecards reflects your existing process. " }, "typeVersion": 1 } ], "active": false, "settings": { "executionOrder": "v1" }, "versionId": "8b8b1490-6c84-4950-bec1-9831182f8aac", "connections": { "Extracting text": { "main": [ [ { "node": "Summarizing raw transcript", "type": "main", "index": 0 } ] ] }, "Generating scorecards": { "main": [ [ { "node": "Creating Scorecards file", "type": "main", "index": 0 } ] ] }, "Creating Scorecards file": { "main": [ [ { "node": "Adding scorecards to File", "type": "main", "index": 0 } ] ] }, "Creating hiring brief file": { "main": [ [ { "node": "Adding brief to file", "type": "main", "index": 0 } ] ] }, "Summarizing raw transcript": { "main": [ [ { "node": "Creating hiring brief file", "type": "main", "index": 0 }, { "node": "Generating scorecards", "type": "main", "index": 0 } ] ] }, "Sending raw hiring brief transcript": { "main": [ [ { "node": "Extracting text", "type": "main", "index": 0 } ] ] } } }