05b Inbox: Follow-up Scheduler

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "05b Inbox: Follow-up Scheduler",
  "nodes": [
    {
      "parameters": {
        "rule": {
          "interval": [
            {
              "field": "hours",
              "hoursInterval": 6
            }
          ]
        }
      },
      "id": "trg-sched",
      "name": "Every 6 Hours",
      "type": "n8n-nodes-base.scheduleTrigger",
      "typeVersion": 1.1,
      "position": [
        220,
        300
      ]
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "SELECT f.id AS followup_id, f.due_at, f.kind, r.full_name, r.email, r.company_name FROM app.followups f JOIN app.recruiters r ON r.id = f.recruiter_id WHERE f.status = 'scheduled' AND f.due_at <= now() ORDER BY f.due_at ASC LIMIT 20;",
        "options": {}
      },
      "id": "pg-due",
      "name": "Get Due Follow-ups",
      "type": "n8n-nodes-base.postgres",
      "typeVersion": 2.5,
      "position": [
        440,
        300
      ],
      "credentials": {
        "postgres": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "operation": "create",
        "calendar": {
          "__rl": true,
          "mode": "id",
          "value": "={{ $env.GOOGLE_CALENDAR_ID || 'primary' }}"
        },
        "start": "={{ $now.toISO() }}",
        "end": "={{ $now.plus({ minutes: 30 }).toISO() }}",
        "additionalFields": {
          "summary": "=Follow up with {{ $json.full_name || $json.company_name }} ({{ $json.email }})",
          "description": "=Follow-up ({{ $json.kind }}) for {{ $json.company_name }}. Created by AI Job Search OS."
        }
      },
      "id": "gcal",
      "name": "Create Calendar Event",
      "type": "n8n-nodes-base.googleCalendar",
      "typeVersion": 1.3,
      "position": [
        660,
        300
      ],
      "credentials": {
        "googleCalendarOAuth2Api": {
          "name": "<your credential>"
        }
      }
    },
    {
      "parameters": {
        "operation": "executeQuery",
        "query": "UPDATE app.followups SET status = 'done', calendar_event_id = $1 WHERE id = $2;",
        "options": {
          "queryReplacement": "={{ $json.id }},{{ $('Get Due Follow-ups').item.json.followup_id }}"
        }
      },
      "id": "pg-done",
      "name": "Mark Follow-up Scheduled",
      "type": "n8n-nodes-base.postgres",
      "typeVersion": 2.5,
      "position": [
        880,
        300
      ],
      "credentials": {
        "postgres": {
          "name": "<your credential>"
        }
      }
    }
  ],
  "connections": {
    "Every 6 Hours": {
      "main": [
        [
          {
            "node": "Get Due Follow-ups",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Get Due Follow-ups": {
      "main": [
        [
          {
            "node": "Create Calendar Event",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Create Calendar Event": {
      "main": [
        [
          {
            "node": "Mark Follow-up Scheduled",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": false,
  "settings": {
    "executionOrder": "v1"
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• googleCalendarOAuth2Api
• postgres

About this workflow

05b Inbox: Follow-up Scheduler. Uses postgres, googleCalendar. Scheduled trigger; 4 nodes.

Source: https://github.com/AskariJafri/job-search-os/blob/main/n8n/workflows/05-inbox/followup-scheduler.json — original creator credit. Request a take-down →

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