The workflow JSON
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{
"name": "AI Agency \u2014 Lead Trigger to Sales Call",
"nodes": [
{
"parameters": {
"httpMethod": "POST",
"path": "instantly-link-click",
"responseMode": "immediatelyOnStart",
"options": {}
},
"id": "node-webhook-instantly",
"name": "Webhook \u2014 Instantly.ai Link Click",
"type": "n8n-nodes-base.webhook",
"position": [
240,
300
],
"notes": "Configure in Instantly.ai: Settings > Webhooks > Add > Event: 'Link Clicked' > URL: this webhook URL"
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": false
},
"conditions": [
{
"leftValue": "={{ $json.event_type }}",
"rightValue": "link_click",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
}
},
"id": "node-filter-event",
"name": "Filter \u2014 Link Click Only",
"type": "n8n-nodes-base.filter",
"position": [
460,
300
],
"notes": "Only proceed for link click events, not opens"
},
{
"parameters": {
"method": "GET",
"url": "=https://api.loom.com/v1/videos/{{ $json.video_id }}/analytics",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"options": {}
},
"id": "node-loom-check",
"name": "Loom \u2014 Check Watch Percentage",
"type": "n8n-nodes-base.httpRequest",
"position": [
680,
300
],
"notes": "Get watch % for this viewer. Credential: Loom API Bearer token. video_id = your demo video ID (hardcode it)"
},
{
"parameters": {
"conditions": {
"conditions": [
{
"leftValue": "={{ $json.viewer_percentage }}",
"rightValue": 30,
"operator": {
"type": "number",
"operation": "gte"
}
}
]
}
},
"id": "node-filter-watched",
"name": "Filter \u2014 Watched >30% of Demo",
"type": "n8n-nodes-base.filter",
"position": [
900,
300
],
"notes": "Only call people who actually engaged with the demo. Adjust threshold as needed."
},
{
"parameters": {
"method": "POST",
"url": "https://api.apollo.io/v1/people/match",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"contentType": "json",
"body": {
"email": "={{ $('Webhook \u2014 Instantly.ai Link Click').item.json.email }}",
"reveal_personal_emails": false
},
"options": {}
},
"id": "node-apollo-enrich",
"name": "Apollo \u2014 Enrich Lead Data",
"type": "n8n-nodes-base.httpRequest",
"position": [
1120,
300
],
"notes": "Get business name, title, phone, industry. Credential: Apollo API key in header as 'Content-Type: application/json' + 'Cache-Control: no-cache'"
},
{
"parameters": {
"method": "POST",
"url": "https://rest.gohighlevel.com/v1/contacts/",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"contentType": "json",
"body": {
"email": "={{ $('Webhook \u2014 Instantly.ai Link Click').item.json.email }}",
"firstName": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.first_name }}",
"lastName": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.last_name }}",
"name": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.name }}",
"phone": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.phone_numbers[0].raw_number }}",
"companyName": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.organization.name }}",
"tags": [
"cold-email-lead",
"demo-watched",
"awaiting-call"
],
"customField": {
"demo_watch_pct": "={{ $('Loom \u2014 Check Watch Percentage').item.json.viewer_percentage }}",
"business_type": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.organization.industry }}",
"city": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.city }}",
"lead_source": "cold-email"
}
},
"options": {}
},
"id": "node-ghl-contact",
"name": "GHL \u2014 Create / Update Contact",
"type": "n8n-nodes-base.httpRequest",
"position": [
1340,
300
],
"notes": "Upsert contact in GoHighLevel. Credential: GHL API key. Use locationId for your GHL sub-account."
},
{
"parameters": {
"unit": "minutes",
"amount": 3
},
"id": "node-wait",
"name": "Wait 3 Minutes",
"type": "n8n-nodes-base.wait",
"position": [
1560,
300
],
"notes": "Small delay so GHL contact is fully created before Retell call fires"
},
{
"parameters": {
"method": "POST",
"url": "https://api.retellai.com/v2/create-phone-call",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"contentType": "json",
"body": {
"from_number": "+1[YOUR_SALES_TWILIO_NUMBER]",
"to_number": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.phone_numbers[0].sanitized_number }}",
"agent_id": "[YOUR_RETELL_AGENT_ID]",
"retell_llm_dynamic_variables": {
"PROSPECT_NAME": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.first_name }}",
"BUSINESS_NAME": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.organization.name }}",
"BUSINESS_TYPE": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.organization.industry }}",
"CITY": "={{ $('Apollo \u2014 Enrich Lead Data').item.json.person.city }}",
"SETUP_FEE": "$1,500",
"MONTHLY_FEE": "$2,000",
"DEMO_WATCHED_PERCENT": "={{ $('Loom \u2014 Check Watch Percentage').item.json.viewer_percentage }}",
"STRIPE_LINK": "https://buy.stripe.com/[YOUR_STRIPE_LINK]",
"GHL_CONTACT_ID": "={{ $('GHL \u2014 Create / Update Contact').item.json.contact.id }}"
},
"metadata": {
"ghl_contact_id": "={{ $('GHL \u2014 Create / Update Contact').item.json.contact.id }}",
"lead_email": "={{ $('Webhook \u2014 Instantly.ai Link Click').item.json.email }}"
}
},
"options": {}
},
"id": "node-retell-dispatch",
"name": "Retell AI \u2014 Dispatch Sales Call",
"type": "n8n-nodes-base.httpRequest",
"position": [
1780,
300
],
"notes": "Fires the AI sales call. Credential: Retell AI API key as Bearer token. Replace [YOUR_RETELL_AGENT_ID] and [YOUR_SALES_TWILIO_NUMBER]."
},
{
"parameters": {
"method": "POST",
"url": "https://rest.gohighlevel.com/v1/contacts/{{ $('GHL \u2014 Create / Update Contact').item.json.contact.id }}/notes",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"contentType": "json",
"body": {
"body": "AI sales call dispatched at {{ $now.format('YYYY-MM-DD HH:mm') }}. Demo watch %: {{ $('Loom \u2014 Check Watch Percentage').item.json.viewer_percentage }}. Retell call ID: {{ $('Retell AI \u2014 Dispatch Sales Call').item.json.call_id }}"
},
"options": {}
},
"id": "node-ghl-note",
"name": "GHL \u2014 Log Call Dispatch",
"type": "n8n-nodes-base.httpRequest",
"position": [
2000,
300
],
"notes": "Log the call dispatch to GHL contact record for full history"
},
{
"parameters": {
"conditions": {
"conditions": [
{
"leftValue": "={{ $('Retell AI \u2014 Dispatch Sales Call').item.json.call_status }}",
"rightValue": "error",
"operator": {
"type": "string",
"operation": "equals"
}
}
]
}
},
"id": "node-error-check",
"name": "Check for Call Error",
"type": "n8n-nodes-base.if",
"position": [
2220,
300
]
},
{
"parameters": {
"method": "POST",
"url": "https://hooks.slack.com/services/[YOUR_SLACK_WEBHOOK]",
"contentType": "json",
"body": {
"text": "\u26a0\ufe0f Retell call dispatch FAILED for {{ $('Apollo \u2014 Enrich Lead Data').item.json.person.name }} at {{ $('Apollo \u2014 Enrich Lead Data').item.json.person.organization.name }}. Error: {{ $('Retell AI \u2014 Dispatch Sales Call').item.json.error_message }}. GHL ID: {{ $('GHL \u2014 Create / Update Contact').item.json.contact.id }}"
},
"options": {}
},
"id": "node-slack-error",
"name": "Slack \u2014 Alert on Error",
"type": "n8n-nodes-base.httpRequest",
"position": [
2440,
180
],
"notes": "Optional: send yourself a Slack alert if the call fails. Replace with email if you don't use Slack."
},
{
"parameters": {
"ruleName": "No-Answer Retry Scheduler",
"ruleInterval": "custom",
"customInterval": "0 10,14,18 * * *"
},
"id": "node-retry-cron",
"name": "Cron \u2014 Retry No-Answer Leads",
"type": "n8n-nodes-base.cron",
"position": [
240,
560
],
"notes": "Runs at 10am, 2pm, 6pm daily. Picks up contacts tagged 'no-answer' in GHL and retries. Limit 3 retries per lead."
},
{
"parameters": {
"method": "GET",
"url": "https://rest.gohighlevel.com/v1/contacts/?tags=no-answer&limit=20",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"options": {}
},
"id": "node-ghl-noanswer",
"name": "GHL \u2014 Get No-Answer Leads",
"type": "n8n-nodes-base.httpRequest",
"position": [
460,
560
],
"notes": "Get contacts tagged 'no-answer' who have retry_count < 3"
},
{
"parameters": {
"batchSize": 1,
"options": {}
},
"id": "node-split",
"name": "Split Into Batches",
"type": "n8n-nodes-base.splitInBatches",
"position": [
680,
560
],
"notes": "Process one contact at a time to avoid rate limits"
},
{
"parameters": {
"unit": "seconds",
"amount": 30
},
"id": "node-retry-wait",
"name": "Wait 30 Seconds Between Calls",
"type": "n8n-nodes-base.wait",
"position": [
900,
560
]
}
],
"connections": {
"Webhook \u2014 Instantly.ai Link Click": {
"main": [
[
{
"node": "Filter \u2014 Link Click Only",
"type": "main",
"index": 0
}
]
]
},
"Filter \u2014 Link Click Only": {
"main": [
[
{
"node": "Loom \u2014 Check Watch Percentage",
"type": "main",
"index": 0
}
]
]
},
"Loom \u2014 Check Watch Percentage": {
"main": [
[
{
"node": "Filter \u2014 Watched >30% of Demo",
"type": "main",
"index": 0
}
]
]
},
"Filter \u2014 Watched >30% of Demo": {
"main": [
[
{
"node": "Apollo \u2014 Enrich Lead Data",
"type": "main",
"index": 0
}
]
]
},
"Apollo \u2014 Enrich Lead Data": {
"main": [
[
{
"node": "GHL \u2014 Create / Update Contact",
"type": "main",
"index": 0
}
]
]
},
"GHL \u2014 Create / Update Contact": {
"main": [
[
{
"node": "Wait 3 Minutes",
"type": "main",
"index": 0
}
]
]
},
"Wait 3 Minutes": {
"main": [
[
{
"node": "Retell AI \u2014 Dispatch Sales Call",
"type": "main",
"index": 0
}
]
]
},
"Retell AI \u2014 Dispatch Sales Call": {
"main": [
[
{
"node": "GHL \u2014 Log Call Dispatch",
"type": "main",
"index": 0
}
]
]
},
"GHL \u2014 Log Call Dispatch": {
"main": [
[
{
"node": "Check for Call Error",
"type": "main",
"index": 0
}
]
]
},
"Check for Call Error": {
"main": [
[
{
"node": "Slack \u2014 Alert on Error",
"type": "main",
"index": 0
}
],
[]
]
},
"Cron \u2014 Retry No-Answer Leads": {
"main": [
[
{
"node": "GHL \u2014 Get No-Answer Leads",
"type": "main",
"index": 0
}
]
]
},
"GHL \u2014 Get No-Answer Leads": {
"main": [
[
{
"node": "Split Into Batches",
"type": "main",
"index": 0
}
]
]
},
"Split Into Batches": {
"main": [
[
{
"node": "Wait 30 Seconds Between Calls",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1"
},
"_SETUP_NOTES": {
"credentials_needed": [
"Instantly.ai API key (for webhook verification)",
"Loom API Bearer token",
"Apollo.io API key",
"GoHighLevel API key + Location ID",
"Retell AI API key",
"Slack webhook URL (optional)"
],
"placeholders_to_replace": [
"[YOUR_SALES_TWILIO_NUMBER] \u2014 e.g. +15551234567",
"[YOUR_RETELL_AGENT_ID] \u2014 from Retell AI dashboard",
"[YOUR_STRIPE_LINK] \u2014 from Stripe payment links",
"[YOUR_SLACK_WEBHOOK] \u2014 from Slack app settings (optional)"
],
"testing": "Use n8n's built-in test feature. Send a test webhook payload with a fake email, skip the Loom check in test mode by setting viewer_percentage to 80 manually.",
"important": "Instantly.ai webhook fires on EVERY link click including your own testing clicks. Add an email filter to exclude your own domain."
}
}
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About this workflow
AI Agency — Lead Trigger to Sales Call. Uses httpRequest. Webhook trigger; 15 nodes.
Source: https://github.com/bgadit-hub/AIAutomatedCalls/blob/67dc32dc6e6fa534a5926ae0e8738876a12990a8/n8n/TRIGGER_WORKFLOW.json — original creator credit. Request a take-down →
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