Hans Wilhelm Radam This workflow corresponds to n8n.io template #8349 — we link there as the canonical source.
This workflow follows the Agent → Google Calendar recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"nodes": [
{
"id": "sticky_main_001",
"name": "Sticky Note - Main Description",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
-300
],
"parameters": {
"color": 4,
"width": 1000,
"height": 900,
"content": "## \ud83d\udccc Karaage Pops - Messenger Order Automation\n\nThis workflow automates **Facebook Messenger order management** by connecting Messenger \u2192 Google Sheets \u2192 Google Calendar. It parses customer messages, logs orders, and schedules fulfillment.\n\n### \ud83e\uddfe What it does\n- Listens to incoming customer messages on Facebook Messenger.\n- Sends greeting + order form.\n- Uses AI to parse customer responses.\n- Saves details to Google Sheets.\n- Creates calendar events for delivery/pickup.\n- Sends confirmation + upsell message.\n\n### \ud83d\udee0 Requirements\n- **Facebook Page** + Page Access Token from Meta.\n- **Google Sheets** with columns: `Date`, `Time`, `Order`, `Full Name`, `Contact Number`, `Delivery Address`.\n- **Google Calendar** for scheduling.\n- **n8n instance** (self-hosted or cloud).\n\n### \ud83d\udd11 Environment variables (place these as n8n credentials or env vars)\n| Variable | Purpose | Example |\n|---|---:|---|\n| `FB_PAGE_ID` | Facebook Page ID | `123456789` |\n| `FB_PAGE_ACCESS_TOKEN` | Long-lived Page token | `EAAG...` |\n| `FB_VERIFY_TOKEN` | For webhook validation | `random-string` |\n| `YOUR_GOOGLE_SHEET_ID` | Google Sheet document ID | `1AbCdEfG...` |\n| `YOUR_SHEET_GID_OR_NAME` | Sheet name or GID | `Sheet1` |\n| `YOUR_GOOGLE_CALENDAR_EMAIL` | Calendar where events are added | `you@email.com` |\n\n### \u26a0\ufe0f Troubleshooting\n- **Webhook not triggering?** Ensure Facebook App is in Live Mode, webhook URL is reachable, and the verify token matches.\n- **No Sheet rows after import?** Share the sheet with the connected Google account and verify headers match exactly.\n- **AI not parsing orders?** Check the OpenRouter model credentials and that model name is valid. Also test with simple messages.\n- **403 / permission errors?** Confirm tokens and credentials are correctly set in n8n Credentials, not in node JSON.\n\n---\n\u2705 **Next steps:** Clone this workflow, connect credentials, add a screenshot/loom video (recommended), then resubmit to n8n.\n"
},
"typeVersion": 1
},
{
"id": "sticky_webhook_002",
"name": "Sticky Note - Webhook",
"type": "n8n-nodes-base.stickyNote",
"position": [
-300,
-100
],
"parameters": {
"color": 1,
"width": 360,
"height": 220,
"content": "### Webhook & Validation\n- This area handles Facebook verification (hub.challenge) and incoming messenger events.\n- Set `FB_VERIFY_TOKEN` in Facebook Developer Dashboard to match the placeholder.\n- `path`: `fb-messenger-webhook` (copy the full webhook URL and add to your FB App webhook settings)."
},
"typeVersion": 1
},
{
"id": "sticky_ai_003",
"name": "Sticky Note - AI Agent",
"type": "n8n-nodes-base.stickyNote",
"position": [
240,
520
],
"parameters": {
"color": 1,
"width": 340,
"height": 220,
"content": "### AI Agent & Memory Buffer\n- The AI Agent (LangChain) reads the raw message and returns a friendly conversational reply or structured order prompt.\n- Memory Buffer keeps a session per customer (`sessionKey` uses sender.id) so the agent can maintain context during the conversation.\n- Adjust the system prompt inside the AI Agent node to customize behavior."
},
"typeVersion": 1
},
{
"id": "sticky_parse_004",
"name": "Sticky Note - Parsing",
"type": "n8n-nodes-base.stickyNote",
"position": [
1800,
520
],
"parameters": {
"color": 1,
"width": 380,
"height": 200,
"content": "### Order Parsing & Validation\n- `Parse Order Text` converts free-form text (lines like `Full Name: ...`) into structured JSON.\n- `Validate Parsed Order` makes sure required fields (Full Name, Date, Order, Delivery Address) exist before saving."
},
"typeVersion": 1
},
{
"id": "sticky_sheets_005",
"name": "Sticky Note - Google Sheets",
"type": "n8n-nodes-base.stickyNote",
"position": [
1600,
260
],
"parameters": {
"color": 1,
"width": 380,
"height": 180,
"content": "### Google Sheets Node\n- `Append or Update Orders Sheet` appends or updates rows in your sheet.\n- Ensure the `documentId` is set to `{{YOUR_GOOGLE_SHEET_ID}}` and sheet name/GID matches `{{YOUR_SHEET_GID_OR_NAME}}`.\n- Share sheet with the Google account used in n8n credentials."
},
"typeVersion": 1
},
{
"id": "sticky_calendar_006",
"name": "Sticky Note - Google Calendar",
"type": "n8n-nodes-base.stickyNote",
"position": [
1960,
180
],
"parameters": {
"color": 1,
"width": 320,
"height": 160,
"content": "### Google Calendar\n- `Create Calendar Event` will create an event using `{{YOUR_GOOGLE_CALENDAR_EMAIL}}`.\n- Make sure the calendar email used is accessible by the connected Google account."
},
"typeVersion": 1
},
{
"id": "sticky_message_007",
"name": "Sticky Note - Confirmation Message",
"type": "n8n-nodes-base.stickyNote",
"position": [
2120,
40
],
"parameters": {
"color": 1,
"width": 360,
"height": 170,
"content": "### Messenger Confirmation\n- `Send Message to FB (Text)` and `Send Message to FB (Image)` deliver confirmation and menu images.\n- Edit payloads in HTTP nodes to customize text, images, or quick-replies."
},
"typeVersion": 1
},
{
"id": "1b74aa53-b1aa-47ed-be39-49845e2aad96",
"name": "AI Agent (Order Assistant)",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
352,
464
],
"parameters": {
"text": "={{ $json.body.entry[0].messaging[0].message.text }}",
"options": {
"systemMessage": "=### OPENING MESSAGE:\n\ud83d\udc4b Hi po! Welcome to Karaage Pops \u2013 PureGold Carmona! \ud83c\udf57\nThanks for messaging us! Here\u2019s everything you need to know:\n\n\ud83d\udccd Location: https://maps.app.goo.gl/cpbXL1vHJqtdaGyP7 (PureGold Carmona)\n\ud83d\udd59 Operating Hours: Monday to Saturday, 10AM to 7PM\n\ud83d\ude9a Delivery: Saturday\u2013Sunday only in Carmona (Min. 3 orders, \u20b130 fee)\n\n\ud83d\udd25 Our Flavors \u2013 9 Crispy Options!\nSMALL: PHP 69\nMEDIUM: PHP 99\nLARGE: PHP 129\n\nSalt & Pepper\nSpicy Buffalo \ud83c\udf36\ufe0f\nGarlic Parmesan \u2b50\nYangnyeom (Korean-style)\nSweet & Spicy\nHoney Garlic \ud83c\udf6f\nSweet Teriyaki\nLemon Pepper\nCreamy Cheese \ud83e\uddc0\n\n\ud83c\udf89 Promo Alert! Large Karaage + Rice is now just \u20b1129 (from \u20b1139)! \ud83d\udcaf\n----------------------------------------------------------------\n### Customer order - please fill out all required fields (send as a separate message):\n1. Full Name:\n2. Contact Number:\n3. Delivery Address:\n4. Time:\n5. Date:\n6. Order:\n----------------------------------------------------------------\n### UPSELL (Sent after order is received)\nWould you like to upsize or add any of the following?\n- Upgrade to Large Karaage + Rice \u2013 \u20b1129\n- Extra Rice \u2013 \u20b115\n- Coke (can) \u2013 \u20b125\n- Bottled Water \u2013 \u20b115\n\nReply with \"Add: [item]\" or \"No, thank you!\""
},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.9
},
{
"id": "a5ee9486-5c65-43d8-bc4a-209d4549451d",
"name": "Memory Buffer (Customer Session)",
"type": "@n8n/n8n-nodes-langchain.memoryBufferWindow",
"notes": "Order price list and product sizing stored for quick reference.",
"position": [
272,
672
],
"parameters": {
"sessionKey": "={{ $json.body.entry[0].messaging[0].sender.id }}",
"sessionIdType": "customKey",
"contextWindowLength": 50
},
"typeVersion": 1.3
},
{
"id": "ccf97b51-a7d1-43ab-8d58-4e5f74171d99",
"name": "OpenRouter Model",
"type": "@n8n/n8n-nodes-langchain.lmChatOpenRouter",
"position": [
128,
672
],
"parameters": {
"model": "deepseek/deepseek-chat:free",
"options": {}
},
"typeVersion": 1
},
{
"id": "5476fda6-eb40-4047-b425-b61ffbdb1176",
"name": "Respond 200 OK",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
720,
464
],
"parameters": {
"options": {
"responseCode": 200
},
"respondWith": "noData"
},
"typeVersion": 1.1
},
{
"id": "61b85284-4114-4354-b94f-0a7221399b26",
"name": "Webhook - FB Messenger",
"type": "n8n-nodes-base.webhook",
"position": [
48,
352
],
"parameters": {
"path": "fb-messenger-webhook",
"options": {},
"responseMode": "responseNode",
"multipleMethods": true
},
"typeVersion": 2
},
{
"id": "ef557297-ba25-4997-9fb9-26e3e89ea3e9",
"name": "Respond Challenge",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
720,
32
],
"parameters": {
"options": {},
"respondWith": "text",
"responseBody": "={{ $('Webhook - FB Messenger').item.json.query['hub.challenge'] }}"
},
"typeVersion": 1.1
},
{
"id": "5fdc09bb-5f86-4802-8df8-f028da9b7dac",
"name": "Validate Webhook Subscription",
"type": "n8n-nodes-base.if",
"position": [
432,
128
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1c58f754-c63f-4744-98d9-0bebaef30c9b",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.query['hub.mode'] }}",
"rightValue": "subscribe"
},
{
"id": "12ba435c-90c1-450f-8801-0aaafbcf7808",
"operator": {
"name": "filter.operator.equals",
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.query['hub.verify_token'] }}",
"rightValue": "{{YOUR_FB_VERIFY_TOKEN}}"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "send-text-http-001",
"name": "Send Message to FB (Text)",
"type": "n8n-nodes-base.httpRequest",
"position": [
2000,
96
],
"parameters": {
"url": "=https://graph.facebook.com/v13.0/{{FB_PAGE_ID}}/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"recipient\": { \"id\": \"{{ $('Webhook - FB Messenger').item.json.body.entry[0].messaging[0].sender.id }}\" },\n \"message\": { \"text\": {{JSON.stringify($('AI Agent (Order Assistant)').item.json.output)}} },\n \"messaging_type\": \"RESPONSE\",\n \"notification_type\": \"REGULAR\"\n}\n",
"sendBody": true,
"sendQuery": true,
"specifyBody": "json",
"queryParameters": {
"parameters": [
{
"name": "access_token",
"value": "{{FB_PAGE_ACCESS_TOKEN}}"
}
]
}
},
"retryOnFail": true,
"typeVersion": 4.2,
"alwaysOutputData": false
},
{
"id": "28330bd3-2fbc-4cc9-9373-305ddde8205e",
"name": "Sticky Note - Setup & Description (Original)",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
0
],
"parameters": {
"color": 4,
"width": 880,
"height": 420,
"content": "## Karaage Pops - Messenger Order Automation\n\nThis workflow captures Facebook Messenger orders, parses customer input, saves orders to Google Sheets, and schedules fulfillment in Google Calendar. Replace placeholders (FB_PAGE_ID, FB_PAGE_ACCESS_TOKEN, YOUR_GOOGLE_SHEET_ID, YOUR_GOOGLE_CALENDAR_EMAIL, YOUR_FB_VERIFY_TOKEN) with environment variables or n8n credentials. Do not hardcode secrets.\n\nSetup steps are included in the template description. Rename nodes as needed and provide proper credentials in n8n."
},
"typeVersion": 1
},
{
"id": "cf4e10f5-941b-4673-bee5-a9ccc4fc309f",
"name": "Sticky Note - Usage (Original)",
"type": "n8n-nodes-base.stickyNote",
"position": [
1200,
80
],
"parameters": {
"width": 1100,
"height": 368,
"content": "## How to use\n1. Create FB app & Page, set webhook to this workflow URL.\n2. Store tokens as environment variables or credentials.\n3. Create Google Sheet with columns: Date, Time, Order, Full Name, Contact Number, Delivery Address.\n4. Connect Google Sheets and Google Calendar credentials in n8n.\n5. Test the flow by messaging the FB Page."
},
"typeVersion": 1
},
{
"id": "e97638ca-146e-4470-b8ff-037db276ba07",
"name": "Respond 202 (Error fallback)",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
720,
224
],
"parameters": {
"options": {
"responseCode": 202
},
"respondWith": "noData"
},
"typeVersion": 1.1
},
{
"id": "send-image-http-001",
"name": "Send Message to FB (Image)",
"type": "n8n-nodes-base.httpRequest",
"position": [
1280,
368
],
"parameters": {
"url": "=https://graph.facebook.com/v13.0/{{FB_PAGE_ID}}/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"recipient\": { \"id\": \"{{ $('Webhook - FB Messenger').item.json.body.entry[0].messaging[0].sender.id }}\" },\n \"message\": { \"attachment\": { \"type\": \"image\", \"payload\": { \"url\": \"https://i.imgur.com/M4cryeH.jpg\", \"is_reusable\": true } } },\n \"messaging_type\": \"RESPONSE\",\n \"notification_type\": \"REGULAR\"\n}\n",
"sendBody": true,
"sendQuery": true,
"specifyBody": "json",
"queryParameters": {
"parameters": [
{
"name": "access_token",
"value": "{{FB_PAGE_ACCESS_TOKEN}}"
}
]
}
},
"retryOnFail": true,
"typeVersion": 4.2,
"alwaysOutputData": false
},
{
"id": "53ff0cdc-a4ad-4b08-a46f-11e99d6a2e93",
"name": "Check for Menu Trigger",
"type": "n8n-nodes-base.if",
"position": [
976,
464
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "c1f7edad-f67c-454f-a768-eae3a28f684b",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $json.output }}",
"rightValue": "Here\u2019s our FULL MENU OF FLAVORS and options for you to choose from"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "c0ae83fc-68ec-4ef8-8200-2d0097c56a90",
"name": "Send Generic Text (HTTP)",
"type": "n8n-nodes-base.httpRequest",
"position": [
1312,
560
],
"parameters": {
"url": "=https://graph.facebook.com/v13.0/{{FB_PAGE_ID}}/messages",
"method": "POST",
"options": {},
"jsonBody": "={\n \"recipient\": { \"id\": \"{{ $('Webhook - FB Messenger').item.json.body.entry[0].messaging[0].sender.id }}\" },\n \"message\": { \"text\": {{JSON.stringify($('AI Agent (Order Assistant)').item.json.output)}} },\n \"messaging_type\": \"RESPONSE\",\n \"notification_type\": \"REGULAR\"\n}\n",
"sendBody": true,
"sendQuery": true,
"specifyBody": "json",
"queryParameters": {
"parameters": [
{
"name": "access_token",
"value": "{{FB_PAGE_ACCESS_TOKEN}}"
}
]
}
},
"retryOnFail": true,
"typeVersion": 4.2,
"alwaysOutputData": false
},
{
"id": "8e4ff0ef-c175-4af7-9dd2-17f34d4588d9",
"name": "Parse Order Text",
"type": "n8n-nodes-base.code",
"position": [
2016,
544
],
"parameters": {
"jsCode": "const text = $('Webhook - FB Messenger').first().json.body.entry[0].messaging[0].message.text;\nconst lines = text.split(/\\r?\\n/);\nconst result = {};\nlines.forEach(line => {\n const [key, ...rest] = line.split(':');\n if (key && rest.length) {\n result[key.trim().replace(/^[^a-zA-Z0-9]+/g, '')] = rest.join(':').trim();\n }\n});\nreturn [{ json: result }];\n"
},
"typeVersion": 2,
"alwaysOutputData": true
},
{
"id": "8599060b-82e6-423a-b840-4072f73f75c7",
"name": "Validate Parsed Order",
"type": "n8n-nodes-base.if",
"position": [
1712,
560
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "c1f7edad-f67c-454f-a768-eae3a28f684b",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $('Send Message to FB (Text)').item.json.output }}",
"rightValue": "Full Name"
},
{
"id": "f269fa0c-7291-454e-9738-e24979a82c8e",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $('Send Message to FB (Text)').item.json.output }}",
"rightValue": "Date"
},
{
"id": "818104ae-1325-4e6c-a109-378923f58104",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $('Send Message to FB (Text)').item.json.output }}",
"rightValue": "Order"
},
{
"id": "8b6790de-8552-4a1f-af86-324e72739c28",
"operator": {
"type": "string",
"operation": "contains"
},
"leftValue": "={{ $('Send Message to FB (Text)').item.json.output }}",
"rightValue": "Delivery Address"
}
]
}
},
"typeVersion": 2.2
},
{
"id": "7319266e-8bb6-4ce4-9cbb-bb5983a3938a",
"name": "Respond Raw Items (Debug)",
"type": "n8n-nodes-base.respondToWebhook",
"position": [
2032,
784
],
"parameters": {
"options": {
"responseCode": 100
},
"respondWith": "allIncomingItems"
},
"typeVersion": 1.1
},
{
"id": "20b91f65-03f6-4503-9126-64b7cb170c96",
"name": "Create Calendar Event",
"type": "n8n-nodes-base.googleCalendar",
"position": [
2000,
336
],
"parameters": {
"calendar": {
"__rl": true,
"mode": "list",
"value": "{{YOUR_GOOGLE_CALENDAR_EMAIL}}",
"cachedResultName": "{{YOUR_GOOGLE_CALENDAR_EMAIL}}"
},
"additionalFields": {
"summary": "={{ $json.Order }} ORDERED BY {{ $json['Full Name'] }}"
}
},
"typeVersion": 1.3
},
{
"id": "fe286031-e032-44ae-bc45-303dac0f8c56",
"name": "Append or Update Orders Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
1648,
336
],
"parameters": {
"columns": {
"value": {
"Date": "={{ $json['Date'] }}",
"Time": "={{ $json['Time'] }}",
"Order": "={{ $json['Order'] }}",
"Full Name": "={{ $json['Full Name'] }}",
"Contact Number": "={{ $json['Contact Number'] }}",
"Delivery Address": "={{ $json['Delivery Address'] }}"
},
"schema": [
{
"id": "Full Name",
"type": "string",
"displayName": "Full Name"
},
{
"id": "Contact Number",
"type": "string",
"displayName": "Contact Number"
},
{
"id": "Delivery Address",
"type": "string",
"displayName": "Delivery Address"
},
{
"id": "Time",
"type": "string",
"displayName": "Time"
},
{
"id": "Date",
"type": "string",
"displayName": "Date"
},
{
"id": "Order",
"type": "string",
"displayName": "Order"
}
],
"mappingMode": "defineBelow",
"matchingColumns": [
"Full Name"
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "{{YOUR_SHEET_GID_OR_NAME}}",
"cachedResultName": "{{YOUR_SHEET_GID_OR_NAME}}"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "{{YOUR_GOOGLE_SHEET_ID}}",
"cachedResultName": "{{YOUR_GOOGLE_SHEET_NAME}}"
}
},
"typeVersion": 4.6
}
],
"connections": {
"OpenRouter Model": {
"ai_languageModel": [
[
{
"node": "AI Agent (Order Assistant)",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Parse Order Text": {
"main": [
[
{
"node": "Append or Update Orders Sheet",
"type": "main",
"index": 0
}
]
]
},
"Validate Parsed Order": {
"main": [
[
{
"node": "Parse Order Text",
"type": "main",
"index": 0
}
],
[
{
"node": "Respond Raw Items (Debug)",
"type": "main",
"index": 0
}
]
]
},
"Check for Menu Trigger": {
"main": [
[
{
"node": "Send Message to FB (Image)",
"type": "main",
"index": 0
}
],
[
{
"node": "Send Generic Text (HTTP)",
"type": "main",
"index": 0
}
]
]
},
"Webhook - FB Messenger": {
"main": [
[
{
"node": "Validate Webhook Subscription",
"type": "main",
"index": 0
}
],
[
{
"node": "AI Agent (Order Assistant)",
"type": "main",
"index": 0
}
]
]
},
"Send Generic Text (HTTP)": {
"main": [
[
{
"node": "Validate Parsed Order",
"type": "main",
"index": 0
}
]
]
},
"Send Message to FB (Text)": {
"main": [
[
{
"node": "Check for Menu Trigger",
"type": "main",
"index": 0
}
]
]
},
"AI Agent (Order Assistant)": {
"main": [
[
{
"node": "Respond 200 OK",
"type": "main",
"index": 0
}
]
]
},
"Append or Update Orders Sheet": {
"main": [
[
{
"node": "Create Calendar Event",
"type": "main",
"index": 0
},
{
"node": "Send Message to FB (Text)",
"type": "main",
"index": 0
}
]
]
},
"Validate Webhook Subscription": {
"main": [
[
{
"node": "Respond Challenge",
"type": "main",
"index": 0
}
],
[
{
"node": "Respond 202 (Error fallback)",
"type": "main",
"index": 0
}
]
]
},
"Memory Buffer (Customer Session)": {
"ai_memory": [
[
{
"node": "AI Agent (Order Assistant)",
"type": "ai_memory",
"index": 0
}
]
]
}
}
}
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About this workflow
Automate Facebook Messenger orders to Google Sheets and Google Calendar
Source: https://n8n.io/workflows/8349/ — original creator credit. Request a take-down →
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