This workflow follows the Google Drive → Google Drive Trigger recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Approve a new Google Drive file from inside Discord before it moves",
"nodes": [
{
"parameters": {
"pollTimes": {
"item": [
{
"mode": "everyX",
"value": 5,
"unit": "minutes"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "<__PLACEHOLDER_VALUE__Drive folder ID of the review inbox, e.g. 1QwErTyUiOpAsDfGhJkL__>"
},
"event": "fileCreated",
"options": {
"fileType": "all"
}
},
"id": "cc138ad7-da23-4888-9df9-8e0550627132",
"name": "Watch Inbox Folder",
"type": "n8n-nodes-base.googleDriveTrigger",
"typeVersion": 1,
"position": [
-160,
304
],
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "guild-id",
"name": "discordGuildId",
"value": "<__PLACEHOLDER_VALUE__Discord server (guild) ID, e.g. 1123581321345589144__>",
"type": "string"
},
{
"id": "review-channel-id",
"name": "reviewChannelId",
"value": "<__PLACEHOLDER_VALUE__Discord channel ID the review card is posted to, e.g. 1123581321345589200__>",
"type": "string"
},
{
"id": "drive-id",
"name": "driveId",
"value": "My Drive",
"type": "string"
},
{
"id": "approved-folder-id",
"name": "approvedFolderId",
"value": "<__PLACEHOLDER_VALUE__Drive folder ID for approved files, e.g. 1AbCdEfGhIjKlMnOpQrStU__>",
"type": "string"
},
{
"id": "rejected-folder-id",
"name": "rejectedFolderId",
"value": "<__PLACEHOLDER_VALUE__Drive folder ID for files sent back, e.g. 1VwXyZ0123456789AbCdEf__>",
"type": "string"
},
{
"id": "log-sheet-url",
"name": "decisionLogUrl",
"value": "<__PLACEHOLDER_VALUE__Google Sheet URL for the decision log, e.g. https://docs.google.com/spreadsheets/d/1AbC.../edit__>",
"type": "string"
},
{
"id": "log-sheet-tab",
"name": "logSheetTab",
"value": "Decision Log",
"type": "string"
},
{
"id": "review-queue-name",
"name": "reviewQueueName",
"value": "Client deliverables",
"type": "string"
},
{
"id": "decision-window",
"name": "decisionWindowHours",
"value": 12,
"type": "number"
}
]
},
"includeOtherFields": true,
"options": {}
},
"id": "1baf43df-ce80-43b2-ab3f-1402e2a59bde",
"name": "Set Review Settings",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
64,
304
]
},
{
"parameters": {
"mode": "runOnceForEachItem",
"jsCode": "const f = $json;\nconst bytes = Number(f.size || 0);\nconst units = ['B', 'KB', 'MB', 'GB', 'TB'];\nlet scaled = bytes;\nlet unitIndex = 0;\nwhile (scaled >= 1024 && unitIndex < units.length - 1) { scaled = scaled / 1024; unitIndex = unitIndex + 1; }\nconst sizeHuman = bytes > 0 ? (unitIndex === 0 ? bytes + ' B' : scaled.toFixed(1) + ' ' + units[unitIndex]) : 'not reported by Drive';\nconst previewLink = f.webViewLink || ('https://drive.google.com/file/d/' + f.id + '/view');\nconst fileKind = (f.mimeType || 'unknown').replace('application/vnd.google-apps.', 'Google ');\nconst reviewCard = [\n '**Review needed: ' + (f.name || 'Untitled file') + '**',\n 'Queue: ' + (f.reviewQueueName || 'Client deliverables'),\n 'Type: ' + fileKind,\n 'Size: ' + sizeHuman,\n 'Landed in the inbox: ' + (f.createdTime || 'unknown'),\n 'Preview: ' + previewLink,\n '',\n 'Approve moves it to the shared folder. Send back moves it to the rework folder.'\n].join('\\n');\nreturn { json: { fileId: f.id, fileName: f.name || 'Untitled file', mimeType: f.mimeType || '', fileKind, sizeBytes: bytes, sizeHuman, previewLink, createdTime: f.createdTime || '', reviewCard } };"
},
"id": "3ffc1f85-4d94-476b-9f0c-f300b8427936",
"name": "Build Review Card",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
288,
304
]
},
{
"parameters": {
"resource": "message",
"operation": "sendAndWait",
"guildId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.discordGuildId }}"
},
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.reviewChannelId }}"
},
"message": "={{ $json.reviewCard }}",
"approvalOptions": {
"values": {
"approvalType": "double",
"approveLabel": "Approve",
"disapproveLabel": "Send back"
}
},
"options": {
"limitWaitTime": {
"values": {
"resumeAmount": "={{ $('Set Review Settings').first().json.decisionWindowHours }}"
}
},
"appendAttribution": false
}
},
"id": "a55e3479-aafa-40a8-bcc1-ac3663630c08",
"name": "Request Approval In Discord",
"type": "n8n-nodes-base.discord",
"typeVersion": 2,
"position": [
848,
320
],
"credentials": {
"discordBotApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Loop Over Files').first().json.fileId }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "={{ $('Set Review Settings').first().json.driveId }}",
"cachedResultName": "From Set Review Settings"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.approvedFolderId }}"
}
},
"id": "538e0c06-9a87-42fe-a2ec-b1a9cc5dd6ca",
"name": "Move To Approved Folder",
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1344,
240
],
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"onError": "continueErrorOutput"
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"mode": "url",
"value": "={{ $('Set Review Settings').first().json.decisionLogUrl }}"
},
"sheetName": {
"__rl": true,
"mode": "name",
"value": "={{ $('Set Review Settings').first().json.logSheetTab }}"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Decided At": "={{ $now.toISO() }}",
"File Name": "={{ $json.fileName }}",
"File ID": "={{ $json.fileId }}",
"Size": "={{ $json.sizeHuman }}",
"Type": "={{ $json.mimeType }}",
"Preview Link": "={{ $json.previewLink }}",
"Decision": "={{ $json.decision }}",
"Destination Folder ID": "={{ $json.destinationFolderId }}",
"Reviewed In Channel": "={{ $('Set Review Settings').first().json.reviewChannelId }}",
"Execution ID": "={{ $execution.id }}"
},
"schema": [
{
"id": "Decided At",
"displayName": "Decided At",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "File Name",
"displayName": "File Name",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "File ID",
"displayName": "File ID",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Size",
"displayName": "Size",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Type",
"displayName": "Type",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Preview Link",
"displayName": "Preview Link",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Decision",
"displayName": "Decision",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Destination Folder ID",
"displayName": "Destination Folder ID",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Reviewed In Channel",
"displayName": "Reviewed In Channel",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Execution ID",
"displayName": "Execution ID",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
}
]
},
"options": {
"cellFormat": "USER_ENTERED"
}
},
"id": "b33c4912-7961-44d8-90ee-ef8bc045272d",
"name": "Log Decision To Sheet",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.7,
"position": [
1824,
352
],
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "move",
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Loop Over Files').first().json.fileId }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "={{ $('Set Review Settings').first().json.driveId }}",
"cachedResultName": "From Set Review Settings"
},
"folderId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.rejectedFolderId }}"
}
},
"id": "e481a839-31a7-4ac5-8dad-94a3a3afd2ee",
"name": "Move To Rejected Folder",
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1344,
480
],
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"onError": "continueErrorOutput"
},
{
"parameters": {
"options": {}
},
"id": "e7518449-8706-47d6-86ff-8d31c0fa7650",
"name": "Loop Over Files",
"type": "n8n-nodes-base.splitInBatches",
"typeVersion": 3,
"position": [
512,
304
]
},
{
"parameters": {
"resource": "message",
"guildId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.discordGuildId }}"
},
"channelId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Set Review Settings').first().json.reviewChannelId }}"
},
"content": "=**{{ $('Resolve Decision Outcome').first().json.fileName }}**: {{ $('Resolve Decision Outcome').first().json.decision }}. {{ $('Resolve Decision Outcome').first().json.outcome }} Execution {{ $execution.id }}.",
"options": {
"flags": [
"SUPPRESS_EMBEDS"
]
}
},
"id": "28b6472d-ad70-4c56-b367-5a592946d281",
"name": "Post Decision Receipt",
"type": "n8n-nodes-base.discord",
"typeVersion": 2,
"position": [
2048,
352
],
"credentials": {
"discordBotApi": {
"name": "<your credential>"
}
},
"onError": "continueRegularOutput"
},
{
"parameters": {
"content": "## Approve a new Google Drive file from inside Discord before it moves\n\nA client deliverable lands in an inbox folder and nothing moves until a person taps a button. The Discord node posts the file card with real Approve and Send back buttons and pauses the execution until someone answers, so a freelancer clearing an agency deliverable, or a moderator clearing user-submitted media, decides from their phone without opening a second tool.\n\n### How it works\n1. A Google Drive trigger polls the inbox folder and fires on each new file, and `Set Review Settings` supplies every ID and constant from one node.\n2. `Build Review Card` turns raw Drive metadata into a readable card: name, human-readable size, type and a preview link.\n3. `Loop Over Files` hands the reviewer one file at a time, so cards never pile up.\n4. `Request Approval In Discord` posts the card with Approve and Send back buttons and pauses this execution until someone taps one.\n5. `Route Reviewer Decision` sends approved files to the shared folder, sent-back files to the rework folder, and an expired decision window to neither.\n6. `Resolve Decision Outcome` names what actually happened, the row is appended to the decision sheet, and a receipt goes back to the channel.\n\n### Setup steps\n- [ ] Create a Discord application, add a bot, and invite it to your server with Send Messages on the review channel.\n- [ ] Connect the Discord Bot credential. No privileged intents needed: this template never reads message content or the member list.\n- [ ] Connect your Google Drive and Google Sheets credentials.\n- [ ] Point the trigger at your inbox folder ID.\n- [ ] Fill `Set Review Settings`: guild ID, review channel ID, approved and rejected folder IDs, log sheet URL, tab name and the decision window in hours.\n- [ ] Give the log sheet these headers: Decided At, File Name, File ID, Size, Type, Preview Link, Decision, Destination Folder ID, Reviewed In Channel, Execution ID.\n- [ ] Drop one test file in the inbox and complete the round trip before you trust the queue.\n\n### Customization\n`decisionWindowHours` sets how long a card waits before the run is recorded as `No response` and the file is left in the inbox. Shorten the trigger poll interval for a busier queue and accept the extra API calls. Set `driveId` to a Shared Drive ID if your deliverables do not live in My Drive.",
"height": 956,
"width": 660
},
"id": "fb2fc6a5-bfd2-4fde-8173-b9536c7e0a8b",
"name": "Overview",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-1008,
-64
]
},
{
"parameters": {
"content": "## Watch the inbox and build the card\n\nThe Drive trigger polls rather than pushes, so a file can wait up to the poll interval before its card appears in Discord. Every ID and constant lives in `Set Review Settings`, so this template is configured in one node.",
"height": 380,
"width": 948,
"color": 7
},
"id": "ed44d200-6a35-4100-9a2a-d804bdb30d2d",
"name": "Section Watch And Build",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-208,
128
]
},
{
"parameters": {
"content": "## Ask Discord and wait for a tap\n\n`sendAndWait` renders real buttons and pauses this execution until someone taps one. Files are handled one at a time.",
"height": 478,
"width": 412,
"color": 7
},
"id": "430d8aee-a99e-494e-81fa-35f802c15f53",
"name": "Section Ask And Wait",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
800,
96
]
},
{
"parameters": {
"content": "## Route, move, log and confirm\n\nThree outcomes are logged distinctly: approved, sent back, and nobody answered. A failed Drive move is caught per file, so one bad file cannot kill the rest of the batch.",
"height": 606,
"width": 944,
"color": 7
},
"id": "bf1e9473-b5a6-45b4-8c95-429822ed2af8",
"name": "Section Move Log Confirm",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
1280,
64
]
},
{
"parameters": {
"content": "## Read before you activate\n\nYour n8n instance must be reachable at its webhook URL. The Discord buttons point at that URL, so a self-hosted instance behind a firewall, or one without `WEBHOOK_URL` set correctly, renders buttons nobody can complete.\n\n**Nothing moves unless a human decides.** If the decision window expires the file is left in the inbox and the run is logged as `No response`. An expired window is never recorded as a rejection.\n\nBoth Approve and Send back MOVE the file out of the inbox, and each is one way. Point both folder IDs at real folders before the first run. For a Shared Drive, set `driveId` in `Set Review Settings` to the drive ID instead of `My Drive`.",
"height": 308,
"width": 932,
"color": 3
},
"id": "45506c2f-fc73-40d7-948c-a724f17d8c5e",
"name": "Warning Before You Activate",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
-208,
560
]
},
{
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "loose",
"version": 2
},
"conditions": [
{
"id": "is-approved",
"leftValue": "={{ $json.data && $json.data.approved === true }}",
"operator": {
"type": "boolean",
"operation": "true",
"singleValue": true
},
"rightValue": ""
}
],
"combinator": "and"
}
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "loose",
"version": 2
},
"conditions": [
{
"id": "is-rejected",
"leftValue": "={{ $json.data && $json.data.approved === false }}",
"operator": {
"type": "boolean",
"operation": "true",
"singleValue": true
},
"rightValue": ""
}
],
"combinator": "and"
}
}
]
},
"looseTypeValidation": true,
"options": {
"fallbackOutput": "extra",
"renameFallbackOutput": "No Response"
}
},
"id": "cf79e07e-36e8-4d36-a8c1-d5730f390286",
"name": "Route Reviewer Decision",
"type": "n8n-nodes-base.switch",
"typeVersion": 3.4,
"position": [
1072,
304
]
},
{
"parameters": {
"jsCode": "// Single place where the three real outcomes are named: answered and moved,\n// answered but Drive refused the move, and nobody answered at all.\n// Without this, an expired window is logged as a rejection no human made.\n\nvar settings = $('Set Review Settings').first().json;\nvar file = $('Loop Over Files').first().json;\nvar wait = $('Request Approval In Discord').first().json || {};\nvar incoming = $input.first().json || {};\n\nvar answered = Boolean(wait.data) && typeof wait.data.approved === 'boolean';\nvar approved = answered ? wait.data.approved === true : false;\nvar moveFailed = Boolean(incoming.error);\n\nvar decision, destination, outcome;\nif (!answered) {\n decision = 'No response';\n destination = '';\n outcome = 'Nobody answered inside the ' + String(settings.decisionWindowHours) +\n 'h window. Nothing was moved and the file is still in the inbox.';\n} else if (moveFailed) {\n decision = approved ? 'Approved, move failed' : 'Sent back, move failed';\n destination = '';\n var msg = (incoming.error && incoming.error.message) ? String(incoming.error.message) : 'unknown error';\n outcome = 'Drive refused the move: ' + msg.slice(0, 200) + '. The file is still in the inbox.';\n} else {\n decision = approved ? 'Approved' : 'Sent back';\n destination = approved ? String(settings.approvedFolderId) : String(settings.rejectedFolderId);\n outcome = approved ? 'Moved to the shared folder.' : 'Moved to the rework folder.';\n}\n\nreturn [{ json: {\n decision: decision,\n destinationFolderId: destination,\n outcome: outcome,\n answered: answered,\n approved: approved,\n moveFailed: moveFailed,\n fileId: file.fileId,\n fileName: file.fileName,\n sizeHuman: file.sizeHuman,\n mimeType: file.mimeType,\n previewLink: file.previewLink\n} }];"
},
"id": "571dd429-afd6-4349-8abf-9e72d81941c3",
"name": "Resolve Decision Outcome",
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
1552,
352
]
}
],
"connections": {
"Watch Inbox Folder": {
"main": [
[
{
"node": "Set Review Settings",
"type": "main",
"index": 0
}
]
]
},
"Set Review Settings": {
"main": [
[
{
"node": "Build Review Card",
"type": "main",
"index": 0
}
]
]
},
"Build Review Card": {
"main": [
[
{
"node": "Loop Over Files",
"type": "main",
"index": 0
}
]
]
},
"Move To Approved Folder": {
"main": [
[
{
"node": "Log Decision To Sheet",
"type": "main",
"index": 0
},
{
"node": "Resolve Decision Outcome",
"type": "main",
"index": 0
}
],
[
{
"node": "Resolve Decision Outcome",
"type": "main",
"index": 0
}
]
]
},
"Log Decision To Sheet": {
"main": [
[
{
"node": "Post Decision Receipt",
"type": "main",
"index": 0
}
]
]
},
"Move To Rejected Folder": {
"main": [
[
{
"node": "Log Decision To Sheet",
"type": "main",
"index": 0
},
{
"node": "Resolve Decision Outcome",
"type": "main",
"index": 0
}
],
[
{
"node": "Resolve Decision Outcome",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Files": {
"main": [
[],
[
{
"node": "Request Approval In Discord",
"type": "main",
"index": 0
}
]
]
},
"Post Decision Receipt": {
"main": [
[
{
"node": "Loop Over Files",
"type": "main",
"index": 0
}
]
]
},
"Request Approval In Discord": {
"main": [
[
{
"node": "Route Reviewer Decision",
"type": "main",
"index": 0
}
]
]
},
"Route Reviewer Decision": {
"main": [
[
{
"node": "Move To Approved Folder",
"type": "main",
"index": 0
}
],
[
{
"node": "Move To Rejected Folder",
"type": "main",
"index": 0
}
],
[
{
"node": "Resolve Decision Outcome",
"type": "main",
"index": 0
}
]
]
},
"Resolve Decision Outcome": {
"main": [
[
{
"node": "Log Decision To Sheet",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
discordBotApigoogleDriveOAuth2ApigoogleSheetsOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Approve a new Google Drive file from inside Discord before it moves. Uses googleDriveTrigger, discord, googleDrive, googleSheets. Event-driven trigger; 16 nodes.
Source: https://github.com/exekyute/n8n-exekyute-templates/blob/main/pending-review/n8n-drive-approval-gate/workflow.json — original creator credit. Request a take-down →
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