Cristian Tala Sánchez This workflow corresponds to n8n.io template #14392 — we link there as the canonical source.
The workflow JSON
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{
"nodes": [
{
"id": "84ecf4b5-8ee0-4dfa-84ab-e2dd605743a5",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-336,
-224
],
"parameters": {
"width": 480,
"height": 1232,
"content": "## Auto-Approve Skool Members with AI Screening\n\n**Who's this for?**\nCommunity managers on Skool who want to approve new members 24/7 without losing quality control. Ideal for founders running course communities, SaaS support groups, or niche paid circles.\n\n### How it works\n\n1. **Triggers every 6 hours** to check for pending members (configurable to any interval).\n2. **Retrieves Skool credentials** and performs login via the Skool All-in-One API Apify actor to get session cookies.\n3. **Fetches pending members** with their application answers.\n4. **GPT-4o-mini screens** each applicant against criteria you define in the prompt.\n5. **Branches the decision**: approved members get accepted automatically; rejected members stay pending for your manual review.\n\n### Requirements\n\n- Apify account + API token (free tier works to start)\n- OpenAI API key (~$0.0001 per applicant with GPT-4o-mini)\n- Skool community where you have admin rights\n\n### Setup steps\n\n- [ ] Create Apify and OpenAI credentials in n8n (Settings \u2192 Credentials).\n- [ ] In the **Config** node, set your Skool `email`, `password` and `groupSlug` (from `skool.com/{slug}`).\n- [ ] Attach your OpenAI credential to the **AI Screen Applicant** node.\n- [ ] Test first with the **Approve Member** node disconnected \u2014 run it manually and review the AI decisions on real pending members.\n- [ ] Customize the AI prompt in **AI Screen Applicant** to match your community's criteria.\n- [ ] Reconnect **Approve Member** and activate the workflow.\n\n### Customization\n\n- Adjust the schedule from every 6 hours to your preferred interval depending on application volume.\n- Swap GPT-4o-mini for Claude, Gemini, or a local model via the corresponding nodes.\n- Extend the Approve path with a welcome DM, Slack notification, or CRM entry.\n- Extend the Reject path with a Slack alert for manual review instead of just logging.\n\n### Actor\n[Skool All-in-One API on Apify](https://apify.com/cristiantala/skool-all-in-one-api) \u2014 full read/write access to Skool communities."
},
"typeVersion": 1
},
{
"id": "78cc9b06-585e-4f4a-99f3-bfab7453d857",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
192,
256
],
"parameters": {
"color": 7,
"width": 416,
"height": 464,
"content": "## Scheduled trigger + Config\n\n**Every 6 Hours** triggers the workflow on a cron schedule. Adjust to your application volume.\n\n**Config** centralizes all your credentials \u2014 `email`, `password`, and `groupSlug`. Every downstream node references these values, so you only change them here.\n\n**Security tip:** for production, move these to n8n environment variables."
},
"typeVersion": 1
},
{
"id": "ff6b8aea-36f1-4700-b3c6-f5509d3732b2",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
256
],
"parameters": {
"color": 7,
"width": 416,
"height": 464,
"content": "## Login and authentication\n\n**Skool Login** runs the Skool All-in-One API actor on Apify with `action: auth:login`. **Get Login Cookies** extracts the cookies string from the actor's dataset.\n\nThe cookies are valid ~3.5 days and reused by every downstream actor call, skipping Playwright re-login (runs in ~2s instead of ~10s per call)."
},
"typeVersion": 1
},
{
"id": "a4442c06-1e14-4a2b-822d-4ffe728459f9",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
1088,
256
],
"parameters": {
"color": 7,
"width": 416,
"height": 464,
"content": "## Fetch pending members\n\nCalls the actor with `action: members:pending` to fetch every member awaiting approval.\n\nEach result includes the applicant's `memberId`, name, avatar, and **answers to the community application questions** \u2014 which is the material the AI uses to decide.\n\nIf the pending list is empty the workflow does nothing this cycle."
},
"typeVersion": 1
},
{
"id": "efb81414-c4a9-4f3a-b185-1a9724b143cd",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
1536,
32
],
"parameters": {
"color": 7,
"width": 544,
"height": 688,
"content": "## AI screening and decision\n\n**GPT-4o-mini** evaluates each applicant and returns structured JSON: `{ memberId, decision: \"approve\" | \"reject\", reason }`. The **IF** node routes on `decision === \"approve\"`.\n\n### Customize the prompt for your community\n\n- Describe what a \"good fit\" looks like (industry, role, stage).\n- Set strictness \u2014 \"be lenient\" for growth, \"be strict\" for exclusive.\n- Require specific answers (LinkedIn URL, email, detailed reasoning).\n- Ask for reasoning so you can audit decisions later.\n\n### Tips\n\n- Keep temperature at 0.1 for consistency.\n- Set maxTokens to 200 (enough for JSON + reason).\n- Test with 5-10 real applications before activating.\n- Alternatives: GPT-4o (stricter), Claude 3.5 Haiku, Gemini 2.0 Flash, Llama 3 via Ollama."
},
"typeVersion": 1
},
{
"id": "78c4689a-5d4c-416d-bdf0-b0942e8f91d7",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
2112,
-224
],
"parameters": {
"color": 7,
"width": 432,
"height": 1072,
"content": "## Outcome handling\n\n### \u2705 Approve path (top)\n\n**Prepare Approve** extracts the `memberId` from the AI output. **Approve Member** calls the actor with `action: members:approve`.\n\n\u26a0\ufe0f **Safety first:** test with this node disconnected and review AI decisions before going live.\n\n**Ideas for next steps after approval:**\n- Send a welcome DM via the actor (`posts:createComment`)\n- Notify your team on Slack or Discord\n- Log approved members to Google Sheets\n- Trigger an onboarding email sequence\n\n### \u274c Reject path (bottom)\n\n**Log Rejection** writes the memberId + reason to the execution log. **Rejected members are NOT auto-declined** \u2014 they stay pending so you can review AI reasoning and override mistakes.\n\n**Enhance this branch:**\n- Slack/email notification for manual review\n- Log rejections to Google Sheets with AI reasoning\n- Auto-decline after X days with no manual override"
},
"typeVersion": 1
},
{
"id": "bd0695b4-32a1-4af2-94e1-8c32c6f607ce",
"name": "Every 6 Hours",
"type": "n8n-nodes-base.scheduleTrigger",
"position": [
240,
544
],
"parameters": {
"rule": {
"interval": [
{
"field": "hours",
"hoursInterval": 6
}
]
}
},
"typeVersion": 1.2
},
{
"id": "6cca66af-061d-4720-b282-2223f20b908c",
"name": "Config",
"type": "n8n-nodes-base.set",
"position": [
464,
544
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "email",
"name": "email",
"type": "string",
"value": "user@example.com"
},
{
"id": "password",
"name": "password",
"type": "string",
"value": "your-skool-password"
},
{
"id": "groupSlug",
"name": "groupSlug",
"type": "string",
"value": "your-community-slug"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "43e923ed-2ab1-410b-a64c-2fb9a3990819",
"name": "Skool Login",
"type": "@apify/n8n-nodes-apify.apify",
"position": [
688,
544
],
"parameters": {
"actorId": {
"__rl": true,
"mode": "list",
"value": "g2VGrINIS7pb8t2bs",
"cachedResultUrl": "https://console.apify.com/actors/g2VGrINIS7pb8t2bs/input",
"cachedResultName": "Skool All-in-One API"
},
"customBody": "={{ JSON.stringify({ action: \"auth:login\", email: $(\"Config\").first().json.email, password: $(\"Config\").first().json.password, groupSlug: $(\"Config\").first().json.groupSlug }) }}"
},
"credentials": {},
"typeVersion": 1
},
{
"id": "6eec071b-aeee-425a-a2cd-96278b67e681",
"name": "Get Login Cookies",
"type": "@apify/n8n-nodes-apify.apify",
"position": [
912,
544
],
"parameters": {
"options": {},
"resource": "Datasets",
"datasetId": "={{ $json.defaultDatasetId }}"
},
"credentials": {},
"typeVersion": 1
},
{
"id": "6abfcebe-db7a-4693-aae8-19ed06676200",
"name": "Get Pending Members",
"type": "@apify/n8n-nodes-apify.apify",
"position": [
1136,
544
],
"parameters": {
"actorId": {
"__rl": true,
"mode": "list",
"value": "g2VGrINIS7pb8t2bs",
"cachedResultUrl": "https://console.apify.com/actors/g2VGrINIS7pb8t2bs/input",
"cachedResultName": "Skool All-in-One API"
},
"customBody": "={{ JSON.stringify({ action: \"members:pending\", cookies: $json.cookies, groupSlug: $(\"Config\").first().json.groupSlug }) }}"
},
"credentials": {},
"typeVersion": 1
},
{
"id": "dd959c22-8b83-457b-9641-f51d4f930180",
"name": "Get Pending Results",
"type": "@apify/n8n-nodes-apify.apify",
"position": [
1360,
544
],
"parameters": {
"options": {},
"resource": "Datasets",
"datasetId": "={{ $json.defaultDatasetId }}"
},
"credentials": {},
"typeVersion": 1
},
{
"id": "5c4995de-36fc-4e81-bd80-8eff9dd2fab6",
"name": "AI Screen Applicant",
"type": "@n8n/n8n-nodes-langchain.openAi",
"position": [
1584,
544
],
"parameters": {
"modelId": {
"__rl": true,
"mode": "list",
"value": "gpt-4o-mini",
"cachedResultName": "GPT-4O-MINI"
},
"options": {
"maxTokens": 200,
"temperature": 0.1
},
"messages": {
"values": [
{
"role": "system",
"content": "You are a community gatekeeper for \"Cagala, Aprende, Repite\". Evaluate the membership application and respond with a JSON object:\n\n{\"decision\": \"approve\" or \"reject\", \"reason\": \"brief explanation in Spanish\", \"memberId\": \"<MEMBER_ID>\"}\n\nApproval criteria:\n- Has a real LinkedIn profile URL (not \"no tengo\" or empty)\n- Gave a specific, thoughtful answer about their biggest challenge (not generic)\n- Provided a valid email\n\nIMPORTANT: Include the memberId from the application in your response."
},
{
"content": "=memberId: {{ $json.memberId }}\nApplicant: {{ $json.firstName }} {{ $json.lastName }}\nLocation: {{ $json.requestLocation }}\nSource: {{ $json.source }} \nBio: {{ $json.bio }}\n\nApplication answers:\n{{ $json.answers ? $json.answers.map(a => \"Q: \" + a.question.substring(0, 80) + \"\\nA: \" + a.answer).join(\"\\n\\n\") : \"No answers available\" }}"
}
]
},
"jsonOutput": true
},
"credentials": {},
"typeVersion": 1.4
},
{
"id": "bb386dd3-bafd-4baa-9ecc-5c3f8688f8c0",
"name": "Approve or Reject?",
"type": "n8n-nodes-base.if",
"position": [
1936,
544
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 1,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "is-approve",
"operator": {
"type": "string",
"operation": "equals"
},
"leftValue": "={{ $json.message.content.decision }}",
"rightValue": "approve"
}
]
}
},
"typeVersion": 2
},
{
"id": "f7a7950b-d557-46cf-b035-9fec9e91c847",
"name": "Approve Member",
"type": "@apify/n8n-nodes-apify.apify",
"position": [
2400,
448
],
"parameters": {
"actorId": {
"__rl": true,
"mode": "list",
"value": "g2VGrINIS7pb8t2bs",
"cachedResultUrl": "https://console.apify.com/actors/g2VGrINIS7pb8t2bs/input",
"cachedResultName": "Skool All-in-One API"
},
"customBody": "={{ JSON.stringify({ action: \"members:approve\", cookies: $json.cookies, groupSlug: $json.groupSlug, params: { memberId: $json.memberId } }) }}"
},
"credentials": {},
"typeVersion": 1
},
{
"id": "3e354c25-723b-4d6b-bb70-e59aa5e968be",
"name": "Log Rejection",
"type": "n8n-nodes-base.code",
"position": [
2160,
672
],
"parameters": {
"jsCode": "// Rejected members stay pending \u2014 no action needed\n// Log the rejection for review\nconst items = $input.all();\nreturn items.map(item => ({\n json: {\n status: 'rejected',\n memberId: item.json.memberId,\n reason: item.json.reason\n }\n}));"
},
"typeVersion": 2
},
{
"id": "0304f621-8928-4df1-8bb1-e0315d62a2b5",
"name": "Prepare Approve",
"type": "n8n-nodes-base.set",
"position": [
2160,
448
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "memberId",
"name": "memberId",
"type": "string",
"value": "={{ $(\"Get Pending Results\").item.json.memberId }}"
},
{
"id": "firstName",
"name": "firstName",
"type": "string",
"value": "={{ $(\"Get Pending Results\").item.json.firstName }}"
},
{
"id": "lastName",
"name": "lastName",
"type": "string",
"value": "={{ $(\"Get Pending Results\").item.json.lastName }}"
},
{
"id": "decision",
"name": "decision",
"type": "string",
"value": "={{ $json.message.content.decision }}"
},
{
"id": "reason",
"name": "reason",
"type": "string",
"value": "={{ $json.message.content.reason }}"
},
{
"id": "cookies",
"name": "cookies",
"type": "string",
"value": "={{ $(\"Get Login Cookies\").first().json.cookies }}"
},
{
"id": "groupSlug",
"name": "groupSlug",
"type": "string",
"value": "={{ $(\"Config\").first().json.groupSlug }}"
}
]
}
},
"typeVersion": 3.4
}
],
"connections": {
"Config": {
"main": [
[
{
"node": "Skool Login",
"type": "main",
"index": 0
}
]
]
},
"Skool Login": {
"main": [
[
{
"node": "Get Login Cookies",
"type": "main",
"index": 0
}
]
]
},
"Every 6 Hours": {
"main": [
[
{
"node": "Config",
"type": "main",
"index": 0
}
]
]
},
"Prepare Approve": {
"main": [
[
{
"node": "Approve Member",
"type": "main",
"index": 0
}
]
]
},
"Get Login Cookies": {
"main": [
[
{
"node": "Get Pending Members",
"type": "main",
"index": 0
}
]
]
},
"Approve or Reject?": {
"main": [
[
{
"node": "Prepare Approve",
"type": "main",
"index": 0
}
],
[
{
"node": "Log Rejection",
"type": "main",
"index": 0
}
]
]
},
"AI Screen Applicant": {
"main": [
[
{
"node": "Approve or Reject?",
"type": "main",
"index": 0
}
]
]
},
"Get Pending Members": {
"main": [
[
{
"node": "Get Pending Results",
"type": "main",
"index": 0
}
]
]
},
"Get Pending Results": {
"main": [
[
{
"node": "AI Screen Applicant",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Automatically screen and approve Skool community membership requests using AI. Stop manually reviewing dozens of applications — let GPT-4o-mini evaluate each applicant based on your custom criteria and auto-approve qualified members. Runs on a schedule (every 6 hours by default)…
Source: https://n8n.io/workflows/14392/ — original creator credit. Request a take-down →
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