Oneclick AI Squad This workflow corresponds to n8n.io template #10219 — we link there as the canonical source.
This workflow follows the Agent → Emailsend recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "KjnG4Wn0rWx8YM2N",
"meta": {
"templateCredsSetupCompleted": true
},
"name": "AI Event & Budget Orchestration Suite",
"tags": [],
"nodes": [
{
"id": "a3da1a86-2036-4134-a947-6adc55068f04",
"name": "Orchestrate Trigger",
"type": "n8n-nodes-base.webhook",
"position": [
-560,
584
],
"parameters": {
"path": "event-orchestrate",
"options": {},
"httpMethod": "POST"
},
"typeVersion": 2
},
{
"id": "65fa224a-7f5a-49d2-9ec6-5dd24dd86f50",
"name": "Read Client Brief",
"type": "n8n-nodes-base.googleSheets",
"position": [
-336,
296
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "ClientBriefs"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.spreadsheetId || '1234567890abcdefghijklmnop' }}"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "3844dc0e-e84f-45ed-aa29-eb09ab4d7bcd",
"name": "Read Budget Estimates",
"type": "n8n-nodes-base.googleSheets",
"position": [
-336,
488
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "BudgetEstimates"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.spreadsheetId || '1234567890abcdefghijklmnop' }}"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "6545f261-99a3-4ca1-90d8-f5d514dcd68d",
"name": "Read Actual Costs",
"type": "n8n-nodes-base.googleSheets",
"position": [
-336,
680
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "ActualCosts"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.spreadsheetId || '1234567890abcdefghijklmnop' }}"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "8c47bb9f-4969-4627-8888-bf64df202de8",
"name": "Read Vendor Database",
"type": "n8n-nodes-base.googleSheets",
"position": [
-336,
872
],
"parameters": {
"options": {},
"sheetName": {
"__rl": true,
"mode": "list",
"value": "VendorDatabase"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.vendorSpreadsheetId || $json.spreadsheetId }}"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "23f81562-d7e7-45c7-8c52-d42750b1b68f",
"name": "Fuse All Data",
"type": "n8n-nodes-base.merge",
"position": [
-112,
584
],
"parameters": {
"mode": "mergeByPosition"
},
"typeVersion": 3
},
{
"id": "c3ea1e44-1472-43e2-ac30-da2b19f17a6b",
"name": "Data Fusion Engine",
"type": "n8n-nodes-base.code",
"position": [
112,
584
],
"parameters": {
"jsCode": "const all = $input.all();\nconst brief = all.find(i => i.json.clientName)?.json || {};\nconst budgets = all.filter(i => i.json.budgetAmount !== undefined).map(i => i.json);\nconst actuals = all.filter(i => i.json.actualCost !== undefined).map(i => i.json);\nconst vendors = all.filter(i => i.json.vendorName).map(i => i.json);\n\n// Metadata\nconst meta = {\n eventId: brief.eventId || `EVT-${Date.now()}`,\n clientName: brief.clientName || 'Client',\n eventType: brief.eventType || 'Conference',\n attendees: parseInt(brief.attendees) || 150,\n targetBudget: parseFloat(brief.budget) || 75000,\n eventDate: brief.eventDate || 'TBD',\n plannerEmail: brief.plannerEmail || 'user@example.com',\n spreadsheetId: brief.spreadsheetId || '1234567890abcdefghijklmnop',\n teamChannel: brief.teamChannel || '#event-orchestration',\n priority: brief.priority || 'Medium'\n};\n\n// Budget aggregation\nlet totalBudgeted = 0, totalEstimated = 0, totalActual = 0;\nconst categories = {};\n\nbudgets.forEach(b => {\n const cat = b.category || 'Other';\n const budgeted = parseFloat(b.budgetAmount || 0);\n const estimated = parseFloat(b.estimatedCost || 0);\n totalBudgeted += budgeted;\n totalEstimated += estimated;\n if (!categories[cat]) categories[cat] = { budgeted: 0, estimated: 0, actual: 0, items: [] };\n categories[cat].budgeted += budgeted;\n categories[cat].estimated += estimated;\n categories[cat].items.push(b);\n});\n\nactuals.forEach(a => {\n const cat = a.category || 'Other';\n const actual = parseFloat(a.actualCost || 0);\n totalActual += actual;\n if if (categories[cat]) categories[cat].actual += actual;\n});\n\nconst variance = totalBudgeted - totalEstimated;\nconst variancePct = totalBudgeted > 0 ? ((variance / totalBudgeted) * 100).toFixed(2) : 0;\n\nreturn {\n json: {\n ...meta,\n budgets, actuals, vendors,\n totalBudgeted: totalBudgeted.toFixed(2),\n totalEstimated: totalEstimated.toFixed(2),\n totalActual: totalActual.toFixed(2),\n variance: variance.toFixed(2),\n variancePct,\n overBudget: variance < 0,\n categories: Object.values(categories),\n validation: { errors: [], warnings: [] },\n timestamp: new Date().toISOString()\n }\n};"
},
"typeVersion": 2
},
{
"id": "033b6830-f7af-4a48-be42-02d4f568d5ab",
"name": "Claude AI Core",
"type": "@n8n/n8n-nodes-langchain.lmChatAnthropic",
"position": [
408,
808
],
"parameters": {
"model": "claude-3-5-sonnet-20241022",
"options": {
"temperature": 0.3
}
},
"credentials": {
"anthropicApi": {
"name": "<your credential>"
}
},
"typeVersion": 1.1
},
{
"id": "874f36ce-4862-4f15-988c-a5eb08d21594",
"name": "AI Orchestration Engine",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
336,
584
],
"parameters": {
"options": {
"systemMessage": "=You are an elite event orchestration strategist. Generate a complete event plan + budget optimization in JSON.\n\n**Client:** {{ $json.clientName }}\n**Event:** {{ $json.eventType }} | {{ $json.attendees }} guests | {{ $json.eventDate }}\n**Budget:** ${{ $json.totalBudgeted }} (Target: ${{ $json.targetBudget }}) | Variance: ${{ $json.variance }} ({{ $json.variancePct }}%)\n\n**Current Spend:** Estimated ${{ $json.totalEstimated }} | Actual ${{ $json.totalActual }}\n\n**Categories:** {{ $json.categories.map(c => `${c.category}: $${c.budgeted} \u2192 $${c.estimated}`).join(', ') }}\n\n**Vendors Available:** {{ $json.vendors.map(v => v.vendorName).join(', ') }}\n\n**Deliver JSON with:**\n- planSummary\n- optimizedTimeline (phases with dates)\n- optimizedBudgetBreakdown (category, current, recommended, savings)\n- taskList (task, owner, due, priority)\n- vendorRecommendations\n- riskAnalysis (risk, probability, impact, mitigation)\n- totalSavings, finalCost, roiImprovement\n- autoApproval: true/false"
}
},
"typeVersion": 2.2
},
{
"id": "5a91a3b7-02ac-49cf-9536-37dc72355e20",
"name": "Parse & Finalize",
"type": "n8n-nodes-base.code",
"position": [
688,
584
],
"parameters": {
"jsCode": "const ai = $input.first().json.response || $input.first().json.text;\nconst base = $('Data Fusion Engine').first().json;\nlet plan; try { plan = JSON.parse(ai.match(/\\{[\\s\\S]*\\}/)[0]); } catch { plan = { planSummary: 'AI parse failed' }; }\n\nconst savings = (plan.optimizedBudgetBreakdown || []).reduce((s, c) => s + (c.savings || 0), 0);\nconst final = base.totalEstimated - savings;\nconst roi = ((savings / base.totalEstimated) * 100).toFixed(1);\nconst riskScore = (plan.riskAnalysis || []).reduce((s, r) => s + (r.probability === 'High' ? 3 : r.probability === 'Medium' ? 2 : 1) * (r.impact === 'High' ? 3 : 2 : 1), 0);\nconst riskLevel = riskScore > 12 ? 'High' : riskScore > 6 ? 'Medium' : 'Low';\nconst autoApprove = plan.autoApproval !== false && riskLevel !== 'High' && savings > 0;\n\nreturn { json: { ...base, ...plan, totalSavings: savings.toFixed(2), finalCost: final.toFixed(2), roiImprovement: roi, riskScore, riskLevel, autoApprove, orchestratedAt: new Date().toISOString() } };"
},
"typeVersion": 2
},
{
"id": "83fbc169-9531-4ba2-9abd-8bfb8367b9b2",
"name": "Save Orchestrated Plan",
"type": "n8n-nodes-base.googleSheets",
"position": [
912,
392
],
"parameters": {
"columns": {
"value": {},
"schema": [],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "appendOrUpdate",
"sheetName": {
"__rl": true,
"mode": "name",
"value": "OrchestratedPlans"
},
"documentId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.spreadsheetId }}"
},
"authentication": "serviceAccount"
},
"credentials": {
"googleApi": {
"name": "<your credential>"
}
},
"typeVersion": 4.5
},
{
"id": "3c2551b2-68ca-44c4-b60b-0c33b11c4f75",
"name": "Team Sync",
"type": "n8n-nodes-base.slack",
"position": [
912,
584
],
"parameters": {
"text": "=*{{ $json.eventId }}: {{ $json.clientName }} - {{ $json.eventType }}*\n\n*Status:* {{ $json.autoApprove ? 'AUTO-APPROVED' : 'REVIEW NEEDED' }}\n*Savings:* ${{ $json.totalSavings }} ({{ $json.roiImprovement }}% ROI)\n*Risk:* {{ $json.riskLevel }}\n\n{{ $json.autoApprove ? 'Proceeding to execution' : 'Team review required' }}\n\n[View Full Plan](https://docs.google.com/spreadsheets/d/{{ $json.spreadsheetId }})",
"select": "channel",
"channelId": "={{ $json.teamChannel }}",
"otherOptions": {}
},
"credentials": {
"slackApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.2
},
{
"id": "0cb88543-7089-43e2-87d5-090da88bf447",
"name": "Executive Report",
"type": "n8n-nodes-base.emailSend",
"position": [
912,
776
],
"parameters": {
"options": {},
"subject": "={{ $json.autoApprove ? 'Approved' : 'Review' }}: {{ $json.eventId }} Plan & Budget",
"toEmail": "={{ $json.plannerEmail }}",
"fromEmail": "user@example.com"
},
"credentials": {
"smtp": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "90e4cb72-7890-4f58-ab49-51702e273cc1",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
-592,
352
],
"parameters": {
"width": 160,
"height": 480,
"content": "Webhook (POST /event-orchestrate) or Daily @ 7 AM schedule"
},
"typeVersion": 1
},
{
"id": "f176b3a1-86c7-4d52-b928-3d64a7d7095d",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
80,
368
],
"parameters": {
"width": 160,
"height": 480,
"content": "Aggregates totals, calculates variance, validates data"
},
"typeVersion": 1
},
{
"id": "795cbb12-04b2-4540-a0b0-af0876ae2383",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
320,
368
],
"parameters": {
"width": 256,
"height": 480,
"content": "Sends structured prompt to Claude AI"
},
"typeVersion": 1
},
{
"id": "523ede3a-588a-45f2-bff7-05fc4dd0e8d0",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
-144,
384
],
"parameters": {
"width": 160,
"height": 480,
"content": "Merges all sources into unified dataset"
},
"typeVersion": 1
},
{
"id": "71f0b271-cb1e-4ead-92b9-76f86fffb7c2",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
-368,
-48
],
"parameters": {
"width": 160,
"height": 1104,
"content": "Pulls event metadata from ClientBriefs sheet\n\nFetches budgetAmount, estimatedCost, vendor\n\nLoads real-time spend from ActualCosts\n\nRetrieves pricing, ratings, and reliability"
},
"typeVersion": 1
},
{
"id": "abad8a6f-7029-4d85-8015-e4f332dc61ac",
"name": "Sticky Note5",
"type": "n8n-nodes-base.stickyNote",
"position": [
656,
368
],
"parameters": {
"width": 160,
"height": 480,
"content": "Extracts JSON, computes savings, ROI, risk, sets auto-approve"
},
"typeVersion": 1
},
{
"id": "d016d1ad-268d-4c5e-94c0-cba1694e883b",
"name": "Sticky Note6",
"type": "n8n-nodes-base.stickyNote",
"position": [
880,
80
],
"parameters": {
"width": 160,
"height": 848,
"content": "Writes full plan + KPIs to OrchestratedPlans\n\nPosts rich Slack message with status & link\n\nSends interactive HTML email to planner"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "0ab79068-95e9-4212-ba5c-bd692eaf49dc",
"connections": {
"Fuse All Data": {
"main": [
[
{
"node": "Data Fusion Engine",
"type": "main",
"index": 0
}
]
]
},
"Claude AI Core": {
"ai_languageModel": [
[
{
"node": "AI Orchestration Engine",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Parse & Finalize": {
"main": [
[
{
"node": "Save Orchestrated Plan",
"type": "main",
"index": 0
},
{
"node": "Team Sync",
"type": "main",
"index": 0
},
{
"node": "Executive Report",
"type": "main",
"index": 0
}
]
]
},
"Read Actual Costs": {
"main": [
[
{
"node": "Fuse All Data",
"type": "main",
"index": 0
}
]
]
},
"Read Client Brief": {
"main": [
[
{
"node": "Fuse All Data",
"type": "main",
"index": 0
}
]
]
},
"Data Fusion Engine": {
"main": [
[
{
"node": "AI Orchestration Engine",
"type": "main",
"index": 0
}
]
]
},
"Orchestrate Trigger": {
"main": [
[
{
"node": "Read Client Brief",
"type": "main",
"index": 0
},
{
"node": "Read Budget Estimates",
"type": "main",
"index": 0
},
{
"node": "Read Actual Costs",
"type": "main",
"index": 0
},
{
"node": "Read Vendor Database",
"type": "main",
"index": 0
}
]
]
},
"Read Vendor Database": {
"main": [
[
{
"node": "Fuse All Data",
"type": "main",
"index": 1
}
]
]
},
"Read Budget Estimates": {
"main": [
[
{
"node": "Fuse All Data",
"type": "main",
"index": 1
}
]
]
},
"AI Orchestration Engine": {
"main": [
[
{
"node": "Parse & Finalize",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
anthropicApigoogleApislackApismtp
Pro
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About this workflow
This enterprise-grade n8n workflow automates the entire event planning lifecycle — from client briefs to final reports — using Claude AI, real-time financial data, and smart integrations. It converts raw client data into optimized, insight-driven event plans with cost savings,…
Source: https://n8n.io/workflows/10219/ — original creator credit. Request a take-down →
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