This workflow corresponds to n8n.io template #9974 — we link there as the canonical source.
This workflow follows the Agent → Gmail recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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About this workflow
Instant, automated scheduling. This AI Scheduling Agent manages real-time appointments, availability checks, and rescheduling across Google Calendar and Sheets, eliminating human hold times.
Source: https://n8n.io/workflows/9974/ — original creator credit. Request a take-down →
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