isaWOW This workflow corresponds to n8n.io template #14454 — we link there as the canonical source.
This workflow follows the Form Trigger → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"meta": {
"templateCredsSetupCompleted": true
},
"nodes": [
{
"id": "290281b9-00dd-4198-a7a4-2e03eef10e42",
"name": "Main Sticky \u2014 Overview + Setup",
"type": "n8n-nodes-base.stickyNote",
"position": [
-704,
1696
],
"parameters": {
"width": 400,
"height": 748,
"content": "## \ud83d\udccb Training Video Knowledge Base Builder\n\n### How it works\nThis workflow turns any YouTube training video into a structured knowledge base entry \u2014 automatically. A team member fills out a simple form with the video URL and department or topic name. The workflow sends the video to the WayinVideo API, waits for AI to generate a summary, then checks if highlights are ready. If not ready, it waits and retries. Once confirmed, it saves the title, summary, highlights, and tags to a shared Google Sheet.\n\n### Setup\n1. Replace **YOUR_WAYINVIDEO_API_KEY** in both HTTP Request nodes.\n2. Connect your Google account in the Save to Google Sheet node.\n3. Update the Google Sheets URL to your own spreadsheet.\n4. Your sheet must have columns: Topic/Department, Video URL, Video Title, Key Summary, Highlights, Tags.\n5. Activate and share the form URL with your team.\n\n### Customization tips\n- Increase wait time (default 30s) for longer videos.\n- Add a Slack or email node to notify your team when a new entry is saved.\n- Map {{ $now }} to a Date Added column to auto-log entry dates."
},
"typeVersion": 1
},
{
"id": "360a746b-0761-4198-8ebe-06d6529e1eb8",
"name": "Section \u2014 User Input",
"type": "n8n-nodes-base.stickyNote",
"position": [
-240,
1776
],
"parameters": {
"color": 5,
"width": 260,
"height": 120,
"content": "## \ud83d\udce5 Section 1 \u2014 User Input\nTeam member submits the training video URL and department name via a simple web form. This triggers the entire workflow automatically."
},
"typeVersion": 1
},
{
"id": "3b49b359-1923-46f6-969c-34e0ba950bfd",
"name": "Section \u2014 AI Video Processing",
"type": "n8n-nodes-base.stickyNote",
"position": [
32,
1776
],
"parameters": {
"color": 5,
"width": 500,
"height": 120,
"content": "## \ud83e\udd16 Section 2 \u2014 AI Video Processing\nVideo URL is sent to WayinVideo API to generate a summary. Workflow waits 30 seconds, then polls the API for the completed result."
},
"typeVersion": 1
},
{
"id": "afc36f1f-1067-40c6-977f-0ceed876a853",
"name": "Section \u2014 Retry Check",
"type": "n8n-nodes-base.stickyNote",
"position": [
640,
1760
],
"parameters": {
"color": 5,
"width": 272,
"height": 136,
"content": "## \ud83d\udd01 Section 3 \u2014 Retry Check\nChecks if highlights are ready. If yes, saves to Sheet. If not, loops back and retries automatically."
},
"typeVersion": 1
},
{
"id": "059addef-d67c-4f4b-a0aa-5a0a44734fba",
"name": "Warning \u2014 Infinite Retry Risk",
"type": "n8n-nodes-base.stickyNote",
"position": [
240,
2144
],
"parameters": {
"color": 3,
"width": 608,
"height": 172,
"content": "## \u26a0\ufe0f WARNING \u2014 Infinite Retry Risk\nThis node retries indefinitely if WayinVideo never returns highlights. For unsupported or very long videos, the loop may consume many executions. Add a counter or max retry limit before using in production."
},
"typeVersion": 1
},
{
"id": "59352db7-342b-4686-8189-8b7b6323fb3d",
"name": "Section \u2014 Save to Google Sheet",
"type": "n8n-nodes-base.stickyNote",
"position": [
976,
1760
],
"parameters": {
"color": 5,
"width": 280,
"height": 120,
"content": "## \ud83d\udcbe Section 4 \u2014 Save to Knowledge Base\nAppends a new row with video title, summary, highlights, tags, topic/department, and original URL into the shared Google Sheets knowledge base."
},
"typeVersion": 1
},
{
"id": "70b966f7-798c-4096-b5ef-34e359a95b87",
"name": "2. WayinVideo \u2014 Submit Summary Request",
"type": "n8n-nodes-base.httpRequest",
"position": [
32,
1920
],
"parameters": {
"url": "https://wayinvideo-api.wayin.ai/api/v2/summaries",
"method": "POST",
"options": {},
"jsonBody": "={\n \"video_url\": \"{{ $json['Training Video URL'] }}\",\n \"target_lang\": \"en\"\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "Bearer YOUR_TOKEN_HERE"
},
{
"name": "x-wayinvideo-api-version",
"value": "v2"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "a273ae03-b799-4af1-a8d8-c2857e0c3d25",
"name": "3. Wait \u2014 30 Seconds",
"type": "n8n-nodes-base.wait",
"position": [
272,
1920
],
"parameters": {
"amount": 30
},
"typeVersion": 1.1
},
{
"id": "9a959a26-4272-4cb5-bdf3-1f9855c089a3",
"name": "4. WayinVideo \u2014 Fetch Summary Result",
"type": "n8n-nodes-base.httpRequest",
"position": [
512,
1920
],
"parameters": {
"url": "=https://wayinvideo-api.wayin.ai/api/v2/summaries/results/{{ $('2. WayinVideo \u2014 Submit Summary Request').item.json.data.id }}",
"options": {},
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "Bearer YOUR_TOKEN_HERE"
},
{
"name": "x-wayinvideo-api-version",
"value": "v2"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "b513daa0-212e-4ea4-830f-16c8cdd81748",
"name": "5. Check \u2014 Highlights Ready?",
"type": "n8n-nodes-base.if",
"position": [
720,
1920
],
"parameters": {
"options": {},
"conditions": {
"options": {
"version": 3,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "71c71aef-c367-4c40-9b73-1baf5e699cc0",
"operator": {
"type": "array",
"operation": "notEmpty",
"singleValue": true
},
"leftValue": "={{ $json.data.highlights }}",
"rightValue": ""
}
]
}
},
"typeVersion": 2.3
},
{
"id": "fbcc3551-2649-465f-8a5d-701dc665b371",
"name": "6. Save \u2014 Append Row to Google Sheet",
"type": "n8n-nodes-base.googleSheets",
"position": [
992,
1904
],
"parameters": {
"columns": {
"value": {
"Tags": "={{ $json.data.tags.map(tag => `\u2022 ${tag}`).join('\\n') }}",
"Video URL": "={{ $('1. Form \u2014 Video URL + Topic1').item.json['Training Video URL'] }}",
"Highlights": "={{ $json.data.highlights\n .flatMap(item => item.events.map(e => e.desc))\n .map((desc, i) => `${i + 1}. ${desc}`)\n .join('\\n\\n')\n}}",
"Key Summary": "={{ $json.data.summary }}",
"Video Title": "={{ $json.data.title }}",
"Topic/Department": "={{ $('1. Form \u2014 Video URL + Topic1').item.json['Topic / Department'] }}"
},
"schema": [
{
"id": "Topic/Department",
"type": "string",
"display": true,
"required": false,
"displayName": "Topic/Department",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Video URL",
"type": "string",
"display": true,
"required": false,
"displayName": "Video URL",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Video Title",
"type": "string",
"display": true,
"required": false,
"displayName": "Video Title",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Key Summary",
"type": "string",
"display": true,
"required": false,
"displayName": "Key Summary",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Highlights",
"type": "string",
"display": true,
"required": false,
"displayName": "Highlights",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "Tags",
"type": "string",
"display": true,
"required": false,
"displayName": "Tags",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultUrl": "YOUR_GOOGLE_SHEET_URL",
"cachedResultName": "Sheet1"
},
"documentId": {
"__rl": true,
"mode": "url",
"value": "YOUR_GOOGLE_SHEET_URL"
}
},
"typeVersion": 4.5
},
{
"id": "078817c7-9d1c-4aa1-89ba-ec2394a9abb0",
"name": "1. Form \u2014 Video URL + Topic1",
"type": "n8n-nodes-base.formTrigger",
"position": [
-240,
1920
],
"parameters": {
"options": {},
"formTitle": "\ud83c\udf93 Training Video Knowledge Base",
"formFields": {
"values": [
{
"fieldLabel": "Training Video URL",
"placeholder": "https://www.youtube.com/watch?v=xxxxxxx",
"requiredField": true
},
{
"fieldLabel": "Topic / Department",
"placeholder": "e.g. HR Onboarding, Sales Training, Product Demo",
"requiredField": true
}
]
},
"formDescription": "Submit a training video URL \u2014 AI will extract key points and save them automatically to Google Sheets."
},
"typeVersion": 2.2
}
],
"connections": {
"3. Wait \u2014 30 Seconds": {
"main": [
[
{
"node": "4. WayinVideo \u2014 Fetch Summary Result",
"type": "main",
"index": 0
}
]
]
},
"1. Form \u2014 Video URL + Topic1": {
"main": [
[
{
"node": "2. WayinVideo \u2014 Submit Summary Request",
"type": "main",
"index": 0
}
]
]
},
"5. Check \u2014 Highlights Ready?": {
"main": [
[
{
"node": "6. Save \u2014 Append Row to Google Sheet",
"type": "main",
"index": 0
}
],
[
{
"node": "3. Wait \u2014 30 Seconds",
"type": "main",
"index": 0
}
]
]
},
"4. WayinVideo \u2014 Fetch Summary Result": {
"main": [
[
{
"node": "5. Check \u2014 Highlights Ready?",
"type": "main",
"index": 0
}
]
]
},
"2. WayinVideo \u2014 Submit Summary Request": {
"main": [
[
{
"node": "3. Wait \u2014 30 Seconds",
"type": "main",
"index": 0
}
]
]
}
}
}
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About this workflow
Paste any training video URL in the form — this n8n workflow automatically extracts AI-generated key summaries, highlights, and tags using WayinVideo, then saves everything directly into a shared Google Sheet knowledge base. No manual note-taking, no video scrubbing, no…
Source: https://n8n.io/workflows/14454/ — original creator credit. Request a take-down →
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