Emergency Alert Workflow for Schools – Notify Parents & Staff Instantly

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "id": "4mPddx6U7hy5pWH7",
  "meta": {
    "templateCredsSetupCompleted": true
  },
  "name": "Emergency Alert Workflow for Schools \u2013 Notify Parents & Staff Instantly",
  "tags": [],
  "nodes": [
    {
      "id": "bd9ad6da-4889-4c8c-9b74-fdff1e354c3c",
      "name": "Webhook Trigger",
      "type": "n8n-nodes-base.webhook",
      "notes": "This node triggers the workflow when an emergency alert is received via a POST request, containing details like emergency type and contact list.",
      "position": [
        -100,
        40
      ],
      "parameters": {
        "path": "emergency-alert",
        "options": {},
        "httpMethod": "POST"
      },
      "typeVersion": 1
    },
    {
      "id": "cc9f3fab-65c6-44bf-bb45-3ad892b71e58",
      "name": "Filter Emergency Alerts",
      "type": "n8n-nodes-base.if",
      "notes": "This IF node checks if the incoming alert is marked as 'active'. Only active emergencies proceed to notification steps.",
      "position": [
        120,
        40
      ],
      "parameters": {
        "conditions": {
          "string": [
            {
              "value1": "{{$node['Webhook Trigger'].json['status']}}",
              "value2": "active"
            }
          ]
        }
      },
      "typeVersion": 1
    },
    {
      "id": "c65af54d-c920-4662-8e37-72f764355358",
      "name": "Send Email Alert",
      "type": "n8n-nodes-base.emailSend",
      "notes": "Sends an email alert to parents and staff with emergency details. Update 'your_email@example.com' with your sender email and configure SMTP credentials.",
      "position": [
        340,
        -160
      ],
      "parameters": {
        "text": "Dear Parents and Staff,\n\nAn emergency ({{$node['Webhook Trigger'].json['emergencyType'] || 'Unknown Emergency'}}) is active. Please follow safety protocols. Details: {{$node['Webhook Trigger'].json['details'] || 'No additional details'}}.\n\nStay safe,\nSchool Administration",
        "options": {},
        "subject": "\ud83d\udea8 Emergency Alert: {{$node['Webhook Trigger'].json['emergencyType'] || 'Unknown Emergency'}}",
        "toEmail": "{{$node['Webhook Trigger'].json['contactList'] || 'default_emails@example.com'}}",
        "fromEmail": "user@example.com"
      },
      "credentials": {
        "smtp": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "c5a51229-55f2-4dad-a439-7105d4224b90",
      "name": "Send Slack Alert",
      "type": "n8n-nodes-base.slack",
      "notes": "Sends a Slack notification to the 'emergency' channel with emergency details for staff coordination.",
      "position": [
        340,
        40
      ],
      "parameters": {
        "text": "\ud83d\udea8 Emergency Alert: {{$node['Webhook Trigger'].json['emergencyType'] || 'Unknown Emergency'}} \nDetails: {{$node['Webhook Trigger'].json['details'] || 'No additional details'}} \nContact List: {{$node['Webhook Trigger'].json['contactList'] || 'Not specified'}}",
        "channel": "emergency",
        "attachments": [],
        "otherOptions": {}
      },
      "credentials": {
        "slackApi": {
          "name": "<your credential>"
        }
      },
      "typeVersion": 1
    },
    {
      "id": "d25f17a0-a2a7-4955-9cbd-3793cff662ca",
      "name": "No Action for Inactive",
      "type": "n8n-nodes-base.noOp",
      "notes": "This node is a placeholder for when the alert is not active. No action is taken if the status is not 'active'.",
      "position": [
        340,
        240
      ],
      "parameters": {},
      "typeVersion": 1
    },
    {
      "id": "4ed251d3-55ea-48b5-b1a7-24d3857be124",
      "name": "Sticky Note",
      "type": "n8n-nodes-base.stickyNote",
      "position": [
        -680,
        -340
      ],
      "parameters": {
        "color": 3,
        "width": 760,
        "height": 280,
        "content": "## System Architecture\n- **Emergency Detection Pipeline**:\n  - **Webhook Trigger**: Captures incoming emergency alerts via POST requests.\n  - **Filter Emergency Alerts**: Identifies active emergencies.\n- **Notification Generation Flow**:\n  - **Send Email Alert**: Notifies parents and staff via email.\n  - **Send Slack Alert**: Alerts staff via Slack for coordination.\n- **Non-Emergency Handling**:\n  - **No Action for Inactive**: Skips inactive alerts with no further action.\n"
      },
      "typeVersion": 1
    }
  ],
  "active": false,
  "settings": {
    "executionOrder": "v1"
  },
  "versionId": "f8cf81e8-7ac8-4a31-bd15-4f9f08f43f33",
  "connections": {
    "Webhook Trigger": {
      "main": [
        [
          {
            "node": "Filter Emergency Alerts",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "Filter Emergency Alerts": {
      "main": [
        [
          {
            "node": "Send Email Alert",
            "type": "main",
            "index": 0
          },
          {
            "node": "Send Slack Alert",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "No Action for Inactive",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  }
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• slackApi
• smtp

About this workflow

This n8n workflow ensures instant notifications to parents and staff during school emergencies. It processes incoming alerts via webhooks, filters active emergencies, and sends notifications through email and Slack. Instant Alerts: Triggers notifications immediately upon…

Source: https://n8n.io/workflows/7000/ — original creator credit. Request a take-down →

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