This workflow follows the Emailsend → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Employee Onboarding Automation",
"nodes": [
{
"parameters": {
"httpMethod": "POST",
"path": "new-hire-webhook",
"responseMode": "responseNode",
"options": {}
},
"id": "webhook-new-hire",
"name": "Webhook - New Hire Trigger",
"type": "n8n-nodes-base.webhook",
"typeVersion": 1,
"position": [
250,
400
]
},
{
"parameters": {
"fromEmail": "hr@company.com",
"toEmail": "={{$json.email}}",
"subject": "Welcome to the Team, {{$json.firstName}}! \ud83c\udf89",
"emailType": "html",
"message": "<h1>Welcome {{$json.firstName}}!</h1><p>We're thrilled to have you join our team as <strong>{{$json.jobTitle}}</strong>.</p><h2>What to Expect:</h2><ul><li>Your start date: {{$json.startDate}}</li><li>Department: {{$json.department}}</li><li>Manager: {{$json.managerName}}</li></ul><h2>Before Day 1:</h2><ol><li>Complete your profile in our HR system</li><li>Review the employee handbook</li><li>Set up your accounts (instructions coming)</li></ol><p>We'll be sending you more information in the coming days. If you have any questions, feel free to reach out!</p><p>Best regards,<br>HR Team</p>"
},
"id": "send-welcome-email",
"name": "Send Welcome Email",
"type": "n8n-nodes-base.emailSend",
"typeVersion": 1,
"position": [
450,
300
],
"credentials": {
"smtp": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "serviceAccount",
"resource": "user",
"operation": "create",
"email": "={{$json.email}}",
"firstName": "={{$json.firstName}}",
"lastName": "={{$json.lastName}}",
"password": "={{$json.tempPassword}}",
"additionalFields": {
"organizationUnit": "/{{$json.department}}",
"changePasswordAtNextLogin": true
}
},
"id": "create-google-workspace",
"name": "Create Google Workspace Account",
"type": "n8n-nodes-base.googleWorkspace",
"typeVersion": 1,
"position": [
450,
400
],
"credentials": {
"googleWorkspaceServiceAccount": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"channel": "#general",
"text": "\ud83d\udc4b Please join us in welcoming *{{$json.firstName}} {{$json.lastName}}* to the team!\n\n*Role:* {{$json.jobTitle}}\n*Department:* {{$json.department}}\n*Start Date:* {{$json.startDate}}\n\nLet's make them feel at home! \ud83c\udf89"
},
"id": "announce-slack",
"name": "Announce on Slack",
"type": "n8n-nodes-base.slack",
"typeVersion": 1,
"position": [
450,
500
],
"credentials": {
"slackApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"url": "https://it-provisioning.company.com/api/equipment",
"method": "POST",
"jsonParameters": true,
"options": {},
"bodyParametersJson": "={{ {\n \"employeeId\": $json.employeeId,\n \"name\": $json.firstName + \" \" + $json.lastName,\n \"email\": $json.email,\n \"department\": $json.department,\n \"equipment\": [\n \"Laptop\",\n \"Monitor\",\n \"Keyboard\",\n \"Mouse\",\n \"Headset\"\n ],\n \"startDate\": $json.startDate\n} }}"
},
"id": "request-equipment",
"name": "Request IT Equipment",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 1,
"position": [
650,
300
],
"credentials": {
"httpBasicAuth": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"functionCode": "// Create onboarding tasks\nconst employee = $input.item.json;\n\nconst tasks = [\n {\n day: 0,\n title: \"Send welcome package\",\n assignee: \"HR\",\n description: \"Send company swag and welcome materials\"\n },\n {\n day: 1,\n title: \"Office tour and introductions\",\n assignee: \"Manager\",\n description: \"Introduce to team and show around the office\"\n },\n {\n day: 1,\n title: \"Setup workstation\",\n assignee: \"IT\",\n description: \"Configure laptop and accounts\"\n },\n {\n day: 2,\n title: \"Review company policies\",\n assignee: \"HR\",\n description: \"Go through employee handbook\"\n },\n {\n day: 3,\n title: \"Department overview\",\n assignee: \"Manager\",\n description: \"Explain team structure and processes\"\n },\n {\n day: 5,\n title: \"First project assignment\",\n assignee: \"Manager\",\n description: \"Assign initial tasks\"\n },\n {\n day: 14,\n title: \"2-week check-in\",\n assignee: \"HR\",\n description: \"How is onboarding going?\"\n },\n {\n day: 30,\n title: \"30-day review\",\n assignee: \"Manager\",\n description: \"Performance and feedback session\"\n },\n {\n day: 90,\n title: \"90-day evaluation\",\n assignee: \"Manager\",\n description: \"Comprehensive review\"\n }\n];\n\nreturn tasks.map(task => ({\n json: {\n employeeId: employee.employeeId,\n employeeName: `${employee.firstName} ${employee.lastName}`,\n email: employee.email,\n taskTitle: task.title,\n taskDescription: task.description,\n assignee: task.assignee,\n dueDate: new Date(new Date(employee.startDate).getTime() + task.day * 24 * 60 * 60 * 1000).toISOString(),\n status: 'pending'\n }\n}));"
},
"id": "create-onboarding-tasks",
"name": "Create Onboarding Tasks",
"type": "n8n-nodes-base.function",
"typeVersion": 1,
"position": [
650,
400
]
},
{
"parameters": {
"operation": "create",
"projectId": "onboarding-tracker",
"name": "={{$json.taskTitle}} - {{$json.employeeName}}",
"additionalFields": {
"assignee": "={{$json.assignee}}",
"notes": "={{$json.taskDescription}}",
"due_on": "={{$json.dueDate}}"
}
},
"id": "create-asana-tasks",
"name": "Create Asana Tasks",
"type": "n8n-nodes-base.asana",
"typeVersion": 1,
"position": [
850,
400
],
"credentials": {
"asanaApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "append",
"sheetId": "employee-onboarding",
"range": "A:Z",
"options": {}
},
"id": "log-to-hr-system",
"name": "Log to HR System",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 1,
"position": [
650,
500
],
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"unit": "days",
"amount": 7,
"options": {}
},
"id": "wait-7-days",
"name": "Wait 7 Days",
"type": "n8n-nodes-base.wait",
"typeVersion": 1,
"position": [
850,
300
]
},
{
"parameters": {
"fromEmail": "hr@company.com",
"toEmail": "={{$json.email}}",
"subject": "How's your first week going? \ud83c\udf1f",
"emailType": "html",
"message": "<h2>Hi {{$json.firstName}},</h2><p>You've completed your first week with us! We hope you're settling in well.</p><p>Please take a moment to share your feedback:</p><ul><li>How has your onboarding experience been?</li><li>Do you have everything you need?</li><li>Any questions or concerns?</li></ul><p><a href='https://company.com/feedback/first-week'>Share Your Feedback</a></p><p>Best regards,<br>HR Team</p>"
},
"id": "send-week-1-followup",
"name": "Send Week 1 Follow-up",
"type": "n8n-nodes-base.emailSend",
"typeVersion": 1,
"position": [
1050,
300
],
"credentials": {
"smtp": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"respondWith": "json",
"responseBody": "={{ { \"success\": true, \"message\": \"Onboarding process initiated\", \"employeeId\": $json.employeeId } }}"
},
"id": "webhook-response",
"name": "Webhook Response",
"type": "n8n-nodes-base.respondToWebhook",
"typeVersion": 1,
"position": [
850,
200
]
}
],
"connections": {
"Webhook - New Hire Trigger": {
"main": [
[
{
"node": "Send Welcome Email",
"type": "main",
"index": 0
},
{
"node": "Create Google Workspace Account",
"type": "main",
"index": 0
},
{
"node": "Announce on Slack",
"type": "main",
"index": 0
}
]
]
},
"Send Welcome Email": {
"main": [
[
{
"node": "Request IT Equipment",
"type": "main",
"index": 0
},
{
"node": "Webhook Response",
"type": "main",
"index": 0
}
]
]
},
"Create Google Workspace Account": {
"main": [
[
{
"node": "Create Onboarding Tasks",
"type": "main",
"index": 0
}
]
]
},
"Announce on Slack": {
"main": [
[
{
"node": "Log to HR System",
"type": "main",
"index": 0
}
]
]
},
"Request IT Equipment": {
"main": [
[
{
"node": "Wait 7 Days",
"type": "main",
"index": 0
}
]
]
},
"Create Onboarding Tasks": {
"main": [
[
{
"node": "Create Asana Tasks",
"type": "main",
"index": 0
}
]
]
},
"Wait 7 Days": {
"main": [
[
{
"node": "Send Week 1 Follow-up",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1"
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
asanaApigoogleSheetsOAuth2ApigoogleWorkspaceServiceAccounthttpBasicAuthslackApismtp
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About this workflow
Employee Onboarding Automation. Uses emailSend, googleWorkspace, slack, httpRequest. Webhook trigger; 11 nodes.
Source: https://github.com/yashab-cyber/zehratechn8nworkflow/blob/f551ca7e1205fc090dba3abee64914398106d5e9/workflows/hr/onboarding.json — original creator credit. Request a take-down →
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