The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "ERPNext: Employee Termination from Gusto",
"description": "Automatically update employee status to 'Left' in ERPNext when employees are terminated in Gusto. Includes exit process handling.",
"nodes": [
{
"parameters": {
"events": [
"employee.terminated"
],
"options": {
"verifySignature": true
}
},
"id": "termination-trigger",
"name": "Gusto: Employee Terminated",
"type": "n8n-nodes-gusto.gustoTrigger",
"typeVersion": 1,
"position": [
200,
300
],
"credentials": {
"gustoOAuth2Api": "<your credential>"
}
},
{
"parameters": {
"resource": "employee",
"operation": "get",
"employeeId": "={{$json.body.employee.uuid}}"
},
"id": "get-employee-details",
"name": "Get Employee Details",
"type": "n8n-nodes-gusto.gusto",
"typeVersion": 1,
"position": [
400,
300
],
"credentials": {
"gustoOAuth2Api": "<your credential>"
}
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Employee?filters=[[\"employee\",\"=\",\"{{$json.uuid}}\"]]",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"options": {}
},
"id": "check-employee-exists",
"name": "Check Employee in ERPNext",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
600,
300
],
"credentials": {
"httpHeaderAuth": "<your credential>"
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "emp-found",
"leftValue": "={{$json.data && $json.data.length > 0}}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "true"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "employee-exists-if",
"name": "Employee Found?",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
800,
300
]
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "status",
"name": "status",
"value": "Left",
"type": "string"
},
{
"id": "relieving-date",
"name": "relieving_date",
"value": "={{$node['Gusto: Employee Terminated'].json.body.termination.effective_date}}",
"type": "string"
},
{
"id": "termination-reason",
"name": "custom_termination_reason",
"value": "={{$node['Gusto: Employee Terminated'].json.body.termination.reason || 'Voluntary'}}",
"type": "string"
},
{
"id": "final-work-date",
"name": "custom_final_work_date",
"value": "={{$node['Gusto: Employee Terminated'].json.body.termination.effective_date}}",
"type": "string"
},
{
"id": "gusto-sync-date",
"name": "custom_gusto_sync_date",
"value": "={{$now}}",
"type": "string"
},
{
"id": "termination-notes",
"name": "custom_termination_notes",
"value": "Automatically updated from Gusto termination process",
"type": "string"
}
]
},
"options": {}
},
"id": "prepare-termination-data",
"name": "Prepare Termination Data",
"type": "n8n-nodes-base.set",
"typeVersion": 3.3,
"position": [
1000,
200
]
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Employee/{{$node['Check Employee in ERPNext'].json.data[0].name}}",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"requestMethod": "PUT",
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"data\": {{JSON.stringify($json)}}\n}",
"options": {}
},
"id": "update-employee-status",
"name": "Update Employee Status",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
1200,
200
],
"credentials": {
"httpHeaderAuth": "<your credential>"
}
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Salary Slip?filters=[[\"employee\",\"=\",\"{{$node['Get Employee Details'].json.uuid}}\"],[\"docstatus\",\"=\",0]]",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"options": {}
},
"id": "check-draft-salary-slips",
"name": "Check Draft Salary Slips",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
1400,
200
],
"continueOnFail": true,
"credentials": {
"httpHeaderAuth": "<your credential>"
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "has-drafts",
"leftValue": "={{$json.data && $json.data.length > 0}}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "true"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "has-draft-slips-if",
"name": "Has Draft Salary Slips?",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1600,
200
]
},
{
"parameters": {
"fieldName": "data"
},
"id": "split-salary-slips",
"name": "Split Salary Slips",
"type": "n8n-nodes-base.splitInBatches",
"typeVersion": 3,
"position": [
1800,
120
]
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Salary Slip/{{$json.name}}",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"requestMethod": "DELETE",
"options": {}
},
"id": "cancel-salary-slip",
"name": "Cancel Draft Salary Slip",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
2000,
120
],
"continueOnFail": true,
"credentials": {
"httpHeaderAuth": "<your credential>"
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "cancelled-slip",
"name": "cancelled_salary_slip",
"value": "={{$json.name}}",
"type": "string"
},
{
"id": "action",
"name": "action",
"value": "cancelled",
"type": "string"
}
]
},
"options": {}
},
"id": "log-cancellation",
"name": "Log Cancellation",
"type": "n8n-nodes-base.set",
"typeVersion": 3.3,
"position": [
2200,
120
]
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "no-drafts",
"name": "message",
"value": "No draft salary slips to cancel",
"type": "string"
}
]
},
"options": {}
},
"id": "no-drafts-message",
"name": "No Drafts Message",
"type": "n8n-nodes-base.set",
"typeVersion": 3.3,
"position": [
1800,
280
]
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "error-msg",
"name": "error",
"value": "Employee not found in ERPNext",
"type": "string"
},
{
"id": "gusto-id",
"name": "gusto_employee_id",
"value": "={{$node['Get Employee Details'].json.uuid}}",
"type": "string"
},
{
"id": "action",
"name": "action",
"value": "error",
"type": "string"
}
]
},
"options": {}
},
"id": "employee-not-found-error",
"name": "Employee Not Found Error",
"type": "n8n-nodes-base.set",
"typeVersion": 3.3,
"position": [
1000,
400
]
},
{
"parameters": {
"mode": "combine",
"combinationMode": "mergeByPosition",
"options": {}
},
"id": "merge-termination-results",
"name": "Merge Results",
"type": "n8n-nodes-base.merge",
"typeVersion": 2.1,
"position": [
2400,
200
]
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "success-msg",
"name": "result",
"value": "Successfully processed employee termination",
"type": "string"
},
{
"id": "employee-id",
"name": "employee_id",
"value": "={{$node['Get Employee Details'].json.uuid}}",
"type": "string"
},
{
"id": "employee-name",
"name": "employee_name",
"value": "={{$node['Get Employee Details'].json.first_name}} {{$node['Get Employee Details'].json.last_name}}",
"type": "string"
},
{
"id": "termination-date",
"name": "termination_date",
"value": "={{$node['Prepare Termination Data'].json.relieving_date}}",
"type": "string"
},
{
"id": "updated-in-erpnext",
"name": "erpnext_updated",
"value": true,
"type": "boolean"
},
{
"id": "action",
"name": "action",
"value": "terminated",
"type": "string"
}
]
},
"options": {}
},
"id": "create-success-summary",
"name": "Create Success Summary",
"type": "n8n-nodes-base.set",
"typeVersion": 3.3,
"position": [
2600,
200
]
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Leave Application?filters=[[\"employee\",\"=\",\"{{$node['Get Employee Details'].json.uuid}}\"],[\"status\",\"=\",\"Open\"]]",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"options": {}
},
"id": "check-open-leave-applications",
"name": "Check Open Leave Applications",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
1400,
300
],
"continueOnFail": true,
"credentials": {
"httpHeaderAuth": "<your credential>"
}
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "has-leave",
"leftValue": "={{$json.data && $json.data.length > 0}}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "true"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "has-leave-apps-if",
"name": "Has Open Leave Applications?",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1600,
300
]
},
{
"parameters": {
"fieldName": "data"
},
"id": "split-leave-applications",
"name": "Split Leave Applications",
"type": "n8n-nodes-base.splitInBatches",
"typeVersion": 3,
"position": [
1800,
380
]
},
{
"parameters": {
"url": "={{$parameter.erpnext_url}}/api/resource/Leave Application/{{$json.name}}",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "httpHeaderAuth",
"requestMethod": "PUT",
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"data\": {\n \"status\": \"Cancelled\",\n \"workflow_state\": \"Cancelled\"\n }\n}",
"options": {}
},
"id": "cancel-leave-application",
"name": "Cancel Leave Application",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.1,
"position": [
2000,
380
],
"continueOnFail": true,
"credentials": {
"httpHeaderAuth": "<your credential>"
}
}
],
"connections": {
"Gusto: Employee Terminated": {
"main": [
[
{
"node": "Get Employee Details",
"type": "main",
"index": 0
}
]
]
},
"Get Employee Details": {
"main": [
[
{
"node": "Check Employee in ERPNext",
"type": "main",
"index": 0
}
]
]
},
"Check Employee in ERPNext": {
"main": [
[
{
"node": "Employee Found?",
"type": "main",
"index": 0
}
]
]
},
"Employee Found?": {
"main": [
[
{
"node": "Prepare Termination Data",
"type": "main",
"index": 0
}
],
[
{
"node": "Employee Not Found Error",
"type": "main",
"index": 0
}
]
]
},
"Prepare Termination Data": {
"main": [
[
{
"node": "Update Employee Status",
"type": "main",
"index": 0
}
]
]
},
"Update Employee Status": {
"main": [
[
{
"node": "Check Draft Salary Slips",
"type": "main",
"index": 0
},
{
"node": "Check Open Leave Applications",
"type": "main",
"index": 0
}
]
]
},
"Check Draft Salary Slips": {
"main": [
[
{
"node": "Has Draft Salary Slips?",
"type": "main",
"index": 0
}
]
]
},
"Has Draft Salary Slips?": {
"main": [
[
{
"node": "Split Salary Slips",
"type": "main",
"index": 0
}
],
[
{
"node": "No Drafts Message",
"type": "main",
"index": 0
}
]
]
},
"Split Salary Slips": {
"main": [
[
{
"node": "Cancel Draft Salary Slip",
"type": "main",
"index": 0
}
]
]
},
"Cancel Draft Salary Slip": {
"main": [
[
{
"node": "Log Cancellation",
"type": "main",
"index": 0
}
]
]
},
"Log Cancellation": {
"main": [
[
{
"node": "Merge Results",
"type": "main",
"index": 0
}
]
]
},
"No Drafts Message": {
"main": [
[
{
"node": "Merge Results",
"type": "main",
"index": 1
}
]
]
},
"Employee Not Found Error": {
"main": [
[
{
"node": "Merge Results",
"type": "main",
"index": 2
}
]
]
},
"Merge Results": {
"main": [
[
{
"node": "Create Success Summary",
"type": "main",
"index": 0
}
]
]
},
"Check Open Leave Applications": {
"main": [
[
{
"node": "Has Open Leave Applications?",
"type": "main",
"index": 0
}
]
]
},
"Has Open Leave Applications?": {
"main": [
[
{
"node": "Split Leave Applications",
"type": "main",
"index": 0
}
]
]
},
"Split Leave Applications": {
"main": [
[
{
"node": "Cancel Leave Application",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"saveExecutionProgress": true,
"saveManualExecutions": true,
"saveDataErrorExecution": "all",
"saveDataSuccessExecution": "all",
"executionTimeout": 3600,
"timezone": "America/New_York"
},
"staticData": {},
"tags": [
{
"createdAt": "2024-01-01T00:00:00.000Z",
"updatedAt": "2024-01-01T00:00:00.000Z",
"id": "gusto",
"name": "gusto"
},
{
"createdAt": "2024-01-01T00:00:00.000Z",
"updatedAt": "2024-01-01T00:00:00.000Z",
"id": "erpnext",
"name": "erpnext"
},
{
"createdAt": "2024-01-01T00:00:00.000Z",
"updatedAt": "2024-01-01T00:00:00.000Z",
"id": "termination",
"name": "termination"
}
],
"triggerCount": 1,
"updatedAt": "2024-01-01T00:00:00.000Z",
"versionId": "1"
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
gustoOAuth2ApihttpHeaderAuth
Pro
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About this workflow
ERPNext: Employee Termination from Gusto. Uses n8n-nodes-gusto, httpRequest. Event-driven trigger; 19 nodes.
Source: https://github.com/joshreeder/n8n-nodes-gusto/blob/b4ede1a2237361ff0c176c5a7850e1150475a47c/examples/03-employee-termination-erpnext.json — original creator credit. Request a take-down →
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