This workflow follows the Form Trigger → Google Drive recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Expenses Tracker (video)",
"nodes": [
{
"parameters": {
"method": "POST",
"url": "={{ $('Initiate Upload').item.json.headers['x-goog-upload-url'] }}",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "X-Goog-Upload-Header-Content-Length",
"value": "={{ $json.headers['content-length'] }}"
},
{
"name": "X-Goog-Upload-Offset",
"value": "0"
},
{
"name": "X-Goog-Upload-Command",
"value": "upload, finalize"
}
]
},
"sendBody": true,
"contentType": "binaryData",
"inputDataFieldName": "=data",
"options": {}
},
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1600,
200
],
"id": "cebeb8e0-3f74-49d8-801c-110f7683e653",
"name": "Upload",
"onError": "continueRegularOutput"
},
{
"parameters": {
"method": "POST",
"url": "https://generativelanguage.googleapis.com/v1beta/models/gemini-2.0-flash:generateContent",
"authentication": "genericCredentialType",
"genericAuthType": "httpQueryAuth",
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"contents\": [\n {\n \"role\": \"user\",\n \"parts\": [\n {\n \"fileData\": {\n \"mimeType\": \"{{ $json.file.mimeType }}\",\n \"fileUri\": \"{{ $json.file.uri }}\"\n }\n },\n {\n \"text\": \"Extract the following information: Is it a bill/invoice or a purchase receipt? Who is the vendor/seller? When was the bill or receipt issued (DD/MM/YY)? What is the payment amount? If it's a bill, provide the address and account number (if available). Provide a one-line summary of the document\u2019s purpose. If you cannot extract key details like the amount or vendor, mark the document as Not an expense.\"\n }\n ]\n }\n ],\n \"generationConfig\": {\n \"responseMimeType\": \"application/json\",\n \"responseSchema\": {\n \"type\": \"object\",\n \"properties\": {\n \"vendor\": {\n \"type\": \"string\"\n },\n \"issuedDate\": {\n \"type\": \"string\"\n },\n \"amount\": {\n \"type\": \"string\"\n },\n \"description\": {\n \"type\": \"string\"\n },\n \"accountNumber\": {\n \"type\": \"string\"\n },\n \"propertyAddress\": {\n \"type\": \"string\"\n },\n \"isItExpense\": {\n \"type\": \"boolean\"\n }\n },\n \"required\": [\n \"vendor\",\n \"issuedDate\",\n \"amount\"\n ]\n }\n }\n}",
"options": {}
},
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1820,
200
],
"id": "bc9549b2-8ee3-456a-a395-721d3eb84d45",
"name": "Analyze",
"credentials": {
"httpQueryAuth": {
"name": "<your credential>"
}
},
"onError": "continueRegularOutput"
},
{
"parameters": {
"options": {}
},
"type": "n8n-nodes-base.splitInBatches",
"typeVersion": 3,
"position": [
680,
240
],
"id": "9aff2c4a-a92e-4d52-8310-2c21a442549f",
"name": "Loop Over Items",
"onError": "continueErrorOutput"
},
{
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"leftValue": "={{ $('Extracted data').item.json.propertyAddress }}",
"rightValue": "Address 1",
"operator": {
"type": "string",
"operation": "contains"
},
"id": "c7659f04-17d7-4801-93b9-f7b214a5f81d"
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Property 1"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "5a3ab383-b969-49ab-bf1f-8d0bd6c865eb",
"leftValue": "={{ $('Extracted data').item.json.propertyAddress }}",
"rightValue": "Address 2",
"operator": {
"type": "string",
"operation": "contains"
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Property 2"
},
{
"conditions": {
"options": {
"caseSensitive": true,
"leftValue": "",
"typeValidation": "strict",
"version": 2
},
"conditions": [
{
"id": "adbe1559-4eb3-4d93-b631-8a462ba483b8",
"leftValue": "={{ $('Extracted data').item.json.isItExpense }}",
"rightValue": "",
"operator": {
"type": "boolean",
"operation": "false",
"singleValue": true
}
}
],
"combinator": "and"
},
"renameOutput": true,
"outputKey": "Not Expense"
}
]
},
"options": {
"fallbackOutput": "extra"
}
},
"type": "n8n-nodes-base.switch",
"typeVersion": 3.2,
"position": [
2480,
180
],
"id": "75fd3ae5-186e-4a89-b739-61a1bd9a6576",
"name": "Switch"
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "892d8fe8-f128-4b38-8a8e-c8bae66ed4a0",
"name": "amount",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).amount}}",
"type": "string"
},
{
"id": "27f65459-38f0-4458-9ad5-944fa4a6a0fc",
"name": "issuedDate",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).issuedDate}}",
"type": "string"
},
{
"id": "6fc8efd9-d6b7-414d-a3ef-2be996bf242f",
"name": "vendor",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).vendor}}",
"type": "string"
},
{
"id": "70b5e516-ebf3-40fd-b7c2-2bfab65f8f3a",
"name": "accountNumber",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).accountNumber}}",
"type": "string"
},
{
"id": "4648bb7d-3961-47f0-8dbd-b7110bbeb91a",
"name": "description",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).description}}",
"type": "string"
},
{
"id": "80a16e32-fffc-42eb-bb25-cc211c9fea27",
"name": "propertyAddress",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).propertyAddress.toLowerCase()}}",
"type": "string"
},
{
"id": "71e6b458-622b-4e96-99b2-a6ec546662c1",
"name": "=isItExpense",
"value": "={{ JSON.parse($json.candidates[0].content.parts[0].text).isItExpense}}",
"type": "boolean"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
2040,
200
],
"id": "ddd222c3-ce36-4ffd-bc55-8b6fdd716307",
"name": "Extracted data"
},
{
"parameters": {
"numberInputs": 3
},
"type": "n8n-nodes-base.merge",
"typeVersion": 3,
"position": [
2920,
175
],
"id": "ecb016cb-3a84-45f0-8485-8919b6260079",
"name": "Merge1"
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno",
"mode": "list",
"cachedResultName": "Expense Tracker",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": "gid=0",
"mode": "list",
"cachedResultName": "34 McConkey",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit#gid=0"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Date": "={{ $('Extracted data').first().json.issuedDate}}",
"Company": "={{ $('Extracted data').first().json.vendor}}",
"Amount": "={{ $('Extracted data').first().json.amount}}",
"Comments": "={{ $('Extracted data').first().json.description}}",
"Link": "={{ $('Google Drive').first().json.webViewLink }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Company",
"displayName": "Company",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Amount",
"displayName": "Amount",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Comments",
"displayName": "Comments",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Link",
"displayName": "Link",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true,
"removed": false
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2700,
0
],
"id": "e3fcc6a3-936e-4030-b15a-c7d4a51b0689",
"name": "Property 1",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno",
"mode": "list",
"cachedResultName": "Expense Tracker",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": 1344539675,
"mode": "list",
"cachedResultName": "Other",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit#gid=1344539675"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Amount": "={{ $('Extracted data').first().json.amount}}",
"Company": "={{ $('Extracted data').first().json.vendor}}",
"Comments": "={{ $('Extracted data').first().json.description}}",
"Date": "={{ $('Extracted data').first().json.issuedDate}}",
"Link": "={{ $('Google Drive').item.json.webViewLink }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Company",
"displayName": "Company",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Amount",
"displayName": "Amount",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Comments",
"displayName": "Comments",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Link",
"displayName": "Link",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true,
"removed": false
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2700,
400
],
"id": "c519e553-17dd-47b5-8928-8034da0bdf7c",
"name": "Other",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"jsCode": "let results = [];\n\nfor (item of items) {\n for (key of Object.keys(item.binary)) {\n results.push({\n json: {\n fileName: item.binary[key].fileName,\n fileSize: item.binary[key].fileSize,\n mimeType: item.binary[key].mimeType\n },\n binary: {\n data: item.binary[key],\n }\n });\n }\n}\n\nreturn results;"
},
"type": "n8n-nodes-base.code",
"typeVersion": 2,
"position": [
480,
240
],
"id": "a0d78bec-08ea-404d-9971-3e2703bdddce",
"name": "Split"
},
{
"parameters": {
"method": "POST",
"url": "https://generativelanguage.googleapis.com/upload/v1beta/files",
"authentication": "genericCredentialType",
"genericAuthType": "httpQueryAuth",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "X-Goog-Upload-Protocol",
"value": "resumable"
},
{
"name": "X-Goog-Upload-Command",
"value": "start"
},
{
"name": "X-Goog-Upload-Header-Content-Length",
"value": "={{ $('Split').item.json.fileSize }}"
},
{
"name": "X-Goog-Upload-Header-Content-Type",
"value": "={{ $('Split').item.json.mimeType }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"file\":{\n \"display_name\":\"{{ $('Split').item.json.fileName }}\"\n }\n}",
"options": {
"response": {
"response": {
"fullResponse": true
}
}
}
},
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
1160,
200
],
"id": "cc9af258-81a3-4acb-bb2a-eb17eb2c9837",
"name": "Initiate Upload",
"credentials": {
"httpQueryAuth": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"name": "=",
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive"
},
"folderId": {
"__rl": true,
"value": "1hhCHSJc_Uk88GihVt2VhSFZUyrA6g-6k",
"mode": "list",
"cachedResultName": "Expenses",
"cachedResultUrl": "https://drive.google.com/drive/folders/1hhCHSJc_Uk88GihVt2VhSFZUyrA6g-6k"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
940,
200
],
"id": "195a5a4d-71db-4ad8-977a-18dafd0f38b5",
"name": "Google Drive",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "download",
"fileId": {
"__rl": true,
"value": "={{ $('Google Drive').item.json.id }}",
"mode": "id"
},
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
1380,
200
],
"id": "bb4825ce-0ec4-4226-ad74-897849e23412",
"name": "Google Drive1",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "update",
"fileId": {
"__rl": true,
"value": "={{ $('Google Drive').item.json.id }}",
"mode": "id"
},
"newUpdatedFileName": "={{ $json.vendor }}-{{ $json.issuedDate }}",
"options": {}
},
"type": "n8n-nodes-base.googleDrive",
"typeVersion": 3,
"position": [
2260,
200
],
"id": "4a75d5c1-c21e-4d7b-95d4-8cd00f4d4b5d",
"name": "Rename File",
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"onError": "continueRegularOutput"
},
{
"parameters": {
"content": "It's important to have Slack message on Top",
"height": 80
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
220,
0
],
"id": "4db2c3b1-259c-4da5-a9b7-37af43c2531e",
"name": "Sticky Note3"
},
{
"parameters": {
"fieldsToAggregate": {
"fieldToAggregate": [
{
"fieldToAggregate": "Date"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.aggregate",
"typeVersion": 1,
"position": [
940,
-20
],
"id": "4f0f65d4-6d7b-46e1-b7d9-34818e9bc71e",
"name": "Aggregate"
},
{
"parameters": {
"formTitle": "Expenses",
"formFields": {
"values": [
{
"fieldLabel": "Upload expenses",
"fieldType": "file"
}
]
},
"options": {}
},
"type": "n8n-nodes-base.formTrigger",
"typeVersion": 2.2,
"position": [
200,
240
],
"id": "9598995d-1f78-421f-bfff-18eecce7d433",
"name": "On form submission"
},
{
"parameters": {
"select": "user",
"user": {
"__rl": true,
"value": "U08HCTLKGCF",
"mode": "list",
"cachedResultName": "andrey"
},
"text": "Processing...",
"otherOptions": {}
},
"type": "n8n-nodes-base.slack",
"typeVersion": 2.3,
"position": [
500,
40
],
"id": "f34d2d39-474a-4975-873f-65b61f41061b",
"name": "Msg: Processing",
"credentials": {
"slackApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"select": "user",
"user": {
"__rl": true,
"value": "U08HCTLKGCF",
"mode": "list",
"cachedResultName": "andrey"
},
"text": "={{ $json.Date.length }} expense was processed sucesfully",
"otherOptions": {}
},
"type": "n8n-nodes-base.slack",
"typeVersion": 2.3,
"position": [
1160,
-20
],
"id": "f861c44d-785d-4ac5-b2f9-18fd07ab0a86",
"name": "Msg: Success",
"credentials": {
"slackApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"select": "user",
"user": {
"__rl": true,
"value": "U08HCTLKGCF",
"mode": "list",
"cachedResultName": "andrey"
},
"text": "={{ $('Split').first().json.fileName }} could not be processed",
"otherOptions": {}
},
"type": "n8n-nodes-base.slack",
"typeVersion": 2.3,
"position": [
2620,
680
],
"id": "133b6193-af20-44ef-87b7-4d691d434daf",
"name": "Msg: Error",
"credentials": {
"slackApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"content": "## Extract information",
"height": 280,
"width": 1300
},
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
900,
140
],
"id": "2496342f-4bee-4b5b-8f12-00e6e68a001f",
"name": "Sticky Note"
},
{
"parameters": {
"operation": "append",
"documentId": {
"__rl": true,
"value": "1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno",
"mode": "list",
"cachedResultName": "Expense Tracker",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit?usp=drivesdk"
},
"sheetName": {
"__rl": true,
"value": 1363916179,
"mode": "list",
"cachedResultName": "68 Bird",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/1EcFrHoqr2tXJMDsk6_FEilrdUGugnwM9sAMhGP_Fkno/edit#gid=1363916179"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Date": "={{ $('Extracted data').first().json.issuedDate}}",
"Company": "={{ $('Extracted data').first().json.vendor}}",
"Comments": "={{ $('Extracted data').first().json.description}}",
"Amount": "={{ $('Extracted data').first().json.amount}}",
"Link": "={{ $('Google Drive').first().json.webViewLink }}"
},
"matchingColumns": [],
"schema": [
{
"id": "Date",
"displayName": "Date",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Company",
"displayName": "Company",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Amount",
"displayName": "Amount",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Comments",
"displayName": "Comments",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true
},
{
"id": "Link",
"displayName": "Link",
"required": false,
"defaultMatch": false,
"display": true,
"type": "string",
"canBeUsedToMatch": true,
"removed": false
}
],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {}
},
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2700,
180
],
"id": "e7a6fd68-50b0-41a4-9054-f5493994735d",
"name": "Property 2",
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Upload": {
"main": [
[
{
"node": "Analyze",
"type": "main",
"index": 0
}
]
]
},
"Analyze": {
"main": [
[
{
"node": "Extracted data",
"type": "main",
"index": 0
}
]
]
},
"Loop Over Items": {
"main": [
[
{
"node": "Aggregate",
"type": "main",
"index": 0
}
],
[
{
"node": "Google Drive",
"type": "main",
"index": 0
}
],
[
{
"node": "Msg: Error",
"type": "main",
"index": 0
}
]
]
},
"Switch": {
"main": [
[
{
"node": "Property 1",
"type": "main",
"index": 0
}
],
[
{
"node": "Property 2",
"type": "main",
"index": 0
}
],
[
{
"node": "Msg: Error",
"type": "main",
"index": 0
}
],
[
{
"node": "Other",
"type": "main",
"index": 0
}
]
]
},
"Extracted data": {
"main": [
[
{
"node": "Rename File",
"type": "main",
"index": 0
}
]
]
},
"Merge1": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Property 1": {
"main": [
[
{
"node": "Merge1",
"type": "main",
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}
]
]
},
"Other": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 2
}
]
]
},
"Split": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Initiate Upload": {
"main": [
[
{
"node": "Google Drive1",
"type": "main",
"index": 0
}
]
]
},
"Google Drive": {
"main": [
[
{
"node": "Initiate Upload",
"type": "main",
"index": 0
}
]
]
},
"Google Drive1": {
"main": [
[
{
"node": "Upload",
"type": "main",
"index": 0
}
]
]
},
"Rename File": {
"main": [
[
{
"node": "Switch",
"type": "main",
"index": 0
}
]
]
},
"Aggregate": {
"main": [
[
{
"node": "Msg: Success",
"type": "main",
"index": 0
}
]
]
},
"On form submission": {
"main": [
[
{
"node": "Msg: Processing",
"type": "main",
"index": 0
},
{
"node": "Split",
"type": "main",
"index": 0
}
]
]
},
"Msg: Error": {
"main": [
[
{
"node": "Loop Over Items",
"type": "main",
"index": 0
}
]
]
},
"Property 2": {
"main": [
[
{
"node": "Merge1",
"type": "main",
"index": 1
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "3bee1071-6c35-4fd3-971b-96d3feb65031",
"meta": {
"templateCredsSetupCompleted": true
},
"id": "3l8xaaTt128uqwrA",
"tags": []
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleDriveOAuth2ApigoogleSheetsOAuth2ApihttpQueryAuthslackApi
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
How this works
Easily track and organise your business expenses by uploading receipts via a simple form, automatically extracting key details like amounts and categories, and logging them into Google Sheets for seamless reporting. This workflow suits freelancers, small teams, or anyone juggling receipts without manual data entry, saving hours on admin tasks. The core step involves analysing uploaded images through an API call, then batching and routing the parsed data to update your Google Sheets or store originals in Google Drive.
Use this when handling regular expense submissions from mobile or web forms, especially for teams needing quick Slack notifications on new entries. Avoid it for high-volume processing over thousands of items daily, as it performs best under moderate loads. Common variations include adding email triggers instead of forms or integrating with accounting tools like Xero for direct invoice syncing.
About this workflow
Expenses Tracker (video). Uses httpRequest, splitInBatches, googleSheets, googleDrive. Event-driven trigger; 21 nodes.
Source: https://github.com/Zie619/n8n-workflows — original creator credit. Request a take-down →
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