AlexAy This workflow corresponds to n8n.io template #3193 — we link there as the canonical source.
This workflow follows the Agent → Airtable recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "xCvhjjsaL9hxq1Vd",
"name": "PDF share version",
"tags": [
{
"id": "zR96hB2gFDOCwZ9a",
"name": "share version",
"createdAt": "2025-03-17T07:10:30.469Z",
"updatedAt": "2025-03-17T07:10:30.469Z"
}
],
"nodes": [
{
"id": "3ea7b386-7abc-4492-85bb-63cd0e7e6f30",
"name": "AI Agent",
"type": "@n8n/n8n-nodes-langchain.agent",
"position": [
2020,
200
],
"parameters": {
"text": "=analyse all incoming image, and get the following item:\nvendor, item desciption, amount, date, paid date, bank reference number.\n\nif there is no a clear item description in the invoice, analyze the job duty of the vendor company and then return a short and clear item description.\n\nand the output as a schema format for each item.\n\nbank reference and paid date will normally be shown inside a red box or a red stamp.",
"options": {},
"promptType": "define",
"hasOutputParser": true
},
"typeVersion": 1.7
},
{
"id": "687ce062-9395-42ed-a1f2-6f94d6633d5a",
"name": "Google Gemini Chat Model",
"type": "@n8n/n8n-nodes-langchain.lmChatGoogleGemini",
"position": [
1980,
440
],
"parameters": {
"options": {},
"modelName": "models/gemini-2.0-flash-exp"
},
"credentials": {
"googlePalmApi": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "4936ad23-c94f-4703-82fd-96eb39c2b0f3",
"name": "Merge",
"type": "n8n-nodes-base.merge",
"position": [
840,
260
],
"parameters": {
"mode": "combine",
"options": {
"includeUnpaired": true
},
"combineBy": "combineByPosition",
"numberInputs": 3
},
"typeVersion": 3
},
{
"id": "7cd507a6-35c0-4ffb-bd9c-641aad7ebacc",
"name": "Compression",
"type": "n8n-nodes-base.compression",
"position": [
1660,
40
],
"parameters": {
"outputPrefix": "data"
},
"typeVersion": 1.1
},
{
"id": "dcb9f042-3afb-4341-a20d-8d5345b39460",
"name": "Switch",
"type": "n8n-nodes-base.switch",
"position": [
1660,
260
],
"parameters": {
"rules": {
"values": [
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "1ace5bbe-98c0-47a3-af00-70bd2efd7452",
"operator": {
"type": "number",
"operation": "gt"
},
"leftValue": "={{ $json.output_filenumber }}",
"rightValue": 1
}
]
}
},
{
"conditions": {
"options": {
"version": 2,
"leftValue": "",
"caseSensitive": true,
"typeValidation": "strict"
},
"combinator": "and",
"conditions": [
{
"id": "96358ee3-ba28-4ad3-abf2-e12941563f97",
"operator": {
"type": "number",
"operation": "equals"
},
"leftValue": "={{ $json.output_filenumber }}",
"rightValue": 1
}
]
}
}
]
},
"options": {}
},
"typeVersion": 3.2
},
{
"id": "376da694-9bc7-41ca-9874-8eaf4e7e1bd0",
"name": "get server get task",
"type": "n8n-nodes-base.httpRequest",
"position": [
680,
60
],
"parameters": {
"url": "https://api.ilovepdf.com/v1/start/pdfjpg",
"options": {},
"sendBody": true,
"sendHeaders": true,
"bodyParameters": {
"parameters": [
{
"name": "public_key",
"value": "project_public_1a15ac376a1025409d30893eb57f42bb_fpe-Z7da6e321d3080d988bc1916b869e3d36"
},
{
"name": "tool",
"value": "pdfjpg"
}
]
},
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "=Bearer {{ $json.token }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "da05d062-0aca-4d38-b71f-eaac2c27f1ad",
"name": "upload pdf",
"type": "n8n-nodes-base.httpRequest",
"position": [
1060,
260
],
"parameters": {
"url": "=https://{{ $json.server }}/v1/upload",
"method": "POST",
"options": {},
"sendBody": true,
"contentType": "multipart-form-data",
"sendHeaders": true,
"bodyParameters": {
"parameters": [
{
"name": "task",
"value": "={{ $json.task }}"
},
{
"name": "file",
"parameterType": "formBinaryData",
"inputDataFieldName": "data"
}
]
},
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "=Bearer {{ $json.token }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "440c4128-67c1-4c60-b006-fd9d74ec22d0",
"name": "convert to jpg",
"type": "n8n-nodes-base.httpRequest",
"position": [
1260,
260
],
"parameters": {
"url": "=https://{{ $('Merge').item.json.server }}/v1/process",
"method": "POST",
"options": {},
"jsonBody": "={\n \"task\": \"{{ $('Merge').item.json.task }}\",\n \"tool\": \"pdfjpg\",\n \"files\": [\n {\n \"server_filename\": \"{{ $json.server_filename }}\",\n \"filename\": \"file.pdf\"\n }\n ]\n}",
"sendBody": true,
"sendHeaders": true,
"specifyBody": "json",
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "=Bearer {{ $('Merge').item.json.token }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "e329cd44-d337-4bc4-8742-c9efa82fa3f9",
"name": "download file",
"type": "n8n-nodes-base.httpRequest",
"position": [
1460,
260
],
"parameters": {
"url": "=https://{{ $('Merge').item.json.server }}/v1/download/{{ $('Merge').item.json.task }}",
"options": {},
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Authorization",
"value": "=Bearer {{ $('Merge').item.json.token }}"
}
]
}
},
"typeVersion": 4.2
},
{
"id": "2fce8ce5-fee6-4377-adaa-54ed405567cb",
"name": "Structured Output Parser",
"type": "@n8n/n8n-nodes-langchain.outputParserStructured",
"position": [
2260,
440
],
"parameters": {
"jsonSchemaExample": "{\n\t\"Vendor\": {\n\t\t\"value\": \"California\",\n\t\t\"description\": \"The services provides who receive the payment\"\n\t},\n\t\"amount\": {\n\t\t\"value\": \"HKD2000\",\n\t\t\"description\": \"The amount of money being transferred with the used currency\"\n\t},\n\t\"invoice_date\": {\n\t\t\"value\": \"yyyy-mm-dd\",\n\t\t\"description\": \"The date of the invoice\"\n\t},\n\t\"description\": {\n\t\t\"value\": \"annual fee\",\n\t\t\"description\": \"A brief description of the payment\"\n\t},\n \"paid_date\": {\n\t\t\"value\": \"yyyy-mm-dd\",\n\t\t\"description\": \"The date of the invoic esettled\"\n\t},\n \"bank_reference\": {\n\t\t\"value\": \"14032025-08\",\n\t\t\"description\": \"the bank reference number of the payment\"\n\t}\n}\n"
},
"typeVersion": 1.2
},
{
"id": "5c1b7997-35db-4dd3-bb35-d3d8c2311a15",
"name": "Airtable",
"type": "n8n-nodes-base.airtable",
"position": [
2500,
220
],
"parameters": {
"base": {
"__rl": true,
"mode": "list",
"value": "appF41Ezyux2EZoE7",
"cachedResultUrl": "https://airtable.com/appF41Ezyux2EZoE7",
"cachedResultName": "Personal Project Organizer"
},
"table": {
"__rl": true,
"mode": "list",
"value": "tbljQ8zBCsSMy3uC7",
"cachedResultUrl": "https://airtable.com/appF41Ezyux2EZoE7/tbljQ8zBCsSMy3uC7",
"cachedResultName": "Invocie log"
},
"columns": {
"value": {
"date": "={{ $json.output.date.value }}",
"Vendor": "={{ $json.output.Vendor.value }}",
"amount": "={{ $json.output.amount.value }}",
"description": "={{ $json.output.description.value }}"
},
"schema": [
{
"id": "Vendor",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "Vendor",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "amount",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "amount",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "date",
"type": "dateTime",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "date",
"defaultMatch": false,
"canBeUsedToMatch": true
},
{
"id": "description",
"type": "string",
"display": true,
"removed": false,
"readOnly": false,
"required": false,
"displayName": "description",
"defaultMatch": false,
"canBeUsedToMatch": true
}
],
"mappingMode": "defineBelow",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "create"
},
"credentials": {
"airtableTokenApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.1
},
{
"id": "eeaec474-020b-45f8-a412-2e47017617bd",
"name": "When clicking \u2018Test workflow\u2019",
"type": "n8n-nodes-base.manualTrigger",
"position": [
60,
100
],
"parameters": {},
"typeVersion": 1
},
{
"id": "1defcb41-ddf5-47ce-817c-77c145628565",
"name": "move file to done",
"type": "n8n-nodes-base.googleDrive",
"position": [
2840,
220
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $('Upload your file to google drive').item.json.id }}"
},
"driveId": {
"__rl": true,
"mode": "list",
"value": "My Drive",
"cachedResultUrl": "https://drive.google.com/drive/my-drive",
"cachedResultName": "My Drive"
},
"folderId": {
"__rl": true,
"mode": "list",
"value": "1SUIXA1ga3QvO14GI5xOa3YBTViDB8txh",
"cachedResultUrl": "https://drive.google.com/drive/folders/1SUIXA1ga3QvO14GI5xOa3YBTViDB8txh",
"cachedResultName": "done"
},
"operation": "move"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "74a73b6e-f21b-4f61-a5dd-38a95ea25f9a",
"name": "Sticky Note",
"type": "n8n-nodes-base.stickyNote",
"position": [
0,
-20
],
"parameters": {
"width": 260,
"height": 100,
"content": "Upload file to the file google drive\nGet your Iloveapi here:\nhttps://www.iloveapi.com/"
},
"typeVersion": 1
},
{
"id": "460141cc-33ec-4784-ba0e-1f8d20c46de8",
"name": "Download file",
"type": "n8n-nodes-base.googleDrive",
"position": [
660,
420
],
"parameters": {
"fileId": {
"__rl": true,
"mode": "id",
"value": "={{ $json.id }}"
},
"options": {},
"operation": "download"
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 3
},
{
"id": "21e33675-02d0-423b-bef7-609634e3bf4b",
"name": "Upload your file to google drive",
"type": "n8n-nodes-base.googleDriveTrigger",
"position": [
80,
360
],
"parameters": {
"event": "fileCreated",
"options": {},
"pollTimes": {
"item": [
{
"mode": "everyMinute"
}
]
},
"triggerOn": "specificFolder",
"folderToWatch": {
"__rl": true,
"mode": "list",
"value": "1Pn9W5H9roc3w5FpzDmm5eXCSnwC4Lk9c",
"cachedResultUrl": "https://drive.google.com/drive/folders/1Pn9W5H9roc3w5FpzDmm5eXCSnwC4Lk9c",
"cachedResultName": "work invoice"
}
},
"credentials": {
"googleDriveOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 1
},
{
"id": "8a943a2f-e785-4255-884d-9f4e07c37601",
"name": "Sticky Note1",
"type": "n8n-nodes-base.stickyNote",
"position": [
380,
140
],
"parameters": {
"color": 4,
"width": 150,
"height": 80,
"content": "Add the public key"
},
"typeVersion": 1
},
{
"id": "663638af-7206-4f70-9ec6-83b08e84de36",
"name": "Sticky Note2",
"type": "n8n-nodes-base.stickyNote",
"position": [
2420,
120
],
"parameters": {
"width": 260,
"height": 80,
"content": "Change it to your airtable.\nYou can also change it to google sheet if you want"
},
"typeVersion": 1
},
{
"id": "a9dde745-7c5f-46e7-bd26-f50b4024062d",
"name": "Sticky Note3",
"type": "n8n-nodes-base.stickyNote",
"position": [
2020,
80
],
"parameters": {
"color": 6,
"width": 260,
"height": 100,
"content": "You can change the prompt to get the information you want"
},
"typeVersion": 1
},
{
"id": "23c98648-e425-494b-96e6-604850e7af57",
"name": "Sticky Note4",
"type": "n8n-nodes-base.stickyNote",
"position": [
2180,
600
],
"parameters": {
"height": 80,
"content": "You can change the json to what you need based on the example."
},
"typeVersion": 1
},
{
"id": "d81aa256-d494-40ed-9ddc-81837a6a72f6",
"name": "Get token",
"type": "n8n-nodes-base.httpRequest",
"position": [
400,
240
],
"parameters": {
"url": "https://api.ilovepdf.com/v1/auth",
"method": "POST",
"options": {},
"sendBody": true,
"bodyParameters": {
"parameters": [
{
"name": "public_key"
}
]
}
},
"typeVersion": 4.2
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "61649f7d-9a33-477f-b3a2-adcf7340328a",
"connections": {
"Merge": {
"main": [
[
{
"node": "upload pdf",
"type": "main",
"index": 0
}
]
]
},
"Switch": {
"main": [
[
{
"node": "Compression",
"type": "main",
"index": 0
}
],
[
{
"node": "AI Agent",
"type": "main",
"index": 0
}
]
]
},
"AI Agent": {
"main": [
[
{
"node": "Airtable",
"type": "main",
"index": 0
}
]
]
},
"Airtable": {
"main": [
[
{
"node": "move file to done",
"type": "main",
"index": 0
}
]
]
},
"Get token": {
"main": [
[
{
"node": "get server get task",
"type": "main",
"index": 0
}
]
]
},
"upload pdf": {
"main": [
[
{
"node": "convert to jpg",
"type": "main",
"index": 0
}
]
]
},
"Compression": {
"main": [
[
{
"node": "AI Agent",
"type": "main",
"index": 0
}
]
]
},
"Download file": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 2
}
]
]
},
"download file": {
"main": [
[
{
"node": "Switch",
"type": "main",
"index": 0
}
]
]
},
"convert to jpg": {
"main": [
[
{
"node": "download file",
"type": "main",
"index": 0
}
]
]
},
"get server get task": {
"main": [
[
{
"node": "Merge",
"type": "main",
"index": 0
}
]
]
},
"Google Gemini Chat Model": {
"ai_languageModel": [
[
{
"node": "AI Agent",
"type": "ai_languageModel",
"index": 0
}
]
]
},
"Structured Output Parser": {
"ai_outputParser": [
[
{
"node": "AI Agent",
"type": "ai_outputParser",
"index": 0
}
]
]
},
"Upload your file to google drive": {
"main": [
[
{
"node": "Download file",
"type": "main",
"index": 0
},
{
"node": "Get token",
"type": "main",
"index": 0
}
]
]
},
"When clicking \u2018Test workflow\u2019": {
"main": [
[
{
"node": "Get token",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
airtableTokenApigoogleDriveOAuth2ApigooglePalmApi
Pro
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About this workflow
Who is this workflow template for?
Source: https://n8n.io/workflows/3193/ — original creator credit. Request a take-down →
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