Omer Fayyaz This workflow corresponds to n8n.io template #11253 — we link there as the canonical source.
This workflow follows the Google Sheets → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"id": "dSEgsAFEb4ekvPgY",
"name": "Calendly Booking Link Generator",
"tags": [],
"nodes": [
{
"id": "c3c09ac6-013d-4a7a-aa62-76f868baf7bc",
"name": "\ud83d\udccb WORKFLOW OVERVIEW",
"type": "n8n-nodes-base.stickyNote",
"position": [
368,
-128
],
"parameters": {
"color": 5,
"width": 820,
"height": 620,
"content": "## \ud83d\udd17 Calendly Booking Link Generator\n\n**What this workflow does:**\n1. \ud83d\udd10 Authenticates with Calendly API\n2. \ud83d\udccb Gets your event types\n3. \ud83d\udd17 Creates single-use booking links\n4. \u2709\ufe0f Personalizes links with recipient info\n5. \ud83d\udcca Logs generated links to Google Sheets\n6. \ud83d\udcac Notifies via Slack (optional)\n\n**Why Single-Use Links?**\nCalendly API does NOT allow direct booking.\nInstead, generate personalized links that:\n- Expire after one booking\n- Pre-fill invitee name/email\n- Can be tracked\n- Work seamlessly\n\n**Use Cases:**\n- CRM automation\n- Sales outreach\n- Customer support\n- Automated follow-ups"
},
"typeVersion": 1
},
{
"id": "5fa6844e-dd8a-4f9b-8b28-60ee68c443aa",
"name": "\u2699\ufe0f SETUP GUIDE",
"type": "n8n-nodes-base.stickyNote",
"position": [
1216,
-128
],
"parameters": {
"color": 6,
"width": 860,
"height": 620,
"content": "## \u2699\ufe0f Setup Instructions\n\n**Step 1: Calendly OAuth2**\n1. Go to calendly.com/integrations\n2. Click \"API & Webhooks\"\n3. Set up OAuth2 application\n4. In n8n, add Calendly OAuth2 credential\n\n**Step 2: Google Sheets (Optional)**\n1. Create a spreadsheet for tracking\n2. Headers: Name, Email, Link, Event, Created\n3. Add Google Sheets OAuth2 credential\n4. Update document ID in node\n\n**Step 3: Slack (Optional)**\n1. Create Slack app at api.slack.com\n2. Add bot token scopes\n3. Add Slack credential in n8n\n4. Set channel ID\n\n---\n\n**\u26a0\ufe0f Important Notes:**\n- Single-use links expire after:\n - 1 booking, OR\n - 90 days unused\n- Links are unique per generation\n- Cannot be modified after creation"
},
"typeVersion": 1
},
{
"id": "130cc077-ece1-4168-b37f-c1061ac0af77",
"name": "Webhook Trigger",
"type": "n8n-nodes-base.webhook",
"notes": "POST with recipient details",
"position": [
368,
544
],
"parameters": {
"path": "generate-calendly-link",
"options": {},
"httpMethod": "POST",
"responseMode": "responseNode"
},
"typeVersion": 2
},
{
"id": "94e36147-7595-40bb-9fcf-66c636a5d468",
"name": "\ud83c\udfaf INPUT FORMAT",
"type": "n8n-nodes-base.stickyNote",
"position": [
-64,
480
],
"parameters": {
"color": 5,
"width": 344,
"height": 240,
"content": "## \ud83c\udfaf Webhook Input\n\n**POST Body:**\n```json\n{\n \"name\": \"John Doe\",\n \"email\": \"john@example.com\",\n \"event_type_uri\": \"optional\"\n}\n```\n\nIf no event_type_uri,\nuses first active type."
},
"typeVersion": 1
},
{
"id": "0798031a-8ff5-498a-ab6e-8e92cf0b621d",
"name": "Set Configuration",
"type": "n8n-nodes-base.set",
"notes": "Extract recipient info from request",
"position": [
592,
544
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "cfg1",
"name": "recipient_email",
"type": "string",
"value": "={{ $json.body?.email || 'test@example.com' }}"
},
{
"id": "cfg2",
"name": "recipient_name",
"type": "string",
"value": "={{ $json.body?.name || 'Test User' }}"
},
{
"id": "cfg3",
"name": "requested_event_type",
"type": "string",
"value": "={{ $json.body?.event_type_uri || '' }}"
},
{
"id": "cfg4",
"name": "utm_source",
"type": "string",
"value": "={{ $json.body?.utm_source || 'n8n' }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "6d65c93a-0934-499e-9af7-7ca332f3ad59",
"name": "Get Current User",
"type": "n8n-nodes-base.httpRequest",
"notes": "GET /users/me",
"onError": "continueRegularOutput",
"position": [
816,
544
],
"parameters": {
"url": "https://api.calendly.com/users/me",
"options": {},
"authentication": "predefinedCredentialType",
"nodeCredentialType": "calendlyOAuth2Api"
},
"credentials": {
"calendlyOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.3
},
{
"id": "584b2145-6d49-4f63-bb3f-39e1fff8e2f6",
"name": "Extract User",
"type": "n8n-nodes-base.set",
"position": [
1040,
544
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "u1",
"name": "user_uri",
"type": "string",
"value": "={{ $json.resource?.uri }}"
},
{
"id": "u2",
"name": "user_name",
"type": "string",
"value": "={{ $json.resource?.name }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "39688e69-141e-4053-b0ca-d2d4cf2367bc",
"name": "Get Event Types",
"type": "n8n-nodes-base.httpRequest",
"notes": "GET /event_types?user={uri}&active=true",
"onError": "continueRegularOutput",
"position": [
1264,
544
],
"parameters": {
"url": "https://api.calendly.com/event_types",
"options": {},
"sendQuery": true,
"authentication": "predefinedCredentialType",
"queryParameters": {
"parameters": [
{
"name": "user",
"value": "={{ $json.user_uri }}"
},
{
"name": "active",
"value": "true"
}
]
},
"nodeCredentialType": "calendlyOAuth2Api"
},
"credentials": {
"calendlyOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.3
},
{
"id": "e0ed21e2-3258-415e-b414-b7db2cf76530",
"name": "Select Event Type",
"type": "n8n-nodes-base.set",
"notes": "Pick requested or first event type",
"position": [
1488,
544
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "et1",
"name": "selected_event_type_uri",
"type": "string",
"value": "={{ $('Set Configuration').item.json.requested_event_type || ($json.collection && $json.collection.length > 0 ? $json.collection[0].uri : '') }}"
},
{
"id": "et2",
"name": "selected_event_type_name",
"type": "string",
"value": "={{ $json.collection && $json.collection.length > 0 ? $json.collection[0].name : '' }}"
},
{
"id": "et3",
"name": "selected_event_duration",
"type": "number",
"value": "={{ $json.collection && $json.collection.length > 0 ? $json.collection[0].duration : 30 }}"
}
]
},
"includeOtherFields": true
},
"typeVersion": 3.4
},
{
"id": "231c02e2-996d-42eb-a1a1-d6c59727a9cc",
"name": "Create Single-Use Link",
"type": "n8n-nodes-base.httpRequest",
"notes": "POST /scheduling_links",
"onError": "continueRegularOutput",
"position": [
1712,
544
],
"parameters": {
"url": "https://api.calendly.com/scheduling_links",
"method": "POST",
"options": {},
"jsonBody": "={\n \"max_event_count\": 1,\n \"owner\": \"{{ $json.selected_event_type_uri }}\",\n \"owner_type\": \"EventType\"\n}",
"sendBody": true,
"specifyBody": "json",
"authentication": "predefinedCredentialType",
"nodeCredentialType": "calendlyOAuth2Api"
},
"credentials": {
"calendlyOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.3
},
{
"id": "e75994d1-43a7-4a2f-a446-d0b57ed91638",
"name": "Build Personalized Link",
"type": "n8n-nodes-base.set",
"notes": "Add prefill params to URL",
"position": [
1936,
544
],
"parameters": {
"options": {},
"assignments": {
"assignments": [
{
"id": "pl1",
"name": "base_booking_url",
"type": "string",
"value": "={{ $json.resource?.booking_url }}"
},
{
"id": "pl2",
"name": "personalized_booking_url",
"type": "string",
"value": "={{ $json.resource?.booking_url }}?name={{ encodeURIComponent($('Set Configuration').item.json.recipient_name) }}&email={{ encodeURIComponent($('Set Configuration').item.json.recipient_email) }}&utm_source={{ $('Set Configuration').item.json.utm_source }}"
},
{
"id": "pl3",
"name": "recipient_name",
"type": "string",
"value": "={{ $('Set Configuration').item.json.recipient_name }}"
},
{
"id": "pl4",
"name": "recipient_email",
"type": "string",
"value": "={{ $('Set Configuration').item.json.recipient_email }}"
},
{
"id": "pl5",
"name": "event_type_name",
"type": "string",
"value": "={{ $('Select Event Type').item.json.selected_event_type_name }}"
},
{
"id": "pl6",
"name": "event_duration",
"type": "number",
"value": "={{ $('Select Event Type').item.json.selected_event_duration }}"
},
{
"id": "pl7",
"name": "link_created_at",
"type": "string",
"value": "={{ new Date().toISOString() }}"
}
]
}
},
"typeVersion": 3.4
},
{
"id": "bed3401a-0f1b-4454-9d0d-c67eb5123ea2",
"name": "Log to Google Sheets",
"type": "n8n-nodes-base.googleSheets",
"notes": "Track generated links",
"onError": "continueRegularOutput",
"position": [
928,
832
],
"parameters": {
"columns": {
"value": {
"Status": "Sent",
"Created At": "={{ $json.link_created_at }}",
"Event Type": "={{ $json.event_type_name }}",
"Booking URL": "={{ $json.personalized_booking_url }}",
"Duration (min)": "={{ $json.event_duration }}",
"Recipient Name": "={{ $json.recipient_name }}",
"Recipient Email": "={{ $json.recipient_email }}"
},
"schema": [
{
"id": "Recipient Name",
"type": "string",
"display": true
},
{
"id": "Recipient Email",
"type": "string",
"display": true
},
{
"id": "Event Type",
"type": "string",
"display": true
},
{
"id": "Duration (min)",
"type": "number",
"display": true
},
{
"id": "Booking URL",
"type": "string",
"display": true
},
{
"id": "Created At",
"type": "string",
"display": true
},
{
"id": "Status",
"type": "string",
"display": true
}
],
"mappingMode": "autoMapInputData",
"matchingColumns": [],
"attemptToConvertTypes": false,
"convertFieldsToString": false
},
"options": {},
"operation": "append",
"sheetName": {
"__rl": true,
"mode": "list",
"value": "gid=0",
"cachedResultName": "Generated Links"
},
"documentId": {
"__rl": true,
"mode": "list",
"value": "18gXcSrZuh-59Uv5N323vwZ3pZivaxeP9tnQ6XJqjRjc",
"cachedResultUrl": "https://docs.google.com/spreadsheets/d/18gXcSrZuh-59Uv5N323vwZ3pZivaxeP9tnQ6XJqjRjc/edit?usp=drivesdk",
"cachedResultName": "n8n Template -Calendly Booking"
}
},
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
},
"typeVersion": 4.7
},
{
"id": "0b033070-77b3-4430-a5b1-c1de917feb85",
"name": "Notify via Slack",
"type": "n8n-nodes-base.slack",
"notes": "Optional notification",
"onError": "continueRegularOutput",
"position": [
1152,
832
],
"parameters": {
"text": "=\ud83d\udd17 *New Booking Link Generated*\n\n\ud83d\udc64 *For:* {{ $json.recipient_name }}\n\ud83d\udce7 *Email:* {{ $json.recipient_email }}\n\ud83d\udcc5 *Event:* {{ $json.event_type_name }} ({{ $json.event_duration }} min)\n\n\ud83d\udd17 <{{ $json.personalized_booking_url }}|Click to Book>",
"select": "channel",
"channelId": {
"__rl": true,
"mode": "id",
"value": "general"
},
"otherOptions": {
"mrkdwn": true,
"unfurl_links": false
}
},
"credentials": {
"slackApi": {
"name": "<your credential>"
}
},
"typeVersion": 2.3
},
{
"id": "65523d31-14fa-4af0-8053-e1167212f18b",
"name": "Respond to Webhook",
"type": "n8n-nodes-base.respondToWebhook",
"notes": "Return the generated link",
"position": [
1376,
832
],
"parameters": {
"options": {
"responseCode": 200,
"responseHeaders": {
"entries": [
{
"name": "Content-Type",
"value": "application/json"
}
]
}
},
"respondWith": "json",
"responseBody": "={\n \"success\": true,\n \"booking_url\": \"{{ $('Build Personalized Link').item.json.personalized_booking_url }}\",\n \"base_url\": \"{{ $('Build Personalized Link').item.json.base_booking_url }}\",\n \"recipient\": {\n \"name\": \"{{ $('Build Personalized Link').item.json.recipient_name }}\",\n \"email\": \"{{ $('Build Personalized Link').item.json.recipient_email }}\"\n },\n \"event\": {\n \"name\": \"{{ $('Build Personalized Link').item.json.event_type_name }}\",\n \"duration_minutes\": {{ $('Build Personalized Link').item.json.event_duration }}\n },\n \"created_at\": \"{{ $('Build Personalized Link').item.json.link_created_at }}\",\n \"expires\": \"Single-use or 90 days\"\n}"
},
"typeVersion": 1.1
},
{
"id": "0015b4fa-0244-40c2-83ad-e866999fe7f9",
"name": "\ud83d\udce4 RESPONSE",
"type": "n8n-nodes-base.stickyNote",
"position": [
2144,
496
],
"parameters": {
"color": 5,
"width": 396,
"height": 268,
"content": "## \ud83d\udce4 Response\n\n```json\n{\n \"success\": true,\n \"booking_url\": \"https://...\",\n \"recipient\": {...},\n \"event\": {...},\n \"created_at\": \"...\",\n \"expires\": \"Single-use or 90 days\"\n}\n```"
},
"typeVersion": 1
}
],
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "47464fb8-c865-46ca-98b5-a4278ec8a500",
"connections": {
"Extract User": {
"main": [
[
{
"node": "Get Event Types",
"type": "main",
"index": 0
}
]
]
},
"Get Event Types": {
"main": [
[
{
"node": "Select Event Type",
"type": "main",
"index": 0
}
]
]
},
"Webhook Trigger": {
"main": [
[
{
"node": "Set Configuration",
"type": "main",
"index": 0
}
]
]
},
"Get Current User": {
"main": [
[
{
"node": "Extract User",
"type": "main",
"index": 0
}
]
]
},
"Notify via Slack": {
"main": [
[
{
"node": "Respond to Webhook",
"type": "main",
"index": 0
}
]
]
},
"Select Event Type": {
"main": [
[
{
"node": "Create Single-Use Link",
"type": "main",
"index": 0
}
]
]
},
"Set Configuration": {
"main": [
[
{
"node": "Get Current User",
"type": "main",
"index": 0
}
]
]
},
"Log to Google Sheets": {
"main": [
[
{
"node": "Notify via Slack",
"type": "main",
"index": 0
}
]
]
},
"Create Single-Use Link": {
"main": [
[
{
"node": "Build Personalized Link",
"type": "main",
"index": 0
}
]
]
},
"Build Personalized Link": {
"main": [
[
{
"node": "Log to Google Sheets",
"type": "main",
"index": 0
}
]
]
}
}
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
calendlyOAuth2ApigoogleSheetsOAuth2ApislackApi
Pro
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About this workflow
This template is designed for teams and businesses that send Calendly links proactively and want to generate trackable, single-use booking links on demand. It’s perfect for: Sales and SDR teams sending 1:1 outreach and needing unique booking links per prospect Customer success…
Source: https://n8n.io/workflows/11253/ — original creator credit. Request a take-down →
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