This workflow follows the Emailreadimap → HTTP Request recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
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{
"name": "Lead Status Update Based on Email Response",
"nodes": [
{
"parameters": {
"authentication": "predefinedCredentialType",
"mailbox": "INBOX",
"options": {
"onlyUnread": true,
"download": true
}
},
"name": "IMAP Email",
"type": "n8n-nodes-base.emailReadImap",
"typeVersion": 1,
"position": [
250,
300
]
},
{
"parameters": {
"conditions": {
"string": [
{
"value1": "={{ $json[\"subject\"].toLowerCase().includes(\"re:\") }}",
"operation": "contains",
"value2": true
}
]
}
},
"name": "Is Reply?",
"type": "n8n-nodes-base.if",
"typeVersion": 1,
"position": [
450,
300
]
},
{
"parameters": {
"functionCode": "// Extract email address from the From field\nconst fromEmail = $input.item.from.toLowerCase();\nconst emailRegex = /[\\w.-]+@[\\w.-]+\\.[\\w.-]+/;\nconst match = fromEmail.match(emailRegex);\n\nif (match) {\n const email = match[0];\n $input.item.extractedEmail = email;\n return $input.item;\n} else {\n $input.item.extractedEmail = null;\n return $input.item;\n}"
},
"name": "Extract Email",
"type": "n8n-nodes-base.function",
"typeVersion": 1,
"position": [
650,
200
]
},
{
"parameters": {
"authentication": "headerAuth",
"requestMethod": "GET",
"url": "=https://your-crm-api.com/api/leads?search={{ $json.extractedEmail }}",
"headerParameters": {
"parameters": [
{
"name": "X-API-Key",
"value": "={{ $env.CRM_API_KEY }}"
}
]
},
"options": {}
},
"name": "Find Lead in CRM",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 3,
"position": [
850,
200
]
},
{
"parameters": {
"conditions": {
"number": [
{
"value1": "={{ $json.length }}",
"operation": ">",
"value2": 0
}
]
}
},
"name": "Lead Found?",
"type": "n8n-nodes-base.if",
"typeVersion": 1,
"position": [
1050,
200
]
},
{
"parameters": {
"functionCode": "// Get the first lead from the array\nreturn $input.item[0];"
},
"name": "Get Lead",
"type": "n8n-nodes-base.function",
"typeVersion": 1,
"position": [
1250,
100
]
},
{
"parameters": {
"authentication": "headerAuth",
"requestMethod": "PUT",
"url": "=https://your-crm-api.com/api/leads/{{ $json.id }}",
"headerParameters": {
"parameters": [
{
"name": "X-API-Key",
"value": "={{ $env.CRM_API_KEY }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"jsonParameters": true,
"options": {},
"bodyParametersJson": "={\n \"status\": \"engaged\"\n}"
},
"name": "Update Lead Status",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 3,
"position": [
1450,
100
]
},
{
"parameters": {
"authentication": "headerAuth",
"requestMethod": "POST",
"url": "=https://your-crm-api.com/api/activities",
"headerParameters": {
"parameters": [
{
"name": "X-API-Key",
"value": "={{ $env.CRM_API_KEY }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"jsonParameters": true,
"options": {},
"bodyParametersJson": "={\n \"lead_id\": {{ $json.id }},\n \"activity_type\": \"email\",\n \"title\": \"Email reply received\",\n \"description\": \"Lead replied to our outreach email. Subject: {{ $node[\"IMAP Email\"].json[\"subject\"] }}\",\n \"completed_at\": \"{{ $now.toISOString() }}\"\n}"
},
"name": "Log Email Activity",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 3,
"position": [
1650,
100
]
},
{
"parameters": {
"authentication": "headerAuth",
"requestMethod": "POST",
"url": "=https://your-crm-api.com/api/activities",
"headerParameters": {
"parameters": [
{
"name": "X-API-Key",
"value": "={{ $env.CRM_API_KEY }}"
},
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"jsonParameters": true,
"options": {},
"bodyParametersJson": "={\n \"lead_id\": {{ $json.id }},\n \"activity_type\": \"call\",\n \"title\": \"Follow-up call\",\n \"description\": \"Schedule a follow-up call to discuss next steps\",\n \"scheduled_at\": \"{{ $today.plus(1, 'days').toISOString() }}\"\n}"
},
"name": "Schedule Follow-up Call",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 3,
"position": [
1850,
100
]
},
{
"parameters": {
"values": {
"string": [
{
"name": "message",
"value": "=No lead found with email: {{ $json.extractedEmail }}"
}
]
},
"options": {}
},
"name": "No Lead Found",
"type": "n8n-nodes-base.set",
"typeVersion": 1,
"position": [
1250,
300
]
},
{
"parameters": {
"method": "POST",
"url": "=https://hooks.slack.com/services/YOUR_SLACK_WEBHOOK",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"sendQuery": false,
"queryParameters": {},
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"bodyParameters": {
"parameters": [
{
"name": "text",
"value": "=New email reply from unknown contact: {{ $json.extractedEmail }}. Subject: {{ $node[\"IMAP Email\"].json[\"subject\"] }}"
}
]
},
"options": {}
},
"name": "Send Notification",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 3,
"position": [
1450,
300
]
},
{
"parameters": {
"values": {
"string": [
{
"name": "message",
"value": "=Not a reply email: {{ $json[\"subject\"] }}"
}
]
},
"options": {}
},
"name": "Not a Reply",
"type": "n8n-nodes-base.set",
"typeVersion": 1,
"position": [
650,
400
]
}
],
"connections": {
"IMAP Email": {
"main": [
[
{
"node": "Is Reply?",
"type": "main",
"index": 0
}
]
]
},
"Is Reply?": {
"main": [
[
{
"node": "Extract Email",
"type": "main",
"index": 0
}
],
[
{
"node": "Not a Reply",
"type": "main",
"index": 0
}
]
]
},
"Extract Email": {
"main": [
[
{
"node": "Find Lead in CRM",
"type": "main",
"index": 0
}
]
]
},
"Find Lead in CRM": {
"main": [
[
{
"node": "Lead Found?",
"type": "main",
"index": 0
}
]
]
},
"Lead Found?": {
"main": [
[
{
"node": "Get Lead",
"type": "main",
"index": 0
}
],
[
{
"node": "No Lead Found",
"type": "main",
"index": 0
}
]
]
},
"Get Lead": {
"main": [
[
{
"node": "Update Lead Status",
"type": "main",
"index": 0
}
]
]
},
"Update Lead Status": {
"main": [
[
{
"node": "Log Email Activity",
"type": "main",
"index": 0
}
]
]
},
"Log Email Activity": {
"main": [
[
{
"node": "Schedule Follow-up Call",
"type": "main",
"index": 0
}
]
]
},
"No Lead Found": {
"main": [
[
{
"node": "Send Notification",
"type": "main",
"index": 0
}
]
]
}
},
"active": false,
"settings": {
"executionOrder": "v1"
},
"versionId": "8b4e6a2f-7a5d-4e6d-b1a2-c3d4e5f6a7b9",
"id": "124",
"tags": [
{
"name": "CRM"
},
{
"name": "Lead Management"
},
{
"name": "Email"
}
]
}
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About this workflow
Lead Status Update Based on Email Response. Uses emailReadImap, httpRequest. Manual trigger; 12 nodes.
Source: https://github.com/MainfactAI/CRM/blob/a5ab06985f98ceb28ff91ddead4889bfe791d499/examples/n8n/lead_status_update_workflow.json — original creator credit. Request a take-down →
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