This workflow follows the Error Trigger → Google Sheets recipe pattern — see all workflows that pair these two integrations.
The workflow JSON
Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →
{
"name": "Meeting Notes Generator",
"nodes": [
{
"parameters": {
"content": "## Meeting Notes Generator\n\nThis workflow:\n1. Receives meeting transcript via Webhook (or Manual Trigger for testing)\n2. Sends to OpenAI to extract structured notes\n3. Formats the output\n4. Optionally waits for human review before publishing\n5. Creates a Notion page with full notes\n6. Posts a Slack summary to the team\n7. Logs action items to Google Sheets\n8. Error handling with Slack alert\n\n**AI Extracts:**\n- `meeting_summary` \u2014 3-5 sentence overview\n- `key_decisions` \u2014 array of decisions made\n- `action_items` \u2014 array of `{task, owner, deadline}`\n- `risks_or_blockers` \u2014 array of identified risks\n\n**Setup required:**\n- OpenAI API credential\n- Notion credential + Database ID\n- Slack credential\n- Google Sheets credential\n\n**Payload expected:**\n```json\n{\n \"meeting_title\": \"Q2 Planning Session\",\n \"meeting_date\": \"2025-01-15\",\n \"attendees\": [\"Alice\", \"Bob\", \"Carol\"],\n \"duration_minutes\": 60,\n \"transcript\": \"Alice: Let's start with Q2 goals...\",\n \"require_review\": true\n}\n```",
"height": 580,
"width": 440,
"color": 5
},
"id": "e4d5f6a7-0004-4000-8000-000000000001",
"name": "Sticky Note - Overview",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
240,
-480
]
},
{
"parameters": {
"content": "## Human Review Gate\n\nIf `require_review: true` in the payload, the workflow pauses here.\n\nA reviewer can:\n- Approve \u2192 notes are published to Notion + Slack\n- Reject \u2192 workflow stops, no publishing\n\nThe wait node times out after **24 hours** if no response is received.\n\n**To approve via API:**\n```bash\nPOST /webhook/approve-meeting-notes\n{ \"approved\": true }\n```",
"height": 280,
"width": 360,
"color": 4
},
"id": "e4d5f6a7-0004-4000-8000-000000000002",
"name": "Sticky Note - Review Gate",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
1480,
-480
]
},
{
"parameters": {
"content": "## OpenAI Output Schema\n\n```json\n{\n \"meeting_summary\": \"string (3-5 sentences)\",\n \"key_decisions\": [\"string\", ...],\n \"action_items\": [\n {\n \"task\": \"string\",\n \"owner\": \"string\",\n \"deadline\": \"YYYY-MM-DD or 'TBD'\"\n }\n ],\n \"risks_or_blockers\": [\"string\", ...],\n \"meeting_type\": \"planning|standup|review|retrospective|other\",\n \"follow_up_required\": true|false\n}\n```",
"height": 300,
"width": 360,
"color": 3
},
"id": "e4d5f6a7-0004-4000-8000-000000000003",
"name": "Sticky Note - AI Schema",
"type": "n8n-nodes-base.stickyNote",
"typeVersion": 1,
"position": [
700,
-480
]
},
{
"parameters": {
"httpMethod": "POST",
"path": "meeting-notes",
"authentication": "none",
"responseMode": "lastNode",
"options": {
"ignoreBots": false,
"rawBody": false
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000004",
"name": "Webhook - Receive Meeting Data",
"type": "n8n-nodes-base.webhook",
"typeVersion": 2,
"position": [
240,
180
]
},
{
"parameters": {},
"id": "e4d5f6a7-0004-4000-8000-000000000005",
"name": "Manual Trigger",
"type": "n8n-nodes-base.manualTrigger",
"typeVersion": 1,
"position": [
240,
340
]
},
{
"parameters": {
"method": "POST",
"url": "https://api.openai.com/v1/chat/completions",
"authentication": "genericCredentialType",
"genericAuthType": "httpHeaderAuth",
"sendHeaders": true,
"headerParameters": {
"parameters": [
{
"name": "Content-Type",
"value": "application/json"
}
]
},
"sendBody": true,
"specifyBody": "json",
"jsonBody": "={\n \"model\": \"gpt-4o-mini\",\n \"temperature\": 0.2,\n \"response_format\": { \"type\": \"json_object\" },\n \"messages\": [\n {\n \"role\": \"system\",\n \"content\": \"You are an AI automation assistant inside a business workflow. Use only the provided input. Do not invent details. If information is missing, return 'unknown' or 'not mentioned'. Always return valid JSON matching the requested schema.\"\n },\n {\n \"role\": \"user\",\n \"content\": \"You are a professional meeting notes AI. Analyze the meeting transcript and metadata below, then return a JSON object with exactly these fields:\\n\\n- meeting_summary: string, a 3-5 sentence executive summary of what was discussed and decided\\n- key_decisions: array of strings, each describing a concrete decision made during the meeting (empty array if none)\\n- action_items: array of objects, each with: task (string describing what needs to be done), owner (string, name of the person responsible, or 'TBD' if unassigned), deadline (string in YYYY-MM-DD format or 'TBD' if not specified)\\n- risks_or_blockers: array of strings, each describing a risk, blocker, or concern raised (empty array if none)\\n- meeting_type: string, one of: 'planning', 'standup', 'review', 'retrospective', 'brainstorm', 'decision', 'other'\\n- follow_up_required: boolean, true if a follow-up meeting or check-in was mentioned or implied\\n\\nMeeting Metadata:\\nTitle: {{ $json.body?.meeting_title || $json.meeting_title || 'Untitled Meeting' }}\\nDate: {{ $json.body?.meeting_date || $json.meeting_date || $now.toFormat('yyyy-MM-dd') }}\\nAttendees: {{ ($json.body?.attendees || $json.attendees || []).join(', ') }}\\nDuration: {{ $json.body?.duration_minutes || $json.duration_minutes || 'unknown' }} minutes\\n\\nTranscript:\\n{{ $json.body?.transcript || $json.transcript || 'No transcript provided.' }}\"\n }\n ]\n}",
"options": {
"timeout": 60000
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000006",
"name": "OpenAI - Generate Meeting Notes",
"type": "n8n-nodes-base.httpRequest",
"typeVersion": 4.2,
"position": [
540,
240
],
"retryOnFail": true,
"maxTries": 3,
"waitBetweenTries": 3000,
"credentials": {
"httpHeaderAuth": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"assignments": {
"assignments": [
{
"id": "fmt-001",
"name": "meeting_title",
"value": "={{ $('Webhook - Receive Meeting Data').item?.json?.body?.meeting_title || $('Webhook - Receive Meeting Data').item?.json?.meeting_title || $('Manual Trigger').item?.json?.meeting_title || 'Untitled Meeting' }}",
"type": "string"
},
{
"id": "fmt-002",
"name": "meeting_date",
"value": "={{ $('Webhook - Receive Meeting Data').item?.json?.body?.meeting_date || $('Webhook - Receive Meeting Data').item?.json?.meeting_date || $('Manual Trigger').item?.json?.meeting_date || $now.toFormat('yyyy-MM-dd') }}",
"type": "string"
},
{
"id": "fmt-003",
"name": "attendees",
"value": "={{ $('Webhook - Receive Meeting Data').item?.json?.body?.attendees || $('Webhook - Receive Meeting Data').item?.json?.attendees || $('Manual Trigger').item?.json?.attendees || [] }}",
"type": "array"
},
{
"id": "fmt-004",
"name": "duration_minutes",
"value": "={{ $('Webhook - Receive Meeting Data').item?.json?.body?.duration_minutes || $('Webhook - Receive Meeting Data').item?.json?.duration_minutes || $('Manual Trigger').item?.json?.duration_minutes || 0 }}",
"type": "number"
},
{
"id": "fmt-005",
"name": "require_review",
"value": "={{ $('Webhook - Receive Meeting Data').item?.json?.body?.require_review || $('Webhook - Receive Meeting Data').item?.json?.require_review || $('Manual Trigger').item?.json?.require_review || false }}",
"type": "boolean"
},
{
"id": "fmt-006",
"name": "meeting_summary",
"value": "={{ JSON.parse($json.choices[0].message.content).meeting_summary }}",
"type": "string"
},
{
"id": "fmt-007",
"name": "key_decisions",
"value": "={{ JSON.parse($json.choices[0].message.content).key_decisions }}",
"type": "array"
},
{
"id": "fmt-008",
"name": "action_items",
"value": "={{ JSON.parse($json.choices[0].message.content).action_items }}",
"type": "array"
},
{
"id": "fmt-009",
"name": "risks_or_blockers",
"value": "={{ JSON.parse($json.choices[0].message.content).risks_or_blockers }}",
"type": "array"
},
{
"id": "fmt-010",
"name": "meeting_type",
"value": "={{ JSON.parse($json.choices[0].message.content).meeting_type }}",
"type": "string"
},
{
"id": "fmt-011",
"name": "follow_up_required",
"value": "={{ JSON.parse($json.choices[0].message.content).follow_up_required }}",
"type": "boolean"
},
{
"id": "fmt-012",
"name": "key_decisions_text",
"value": "={{ JSON.parse($json.choices[0].message.content).key_decisions.map((d, i) => `${i+1}. ${d}`).join('\\n') || 'None recorded.' }}",
"type": "string"
},
{
"id": "fmt-013",
"name": "action_items_text",
"value": "={{ JSON.parse($json.choices[0].message.content).action_items.map(a => `\u2022 ${a.task} \u2014 Owner: ${a.owner} | Due: ${a.deadline}`).join('\\n') || 'No action items.' }}",
"type": "string"
},
{
"id": "fmt-014",
"name": "risks_text",
"value": "={{ JSON.parse($json.choices[0].message.content).risks_or_blockers.map(r => `\u2022 ${r}`).join('\\n') || 'None identified.' }}",
"type": "string"
},
{
"id": "fmt-015",
"name": "processed_at",
"value": "={{ $now.toISO() }}",
"type": "string"
}
]
},
"options": {}
},
"id": "e4d5f6a7-0004-4000-8000-000000000007",
"name": "Set - Format Notes",
"type": "n8n-nodes-base.set",
"typeVersion": 3.4,
"position": [
800,
240
]
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": false,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "cond-review",
"leftValue": "={{ $json.require_review }}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "true"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "e4d5f6a7-0004-4000-8000-000000000008",
"name": "IF - Human Review Required",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1060,
240
]
},
{
"parameters": {
"resume": "webhook",
"options": {
"webhookSuffix": "approve-meeting-notes",
"responseCode": 200,
"responseData": "firstEntryJson",
"limitWaitTime": true,
"limitType": "afterTimeInterval",
"resumeAmount": 24,
"resumeUnit": "hours"
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000009",
"name": "Wait - Human Review",
"type": "n8n-nodes-base.wait",
"typeVersion": 1.1,
"position": [
1300,
120
]
},
{
"parameters": {
"conditions": {
"options": {
"caseSensitive": false,
"leftValue": "",
"typeValidation": "strict"
},
"conditions": [
{
"id": "cond-approved",
"leftValue": "={{ $json.body?.approved || $json.approved }}",
"rightValue": true,
"operator": {
"type": "boolean",
"operation": "true"
}
}
],
"combinator": "and"
},
"options": {}
},
"id": "e4d5f6a7-0004-4000-8000-000000000010",
"name": "IF - Review Approved",
"type": "n8n-nodes-base.if",
"typeVersion": 2,
"position": [
1540,
120
]
},
{
"parameters": {
"authentication": "oAuth2",
"resource": "message",
"operation": "post",
"channel": {
"__rl": true,
"value": "#workflow-errors",
"mode": "name"
},
"text": "=:no_entry: *Meeting Notes Rejected*\n\n*Meeting:* {{ $('Set - Format Notes').item.json.meeting_title }}\n*Date:* {{ $('Set - Format Notes').item.json.meeting_date }}\n\nNotes were not published. Review and re-submit if needed.",
"otherOptions": {
"mrkdwn": true
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000011",
"name": "Slack - Notify Rejected",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
1780,
240
],
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"resource": "page",
"operation": "create",
"databaseId": {
"__rl": true,
"value": "YOUR_NOTION_DATABASE_ID_HERE",
"mode": "id"
},
"title": "={{ $('Set - Format Notes').item.json.meeting_title + ' \u2014 ' + $('Set - Format Notes').item.json.meeting_date }}",
"propertiesUi": {
"propertyValues": [
{
"key": "Meeting Title",
"textValue": "={{ $('Set - Format Notes').item.json.meeting_title }}"
},
{
"key": "Date",
"dateValue": "={{ $('Set - Format Notes').item.json.meeting_date }}"
},
{
"key": "Attendees",
"textValue": "={{ $('Set - Format Notes').item.json.attendees.join(', ') }}"
},
{
"key": "Duration (min)",
"numberValue": "={{ $('Set - Format Notes').item.json.duration_minutes }}"
},
{
"key": "Meeting Type",
"selectValue": "={{ $('Set - Format Notes').item.json.meeting_type }}"
},
{
"key": "Follow-Up Required",
"checkboxValue": "={{ $('Set - Format Notes').item.json.follow_up_required }}"
},
{
"key": "Status",
"selectValue": "Published"
}
]
},
"blockUi": {
"blockValues": [
{
"type": "heading_2",
"textContent": "Meeting Summary"
},
{
"type": "paragraph",
"textContent": "={{ $('Set - Format Notes').item.json.meeting_summary }}"
},
{
"type": "heading_2",
"textContent": "Key Decisions"
},
{
"type": "paragraph",
"textContent": "={{ $('Set - Format Notes').item.json.key_decisions_text }}"
},
{
"type": "heading_2",
"textContent": "Action Items"
},
{
"type": "paragraph",
"textContent": "={{ $('Set - Format Notes').item.json.action_items_text }}"
},
{
"type": "heading_2",
"textContent": "Risks & Blockers"
},
{
"type": "paragraph",
"textContent": "={{ $('Set - Format Notes').item.json.risks_text }}"
}
]
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000012",
"name": "Notion - Create Meeting Page",
"type": "n8n-nodes-base.notion",
"typeVersion": 2.2,
"position": [
1780,
0
],
"credentials": {
"notionApi": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"authentication": "oAuth2",
"resource": "message",
"operation": "post",
"channel": {
"__rl": true,
"value": "#meeting-notes",
"mode": "name"
},
"text": "=:memo: *Meeting Notes Published: {{ $('Set - Format Notes').item.json.meeting_title }}*\n\n*Date:* {{ $('Set - Format Notes').item.json.meeting_date }} | *Duration:* {{ $('Set - Format Notes').item.json.duration_minutes }} min | *Type:* {{ $('Set - Format Notes').item.json.meeting_type }}\n*Attendees:* {{ $('Set - Format Notes').item.json.attendees.join(', ') }}\n\n*Summary:*\n{{ $('Set - Format Notes').item.json.meeting_summary }}\n\n*Key Decisions:*\n{{ $('Set - Format Notes').item.json.key_decisions_text }}\n\n*Action Items:*\n{{ $('Set - Format Notes').item.json.action_items_text }}\n\n*Risks/Blockers:*\n{{ $('Set - Format Notes').item.json.risks_text }}\n\n:follow_up_required: *Follow-up Required:* {{ $('Set - Format Notes').item.json.follow_up_required ? 'Yes' : 'No' }}\n\n:notion: Full notes in Notion: {{ $json.url || 'See Notion workspace' }}",
"otherOptions": {
"mrkdwn": true
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000013",
"name": "Slack - Post Meeting Summary",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
2040,
0
],
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"operation": "appendOrUpdate",
"documentId": {
"__rl": true,
"value": "YOUR_GOOGLE_SHEET_ID_HERE",
"mode": "id"
},
"sheetName": {
"__rl": true,
"value": "Action Items",
"mode": "name"
},
"columns": {
"mappingMode": "defineBelow",
"value": {
"Meeting Title": "={{ $('Set - Format Notes').item.json.meeting_title }}",
"Meeting Date": "={{ $('Set - Format Notes').item.json.meeting_date }}",
"Task": "={{ $json.task }}",
"Owner": "={{ $json.owner }}",
"Deadline": "={{ $json.deadline }}",
"Status": "Open",
"Created At": "={{ $('Set - Format Notes').item.json.processed_at }}"
},
"matchingColumns": [],
"schema": []
},
"options": {}
},
"id": "e4d5f6a7-0004-4000-8000-000000000014",
"name": "Google Sheets - Log Action Items",
"type": "n8n-nodes-base.googleSheets",
"typeVersion": 4.5,
"position": [
2040,
160
],
"credentials": {
"googleSheetsOAuth2Api": {
"name": "<your credential>"
}
}
},
{
"parameters": {
"fieldToSplitOut": "action_items",
"options": {}
},
"id": "e4d5f6a7-0004-4000-8000-000000000015",
"name": "Split Out Action Items",
"type": "n8n-nodes-base.splitOut",
"typeVersion": 1,
"position": [
1820,
160
]
},
{
"parameters": {},
"id": "e4d5f6a7-0004-4000-8000-000000000016",
"name": "Error Trigger",
"type": "n8n-nodes-base.errorTrigger",
"typeVersion": 1,
"position": [
240,
560
]
},
{
"parameters": {
"authentication": "oAuth2",
"resource": "message",
"operation": "post",
"channel": {
"__rl": true,
"value": "#workflow-errors",
"mode": "name"
},
"text": "=:x: *Workflow Error: Meeting Notes Generator*\n\n*Error:* {{ $json.execution.error.message }}\n*Node:* {{ $json.execution.lastNodeExecuted }}\n*Execution ID:* {{ $json.execution.id }}\n*Time:* {{ $now.toISO() }}\n\nCheck n8n dashboard for details.",
"otherOptions": {
"mrkdwn": true
}
},
"id": "e4d5f6a7-0004-4000-8000-000000000017",
"name": "Slack - Error Alert",
"type": "n8n-nodes-base.slack",
"typeVersion": 2.2,
"position": [
480,
560
],
"credentials": {
"slackOAuth2Api": {
"name": "<your credential>"
}
}
}
],
"connections": {
"Webhook - Receive Meeting Data": {
"main": [
[
{
"node": "OpenAI - Generate Meeting Notes",
"type": "main",
"index": 0
}
]
]
},
"Manual Trigger": {
"main": [
[
{
"node": "OpenAI - Generate Meeting Notes",
"type": "main",
"index": 0
}
]
]
},
"OpenAI - Generate Meeting Notes": {
"main": [
[
{
"node": "Set - Format Notes",
"type": "main",
"index": 0
}
]
]
},
"Set - Format Notes": {
"main": [
[
{
"node": "IF - Human Review Required",
"type": "main",
"index": 0
}
]
]
},
"IF - Human Review Required": {
"main": [
[
{
"node": "Wait - Human Review",
"type": "main",
"index": 0
}
],
[
{
"node": "Notion - Create Meeting Page",
"type": "main",
"index": 0
}
]
]
},
"Wait - Human Review": {
"main": [
[
{
"node": "IF - Review Approved",
"type": "main",
"index": 0
}
]
]
},
"IF - Review Approved": {
"main": [
[
{
"node": "Notion - Create Meeting Page",
"type": "main",
"index": 0
}
],
[
{
"node": "Slack - Notify Rejected",
"type": "main",
"index": 0
}
]
]
},
"Notion - Create Meeting Page": {
"main": [
[
{
"node": "Slack - Post Meeting Summary",
"type": "main",
"index": 0
}
]
]
},
"Slack - Post Meeting Summary": {
"main": [
[
{
"node": "Split Out Action Items",
"type": "main",
"index": 0
}
]
]
},
"Split Out Action Items": {
"main": [
[
{
"node": "Google Sheets - Log Action Items",
"type": "main",
"index": 0
}
]
]
},
"Error Trigger": {
"main": [
[
{
"node": "Slack - Error Alert",
"type": "main",
"index": 0
}
]
]
}
},
"settings": {
"executionOrder": "v1",
"saveManualExecutions": true,
"callerPolicy": "workflowsFromSameOwner",
"errorWorkflow": "",
"saveExecutionProgress": true,
"saveDataSuccessExecution": "all",
"saveDataErrorExecution": "all",
"timezone": "UTC"
},
"staticData": null,
"tags": [
{
"createdAt": "2025-01-01T00:00:00.000Z",
"updatedAt": "2025-01-01T00:00:00.000Z",
"id": "tag-meeting-ai",
"name": "AI Automation"
},
{
"createdAt": "2025-01-01T00:00:00.000Z",
"updatedAt": "2025-01-01T00:00:00.000Z",
"id": "tag-productivity",
"name": "Productivity"
}
],
"triggerCount": 2,
"updatedAt": "2025-01-01T00:00:00.000Z",
"versionId": "v1.0.0",
"active": false
}
Credentials you'll need
Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.
googleSheetsOAuth2ApihttpHeaderAuthnotionApislackOAuth2Api
Pro
For the full experience including quality scoring and batch install features for each workflow upgrade to Pro
About this workflow
Meeting Notes Generator. Uses httpRequest, slack, notion, googleSheets. Webhook trigger; 17 nodes.
Source: https://github.com/humayun-sarfraz/n8n-ai-workflow-kit/blob/main/workflows/04-meeting-notes-generator.json — original creator credit. Request a take-down →
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