ClickUp Webhook to Discord Alert

The workflow JSON

Copy or download the full n8n JSON below. Paste it into a new n8n workflow, add your credentials, activate. Full import guide →

{
  "name": "MVP \u2014 ClickUp Webhook \u2192 Discord Alert",
  "description": "Beginner-friendly HITL MVP: receive a ClickUp event, validate payload, format details, check human approval, then notify Discord or return rejected",
  "nodes": [
    {
      "parameters": {
        "content": "## Start Here\nThis workflow listens for a task event from ClickUp and only sends a Discord alert after human approval.\n\nFlow: **ClickUp event \u2192 validate payload \u2192 format details \u2192 approval check \u2192 approved: Discord + success / rejected: return rejected**",
        "height": 180,
        "width": 420,
        "color": 4
      },
      "id": "note-overview",
      "name": "Overview Note",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        80,
        80
      ]
    },
    {
      "parameters": {
        "content": "## HITL Decision Rule\nThis version already includes a human approval gate.\n\nUse input field: **human_approved**\n- true = send to Discord\n- false (or missing) = do not send; return rejected",
        "height": 220,
        "width": 430,
        "color": 6
      },
      "id": "note-hitl",
      "name": "HITL Placement Note",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        360,
        60
      ]
    },
    {
      "parameters": {},
      "id": "webhook",
      "name": "Webhook Trigger",
      "type": "n8n-nodes-base.webhook",
      "typeVersion": 1,
      "position": [
        100,
        300
      ],
      "notesInFlow": true,
      "notes": "Start point. ClickUp sends data here when a task event happens (for example: task created or updated)."
    },
    {
      "parameters": {
        "jsCode": "const body = $input.first().json.body || $input.first().json;\nconst task = body.task || body;\nconst hasTaskId = Boolean(task.id);\nconst hasTaskName = Boolean(task.name);\n\nreturn [{\n  json: {\n    task_id: task.id || 'unknown',\n    task_name: task.name || 'Untitled Task',\n    task_description: task.description || '',\n    list_name: task.list?.name || 'Unknown List',\n    status: task.status?.status || 'open',\n    priority: task.priority?.priority || 'none',\n    assignees: task.assignees?.map(a => a.username).join(', ') || 'Unassigned',\n    url: task.url || '',\n    created_at: task.date_created || new Date().toISOString(),\n    human_approved: body.human_approved === true,\n    is_valid_payload: hasTaskId && hasTaskName\n  }\n}];"
      },
      "id": "parse-task",
      "name": "Prepare Task Data",
      "type": "n8n-nodes-base.code",
      "typeVersion": 2,
      "position": [
        300,
        300
      ],
      "notesInFlow": true,
      "notes": "This step cleans and organizes task details into one consistent format. It also reads human_approved (true/false) and marks whether the payload includes the minimum required fields."
    },
    {
      "parameters": {
        "conditions": {
          "boolean": [
            {
              "value1": "={{ $json.is_valid_payload }}",
              "operation": "isTrue"
            }
          ]
        }
      },
      "id": "payload-validity-check",
      "name": "Payload Validity Check",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2,
      "position": [
        460,
        300
      ],
      "notesInFlow": true,
      "notes": "Friendly guardrail. If required data is missing, this path returns a clear error message instead of failing later."
    },
    {
      "parameters": {
        "mode": "raw",
        "jsonOutput": "{\n  \"status\": \"invalid_payload\",\n  \"message\": \"Missing required task fields. Please include both task.id and task.name in the webhook payload.\",\n  \"task_id\": \"{{ $('parse-task').item.json.task_id }}\",\n  \"task_name\": \"{{ $('parse-task').item.json.task_name }}\"\n}"
      },
      "id": "return-invalid",
      "name": "Return Invalid Payload",
      "type": "n8n-nodes-base.respondToWebhook",
      "typeVersion": 1,
      "position": [
        700,
        430
      ],
      "notesInFlow": true,
      "notes": "Used when the webhook payload is incomplete. This gives a human-readable fix message."
    },
    {
      "parameters": {
        "conditions": {
          "boolean": [
            {
              "value1": "={{ $json.human_approved }}",
              "operation": "isTrue"
            }
          ]
        }
      },
      "id": "approval-gate",
      "name": "Approval Check",
      "type": "n8n-nodes-base.if",
      "typeVersion": 2,
      "position": [
        700,
        260
      ],
      "notesInFlow": true,
      "notes": "Decision step. If human_approved is true, continue to Discord. If not, stop notification and return rejected."
    },
    {
      "parameters": {
        "message": "\ud83d\udea8 NEW CLICKUP TASK\n\n\ud83d\udccb **{{ $json.task_name }}**\nList: {{ $json.list_name }}\nStatus: {{ $json.status }}\nPriority: {{ $json.priority }}\nAssigned to: {{ $json.assignees }}\n\n\ud83d\udcdd Description:\n{{ $json.task_description }}\n\n\ud83d\udd17 Link: {{ $json.url }}"
      },
      "id": "discord-notify",
      "name": "Send Discord Notification",
      "type": "n8n-nodes-base.discord",
      "typeVersion": 1,
      "position": [
        900,
        180
      ],
      "credentials": {
        "discordBotApi": "<your credential>"
      },
      "notesInFlow": true,
      "notes": "Runs only after approval. Posts a human-readable task summary to Discord so the team can react quickly."
    },
    {
      "parameters": {
        "mode": "raw",
        "jsonOutput": "{\n  \"status\": \"success\",\n  \"message\": \"Task received and notified\",\n  \"task_id\": \"{{ $('parse-task').item.json.task_id }}\",\n  \"task_name\": \"{{ $('parse-task').item.json.task_name }}\"\n}"
      },
      "id": "return-success",
      "name": "Return Success",
      "type": "n8n-nodes-base.respondToWebhook",
      "typeVersion": 1,
      "position": [
        1120,
        180
      ],
      "notesInFlow": true,
      "notes": "Sends success only for approved requests (after Discord send)."
    },
    {
      "parameters": {
        "mode": "raw",
        "jsonOutput": "{\n  \"status\": \"rejected\",\n  \"message\": \"Human approval required before Discord notification\",\n  \"task_id\": \"{{ $('parse-task').item.json.task_id }}\",\n  \"task_name\": \"{{ $('parse-task').item.json.task_name }}\"\n}"
      },
      "id": "return-rejected",
      "name": "Return Rejected",
      "type": "n8n-nodes-base.respondToWebhook",
      "typeVersion": 1,
      "position": [
        1120,
        340
      ],
      "notesInFlow": true,
      "notes": "Used when approval is false or missing. No Discord message is sent on this path."
    },
    {
      "parameters": {
        "content": "## Beginner Testing\n1) Send payload with human_approved = true\n2) Confirm Discord message appears and response is success\n3) Send payload with human_approved = false\n4) Confirm no Discord post and response is rejected\n5) Send payload missing task.id or task.name\n6) Confirm response is invalid_payload with a friendly fix message\n\nIf one step fails, check the previous node output first.",
        "height": 210,
        "width": 390,
        "color": 5
      },
      "id": "note-testing",
      "name": "Testing Note",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        1180,
        70
      ]
    },
    {
      "parameters": {
        "content": "## Good Payload Template (Copy/Paste)\nUse this shape for reliable tests:\n\n{\n  \"human_approved\": true,\n  \"task\": {\n    \"id\": \"123\",\n    \"name\": \"Follow up with client\",\n    \"description\": \"Call at 2pm\",\n    \"list\": { \"name\": \"Sales\" },\n    \"status\": { \"status\": \"open\" },\n    \"priority\": { \"priority\": \"high\" },\n    \"assignees\": [{ \"username\": \"alex\" }],\n    \"url\": \"https://app.clickup.com/t/123\"\n  }\n}\n\nTip: change human_approved to false to test rejected path.",
        "height": 420,
        "width": 420,
        "color": 7
      },
      "id": "note-good-payload",
      "name": "Good Payload Note",
      "type": "n8n-nodes-base.stickyNote",
      "typeVersion": 1,
      "position": [
        1180,
        320
      ]
    }
  ],
  "connections": {
    "webhook": {
      "main": [
        [
          {
            "node": "parse-task",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "parse-task": {
      "main": [
        [
          {
            "node": "payload-validity-check",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "payload-validity-check": {
      "main": [
        [
          {
            "node": "approval-gate",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "return-invalid",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "approval-gate": {
      "main": [
        [
          {
            "node": "discord-notify",
            "type": "main",
            "index": 0
          }
        ],
        [
          {
            "node": "return-rejected",
            "type": "main",
            "index": 0
          }
        ]
      ]
    },
    "discord-notify": {
      "main": [
        [
          {
            "node": "return-success",
            "type": "main",
            "index": 0
          }
        ]
      ]
    }
  },
  "active": false,
  "settings": {},
  "triggerCount": 0
}

Credentials you'll need

Each integration node will prompt for credentials when you import. We strip credential IDs before publishing — you'll add your own.

• discordBotApi

About this workflow

MVP — ClickUp Webhook → Discord Alert. Uses discord. Webhook trigger; 12 nodes.

Source: https://github.com/crystalclearhouse-data/crystal-clear-voices/blob/7c92e56a403e90cd481c2725e06ca528d18f78fc/n8n-workflows/mvp-clickup-discord.json — original creator credit. Request a take-down →

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